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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JUNE 13, 2016 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

6. Community Action Agency

7. Honorable Rudy Rodriguez, Constable Pct. 1

8. Honorable Harold Devally, Constable Pct. 4

9. Honorable Marco Montemayor, County Attorney

10. Honorable Margie Ibarra, County Clerk

11. Honorable Isidro Alaniz, District Attorney

12. Engineering

13. Fire Suppression & EMS Services

14. Head Start

15. Planning & Physical Development

16. Honorable Martin Cuellar, Sheriff

15. Commissioners Court Administrator

33. Presentation by members of the Laredo Veterans Honor Guard regarding proper military honors for deceased veterans.

6. Honorable Ramiro Veliz, Justice of the Peace Pct. 2 Pl. 1

19. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 13, 2016: Slot # Title Hourly Rate 2608 Court Clerk $13.73 10/A Issue: Need to fill slot of employee that resigned on May 24, 2016 Solution: Request is being made to fill slot #2608 in order to continue our success and efficiency. Result: By filling the slot it will allow our department to continue to function effectively. If this is not approved. it will affect our quality of work. It may also affect our ability to produce to revenue and to comply with state (OCA) reports.

4. Honorable Hugo Martinez, County Court at Law 1 Judge

17. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1010-6024 Court Appointed Attorney $2,500 $14,264 $11,764 001-1010-7053 Detention Hearings $2,500 $5,200 $2,700 001-1010-6018 Transcripts $500 $1,040 $540 $5,500 To: 001-1010-6029 Court Interpreter/Reporter $5,000 $2,275 $7,275 001-1010-6402 Repairs & Maint. - Equip. $500 $147 $647 $5,500 Issue: Due to an unforeseen incident our court reporter needed to be out for two weeks for surgery. This left us with having to hire an out-of-town court reporter to assist us with our heavy docket. It is nearly impossible to of reset all cases for two weeks. The amount that was billed is in excess of what we have. In addition, we are expecting follow up appointments and a training our court interpreter will be attention in which we would need to hire an interpreter to assist our court. Solution: Transfer money from another account in order to be able to pay current bills and future bills. Result: The transfer of funds will cover the estimate expenditures for the remainder of the fiscal year.

5. Honorable Jesus Garza, County Court at Law 2 Judge

18. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1011-6713 Evaluation Services $7,600 $9,600 $2,000 001-1011-6018 Transcripts $2,000 $2,040 $40 001-1011-6022 Professional Services $2,000 $2,000 $0 $11,600 To: 001-1011-6026 Visiting Judge $9,600 $5,356.78 $14,956.78 001-1011-6029 Court Interpreter/Reporter $2,000 $1,264.05 $3,264.05 $11,600 Issue: Due to our Court Reporter retirement, our office has been tremendously affected and is in great need of court reporter services to hold our daily court docket. In addition, the court's interpreter/translator was out on family leave for several weeks and an interpreter was retained to provide the Court with such services. These accounts will have insufficient funds to cover these expenses and to the end of the year. Solution: Pay the outstanding invoices and have sufficient funds for future services. Result: The invoices will be paid in a timely manner and have sufficient funds for the remainder of the fiscal year.

7. Administrative Services

20. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 863-0105-9201 Claims Paid Medical $58,000 $367,865.39 $309,865.39 $58,000 To: 863-0105-9202 Claims Paid Dental $3,000 $2,092.38 $5,092.38 863-0105-9203 Claims Paid Prescriptions $55,000 $4,112.13 $59,112.13 $58,000 Issue: There will not be enough funds to pay medical invoices in the mentioned accounts for the next few months. Solution: By transferring funds to the Claims paid Dental and the Claims paid Prescription accounts we will be able to pay for Claims. Result: The Account will be in the black in order to pay for the claims that come in.

8. Building Maintenance

21. Discussion and possible action to approve the following line item transfer for the Building Maintenance Department: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-0106-6502 Janitorial Supplies $3,400 $23,470.76 $20,070.76 To: 001-0106-6004-2 Cell Phone Cost $1,500 $48.08 $1,548.08 001-0106-6403 Repairs & Maint. Vehicles $1,900 $121.28 $2,021.28 Issue: Transfer is requested to fund future expenses. Solution: Approval of line item transfer to make funds available for the issuing of Purchase Orders. Result: Will have available funds to pay for vehicle repairs and expenses as needed.

