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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 APRIL 25, 2016 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. it consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS:

4. Approval of Minutes for April 11, 2016

5. Approval of Bills, Payroll and Monthly Report

6. Administrative Services

7. Auditor

8. Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

9. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

10. Commissioners Court Administrator

11. Community Action Agency

12. Honorable Rudy Rodriguez, Constable Pct. 1

13. Honorable Adrian Cortez, Constable Pct. 3

14. Honorable Marco Montemayor, County Attorney

15. Honorable Margie Ibarra, County Clerk

16. Economic Development

17. Engineering

18. Indigent Healthcare Services

19. La Presa Community Center

20. Purchasing

21. Honorable Martin Cuellar, Sheriff

5. Economic Development

22. Discussion and possible action to approve the 2016-2017 Third Party Application, set submission dates and deadlines for application for Third Party Funding; and any other matters incident thereto.

6. Road & Bridge

23. Discussion and possible action to adopt a plan of action to address solid waste management services in compliance with Chapters 361, 363 and 364, Texas Health and Safety Code (as discussed at the Commissioners Court meeting of March 14, 2016, item #13) which recognizes jurisdictional limitations imposed by state law, provides an option for a possible joint-management plan with the City of Laredo for their responsibilities in the extra-territorial jurisdiction (ETJ) of Laredo, authorizes staff to solicit Requests for Proposals (RFPs) for a third-party service provider, directs staff to initiate the preparation of any required county order to regulate solid waste and impose fees for services, and any matter incident thereto. [Requested by the Solid Waste Review Committee] Issue: State law limits county authority to regulate solid waste management and disposal to only those unincorporated areas of a county located outside the ETJ limits of a municipality and thus, solid waste management and disposal within Laredo’s ETJ is the responsibility of the City of Laredo. As such, garbage disposal services currently provided by the county in such areas must cease. Additionally, Webb County currently performs garbage pick-up and disposal services without charge to the users of those services. In review of the significant costs associated with these services coupled with the county’s anticipated budget shortfalls from substantial decreases in oil and gas revenues, Webb County’s solid waste committee is recommending levying service fees on users and contracting with a third-party service provider to perform garbage disposal services located in the unincorporated areas outside the ETJ of Laredo. Solution: Authorize the County Attorney, Purchasing Agent and the appropriate county officials/staff to: • Solicit RFPs for a third-party provider to perform garbage pick-up and disposal services; • Prepare required county orders to regulate solid waste management in the county’s jurisdiction and impose fees to pay for those services; • Coordinate with the City of Laredo in an effort to assist them in finding resolutions to provide garbage service for those areas under their jurisdiction (Laredo’s ETJ) including, but not limited to, a joint-contract with a third-party provider; and • Provide appropriate notice to affected residents and property owners. Result: For those areas located within Webb County’s jurisdiction, upon the Commissioners Court's adoption and implementation of the recommended plan and orders the county will be compliant with jurisdictional limitations imposed by state law, the cost of garbage disposal services will be borne by the users of such services, and the resultant reduction in existing expenditures will help off-set anticipated revenue short-falls without reducing these or other vital county services. For those areas located within Laredo’s ETJ, results are dependent upon actions to be undertaken by the City of Laredo which have yet to be determined.

24. Discussion and possible action to authorize the purchasing agent to acquire the following equipment for the Road & Bridge department though lease purchase options, and authorizing the county attorney’s office and staff to execute all relevant documents; and any other matters incident thereto. [Co-Sponsored by John Galo, Commissioner Pct. 3] [Account #600] Quantity Equipment Description Price Total 1 TOYOTA MODEL 8FGU25 FORKLIFT $35,709.00 $35,709.00 2 PETERBILT MODEL 348, DUMP TRUCK 2016 $115,029.53 $230,059.06 1 30'LOW PRO FLATDECK 25K GVWR $10,489.00 $10,489.00 1 20'BEAM DECKOVER TRAILER (IN-STOCK) $4,895.00 $4,895.00 1 20'BEAM DECKOVER TRAILER $5,149.00 $5,149.00 2 BELLY DUMP 2016 $34,950.00 $69,900.00 Estimated Total $356,201.06

