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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JUNE 8, 2015 9:00 a.m.

Item 1

CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance

3. Approval of Minutes for May 26, 2015

4. Approval of Bills, Payroll, and Monthly Report

5. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member will be allowed a total of Three (3) minutes within which to make any/all public comments.

Item 3

Honorable Tano E. Tijerina, Webb County Judge

6. Discussion and possible action to authorize the County Judge to sign all relevant documents regarding Harmony Public School participation in tax-exempt financings. The County will not be liable for any debt; the consent is only for the purpose of complying with the federal tax law regarding tax-exempt financing. Issue: Harmony Public Schools is a qualified 501(c)-3 organization and therefore is eligible to participate in tax-exempt financings. Harmony is financing at tax-exempt interest rates through a bond issue facilitated by the Arlington Higher Education Finance Corporation. Section 147(f) of the Internal Revenue Service Code, requires that the "highest elected official" of the County approve the transaction after a public hearing is held. Solution: By consenting to this transaction, Harmony Public Schools will be able to finance and refinance the construction and equipment of their schools across the State of Texas. Result: Harmony Public Schools can close on this transaction as scheduled, tentatively the middle of June, 2015.

Item 4

Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

7. Discussion and possible action to authorize the development and submission of a Texas Community Development Block Grant application to the Texas Department of Agriculture for the Colonia Construction Fund Program in an amount not to exceed $500,000.00 for water system improvements in Mirando City; and authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Colonia Construction Fund Program. This grant application will not require a cash match and will not impact the Webb County General Fund, but will require at least a 5% in-kind contribution from the Mirando City Water Supply Corp. and Webb County. [Co-Sponsored by Juan Vargas, Economic Development Director]

8. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines: Slot # Title Salary 2290 Community Events Coordinator $42,389.21-$44,548.75 18/A-E

Item 5

Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

9. Discussion and possible action to approve the purchase and installation of a video monitoring surveillance security system from The Best Alarm, Inc., in an amount not to exceed $3,108.40 for the Larga Vista Community Center; and any other matters incident thereto. (Best value for services). [Account #001-0114-9201 (Claims Paid)] Issue: The Larga Vista Community Center has been vandalized numerous times over the last few months resulting in thousands of dollars of repairs to the facility. Solution: An advanced security monitoring system for the center is being recommended to provide security surveillance and video recording of the center during and after hours of operation. Result: The installation of this necessary equipment will further secure the center and will deter any future vandalism or potential instances of theft.

10. Discussion and possible action to accept the 2015 Contract Amendment, 3rd quarter, with the Texas Department of Housing and Community Affairs (TDHCA) for an amount up to $366,329.00 to cover administrative expenses of the Webb County Community Action Agency in accordance with the budget as approved by TDHCA and the terms of this contract and designate the County Judge to execute all relevant documents; and any other matters incident thereto. [Co-Sponsored by Juan Vargas, Community Action Agency/Economic Development Executive Director]

11. Discussion and possible action to advertise and fill Slot #2002-Construction Coordinator at a wage rate of $15.48 per hour, full-time with benefits at 40 hours per week, effective June 8, 2015, to be funded from the Self-Help Center Program Grant and County Match. [Requested by Juan Vargas, Community Action Agency/Economic Development Executive Director]

Item 6

Honorable John C. Galo, Webb County Commissioner Pct. 3

12. Discussion and possible action to approve that all funds available in Capital Project Fund 605 (Building Maintenance and Construction), that have been encumbered but have not been spent, be reallocated for another county purpose; and any other matters incident thereto. Issue: A recent memorandum from the Auditor’s office revealed that Capital Project Fund 605 (Building Maintenance and Construction) has over $200,000 that has been encumbered and unused since fiscal year 2007-2008. Solution: These funds should be utilized for another county project that is in need of funds and not just rolled over from one fiscal year to the next. Result: Unencumbering these funds will allow the monies to be utilized for another county purpose.

13. Discussion and possible action to approve that all court action items such as the authorization of payments, transfer of funds between line item accounts, approval of contracts, etc.. be accurately recorded and documented in the county operating system to ensure that these changes can be referenced and identified in a quick and timely manner; and any other matters incident thereto. Issue: The Commissioners Court is responsible for authorizing and approving changes to the county budget in the regular course of business throughout the fiscal year. It is important that all these approvals be documented accordingly in the county general operating system so that this information can referenced timely and efficiently through our current software system. Solution: Need to verify that the current system and departments responsible for this information are in compliance with this prerequisite. Result: Quick and reliable access to all action items requiring court approval.

Item 7 (Part 1 of 2)

Honorable Jaime A. Canales, Webb County Commissioner Pct. 4

14. Recognition of 9 year old Ms. Ashlyn Janell Greig who brought home four medals including the Gold and Silver at the gymnastics state finals in Lancaster, Texas. Ashlyn is a 2nd grader at Muller Elementary and attends gymnastics at Jischke.

Item 8

Commissioners Court Administrator

15. Discussion and possible action to authorize county staff and our financial advisor to initiate evaluation costs and available funding options, including seeking potential certificate of obligation bond financing, to address all water and wastewater projects as provided in the Utilities Project Requirements list in an amount not to exceed $2,925,500. [Requested by Luis Perez-Garcia, Engineer] Issue: Multiple projects have been identified as urgent for quality and regulatory concerns, and critical for operations and consistency improvements. Solution: Initiate evaluation cost and available funding options. Result: Full compliance with State standards.

16. Discussion and possible action to authorize the purchasing agent and county attorney’s office to execute a Three (3) year vehicle lease agreement between Webb County and Enterprise Fleet Management, a qualified vendor as per TIPS Vendor Contract Number 02072513, for the procurement of Eight (8) additional vehicles for county departments, in an amount not to exceed $41,000.00/year; effective October 1, 2015; and authorizing the County Judge to sign off on all relevant documents; and any other matters incident thereto. [Account #001-0109-6500-01 (Operating Lease Principle) and if necessary, Account #014-0700-6500-01 Tax Office Acct.]

Executive Session

Status report from County tax attorney regarding case styled; United States Bankruptcy Court, Southern District of Texas, Laredo Division, In Re: Service Stop (Debtor) Case Number 13-50126-11 (Chapter 11), with discussion and possible action to approve an agreed resolution of the case; and any other matters incident thereto. Tax Account numbers under this bankruptcy case are as follows: 801-19026-152, 801-19026-153, 947-43003-060. [Executive Session is requested pursuant to Texas Government Code Title 5, Subchapter D, Section 551.071 (Consultation with Attorney] [Requested by Webb County tax attorney]

Item 7 (Part 2 of 2)

14. Recognition of 9 year old Ms. Ashlyn Janell Greig who brought home four medals including the Gold and Silver at the gymnastics state finals in Lancaster, Texas. Ashlyn is a 2nd grader at Muller Elementary and attends gymnastics at Jischke.