Items 8.22 & 9.23

22. Discussion and possible action to allocate funds and ratify payment for equipment provided by Grainger, Inc. in the amount of $311.95 for the repair of various buildings throughout Webb County; and any other matters incident thereto. [Building Maintenance Acct #605-0106-8801) Issue: On March 29, 2016, Commissioners Court approved Item #43 to purchase several items from different vendors for the building maintenance department. After review from the Auditor’s, the transaction approved an amount not to exceed $10,600.00, however, the total amount in purchase orders exceeds that by $311.95. Solution: Ratify payment and transfer over amount into the Building Maintenance 605 fund to fully cover all expenses made. Result: Ensure final processing of all pending purchase orders.

23. Discussion and possible action to approve the following line item transfer for the Water Utilities Department: Acct. Number Acct. Name Amount Bal. End Bal. From: 801-3001-6407 Repairs & Maint. W $5,000 $33,422 $28,422 801-3004-6014 Equipment Rental $4,000 $4,000 $0 801-3004-6703 Landfill Fee $15,000 $30,000 $15,000 $24,000 To: 801-3001-6022-8 Professional Services $5,000 $1,769 $6,769 801-3004-6022-8 Professional Services $5,000 $1,323 $6,323 801-3004-6402 Repair & Maint. Equip. $14,000 $9,198 $23,198 $24,000 Issue: Accounts 801-3001-6022-8 and 801-3004-6022-8 are Professional Services for Laboratory Services completed by the company vendor Pollution Control Services in San Antonio, Texas. These expenses include the cost for freight of the samples to the lab in San Antonio, Texas at least twice per week. Staff is currently working on having these samples delivered and tested at a City of Laredo Laboratory in the future which could eliminate the high cost of freight delivery. Current freight costs for delivery is approximately $19,000. We are also examining the ability for one of our employees to drive the samples to San Antonio twice per weak to eliminate the freight cost. Solution: Approve transfer to make funds available for issuing of Purchase Orders. Result: Department will have funds to pay items and projects needed.

a. Discussion and possible action to amend Item #26 of Commissioners Court Meeting dated February 8, 2016, Account #743-3001-8801-12 (Capital Outlay-Renovations) was incorrect; let this reflect as the official amendment and/or correction to be entered as Account #743-8001-8801-12 (Capital Outlay-Renovations) in the official minutes of the said court date (February 8, 2016). Issue: Account was entered incorrectly. Solution: Request correction of account (from 3 to 8) so that Purchase Order 16-0004188 can get paid. Result: Payment to vendor for services rendered.

c. Discussion and possible action to amend Agenda Item 9-a from the May 23, 2016 Commissioners Court Meeting where Account #645-8001-6022 (Professional Services) was approved to pay for Geotechnical Services for the Colorado Acres-Highway 59 Water Improvement Project in the amount of $6,095.00 to LNV, Inc.; and approve the use of Account #605-3002-8801 Contingencies Reserve) for this payment. Let this reflect the official amendment and/or correction to be entered in the official meeting of said Court date.[Account #605-3002-8801 (Contingencies Reserve)] Issue: The previously requested account is not the proper fund for paying this expenditure. Solution: Approval of correct account. Result: Payment to vendor for services.

9. Engineer

24. Discussion and possible action to authorize an amendment of the Annual Contract with Regional Land Management Services, LTD., d/b/a Ponderosa Regional Landfill, as the sole bidder, for landfill disposal fees for services to Webb County, and to add the unit cost of $110.00 per disposal trip of sludge waste from the Rio Bravo Regional Wastewater Treatment Plant; and have the County Judge sign all relevant documents. [Account #801-3004-6703 (Wastewater Account-Landfill fees)] Issue: Contract for landfill disposal specifications did not include the cost for roll off 30 yard containers use for transportation of sludge waste, therefore limiting the Wastewater Plant for disposal of solids. Solution: Amend contract with Ponderosa as our sole bidder for this additional unit cost item. Result: Continue normal disposal operations at plant.