11. Administrative Services (Part 1 of 2)

25. Discussion and possible action to conduct an annual performance review of Webb County Department Heads who are subject to the authority of the Webb County Commissioners Court, to wit: 1. Administrative Services 2. Bruni Community Center 3. Building Maintenance / Engineering 4. Carlos Aguilar Activity Center 5. Community Action Agency / Self Help 6. Economic Development 7. El Cenizo Community Center 8. Ernesto J. Salinas Community Center 9. Fernando A. Salinas Community Center 10. Fred M. & Anita Bruni Community Center 11. Head Start Program 12. Indigent Health Care Services 13. La Presa Community Center 14. Ladrillito Activity Center 15. Larga Vista Community Center 16. Law Library 17. Information Technology 18. Medical Examiner 19. Mirando Activity Center 20. Planning & Physical Development 21. Pre-Trail Services 22. Public Defender 23. Public Information Officer 24. Rio Bravo Activity Center 25. Rio Bravo Community Center 26. Road & Bridge Department 27. Santa Teresita Community Center 28. Veterans Service Office 29. Webb County Fire/EMS Action to be taken by Commissioners Court may include continuation of employment, reassignment, and modification of duties, disciplinary action, dismissal or other actions. The Commissioners Court may take such other action as may be necessary to implement its decisions including, but not limited to, appointment of interim department heads and/or permanent appointment of department heads; and any ohter matters incident therto. [Closed Meeting/Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071 ((A)(B) Consultation with Attorney) and 551.074 (Personnel Matters)]

Auditor

26. Discussion and possible action to establish an appropriation budget for the Commissary Sales Commission Fund according to the requirements of TEX LG. CODE ANN. § 351.0415: Texas Statutes - Section 351.0415: COMMISSARY OPERATION BY SHERIFF OR PRIVATE VENDOR; and any other matters incident thereto. [Account #528-2063-3412 (Commissary Sales Commission)] Acct Number Acct Name Amount 528-2063-6205 Materials & Activities $40,000 Issue: The budget for 2015 – 2016 included estimated revenues for $45,000 and require an appropriations budget. Solution: Authorize expenditures of the Commissary Sales Commission Fund for appropriate purposes and to ensure that the fiscal records are maintained for State Audits. TX LOCAL GOVT § 111.0707. Special Budget for Revenue From Intergovernmental Contracts - (a) The county auditor shall certify to the commissioners court the receipt of all revenue from intergovernmental contracts that is available for disbursement in a fiscal year but not included in the budget for that fiscal year. On certification, the court shall adopt a special budget for the limited purpose of spending the revenue from intergovernmental contracts for its intended purpose. Result: Compliance with TEX LG. CODE ANN. § 351.0415: Texas Statutes - Section 351.0415: COMMISSARY OPERATION BY SHERIFF OR PRIVATE VENDOR

13. Engineer (Part 1 of 2)

27. Review and approval of critical infrastructure upgrades and implement an Utility Efficiency Program; and any other matters incident thereto. Issue: The central chiller and cooling towers are approaching it's end of service life. Critical upgrades needed at the Wastewater Plant to meet the Texas Commission on Environmental Quality (T.C.E.Q.) requirements. Improvements are needed at the Water and Wastewater Plants for efficiency and cost reductions. County-wide retrofits of equipment that is at it's end of useful life. Solution: Comprehensive project that includes 40% energy savings and significant reduction to operations and maintenance expense and provides a funding stream to implement critical needed improvements. Result: Critical needed improvements implemented to modernize the County and to position the County for the future. Address T.C.E.Q. violations and any future violations. Utility efficiency program will allow improvements utilizing no increased taxes.

Honorable Jaime A. Canales, Webb County Commissioner Pct. 4

36. Discussion and possible action to proclaim the month of May 2016 as the "6th Annual Hero Salute Month" in Webb County, Texas, recognizing all Webb County Veterans, members of the armed forces and their families.

Honorable Tano E. Tijerina, Webb County Judge

37. Discussion and possible action to proclaim April 24 to May 1, 2016 as Soil & Water Stewardship Week.

38. Discussion and possible action to proclaim the first week of May as Jury Appreciation Week. In accordance with Senate Bill No. 565, Section 662.155. The first seven days in May are Jury Appreciation Week in recognition of the outstanding and important contributions made by Texas citizens who serve as jurors.