Item 10

Honorable Marco Montemayor, County Attorney

17. Discussion and possible action to enter into a Two (2) year agreement between the County of Webb and Scofflaw Centralized Collections, LLC. Scofflaw LLC will provide software and services for the enforcement of collections of delinquent court fees and fines for violation of traffic laws. The software will function by and through the County Tax Assessor-Collector's Scofflaw vehicle registration denial program. There will be a non-refundable performance deposit of THREE THOUSAND DOLLARS ($3,000.00) and authorizing the County Judge to sign all relevant documents.[Requested by Patricia A. Barrera, Webb County Tax Assessor Collector; Account #001-0700-6022]

18. Discussion and possible action to enter into a Thirty-Nine (39) month Fair Market Value contract Lease and Maintenance Agreement between Webb County Head Start and Nevill Imaging Solutions beginning on June 8 , 2015 and ending September 7, 2018 for Two (2) M2535dn SMART located at Education Center and Crayon Company at a monthly rate of SIXTY-NINE DOLLARS AND NINETY-EIGHT CENTS ($69.98) for a total cost of TWO THOUSAND SEVEN HUNDRED TWENTY-NINE DOLLARS AND TWENTY-TWO CENTS ($2,729.22) and a maintenance fee of $0.006 per copy, subject to annual budget appropriation, pursuant to Texas Local Government Code Subchapter F Cooperative Purchasing Program section 271.101 and 271.102 Tarrant County Contract #2013-042 and authorizing the County Judge to execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #918-4207-6014]

19. Discussion and possible action to enter into a Twelve (12) month (June 8, 2015 thru June 7, 2018) Maintenance Agreement between Toshiba Business Solutions and Webb County for the 49th District Court for a Toshiba E-Studio 603 Copier at a quarterly cost of $75.00 and $0.0092 excess per unit charge for black copies, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Joe Lopez, 49th District Court Judge; Account #001-1001-6402]

Item 11

Honorable Hugo Martinez, County Court at Law 1 Judge

20. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1010-7053 Detention Hearings $8,000 $23,250.00 $15,250.00 To: 001-1010-6025 Materials & Supplies $6,000 $1,560.09 $7,560.09 001-1010-6026 Visiting Judge $2,000 $1,666.22 $3,666.22 Issue: The department is in need of new microphones for the court room. In addition, our office is requiring additional funds for supplies such as a new phone for an added office, chairs and two new desks. Solution: Transfer of funds in order to improve the productivity of the court. Result: The new microphones will allow for all personnel and visitors to be able to hear the court proceedings properly.

Items 12 - 14

Item 12

Item 13

Item 14

Item 15

Honorable Martin Cuellar, Sheriff

25. Discussion and possible action to approve the submission of a grant application to the U.S Department of Justice for a Fiscal Year 2015 Body-Worn Camera Pilot Implementation Program grant in the amount estimated at $14,636.87 to pay for the implementation of a body-worn camera system for the Webb County Sheriff’s Office to include Thirty-One (31) body-worn cameras, docking stations, power supply, belt clips, pin clips, USB charging cables, warranties, data storage, software, 17 tera byte server and remote installation; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant requires a Fifty (50%) percent match, or a $14,636.87 cash match. [Account #168-2001-9301] Issue: Tragic local and national events have eroded public trust in law enforcement agencies and their officers. Recent violence has again focused attention on controversial confrontations between certain citizens and law enforcement officials; and, this violence has further fomented distrust between community members and the officers sworn to protect them. Solution: Grant application to leverage federal resources so that the Webb County Sheriff’s Office will be able increase transparency and accountability through the grant-funded implementation of a comprehensive, holistic body-worn camera system for its sworn officer force. Result: The Webb County Sheriff’s Office will be able to achieve greater transparency and accountability in its service and protection of the Laredo/Webb County public and taxpayers while leveraging federal grant funding to implement a complex technological system that would otherwise require substantial initial start-up costs to be paid through the Webb County budget.

26. Discussion and possible action to approve payment of Compensatory Time for Twenty-Six (26) Webb County Sheriff Bargaining members in accordance with Article XIII (Special Benefits); Section C., of the Collective Bargaining Agreement for hours exceeding 480 in the amount of $71,069.49 to include base pay and fringe benefits contingent upon approval and verification by County Auditor and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Payroll Cost Accounts #001-2001-5001, 001-2060-5001 and corresponding fringe benefit accounts] Issue: In accordance with the Collective Bargaining Agreement (CBA) all hours exceeding 480 for comp time earned must be paid out to Union members. Solution: Payout all hours over 480 to comply with Article XIII (Special Benefits); Section C of the CBA. Result: Compliance with CBA and a reduction in Comp time hours earned by law enforcement personnel.

27. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-2001-6204 Fuel & Lubricants $96,738 $227,142.27 $130,404.27 To: 001-2060-5005 Part Time $96,738 $86,319.01 $183,057.01 Issue: During the FY 2014-2015 Budget hearings additional funding was requested to cover part time expenditures. FY 2015 Part time budget was adopted but not with recommended projected Budget presented by Sheriff's Office. Expenditures will exceed current budget unless funding is transferred within approved budget. Solution: Transfer funds from savings accumulated from Fuel and Lubricants account. Gas prices have declined and year to date expenses are lower than prior fiscal years. Result: Approval of requested transfer will cover additional payrolls for part time employees. Helping the Sheriff's Office overall operation. Keeping part time employment as support staff eliminates the additional cost that are associated with full time employment.

Item 16

Honorable Patricia A. Barrera, Tax-Assessor- Collector

28. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-0700-5601 Administrative Travel $1,800 $2,867.60 $1,067.60 001-0700-6011 Training & Edu. $2,000 $3,690.00 $1690.00 $3,800 To: 001-0700-6402 Repairs & Maint. - Equip. $1,800 $9,994.27 $11,794.27 001-0700-6022 Professional Services $2,000 $1,000.00 $3,000.00 $3,800 Issue: Account #001-0700-6402 needs funds to cover our monthly and quarterly payments for the Pitney Bowes mailing equipment due through the remainder of the fiscal year. Additionally, account #001-0700-6022 will need funds to cover future expenses estimated for the rest of the fiscal year. Solution: Transfer funds to cover payments for our Pitney Bowes mailing equipment and future expenses. Result: The line item transfers will cover our remaining monthly and quarterly payments and future expenses due until the end of the fiscal year.

Item 17

Honorable Delia Perales, Treasurer

29. Discussion and possible action to approve the hiring of a temporary full-timer (no retirement, no insurance), subject to the availability of payroll funds until such Slot is filled, effective June 8, 2015: Slot # Title Hourly Rate 0077 Accounts Payable Supervisor $18.46 - 16/A Issue: Temporary position while we hire a new accounts payable supervisor. Solution: To relieve work volume of accounts payables and help prepare for year end. Result: Temporary position will resolve high volume of invoices being processed.

Item 18

Administrative Services

30. Discussion and possible action to select dates to conduct annual performance evaluations for the Webb County Department Heads; and any other matters incident thereto. Possible dates to consider; June 16th (Tuesday), June 17th (Wednesday), June 24th (Wednesday), June 25th (Thursday), July 7th (Tuesday), July 8th (Wednesday), or any other considerations by the court.

31. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 817 Workers Comp. Reserves Fund Bal. $400,000 To: 817-0105-9201 Claims Paid $400,000 $321,808.74 $721,808.74 Issue: Recent Workers Compensation claims/cases together with other "open" claims, have set up our Reserves at approximately $318,221.23. These reserves may come in at lower costs, but, due to nature of claims, the adjuster has established them at a moderate level. Solution: Our current line item for claims will have a balance of $79,132.00, once May expenses are paid out and registered in the ledger. Therefore, we need additional funds to cover these reserves thru September 30, 2015. Result: With the Transfer of $400,000.00, we should have enough funds to finish the year, and a small cushion for any "new" claims that may arise.

32. Discussion and possible action to approve the purchase of One thousand county lapel pins from Kwik Kopy Printing, to be utilized to promote Webb County, in an amount not to exceed Two Thousand Six Hundred Fifty Dollars ($2,650.00); and any other matters incident thereto. [Accounts #001-2100-030 (Flex Account) and #001-0114-6205 (Materials & Supplies)]

Item 19

Community Action Agency

33. Discussion and possible action to approve that the Hourly Wage of Webb County Community Action Agency staff salaries be adjusted by 5% for the following programs, subject to the approval of the program funding agencies: The Community Social Services Program, Self-Help Center Program, Rural Transit Program, Meals On Wheels and Elderly Nutrition Program. This will not include the CAA Executive Director, Deputy Director and the Community Social Services Manager unless otherwise directed. There will be no impact on the General Fund. Issue: Webb County Community Action Agency staff did not participate on the wage increase adjustment since October 1, 2013. Solution: The Webb County Community Action Agency is proposing staff salaries 5% Wage Adjustment. Result: The Webb County Community Action Agency Programs; Community Social Services Program, Self-Help Center Program, Rural Transit Program, Meals On Wheels and Elderly Nutrition Programs will participate on the wage increase adjustment when and if approved by the program funding Agencies.