39. Discussion and possible action on the consideration, consent and acceptance on pro rata share amounts due from City of Laredo (account listed below) on foreclosure sale and purchase by the City of Laredo pursuant to §34.05 of the Texas Tax Code; and any other matters incident thereto. [Executive/Closed Session Requested pursuant to 551.072, Deliberation Regarding Real Property] [Requested by Javier Montemayor, Tax Attorney] Account Number Address Amount 223-00009-020 1905 San Leonardo Ave. $870.00

13. Engineer (Part 2 of 2)

28. Discussion and possible action to allow the Interim Purchasing Agent to solicit Request for Proposals (RFPs) for the Construction and Rehabilitation of the existing Espejo-Gates Road (Highway 83 Frontage Rd. to 5.4 Miles East) under the County Transportation Infrastructure Fund (CTIF) consisting of roadway reconstruction, grading, lime treatment, subgrade, base, Asphalt concrete pavement drainage structures and pavement markings; as per specifications adopted by the Texas Department of Transportation (TxDOT). Issue: Roadway and bridge need to be reconstructed due to deterioration from the high use of oil traffic. Solution: Approve bid process so that we can get a bidder to reconstruct the road and maintain the safety of the traveling public. Result: Roadway will be improved.

29. Discussion and possible action to approve the critical Fire Protection System (ANSUL R-102) upgrades to the Golf Course Restaurant, in the amount of $4,319.46 to PROFIRE Protection, Inc. [Accounts #631-6001-8601 (2010 Bond Series) and Account #746-6001-8601 (2013 Bond Series)] Issue: Upgrades are needed to open the restaurant. Solution: Upgrade fire protection systems. Result: Building will meet with Safety requirements.

30. Discussion and possible action to release payment to Zertuche Construction for Request #26 in the amount of $5,956.99. This project still has a balance, including retainage on this contract. [Account #634-6113-8601] Issue: Zertuche Construction has progressed with items of work towards the completion of the Fernando Salinas Community Center, which are noted in the schedule of values in Pay Request #26. Solution: Authorize payment so work may move forward. Result: Approve payment and release check.

Fire Suppression & EMS Services

31. Discussion and possible action to enter into a professional service agreement in an amount not to exceed $10,665.00 with PEUA Consulting LLC for platting, surveying and civil engineering services required to replat Tracts 38 and 23 of the Simeon Park Subdivision resulting from the division of existing platted property to acquire a 4.0 acre donation to Webb County for a fire station; authorizing a professional services exemption from Section 262.024(a)(4), Texas Local Government Code (Discretionary Exemption); authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #740-0204-8801] Issue: The County’s decision to not purchase the remaining portion of Tract 38, Simeon Park Subdivision subsequent to the property owner’s donation of a 4-acre tract for a fire station has triggered a replatting requirement of the subdivided tract. To ensure compliance with state law and the model subdivision rules governing residential property in border counties, the remaining tract must be combined with adjacent property so that the resultant tract is ten (10) or more acres and therefore not subject to minimum water and sewer requirements or a deed restriction against residential use. Solution: Secure required professional services to replat property in compliance with state law as necessary to finalize property donation. Result:Commence construction of a county fire station to provide much needed emergency service for northern regions of Webb County.

Honorable Marco Montemayor, County Attorney

32. Discussion and possible action to enter into a Twelve (12) Month (October 1, 2015 through September 31, 2016) Consulting Services Agreement between Webb County for the Administrative Services Department and Valley Risk Consulting, Inc. for Property, Casualty, and Employee Benefits Consulting Services at a monthly cost of Three Thousand Six Hundred Sixty-Five Dollars ($3,665.00) for a total cost of Forty-Four Thousand Dollars ($44,000.00) over the term of the agreement, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Cynthia Mares, Webb County Administrative Services Director; Professional Services Accounts #001-0114-6022, #816-0105-6022, and #817-0105-6022]

Budget Officers

33. Discussion and possible action to authorize the auditor’s office to create a capital outlay sub account under fund 605 for the 49th District Court, department 1001; and to further authorize a transfer of funds in an amount not to exceed $24,035, from account 605-3001-8801-7 Comprehensive Contingency Fund to new account fund 605-1001-8801 Capital Outlay; and any other matters incident thereto.

Commissioners Court Administrator

34. Discussion and possible action to approve the purchase of an estimated 2,000 US flags for Memorial Day Veteran's events at an estimated cost of up to $1,500.00 from the best qualified vendor; and any other matters incident thereto. [Funding Source: Goods for Public Events]

Honorable John C. Galo, Webb County Commissioner Pct. 3

35. Discussion and possible action to amend the single point of contact grant guidelines to reflect that all departments requesting grant application authorization from the court be required to participate in the county biometric Timeclock Plus system; and any other matters incident thereto. Issue: There are several county departments that are not participating in the court authorized biometric timeclock plus system policy. Solution: Amending the grant single point of contact guidelines to require that departments comply with timeclock policy in order to be eligible to apply for grants. Result: Ensure compliance with county policy.

Closed Session/Executive Session

40. Discussion and possible action to request and approve the transfer of public defender employee Slot #9718, to another Webb County Department. This action was recommended by The Civil Service Commission. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071 (Consultation With Attorney) and 551.074 (Personnel Matters)] Issue: Personality conflict with the department head. Solution: Transfer employee Result: Improve department effectiveness.

41. Communications

Addendum Item

11. Administrative Services (Part 2 of 2)

25. Discussion and possible action to conduct an annual performance review of Webb County Department Heads who are subject to the authority of the Webb County Commissioners Court, to wit: 1. Administrative Services 2. Bruni Community Center 3. Building Maintenance / Engineering 4. Carlos Aguilar Activity Center 5. Community Action Agency / Self Help 6. Economic Development 7. El Cenizo Community Center 8. Ernesto J. Salinas Community Center 9. Fernando A. Salinas Community Center 10. Fred M. & Anita Bruni Community Center 11. Head Start Program 12. Indigent Health Care Services 13. La Presa Community Center 14. Ladrillito Activity Center 15. Larga Vista Community Center 16. Law Library 17. Information Technology 18. Medical Examiner 19. Mirando Activity Center 20. Planning & Physical Development 21. Pre-Trail Services 22. Public Defender 23. Public Information Officer 24. Rio Bravo Activity Center 25. Rio Bravo Community Center 26. Road & Bridge Department 27. Santa Teresita Community Center 28. Veterans Service Office 29. Webb County Fire/EMS Action to be taken by Commissioners Court may include continuation of employment, reassignment, and modification of duties, disciplinary action, dismissal or other actions. The Commissioners Court may take such other action as may be necessary to implement its decisions including, but not limited to, appointment of interim department heads and/or permanent appointment of department heads; and any ohter matters incident therto. [Closed Meeting/Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071 ((A)(B) Consultation with Attorney) and 551.074 (Personnel Matters)]

42. Adjourn

Apr 25, 2016 Commissioners Court Meeting

Full agenda
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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 APRIL 25, 2016 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. it consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS:

4. Approval of Minutes for April 11, 2016

5. Approval of Bills, Payroll and Monthly Report

6. Administrative Services

7. Auditor

8. Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

9. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

10. Commissioners Court Administrator

11. Community Action Agency

12. Honorable Rudy Rodriguez, Constable Pct. 1

13. Honorable Adrian Cortez, Constable Pct. 3

14. Honorable Marco Montemayor, County Attorney

15. Honorable Margie Ibarra, County Clerk

16. Economic Development

17. Engineering

18. Indigent Healthcare Services

19. La Presa Community Center

20. Purchasing

21. Honorable Martin Cuellar, Sheriff

5. Economic Development

22. Discussion and possible action to approve the 2016-2017 Third Party Application, set submission dates and deadlines for application for Third Party Funding; and any other matters incident thereto.