34. Discussion and possible action to approve the filling of the following Slot: Slot # Title Hourly Rate 1129 Full-Time Driver $10.25 Issue: Current Slot #1129 (Driver) is vacant. Overtime monies are being used. Solution: Hire Driver. Result: Alleviate overtime monies, relieve staff and department will be at full staff capacity.

35. Discussion and possible action to approve the filling of the following Slot: Slot # Title Hourly Rate 1214 Part-Time Office Clerk $9.00 Issue: Slot #1214 - Part-Time Office Clerk at 20 hours a week, 40 hours/pay period @$9.00 with no benefits. Solution: Employee performs responsible, confidential duties and routine administrative functions. Result: The position is filled.

36. Discussion and possible action to accept the recommendation of the Webb County Community Action Agency (CAA) Advisory Board Planning and Evaluation Committee to approve Triumph Mechanical Company as the "Service Provider" contractor for the Texas Department of Housing and Community Affairs (TDHCA)-PY 2015 Comprehensive Energy Assistance Program (CEAP)-Crisis Heating and Cooling Component and authorize the County Judge to sign all relevant documents pertaining to this contract. Issue: TDHCA requires that CAA procure a Service Provider for the CEAP Heating and Cooling Component for compliance with the Texas Administrative Codes 5.423 and 5.402. Solution: The Service Provider will repair or replace Central Air Conditioning Units, Evaporative Coolers, Window A/C and Heating/Cooling portable units for program eligible Webb County residents. Result: The Service Provider will be able to repair units to eligible Webb County residents.

37. Discussion and possible action to award Bid 2015-2 "Reconstruction of Homes Webb County Self-Help Center" to the lowest and best qualified bidder for the Self-Help Center Program, (Contract #712003) and authorized the County Judge to sign all relevant documents. This activity is Grant Funded and will have no impact to the County's General Fund. SHC BID ID Address Low Bidder SHC Recon-09 6828 Desperado Bronze Builders SHC Recon-10 105 W. Miers Bronze Builders SHC Recon-11 125 W. Ibarra Bronze Builders Issue: Webb County Self-Help Center received bids for Reconstruction of 3 homes and bids need to be awarded. Solution: A recommendation from staff is received to award the bids to the lowest best bidder for these homes. Result: The lowest best Contractor will be awarded the Self-Help Center bids, according to the staff recommendations and consturction may commnence.

38. Discussion and possible action to authorize the purchasing agent to solicit bids for One (1) Type II 18-24 Passenger Bus with 2 flip down wheelchair seats for the Webb County Community Action Agency El Aguila Rural Transportation. Issue: High mileage, wear and tear, road conditions on a daily basis. Solution: With the assistance of the purchasing agent El Aguila will be going out for bids. Result: It will replace older buses and continue uninterrupted services.

39. Discussion and possible action to approve conducting Category "B" Elections to fill current vacancy as per the Governing Regulations of the Advisory Board of the Webb County Community Action Agency. (The Advisory Board shall be composed of membership that complies with the Community Services Block Grant -Texas Administrative Code Rule 5.215) Election will be held on Tuesday, June 16, 2015 for a Representative and Alternate for Area IX-Rio Bravo in the Rio Bravo Community Center, 1600 Orqudia Lane from 10:00 a.m. to 12:00 noon. Issue: To hold Elections to fill current vacancy for Representative and Alternate for Area IX-Rio Bravo. Solution: The Advisory Board shall be composed of membership that complies with the Community Services Block Grant-Texas Administrative Code Rule 5.215. Result; Once the Election is held CAA will comply with the Texas Addministrative Code Rule 5.215.

Item 20

Engineer

40. Discussion and possible action to approve and authorize a proposed settlement agreement of the pending enforcement action/litigation between the Texas Commission on Environmental Quality (T.C.E.Q.) and Webb County regarding the Webb County Wastewater Treatment Facility in Docket No. 2015-0239-MWD-E, by and between "T.C.E.Q." and Webb County, and authorizing the County Judge to execute any and all relevant documents; and any other matters incident thereto including approval and submittal of request to perform a Supplemental Environmental Project (SEP) in lieu of payment of fines. Issue: Projects being requested to alleviate the equipment and facilities not in operation for years have been requested since June 2014 and have just now been approved through Capital Outlay Funding, projected to commence work in June 2015. This includes Chlorine Improvements, Bar Screen Replacement, and Major Electrical Repair. Solution: These projects will provide the necessary improvements and controls to meet all effluent standards preventing future violations. In addition, these project can qualify for Supplemental Environmental Projects to provide compliance to this Administrative Order. Result: As we continue our objectives to improve our operations, wastewater services including the Regional Wastewater Treatment Plant is a large part of our progress. In our internal review and study of third party evaluations, we have modified the manner in which we operate our Plant and represent the quality of effluent coming from our Plant. These changes although effective in assuring improved treatment of our waste, does require major equipment and electrical improvements at the Plant. As we continue to fund these projects, violations in our discharge limitations will continue. This Administrative Order is an agreement of timeline and corrective action between Webb County and T.C.E.Q. to repair and place back into service these required needs. In addition, and administrative penalty is assessed to assure attention to the corrective action. This Administrative penalty can be addressed through a Supplemental Environmental Agreement allowing us to use the penalty in addressing the repair to the plant.

41. Discussion and possible action requesting title and job description changes from Slot #0667-Truck Driver to Slot #0667-Heavy Equipment Operator; and any other matters incident thereto. Proposal for Civil Service consideration. Issue: Currently this slot remains vacant. It is our recommendation that we employ a Heavy Equipment Operator with the ability to not only provide Truck driving but can also operate backhoes and vacuum trucks for additional flexibility in our operations. [Account #801-3001-5001] Solution: Change Slot #0667 from current position of Truck Driver to Slot #0667 Heavy Equipment Operator. Result: This move is intended to provide and additional Operator at the plant that will greatly improve our ability to provide relief operation, by promoting within into this newly re-classed position and allowing us to fill his vacant operator's position.

Item 21

Law Library

42. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1130-6010 Books & Sub $4,000 $22,261.47 $18,261.47 To: 001-1130-9702 Part Time $4,000 $-189.75 $3,810.25 Issue: There are insufficient funds in the above mentioned account. Solution: Transfer money from 001-1130-6010 Books & Sub $4000 to 001-1130-9702 Part Time $4000 Result: The line item transfer will allow Law Library to continue funding a part time position for our current permanent part time employee to the end of the fiscal year.

Item 22

Purchasing

43. Discussion and possible action to dispose of surplus or salvage property as allowed in Texas Local Government Code 263.152(1); sell the identified items by competitive bid or auction through CABCO. 2002 Ford Truck 2FTRF17W02MA21873 2000 Ford Cr Vic 2FAFP71W4YX142904 1993 Ford Truck 2FTDF15NXPNA69544 2000 Ford Cr. Vic 2FAFP71W6YX145905 1993 Int’l Nav Star 1HTSBZPM2PH526872 2000 Ford Cr. Vic 2FAFP71W9YX145901 1994 Ford Truck 1FTEF15NXRLB61031 2005 Ford Inter 2FAFPN1W1SX129719 1996 Ford Truck 1FTJX35GXTEB51815 2005 Ford Cr. Vic 2FAFP71W55X159368 1997 Ford Truck 1FTDF17WOVLB88671 2005 Ford Cr. Vic 2FAFP71W85X148625 1997 Ford Truck 1FTJW35H4VEB92780 2009 Ford Interceptor 2FAHP71V89X135524 1997 Ford Truck 3FTEF2576VMA46280 2004 Ford Truck 1FTPX14534FA02673 1997 Ford Truck 1FTDX1761VKC99703 2004 Intl Dump Truck 1HTMPAFM44H612919 2002 Ford Truck 1FMZU63W32ZA55437 1997 Ford Truck 1FTJW35H7TEB77767 2000 Ford Cr Vic 2FAFP71W6YX145902 1997 Ford Truck 1FTDX176XVNA61802 Issue: Vehicles have been identified by department and or motor pool as no longer viable (too costly to maintain). Solution: When feasible, sell equipment (as allowed by state law) to recover some of the cost. Result: Proceeds are deposited into Webb County accounts to offset future purchases.