6. Road & Bridge

23. Discussion and possible action to adopt a plan of action to address solid waste management services in compliance with Chapters 361, 363 and 364, Texas Health and Safety Code (as discussed at the Commissioners Court meeting of March 14, 2016, item #13) which recognizes jurisdictional limitations imposed by state law, provides an option for a possible joint-management plan with the City of Laredo for their responsibilities in the extra-territorial jurisdiction (ETJ) of Laredo, authorizes staff to solicit Requests for Proposals (RFPs) for a third-party service provider, directs staff to initiate the preparation of any required county order to regulate solid waste and impose fees for services, and any matter incident thereto. [Requested by the Solid Waste Review Committee] Issue: State law limits county authority to regulate solid waste management and disposal to only those unincorporated areas of a county located outside the ETJ limits of a municipality and thus, solid waste management and disposal within Laredo’s ETJ is the responsibility of the City of Laredo. As such, garbage disposal services currently provided by the county in such areas must cease. Additionally, Webb County currently performs garbage pick-up and disposal services without charge to the users of those services. In review of the significant costs associated with these services coupled with the county’s anticipated budget shortfalls from substantial decreases in oil and gas revenues, Webb County’s solid waste committee is recommending levying service fees on users and contracting with a third-party service provider to perform garbage disposal services located in the unincorporated areas outside the ETJ of Laredo. Solution: Authorize the County Attorney, Purchasing Agent and the appropriate county officials/staff to: • Solicit RFPs for a third-party provider to perform garbage pick-up and disposal services; • Prepare required county orders to regulate solid waste management in the county’s jurisdiction and impose fees to pay for those services; • Coordinate with the City of Laredo in an effort to assist them in finding resolutions to provide garbage service for those areas under their jurisdiction (Laredo’s ETJ) including, but not limited to, a joint-contract with a third-party provider; and • Provide appropriate notice to affected residents and property owners. Result: For those areas located within Webb County’s jurisdiction, upon the Commissioners Court's adoption and implementation of the recommended plan and orders the county will be compliant with jurisdictional limitations imposed by state law, the cost of garbage disposal services will be borne by the users of such services, and the resultant reduction in existing expenditures will help off-set anticipated revenue short-falls without reducing these or other vital county services. For those areas located within Laredo’s ETJ, results are dependent upon actions to be undertaken by the City of Laredo which have yet to be determined.

24. Discussion and possible action to authorize the purchasing agent to acquire the following equipment for the Road & Bridge department though lease purchase options, and authorizing the county attorney’s office and staff to execute all relevant documents; and any other matters incident thereto. [Co-Sponsored by John Galo, Commissioner Pct. 3] [Account #600] Quantity Equipment Description Price Total 1 TOYOTA MODEL 8FGU25 FORKLIFT $35,709.00 $35,709.00 2 PETERBILT MODEL 348, DUMP TRUCK 2016 $115,029.53 $230,059.06 1 30'LOW PRO FLATDECK 25K GVWR $10,489.00 $10,489.00 1 20'BEAM DECKOVER TRAILER (IN-STOCK) $4,895.00 $4,895.00 1 20'BEAM DECKOVER TRAILER $5,149.00 $5,149.00 2 BELLY DUMP 2016 $34,950.00 $69,900.00 Estimated Total $356,201.06

11. Administrative Services (Part 1 of 2)

25. Discussion and possible action to conduct an annual performance review of Webb County Department Heads who are subject to the authority of the Webb County Commissioners Court, to wit: 1. Administrative Services 2. Bruni Community Center 3. Building Maintenance / Engineering 4. Carlos Aguilar Activity Center 5. Community Action Agency / Self Help 6. Economic Development 7. El Cenizo Community Center 8. Ernesto J. Salinas Community Center 9. Fernando A. Salinas Community Center 10. Fred M. & Anita Bruni Community Center 11. Head Start Program 12. Indigent Health Care Services 13. La Presa Community Center 14. Ladrillito Activity Center 15. Larga Vista Community Center 16. Law Library 17. Information Technology 18. Medical Examiner 19. Mirando Activity Center 20. Planning & Physical Development 21. Pre-Trail Services 22. Public Defender 23. Public Information Officer 24. Rio Bravo Activity Center 25. Rio Bravo Community Center 26. Road & Bridge Department 27. Santa Teresita Community Center 28. Veterans Service Office 29. Webb County Fire/EMS Action to be taken by Commissioners Court may include continuation of employment, reassignment, and modification of duties, disciplinary action, dismissal or other actions. The Commissioners Court may take such other action as may be necessary to implement its decisions including, but not limited to, appointment of interim department heads and/or permanent appointment of department heads; and any ohter matters incident therto. [Closed Meeting/Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071 ((A)(B) Consultation with Attorney) and 551.074 (Personnel Matters)]

Auditor

26. Discussion and possible action to establish an appropriation budget for the Commissary Sales Commission Fund according to the requirements of TEX LG. CODE ANN. § 351.0415: Texas Statutes - Section 351.0415: COMMISSARY OPERATION BY SHERIFF OR PRIVATE VENDOR; and any other matters incident thereto. [Account #528-2063-3412 (Commissary Sales Commission)] Acct Number Acct Name Amount 528-2063-6205 Materials & Activities $40,000 Issue: The budget for 2015 – 2016 included estimated revenues for $45,000 and require an appropriations budget. Solution: Authorize expenditures of the Commissary Sales Commission Fund for appropriate purposes and to ensure that the fiscal records are maintained for State Audits. TX LOCAL GOVT § 111.0707. Special Budget for Revenue From Intergovernmental Contracts - (a) The county auditor shall certify to the commissioners court the receipt of all revenue from intergovernmental contracts that is available for disbursement in a fiscal year but not included in the budget for that fiscal year. On certification, the court shall adopt a special budget for the limited purpose of spending the revenue from intergovernmental contracts for its intended purpose. Result: Compliance with TEX LG. CODE ANN. § 351.0415: Texas Statutes - Section 351.0415: COMMISSARY OPERATION BY SHERIFF OR PRIVATE VENDOR

13. Engineer (Part 1 of 2)

27. Review and approval of critical infrastructure upgrades and implement an Utility Efficiency Program; and any other matters incident thereto. Issue: The central chiller and cooling towers are approaching it's end of service life. Critical upgrades needed at the Wastewater Plant to meet the Texas Commission on Environmental Quality (T.C.E.Q.) requirements. Improvements are needed at the Water and Wastewater Plants for efficiency and cost reductions. County-wide retrofits of equipment that is at it's end of useful life. Solution: Comprehensive project that includes 40% energy savings and significant reduction to operations and maintenance expense and provides a funding stream to implement critical needed improvements. Result: Critical needed improvements implemented to modernize the County and to position the County for the future. Address T.C.E.Q. violations and any future violations. Utility efficiency program will allow improvements utilizing no increased taxes.

Honorable Jaime A. Canales, Webb County Commissioner Pct. 4

36. Discussion and possible action to proclaim the month of May 2016 as the "6th Annual Hero Salute Month" in Webb County, Texas, recognizing all Webb County Veterans, members of the armed forces and their families.

Honorable Tano E. Tijerina, Webb County Judge

37. Discussion and possible action to proclaim April 24 to May 1, 2016 as Soil & Water Stewardship Week.

38. Discussion and possible action to proclaim the first week of May as Jury Appreciation Week. In accordance with Senate Bill No. 565, Section 662.155. The first seven days in May are Jury Appreciation Week in recognition of the outstanding and important contributions made by Texas citizens who serve as jurors.

39. Discussion and possible action on the consideration, consent and acceptance on pro rata share amounts due from City of Laredo (account listed below) on foreclosure sale and purchase by the City of Laredo pursuant to §34.05 of the Texas Tax Code; and any other matters incident thereto. [Executive/Closed Session Requested pursuant to 551.072, Deliberation Regarding Real Property] [Requested by Javier Montemayor, Tax Attorney] Account Number Address Amount 223-00009-020 1905 San Leonardo Ave. $870.00

13. Engineer (Part 2 of 2)

28. Discussion and possible action to allow the Interim Purchasing Agent to solicit Request for Proposals (RFPs) for the Construction and Rehabilitation of the existing Espejo-Gates Road (Highway 83 Frontage Rd. to 5.4 Miles East) under the County Transportation Infrastructure Fund (CTIF) consisting of roadway reconstruction, grading, lime treatment, subgrade, base, Asphalt concrete pavement drainage structures and pavement markings; as per specifications adopted by the Texas Department of Transportation (TxDOT). Issue: Roadway and bridge need to be reconstructed due to deterioration from the high use of oil traffic. Solution: Approve bid process so that we can get a bidder to reconstruct the road and maintain the safety of the traveling public. Result: Roadway will be improved.