44. Discussion and possible action to ratify the award of an emergency contract in the amount of $190,000 to Environmental Improvement Inc. for the purchase of an Ultra Violet Treatment System for the Rio Bravo Treatment plant and initiate product manufacture for the installation of required enhanced treatment; and grant the exemption to competitive bidding pursuant to Texas Local Government Code 262.024 Discretionary Exemption Sole source (a), (7), (D). [Requested by Adrian Montemayor, Water Utilities Director; Account #745-3001-8801-7 (Water Utilities Imp. 2013)] Issue: UV Disinfection was initially designed into the original plant. For unknown reason this system was never operated or maintained and fell into permanent disrepair. The system is not absolute and a new system is required to comply with the new Long Term 2 Enhanced Treatment Rule requiring additional treatment techniques for our plant. This will require new reactors at a cost of $190,000, construction costs for the installation of $250,000 and a recommended $63,000 for 3 years annual maintenance and warranty. Solution: Sole source acquisition of the Wedeco UV Reactors, hiring of local contractor with experience in the field of UV installation. Result: Compliance with the new TCEQ enhanced treatment rule, and prevent continuous Public Notice.

Item 23

Rio Bravo Community Center

45. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-6105-5601 Administrative Travels $900 $900 $0 To: 001-6105-6401 Repairs & Maint.-Bldg. $900 $17.64 $917.64 Issue: The building repairs & maintenance account has a balance of $17.64 and will soon reach a deficit. Solution: Transferring funds from administrative travels will prevent this from happening. Result: The account will have enough money for future building repairs.

Item 24

Road & Bridge

46. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 010-7002-6405 Repairs & Maint.-Roads $5,000 $133,248.58 $128,248.58 001-0108-6402-01 Repairs & Maint.-Fuel $2,500 $21,011.57 $18,511.57 $7,500 $154,260.15 $146,760.15 To: 010-7002-6014 Equipment Rental $5,000 $2,098.90 $7,098.90 001-0108-6224 Minor Tools & Apparatus $2,500 $490.03 $2,990.03 $7,500 $2,588.93 $10,088.93 Equipment Rental Issue: Due to excessive rain ROW needs to be maintained as soon as possible. Existing 1989 John Deere mower is broken and won't be cost effective to repair it. Solution: Two month rental of a Case 40seriesIH with a 5 ft. mower open cab. Approximate cost $4,000. Result: Rental of the Case 40seriesIH will allow our crews to maintain ROW properly. Minor Apparatus and Tools Issue: 6 year old impact wrench not working properly. Wheel balancer is out of service and to have it repaired will run over $1,000. Solution: Purchase 1" impact wrench to be used to remove and install heavy duty tire wheel nuts, approximate cost $900. Purchase a new wheel balancer approximate cost $1,600. Result: Tire repair men will be able to remove and install heavy duty tire wheel nuts more effectively and assure secure tightness. New wheel balancer will allow proper wheel balancing.

47. Discussion and possible action to authorize the Road & Bridge Department to set work summer hours for construction crews from 7:00 am to 3:30 p.m. with 1/2 hour lunch; starting June 9, 2015 through September 30, 2015. Issue: Current work schedule (7:30 am to 4:00 pm) will expose our field crews to the intense heat of summer months. Solution: Temporarily change work schedule from 7 am to 3:30 pm. Result: Our field crews will be less exposed to the heat during the day and will be able to perform better.

Item 25

Veteran's Office

48. Discussion and possible action to allocate $2,300 to be used for the purchase of VetraSpec program software. [Account #001-5050-6205] [Co-sponsored by John Galo, Webb County Commissioner Pct. 3] Issue: The current process of veteran claims is costly and slow due to all claims being done through paper files and mail. Solution: Proposal to purchase VetraSpec program in order to expedite the process of claims and reduce the amount of paper usage by making all files electronic and paperless. Result: Veteran claims will be expedited due to electronic forms, and the usage of paper will reduce dramatically due to electronic filing. Also, VA benefit forms will be generated automatically once veterans are in the system, reducing the amount of time spent doing a claim, and allowing for more veterans to be helped throughout the day.

49. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-5050-5602 Local Mileage $250 $300 $50 001-5050-6007 Dues & memberships $160 $200 $40 001-5050-6011 Training & Education $350 $400 $50 001-5050-6403 Vehicle maintenance $475 $492 $17 001-5050-7492-01 Veteran Cemetery Markers $1,500 $2,000 $500 To: 001-5050-6205 Materials & supplies $2,735 $612.82 $3,348.82 Issue: On June 8, 2015, the Commissioners Court was requested to approve the purchase of a software used for veteran benefit claims (VetraSpec). Solution: The line item transfer requested will cover the cost of the VetraSpec program if approved by the Commissioners Court at the June 8, 2015 meeting Result: The VetraSpec program will expedite benefit claims dramatically, help track the status of benefit claims, and will reduce the amount of paper used by keeping files paperless.

Item 26

Communications

Item 52

Jun 08, 2015 Commissioners Court Meeting

Full agenda
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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JUNE 8, 2015 9:00 a.m.

Item 1

CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance

3. Approval of Minutes for May 26, 2015

4. Approval of Bills, Payroll, and Monthly Report

5. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member will be allowed a total of Three (3) minutes within which to make any/all public comments.

Item 3

Honorable Tano E. Tijerina, Webb County Judge

6. Discussion and possible action to authorize the County Judge to sign all relevant documents regarding Harmony Public School participation in tax-exempt financings. The County will not be liable for any debt; the consent is only for the purpose of complying with the federal tax law regarding tax-exempt financing. Issue: Harmony Public Schools is a qualified 501(c)-3 organization and therefore is eligible to participate in tax-exempt financings. Harmony is financing at tax-exempt interest rates through a bond issue facilitated by the Arlington Higher Education Finance Corporation. Section 147(f) of the Internal Revenue Service Code, requires that the "highest elected official" of the County approve the transaction after a public hearing is held. Solution: By consenting to this transaction, Harmony Public Schools will be able to finance and refinance the construction and equipment of their schools across the State of Texas. Result: Harmony Public Schools can close on this transaction as scheduled, tentatively the middle of June, 2015.

Item 4

Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

7. Discussion and possible action to authorize the development and submission of a Texas Community Development Block Grant application to the Texas Department of Agriculture for the Colonia Construction Fund Program in an amount not to exceed $500,000.00 for water system improvements in Mirando City; and authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Colonia Construction Fund Program. This grant application will not require a cash match and will not impact the Webb County General Fund, but will require at least a 5% in-kind contribution from the Mirando City Water Supply Corp. and Webb County. [Co-Sponsored by Juan Vargas, Economic Development Director]

8. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines: Slot # Title Salary 2290 Community Events Coordinator $42,389.21-$44,548.75 18/A-E

Item 5

Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

9. Discussion and possible action to approve the purchase and installation of a video monitoring surveillance security system from The Best Alarm, Inc., in an amount not to exceed $3,108.40 for the Larga Vista Community Center; and any other matters incident thereto. (Best value for services). [Account #001-0114-9201 (Claims Paid)] Issue: The Larga Vista Community Center has been vandalized numerous times over the last few months resulting in thousands of dollars of repairs to the facility. Solution: An advanced security monitoring system for the center is being recommended to provide security surveillance and video recording of the center during and after hours of operation. Result: The installation of this necessary equipment will further secure the center and will deter any future vandalism or potential instances of theft.