29. Discussion and possible action to approve the critical Fire Protection System (ANSUL R-102) upgrades to the Golf Course Restaurant, in the amount of $4,319.46 to PROFIRE Protection, Inc. [Accounts #631-6001-8601 (2010 Bond Series) and Account #746-6001-8601 (2013 Bond Series)] Issue: Upgrades are needed to open the restaurant. Solution: Upgrade fire protection systems. Result: Building will meet with Safety requirements.

30. Discussion and possible action to release payment to Zertuche Construction for Request #26 in the amount of $5,956.99. This project still has a balance, including retainage on this contract. [Account #634-6113-8601] Issue: Zertuche Construction has progressed with items of work towards the completion of the Fernando Salinas Community Center, which are noted in the schedule of values in Pay Request #26. Solution: Authorize payment so work may move forward. Result: Approve payment and release check.

Fire Suppression & EMS Services

31. Discussion and possible action to enter into a professional service agreement in an amount not to exceed $10,665.00 with PEUA Consulting LLC for platting, surveying and civil engineering services required to replat Tracts 38 and 23 of the Simeon Park Subdivision resulting from the division of existing platted property to acquire a 4.0 acre donation to Webb County for a fire station; authorizing a professional services exemption from Section 262.024(a)(4), Texas Local Government Code (Discretionary Exemption); authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #740-0204-8801] Issue: The County’s decision to not purchase the remaining portion of Tract 38, Simeon Park Subdivision subsequent to the property owner’s donation of a 4-acre tract for a fire station has triggered a replatting requirement of the subdivided tract. To ensure compliance with state law and the model subdivision rules governing residential property in border counties, the remaining tract must be combined with adjacent property so that the resultant tract is ten (10) or more acres and therefore not subject to minimum water and sewer requirements or a deed restriction against residential use. Solution: Secure required professional services to replat property in compliance with state law as necessary to finalize property donation. Result:Commence construction of a county fire station to provide much needed emergency service for northern regions of Webb County.

Honorable Marco Montemayor, County Attorney

32. Discussion and possible action to enter into a Twelve (12) Month (October 1, 2015 through September 31, 2016) Consulting Services Agreement between Webb County for the Administrative Services Department and Valley Risk Consulting, Inc. for Property, Casualty, and Employee Benefits Consulting Services at a monthly cost of Three Thousand Six Hundred Sixty-Five Dollars ($3,665.00) for a total cost of Forty-Four Thousand Dollars ($44,000.00) over the term of the agreement, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Cynthia Mares, Webb County Administrative Services Director; Professional Services Accounts #001-0114-6022, #816-0105-6022, and #817-0105-6022]

Budget Officers

33. Discussion and possible action to authorize the auditor’s office to create a capital outlay sub account under fund 605 for the 49th District Court, department 1001; and to further authorize a transfer of funds in an amount not to exceed $24,035, from account 605-3001-8801-7 Comprehensive Contingency Fund to new account fund 605-1001-8801 Capital Outlay; and any other matters incident thereto.

Commissioners Court Administrator

34. Discussion and possible action to approve the purchase of an estimated 2,000 US flags for Memorial Day Veteran's events at an estimated cost of up to $1,500.00 from the best qualified vendor; and any other matters incident thereto. [Funding Source: Goods for Public Events]

Honorable John C. Galo, Webb County Commissioner Pct. 3

35. Discussion and possible action to amend the single point of contact grant guidelines to reflect that all departments requesting grant application authorization from the court be required to participate in the county biometric Timeclock Plus system; and any other matters incident thereto. Issue: There are several county departments that are not participating in the court authorized biometric timeclock plus system policy. Solution: Amending the grant single point of contact guidelines to require that departments comply with timeclock policy in order to be eligible to apply for grants. Result: Ensure compliance with county policy.

Closed Session/Executive Session

40. Discussion and possible action to request and approve the transfer of public defender employee Slot #9718, to another Webb County Department. This action was recommended by The Civil Service Commission. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071 (Consultation With Attorney) and 551.074 (Personnel Matters)] Issue: Personality conflict with the department head. Solution: Transfer employee Result: Improve department effectiveness.

41. Communications

Addendum Item

11. Administrative Services (Part 2 of 2)

25. Discussion and possible action to conduct an annual performance review of Webb County Department Heads who are subject to the authority of the Webb County Commissioners Court, to wit: 1. Administrative Services 2. Bruni Community Center 3. Building Maintenance / Engineering 4. Carlos Aguilar Activity Center 5. Community Action Agency / Self Help 6. Economic Development 7. El Cenizo Community Center 8. Ernesto J. Salinas Community Center 9. Fernando A. Salinas Community Center 10. Fred M. & Anita Bruni Community Center 11. Head Start Program 12. Indigent Health Care Services 13. La Presa Community Center 14. Ladrillito Activity Center 15. Larga Vista Community Center 16. Law Library 17. Information Technology 18. Medical Examiner 19. Mirando Activity Center 20. Planning & Physical Development 21. Pre-Trail Services 22. Public Defender 23. Public Information Officer 24. Rio Bravo Activity Center 25. Rio Bravo Community Center 26. Road & Bridge Department 27. Santa Teresita Community Center 28. Veterans Service Office 29. Webb County Fire/EMS Action to be taken by Commissioners Court may include continuation of employment, reassignment, and modification of duties, disciplinary action, dismissal or other actions. The Commissioners Court may take such other action as may be necessary to implement its decisions including, but not limited to, appointment of interim department heads and/or permanent appointment of department heads; and any ohter matters incident therto. [Closed Meeting/Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071 ((A)(B) Consultation with Attorney) and 551.074 (Personnel Matters)]

42. Adjourn

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 APRIL 25, 2016 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

4. Approval of Minutes for April 11, 2016

5. Approval of Bills, Payroll and Monthly Report

6. Administrative Services

7. Auditor

8. Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

9. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

10. Commissioners Court Administrator

11. Community Action Agency

12. Honorable Rudy Rodriguez, Constable Pct. 1

13. Honorable Adrian Cortez, Constable Pct. 3

14. Honorable Marco Montemayor, County Attorney

15. Honorable Margie Ibarra, County Clerk

16. Economic Development

17. Engineering

18. Indigent Healthcare Services

19. La Presa Community Center

20. Purchasing

21. Honorable Martin Cuellar, Sheriff

22. Discussion and possible action to approve the 2016-2017 Third Party Application, set submission dates and deadlines for application for Third Party Funding; and any other matters incident thereto.

36. Discussion and possible action to proclaim the month of May 2016 as the "6th Annual Hero Salute Month" in Webb County, Texas, recognizing all Webb County Veterans, members of the armed forces and their families.

37. Discussion and possible action to proclaim April 24 to May 1, 2016 as Soil & Water Stewardship Week.

34. Discussion and possible action to approve the purchase of an estimated 2,000 US flags for Memorial Day Veteran's events at an estimated cost of up to $1,500.00 from the best qualified vendor; and any other matters incident thereto. [Funding Source: Goods for Public Events]

41. Communications

42. Adjourn

Apr 25, 2016 Commissioners Court Meeting

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 APRIL 25, 2016 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

4. Approval of Minutes for April 11, 2016

5. Approval of Bills, Payroll and Monthly Report

6. Administrative Services

7. Auditor

8. Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

9. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

10. Commissioners Court Administrator

11. Community Action Agency

12. Honorable Rudy Rodriguez, Constable Pct. 1

13. Honorable Adrian Cortez, Constable Pct. 3

14. Honorable Marco Montemayor, County Attorney

15. Honorable Margie Ibarra, County Clerk

16. Economic Development

17. Engineering

18. Indigent Healthcare Services

19. La Presa Community Center

20. Purchasing

21. Honorable Martin Cuellar, Sheriff

22. Discussion and possible action to approve the 2016-2017 Third Party Application, set submission dates and deadlines for application for Third Party Funding; and any other matters incident thereto.

36. Discussion and possible action to proclaim the month of May 2016 as the "6th Annual Hero Salute Month" in Webb County, Texas, recognizing all Webb County Veterans, members of the armed forces and their families.

37. Discussion and possible action to proclaim April 24 to May 1, 2016 as Soil & Water Stewardship Week.

34. Discussion and possible action to approve the purchase of an estimated 2,000 US flags for Memorial Day Veteran's events at an estimated cost of up to $1,500.00 from the best qualified vendor; and any other matters incident thereto. [Funding Source: Goods for Public Events]

41. Communications

42. Adjourn

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