10. Discussion and possible action to accept the 2015 Contract Amendment, 3rd quarter, with the Texas Department of Housing and Community Affairs (TDHCA) for an amount up to $366,329.00 to cover administrative expenses of the Webb County Community Action Agency in accordance with the budget as approved by TDHCA and the terms of this contract and designate the County Judge to execute all relevant documents; and any other matters incident thereto. [Co-Sponsored by Juan Vargas, Community Action Agency/Economic Development Executive Director]

11. Discussion and possible action to advertise and fill Slot #2002-Construction Coordinator at a wage rate of $15.48 per hour, full-time with benefits at 40 hours per week, effective June 8, 2015, to be funded from the Self-Help Center Program Grant and County Match. [Requested by Juan Vargas, Community Action Agency/Economic Development Executive Director]

Item 6

Honorable John C. Galo, Webb County Commissioner Pct. 3

12. Discussion and possible action to approve that all funds available in Capital Project Fund 605 (Building Maintenance and Construction), that have been encumbered but have not been spent, be reallocated for another county purpose; and any other matters incident thereto. Issue: A recent memorandum from the Auditor’s office revealed that Capital Project Fund 605 (Building Maintenance and Construction) has over $200,000 that has been encumbered and unused since fiscal year 2007-2008. Solution: These funds should be utilized for another county project that is in need of funds and not just rolled over from one fiscal year to the next. Result: Unencumbering these funds will allow the monies to be utilized for another county purpose.

13. Discussion and possible action to approve that all court action items such as the authorization of payments, transfer of funds between line item accounts, approval of contracts, etc.. be accurately recorded and documented in the county operating system to ensure that these changes can be referenced and identified in a quick and timely manner; and any other matters incident thereto. Issue: The Commissioners Court is responsible for authorizing and approving changes to the county budget in the regular course of business throughout the fiscal year. It is important that all these approvals be documented accordingly in the county general operating system so that this information can referenced timely and efficiently through our current software system. Solution: Need to verify that the current system and departments responsible for this information are in compliance with this prerequisite. Result: Quick and reliable access to all action items requiring court approval.

Item 7 (Part 1 of 2)

Honorable Jaime A. Canales, Webb County Commissioner Pct. 4

14. Recognition of 9 year old Ms. Ashlyn Janell Greig who brought home four medals including the Gold and Silver at the gymnastics state finals in Lancaster, Texas. Ashlyn is a 2nd grader at Muller Elementary and attends gymnastics at Jischke.

Item 8

Commissioners Court Administrator

15. Discussion and possible action to authorize county staff and our financial advisor to initiate evaluation costs and available funding options, including seeking potential certificate of obligation bond financing, to address all water and wastewater projects as provided in the Utilities Project Requirements list in an amount not to exceed $2,925,500. [Requested by Luis Perez-Garcia, Engineer] Issue: Multiple projects have been identified as urgent for quality and regulatory concerns, and critical for operations and consistency improvements. Solution: Initiate evaluation cost and available funding options. Result: Full compliance with State standards.

16. Discussion and possible action to authorize the purchasing agent and county attorney’s office to execute a Three (3) year vehicle lease agreement between Webb County and Enterprise Fleet Management, a qualified vendor as per TIPS Vendor Contract Number 02072513, for the procurement of Eight (8) additional vehicles for county departments, in an amount not to exceed $41,000.00/year; effective October 1, 2015; and authorizing the County Judge to sign off on all relevant documents; and any other matters incident thereto. [Account #001-0109-6500-01 (Operating Lease Principle) and if necessary, Account #014-0700-6500-01 Tax Office Acct.]

Executive Session

Item 7 (Part 2 of 2)

14. Recognition of 9 year old Ms. Ashlyn Janell Greig who brought home four medals including the Gold and Silver at the gymnastics state finals in Lancaster, Texas. Ashlyn is a 2nd grader at Muller Elementary and attends gymnastics at Jischke.

Item 10

Honorable Marco Montemayor, County Attorney

17. Discussion and possible action to enter into a Two (2) year agreement between the County of Webb and Scofflaw Centralized Collections, LLC. Scofflaw LLC will provide software and services for the enforcement of collections of delinquent court fees and fines for violation of traffic laws. The software will function by and through the County Tax Assessor-Collector's Scofflaw vehicle registration denial program. There will be a non-refundable performance deposit of THREE THOUSAND DOLLARS ($3,000.00) and authorizing the County Judge to sign all relevant documents.[Requested by Patricia A. Barrera, Webb County Tax Assessor Collector; Account #001-0700-6022]

18. Discussion and possible action to enter into a Thirty-Nine (39) month Fair Market Value contract Lease and Maintenance Agreement between Webb County Head Start and Nevill Imaging Solutions beginning on June 8 , 2015 and ending September 7, 2018 for Two (2) M2535dn SMART located at Education Center and Crayon Company at a monthly rate of SIXTY-NINE DOLLARS AND NINETY-EIGHT CENTS ($69.98) for a total cost of TWO THOUSAND SEVEN HUNDRED TWENTY-NINE DOLLARS AND TWENTY-TWO CENTS ($2,729.22) and a maintenance fee of $0.006 per copy, subject to annual budget appropriation, pursuant to Texas Local Government Code Subchapter F Cooperative Purchasing Program section 271.101 and 271.102 Tarrant County Contract #2013-042 and authorizing the County Judge to execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #918-4207-6014]

19. Discussion and possible action to enter into a Twelve (12) month (June 8, 2015 thru June 7, 2018) Maintenance Agreement between Toshiba Business Solutions and Webb County for the 49th District Court for a Toshiba E-Studio 603 Copier at a quarterly cost of $75.00 and $0.0092 excess per unit charge for black copies, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Joe Lopez, 49th District Court Judge; Account #001-1001-6402]

Item 11

Honorable Hugo Martinez, County Court at Law 1 Judge

20. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1010-7053 Detention Hearings $8,000 $23,250.00 $15,250.00 To: 001-1010-6025 Materials & Supplies $6,000 $1,560.09 $7,560.09 001-1010-6026 Visiting Judge $2,000 $1,666.22 $3,666.22 Issue: The department is in need of new microphones for the court room. In addition, our office is requiring additional funds for supplies such as a new phone for an added office, chairs and two new desks. Solution: Transfer of funds in order to improve the productivity of the court. Result: The new microphones will allow for all personnel and visitors to be able to hear the court proceedings properly.

Items 12 - 14

Item 12

Item 13

Item 14

Item 15

Honorable Martin Cuellar, Sheriff

25. Discussion and possible action to approve the submission of a grant application to the U.S Department of Justice for a Fiscal Year 2015 Body-Worn Camera Pilot Implementation Program grant in the amount estimated at $14,636.87 to pay for the implementation of a body-worn camera system for the Webb County Sheriff’s Office to include Thirty-One (31) body-worn cameras, docking stations, power supply, belt clips, pin clips, USB charging cables, warranties, data storage, software, 17 tera byte server and remote installation; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant requires a Fifty (50%) percent match, or a $14,636.87 cash match. [Account #168-2001-9301] Issue: Tragic local and national events have eroded public trust in law enforcement agencies and their officers. Recent violence has again focused attention on controversial confrontations between certain citizens and law enforcement officials; and, this violence has further fomented distrust between community members and the officers sworn to protect them. Solution: Grant application to leverage federal resources so that the Webb County Sheriff’s Office will be able increase transparency and accountability through the grant-funded implementation of a comprehensive, holistic body-worn camera system for its sworn officer force. Result: The Webb County Sheriff’s Office will be able to achieve greater transparency and accountability in its service and protection of the Laredo/Webb County public and taxpayers while leveraging federal grant funding to implement a complex technological system that would otherwise require substantial initial start-up costs to be paid through the Webb County budget.

26. Discussion and possible action to approve payment of Compensatory Time for Twenty-Six (26) Webb County Sheriff Bargaining members in accordance with Article XIII (Special Benefits); Section C., of the Collective Bargaining Agreement for hours exceeding 480 in the amount of $71,069.49 to include base pay and fringe benefits contingent upon approval and verification by County Auditor and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Payroll Cost Accounts #001-2001-5001, 001-2060-5001 and corresponding fringe benefit accounts] Issue: In accordance with the Collective Bargaining Agreement (CBA) all hours exceeding 480 for comp time earned must be paid out to Union members. Solution: Payout all hours over 480 to comply with Article XIII (Special Benefits); Section C of the CBA. Result: Compliance with CBA and a reduction in Comp time hours earned by law enforcement personnel.

27. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-2001-6204 Fuel & Lubricants $96,738 $227,142.27 $130,404.27 To: 001-2060-5005 Part Time $96,738 $86,319.01 $183,057.01 Issue: During the FY 2014-2015 Budget hearings additional funding was requested to cover part time expenditures. FY 2015 Part time budget was adopted but not with recommended projected Budget presented by Sheriff's Office. Expenditures will exceed current budget unless funding is transferred within approved budget. Solution: Transfer funds from savings accumulated from Fuel and Lubricants account. Gas prices have declined and year to date expenses are lower than prior fiscal years. Result: Approval of requested transfer will cover additional payrolls for part time employees. Helping the Sheriff's Office overall operation. Keeping part time employment as support staff eliminates the additional cost that are associated with full time employment.

Item 16

Honorable Patricia A. Barrera, Tax-Assessor- Collector

28. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-0700-5601 Administrative Travel $1,800 $2,867.60 $1,067.60 001-0700-6011 Training & Edu. $2,000 $3,690.00 $1690.00 $3,800 To: 001-0700-6402 Repairs & Maint. - Equip. $1,800 $9,994.27 $11,794.27 001-0700-6022 Professional Services $2,000 $1,000.00 $3,000.00 $3,800 Issue: Account #001-0700-6402 needs funds to cover our monthly and quarterly payments for the Pitney Bowes mailing equipment due through the remainder of the fiscal year. Additionally, account #001-0700-6022 will need funds to cover future expenses estimated for the rest of the fiscal year. Solution: Transfer funds to cover payments for our Pitney Bowes mailing equipment and future expenses. Result: The line item transfers will cover our remaining monthly and quarterly payments and future expenses due until the end of the fiscal year.

Item 17

Honorable Delia Perales, Treasurer

29. Discussion and possible action to approve the hiring of a temporary full-timer (no retirement, no insurance), subject to the availability of payroll funds until such Slot is filled, effective June 8, 2015: Slot # Title Hourly Rate 0077 Accounts Payable Supervisor $18.46 - 16/A Issue: Temporary position while we hire a new accounts payable supervisor. Solution: To relieve work volume of accounts payables and help prepare for year end. Result: Temporary position will resolve high volume of invoices being processed.

Item 18

Administrative Services

30. Discussion and possible action to select dates to conduct annual performance evaluations for the Webb County Department Heads; and any other matters incident thereto. Possible dates to consider; June 16th (Tuesday), June 17th (Wednesday), June 24th (Wednesday), June 25th (Thursday), July 7th (Tuesday), July 8th (Wednesday), or any other considerations by the court.

31. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 817 Workers Comp. Reserves Fund Bal. $400,000 To: 817-0105-9201 Claims Paid $400,000 $321,808.74 $721,808.74 Issue: Recent Workers Compensation claims/cases together with other "open" claims, have set up our Reserves at approximately $318,221.23. These reserves may come in at lower costs, but, due to nature of claims, the adjuster has established them at a moderate level. Solution: Our current line item for claims will have a balance of $79,132.00, once May expenses are paid out and registered in the ledger. Therefore, we need additional funds to cover these reserves thru September 30, 2015. Result: With the Transfer of $400,000.00, we should have enough funds to finish the year, and a small cushion for any "new" claims that may arise.

32. Discussion and possible action to approve the purchase of One thousand county lapel pins from Kwik Kopy Printing, to be utilized to promote Webb County, in an amount not to exceed Two Thousand Six Hundred Fifty Dollars ($2,650.00); and any other matters incident thereto. [Accounts #001-2100-030 (Flex Account) and #001-0114-6205 (Materials & Supplies)]

Item 19

Community Action Agency

33. Discussion and possible action to approve that the Hourly Wage of Webb County Community Action Agency staff salaries be adjusted by 5% for the following programs, subject to the approval of the program funding agencies: The Community Social Services Program, Self-Help Center Program, Rural Transit Program, Meals On Wheels and Elderly Nutrition Program. This will not include the CAA Executive Director, Deputy Director and the Community Social Services Manager unless otherwise directed. There will be no impact on the General Fund. Issue: Webb County Community Action Agency staff did not participate on the wage increase adjustment since October 1, 2013. Solution: The Webb County Community Action Agency is proposing staff salaries 5% Wage Adjustment. Result: The Webb County Community Action Agency Programs; Community Social Services Program, Self-Help Center Program, Rural Transit Program, Meals On Wheels and Elderly Nutrition Programs will participate on the wage increase adjustment when and if approved by the program funding Agencies.

34. Discussion and possible action to approve the filling of the following Slot: Slot # Title Hourly Rate 1129 Full-Time Driver $10.25 Issue: Current Slot #1129 (Driver) is vacant. Overtime monies are being used. Solution: Hire Driver. Result: Alleviate overtime monies, relieve staff and department will be at full staff capacity.

35. Discussion and possible action to approve the filling of the following Slot: Slot # Title Hourly Rate 1214 Part-Time Office Clerk $9.00 Issue: Slot #1214 - Part-Time Office Clerk at 20 hours a week, 40 hours/pay period @$9.00 with no benefits. Solution: Employee performs responsible, confidential duties and routine administrative functions. Result: The position is filled.

36. Discussion and possible action to accept the recommendation of the Webb County Community Action Agency (CAA) Advisory Board Planning and Evaluation Committee to approve Triumph Mechanical Company as the "Service Provider" contractor for the Texas Department of Housing and Community Affairs (TDHCA)-PY 2015 Comprehensive Energy Assistance Program (CEAP)-Crisis Heating and Cooling Component and authorize the County Judge to sign all relevant documents pertaining to this contract. Issue: TDHCA requires that CAA procure a Service Provider for the CEAP Heating and Cooling Component for compliance with the Texas Administrative Codes 5.423 and 5.402. Solution: The Service Provider will repair or replace Central Air Conditioning Units, Evaporative Coolers, Window A/C and Heating/Cooling portable units for program eligible Webb County residents. Result: The Service Provider will be able to repair units to eligible Webb County residents.

37. Discussion and possible action to award Bid 2015-2 "Reconstruction of Homes Webb County Self-Help Center" to the lowest and best qualified bidder for the Self-Help Center Program, (Contract #712003) and authorized the County Judge to sign all relevant documents. This activity is Grant Funded and will have no impact to the County's General Fund. SHC BID ID Address Low Bidder SHC Recon-09 6828 Desperado Bronze Builders SHC Recon-10 105 W. Miers Bronze Builders SHC Recon-11 125 W. Ibarra Bronze Builders Issue: Webb County Self-Help Center received bids for Reconstruction of 3 homes and bids need to be awarded. Solution: A recommendation from staff is received to award the bids to the lowest best bidder for these homes. Result: The lowest best Contractor will be awarded the Self-Help Center bids, according to the staff recommendations and consturction may commnence.

38. Discussion and possible action to authorize the purchasing agent to solicit bids for One (1) Type II 18-24 Passenger Bus with 2 flip down wheelchair seats for the Webb County Community Action Agency El Aguila Rural Transportation. Issue: High mileage, wear and tear, road conditions on a daily basis. Solution: With the assistance of the purchasing agent El Aguila will be going out for bids. Result: It will replace older buses and continue uninterrupted services.

39. Discussion and possible action to approve conducting Category "B" Elections to fill current vacancy as per the Governing Regulations of the Advisory Board of the Webb County Community Action Agency. (The Advisory Board shall be composed of membership that complies with the Community Services Block Grant -Texas Administrative Code Rule 5.215) Election will be held on Tuesday, June 16, 2015 for a Representative and Alternate for Area IX-Rio Bravo in the Rio Bravo Community Center, 1600 Orqudia Lane from 10:00 a.m. to 12:00 noon. Issue: To hold Elections to fill current vacancy for Representative and Alternate for Area IX-Rio Bravo. Solution: The Advisory Board shall be composed of membership that complies with the Community Services Block Grant-Texas Administrative Code Rule 5.215. Result; Once the Election is held CAA will comply with the Texas Addministrative Code Rule 5.215.

Item 20

Engineer

40. Discussion and possible action to approve and authorize a proposed settlement agreement of the pending enforcement action/litigation between the Texas Commission on Environmental Quality (T.C.E.Q.) and Webb County regarding the Webb County Wastewater Treatment Facility in Docket No. 2015-0239-MWD-E, by and between "T.C.E.Q." and Webb County, and authorizing the County Judge to execute any and all relevant documents; and any other matters incident thereto including approval and submittal of request to perform a Supplemental Environmental Project (SEP) in lieu of payment of fines. Issue: Projects being requested to alleviate the equipment and facilities not in operation for years have been requested since June 2014 and have just now been approved through Capital Outlay Funding, projected to commence work in June 2015. This includes Chlorine Improvements, Bar Screen Replacement, and Major Electrical Repair. Solution: These projects will provide the necessary improvements and controls to meet all effluent standards preventing future violations. In addition, these project can qualify for Supplemental Environmental Projects to provide compliance to this Administrative Order. Result: As we continue our objectives to improve our operations, wastewater services including the Regional Wastewater Treatment Plant is a large part of our progress. In our internal review and study of third party evaluations, we have modified the manner in which we operate our Plant and represent the quality of effluent coming from our Plant. These changes although effective in assuring improved treatment of our waste, does require major equipment and electrical improvements at the Plant. As we continue to fund these projects, violations in our discharge limitations will continue. This Administrative Order is an agreement of timeline and corrective action between Webb County and T.C.E.Q. to repair and place back into service these required needs. In addition, and administrative penalty is assessed to assure attention to the corrective action. This Administrative penalty can be addressed through a Supplemental Environmental Agreement allowing us to use the penalty in addressing the repair to the plant.

41. Discussion and possible action requesting title and job description changes from Slot #0667-Truck Driver to Slot #0667-Heavy Equipment Operator; and any other matters incident thereto. Proposal for Civil Service consideration. Issue: Currently this slot remains vacant. It is our recommendation that we employ a Heavy Equipment Operator with the ability to not only provide Truck driving but can also operate backhoes and vacuum trucks for additional flexibility in our operations. [Account #801-3001-5001] Solution: Change Slot #0667 from current position of Truck Driver to Slot #0667 Heavy Equipment Operator. Result: This move is intended to provide and additional Operator at the plant that will greatly improve our ability to provide relief operation, by promoting within into this newly re-classed position and allowing us to fill his vacant operator's position.

Item 21

Law Library

42. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1130-6010 Books & Sub $4,000 $22,261.47 $18,261.47 To: 001-1130-9702 Part Time $4,000 $-189.75 $3,810.25 Issue: There are insufficient funds in the above mentioned account. Solution: Transfer money from 001-1130-6010 Books & Sub $4000 to 001-1130-9702 Part Time $4000 Result: The line item transfer will allow Law Library to continue funding a part time position for our current permanent part time employee to the end of the fiscal year.

Item 22

Purchasing

43. Discussion and possible action to dispose of surplus or salvage property as allowed in Texas Local Government Code 263.152(1); sell the identified items by competitive bid or auction through CABCO. 2002 Ford Truck 2FTRF17W02MA21873 2000 Ford Cr Vic 2FAFP71W4YX142904 1993 Ford Truck 2FTDF15NXPNA69544 2000 Ford Cr. Vic 2FAFP71W6YX145905 1993 Int’l Nav Star 1HTSBZPM2PH526872 2000 Ford Cr. Vic 2FAFP71W9YX145901 1994 Ford Truck 1FTEF15NXRLB61031 2005 Ford Inter 2FAFPN1W1SX129719 1996 Ford Truck 1FTJX35GXTEB51815 2005 Ford Cr. Vic 2FAFP71W55X159368 1997 Ford Truck 1FTDF17WOVLB88671 2005 Ford Cr. Vic 2FAFP71W85X148625 1997 Ford Truck 1FTJW35H4VEB92780 2009 Ford Interceptor 2FAHP71V89X135524 1997 Ford Truck 3FTEF2576VMA46280 2004 Ford Truck 1FTPX14534FA02673 1997 Ford Truck 1FTDX1761VKC99703 2004 Intl Dump Truck 1HTMPAFM44H612919 2002 Ford Truck 1FMZU63W32ZA55437 1997 Ford Truck 1FTJW35H7TEB77767 2000 Ford Cr Vic 2FAFP71W6YX145902 1997 Ford Truck 1FTDX176XVNA61802 Issue: Vehicles have been identified by department and or motor pool as no longer viable (too costly to maintain). Solution: When feasible, sell equipment (as allowed by state law) to recover some of the cost. Result: Proceeds are deposited into Webb County accounts to offset future purchases.

44. Discussion and possible action to ratify the award of an emergency contract in the amount of $190,000 to Environmental Improvement Inc. for the purchase of an Ultra Violet Treatment System for the Rio Bravo Treatment plant and initiate product manufacture for the installation of required enhanced treatment; and grant the exemption to competitive bidding pursuant to Texas Local Government Code 262.024 Discretionary Exemption Sole source (a), (7), (D). [Requested by Adrian Montemayor, Water Utilities Director; Account #745-3001-8801-7 (Water Utilities Imp. 2013)] Issue: UV Disinfection was initially designed into the original plant. For unknown reason this system was never operated or maintained and fell into permanent disrepair. The system is not absolute and a new system is required to comply with the new Long Term 2 Enhanced Treatment Rule requiring additional treatment techniques for our plant. This will require new reactors at a cost of $190,000, construction costs for the installation of $250,000 and a recommended $63,000 for 3 years annual maintenance and warranty. Solution: Sole source acquisition of the Wedeco UV Reactors, hiring of local contractor with experience in the field of UV installation. Result: Compliance with the new TCEQ enhanced treatment rule, and prevent continuous Public Notice.

Item 23

Rio Bravo Community Center

45. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-6105-5601 Administrative Travels $900 $900 $0 To: 001-6105-6401 Repairs & Maint.-Bldg. $900 $17.64 $917.64 Issue: The building repairs & maintenance account has a balance of $17.64 and will soon reach a deficit. Solution: Transferring funds from administrative travels will prevent this from happening. Result: The account will have enough money for future building repairs.

Item 24

Road & Bridge

46. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 010-7002-6405 Repairs & Maint.-Roads $5,000 $133,248.58 $128,248.58 001-0108-6402-01 Repairs & Maint.-Fuel $2,500 $21,011.57 $18,511.57 $7,500 $154,260.15 $146,760.15 To: 010-7002-6014 Equipment Rental $5,000 $2,098.90 $7,098.90 001-0108-6224 Minor Tools & Apparatus $2,500 $490.03 $2,990.03 $7,500 $2,588.93 $10,088.93 Equipment Rental Issue: Due to excessive rain ROW needs to be maintained as soon as possible. Existing 1989 John Deere mower is broken and won't be cost effective to repair it. Solution: Two month rental of a Case 40seriesIH with a 5 ft. mower open cab. Approximate cost $4,000. Result: Rental of the Case 40seriesIH will allow our crews to maintain ROW properly. Minor Apparatus and Tools Issue: 6 year old impact wrench not working properly. Wheel balancer is out of service and to have it repaired will run over $1,000. Solution: Purchase 1" impact wrench to be used to remove and install heavy duty tire wheel nuts, approximate cost $900. Purchase a new wheel balancer approximate cost $1,600. Result: Tire repair men will be able to remove and install heavy duty tire wheel nuts more effectively and assure secure tightness. New wheel balancer will allow proper wheel balancing.

47. Discussion and possible action to authorize the Road & Bridge Department to set work summer hours for construction crews from 7:00 am to 3:30 p.m. with 1/2 hour lunch; starting June 9, 2015 through September 30, 2015. Issue: Current work schedule (7:30 am to 4:00 pm) will expose our field crews to the intense heat of summer months. Solution: Temporarily change work schedule from 7 am to 3:30 pm. Result: Our field crews will be less exposed to the heat during the day and will be able to perform better.

Item 25

Veteran's Office

48. Discussion and possible action to allocate $2,300 to be used for the purchase of VetraSpec program software. [Account #001-5050-6205] [Co-sponsored by John Galo, Webb County Commissioner Pct. 3] Issue: The current process of veteran claims is costly and slow due to all claims being done through paper files and mail. Solution: Proposal to purchase VetraSpec program in order to expedite the process of claims and reduce the amount of paper usage by making all files electronic and paperless. Result: Veteran claims will be expedited due to electronic forms, and the usage of paper will reduce dramatically due to electronic filing. Also, VA benefit forms will be generated automatically once veterans are in the system, reducing the amount of time spent doing a claim, and allowing for more veterans to be helped throughout the day.

49. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-5050-5602 Local Mileage $250 $300 $50 001-5050-6007 Dues & memberships $160 $200 $40 001-5050-6011 Training & Education $350 $400 $50 001-5050-6403 Vehicle maintenance $475 $492 $17 001-5050-7492-01 Veteran Cemetery Markers $1,500 $2,000 $500 To: 001-5050-6205 Materials & supplies $2,735 $612.82 $3,348.82 Issue: On June 8, 2015, the Commissioners Court was requested to approve the purchase of a software used for veteran benefit claims (VetraSpec). Solution: The line item transfer requested will cover the cost of the VetraSpec program if approved by the Commissioners Court at the June 8, 2015 meeting Result: The VetraSpec program will expedite benefit claims dramatically, help track the status of benefit claims, and will reduce the amount of paper used by keeping files paperless.

Item 26

Communications

Item 52

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JUNE 8, 2015 9:00 a.m.

Item 1 CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance

3. Approval of Minutes for May 26, 2015

4. Approval of Bills, Payroll, and Monthly Report

Item 3 Honorable Tano E. Tijerina, Webb County Judge

Item 4 Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

8. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines: Slot # Title Salary 2290 Community Events Coordinator $42,389.21-$44,548.75 18/A-E

Item 5 Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

Item 6 Honorable John C. Galo, Webb County Commissioner Pct. 3

Item 7 (Part 1 of 2) Honorable Jaime A. Canales, Webb County Commissioner Pct. 4

14. Recognition of 9 year old Ms. Ashlyn Janell Greig who brought home four medals including the Gold and Silver at the gymnastics state finals in Lancaster, Texas. Ashlyn is a 2nd grader at Muller Elementary and attends gymnastics at Jischke.

Item 8 Commissioners Court Administrator

Item 7 (Part 2 of 2)

14. Recognition of 9 year old Ms. Ashlyn Janell Greig who brought home four medals including the Gold and Silver at the gymnastics state finals in Lancaster, Texas. Ashlyn is a 2nd grader at Muller Elementary and attends gymnastics at Jischke.

Item 10 Honorable Marco Montemayor, County Attorney

Item 11 Honorable Hugo Martinez, County Court at Law 1 Judge

Items 12 - 14

Item 12

Item 13

Item 14

Item 15 Honorable Martin Cuellar, Sheriff

Item 16 Honorable Patricia A. Barrera, Tax-Assessor- Collector

Item 17 Honorable Delia Perales, Treasurer

Item 18 Administrative Services

Item 19 Community Action Agency

Item 20 Engineer

Item 21 Law Library

Item 22 Purchasing

Item 23 Rio Bravo Community Center

Item 24 Road & Bridge

Item 25 Veteran's Office

Item 26 Communications

Item 52

Jun 08, 2015 Commissioners Court Meeting

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JUNE 8, 2015 9:00 a.m.

Item 1 CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance

3. Approval of Minutes for May 26, 2015

4. Approval of Bills, Payroll, and Monthly Report

Item 3 Honorable Tano E. Tijerina, Webb County Judge

Item 4 Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

8. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines: Slot # Title Salary 2290 Community Events Coordinator $42,389.21-$44,548.75 18/A-E

Item 5 Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

Item 6 Honorable John C. Galo, Webb County Commissioner Pct. 3

Item 7 (Part 1 of 2) Honorable Jaime A. Canales, Webb County Commissioner Pct. 4

14. Recognition of 9 year old Ms. Ashlyn Janell Greig who brought home four medals including the Gold and Silver at the gymnastics state finals in Lancaster, Texas. Ashlyn is a 2nd grader at Muller Elementary and attends gymnastics at Jischke.

Item 8 Commissioners Court Administrator

Item 7 (Part 2 of 2)

14. Recognition of 9 year old Ms. Ashlyn Janell Greig who brought home four medals including the Gold and Silver at the gymnastics state finals in Lancaster, Texas. Ashlyn is a 2nd grader at Muller Elementary and attends gymnastics at Jischke.

Item 10 Honorable Marco Montemayor, County Attorney

Item 11 Honorable Hugo Martinez, County Court at Law 1 Judge

Items 12 - 14

Item 12

Item 13

Item 14

Item 15 Honorable Martin Cuellar, Sheriff

Item 16 Honorable Patricia A. Barrera, Tax-Assessor- Collector

Item 17 Honorable Delia Perales, Treasurer

Item 18 Administrative Services

Item 19 Community Action Agency

Item 20 Engineer

Item 21 Law Library

Item 22 Purchasing

Item 23 Rio Bravo Community Center

Item 24 Road & Bridge

Item 25 Veteran's Office

Item 26 Communications

Item 52

Link

Item 1

CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

Item 3

Honorable Tano E. Tijerina, Webb County Judge

Item 4

Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

Item 5

Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

Item 6

Honorable John C. Galo, Webb County Commissioner Pct. 3

Item 7 (Part 1 of 2)

Honorable Jaime A. Canales, Webb County Commissioner Pct. 4

Item 8

Commissioners Court Administrator

Item 10

Honorable Marco Montemayor, County Attorney

Item 11

Honorable Hugo Martinez, County Court at Law 1 Judge

Item 15

Honorable Martin Cuellar, Sheriff

Item 16

Honorable Patricia A. Barrera, Tax-Assessor- Collector

Item 17

Honorable Delia Perales, Treasurer

Item 18

Administrative Services

Item 19

Community Action Agency

Item 20

Engineer

Item 21

Law Library

Item 22

Purchasing

Item 23

Rio Bravo Community Center

Item 24

Road & Bridge

Item 25

Veteran's Office

Item 26

Communications

Item 1

CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

Item 3

Honorable Tano E. Tijerina, Webb County Judge

Item 4

Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

Item 5

Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

Item 6

Honorable John C. Galo, Webb County Commissioner Pct. 3

Item 7 (Part 1 of 2)

Honorable Jaime A. Canales, Webb County Commissioner Pct. 4

Item 8

Commissioners Court Administrator

Item 10

Honorable Marco Montemayor, County Attorney

Item 11

Honorable Hugo Martinez, County Court at Law 1 Judge

Item 15

Honorable Martin Cuellar, Sheriff

Item 16

Honorable Patricia A. Barrera, Tax-Assessor- Collector

Item 17

Honorable Delia Perales, Treasurer

Item 18

Administrative Services

Item 19

Community Action Agency

Item 20

Engineer

Item 21

Law Library

Item 22

Purchasing

Item 23

Rio Bravo Community Center

Item 24

Road & Bridge

Item 25

Veteran's Office

Item 26

Communications