25. Discussion and possible action to approve the purchase of One (1) Wastewater Treatment Blower with all accessories in the amount of $32,530.00 from Laredo Machine Shop, Rio Bravo, Texas. [Account #745-3001-8801-8 (Capital Outlay Wastewater)] Issue: Wastewater Blowers are used to supply the needed oxygen to the Wastewater Treatment Process, when this supply of air is stopped, adequate treatment cannot be reached. Solution: Replacement blowers are required to prevent these events from occurring. Result: Purchase and replacement of equipment.

26. Discussion and possible action to approve Dannenbaum Engineering Corporation's Supplemental Work Authorization No. 11 to Work Authorization No. 1 for the Loop 20 Stimulus Project-Loop 20/International Blvd. Project, for changes to modify plans. These additions in scope of work will have a net increase of $27,040.30 and; approve Supplemental Agreement No. 9 to the Main Contract for the additional services to be performed under Supplemental Work Authorization No. 11 to Work Authorization No. 1. The maximum amount payable under this contract will be amended from $3,587,750.02 to $3,614,790.32 and increase of $27,040.30 for the additional scope of services of which 100% will be reimbursed by the Texas Department of Transportation (TxDOT) contingent on their approval and; authorize the County Judge to sign all relevant documents. [Account #737-8001-6022] Issue: Changes to modify plans: 1) Update column design, details & standards to include 8" drain pipe. 2) Design ITS ca Design ITS camera pole due to elevation of camera. Recommendation by Dannenbaum for redesign of TxDOT's ITS camera pole standard. 3) TxDOT previously requested four (4) camera poles to be installed on the project, as per TxDOT, three (3) camera poles will be installed on this project. Modify removal layouts due to reconfiguration of McPherson and International overpasses. Additional layouts are needed to reconfigure the existing concrete safety barrier. 4) Develop three (3) ITS camera pole elevation layouts for detailing of camera poles and foundations. CSJ 0086-14-065, and modification of earthwork and cross sections. Solution: Approve an amendment to Work Authorization No. 1 and to the Main Contract, to include additional services required and approved by the Texas Department of Transportation (TxDOT). Result: Include all additional necessary services as required and approved by the Texas Department of Transportation (TxDOT)

10. Public Defender

27. Discussion and possible action to approve the filling of the following Slots and if necessary, the remaining vacant Slots, subject to the availability of payroll funds and adhering to any and all Civil Service Rules and Regulations, as well as any and all Wage Plan Policies: Slot # Title Salary 0268 Supervising Attorney/ Assistant Public Defender $81,633.44 - $91,290.04 (24 N-W) 2087 Supervising Attorney/ Assistant Public Defender $81,633.44 - $91,290.04 (24 N-W) Issue: Slot #0268 became vacant on June 2, 2016, and Slot # 2087 will be vacant on June 23, 2016. The filling of these slots may create other vacant Assistant Public Defender slots if the positions are filled from within. Solution: Request is being made to fill the vacant attorney slots, and any remaining vacant slots that may be created by the vacancies. Result: The filling of slot #0268 and slot #2087, and any remaining vacant slots will allow our department to continue to function efficiently and effectively.

11. Purchasing

28. Discussion and possible action to award RFP #2017-41 "Webb County Law Enforcement Building Lease" to Mouse Properties Holding, LTD for an amount not to exceed $21,196.00 over a Six (6) month fixed lease term, effective June 1, 2016; execution of lease agreement and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Federal Forfeiture fund #170-2001-6227] Issue: The Sheriff's Office is seeking approximately 4,000 - 5,000 square foot building to house law enforcement personnel to centralize all investigators and corresponding personnel. Solution: Award RFP 2017-41 to Mouse Properties Holding, LTD, property located on 919 Washington Street, Laredo, Texas 78040. Webb County only received one RFP submission. Result: Centralized location for all investigators and corresponding operations.

12. Honorable Marco Montemayor, County Attorney

29. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1101-5601 Administrative Travel $1,000.00 $2,753.68 $1,753.68 To: 001-1101-6022 Professional Services $1,000.00 $66.00 $1,066.00

13. Honorable Harold Devally, Constable Pct. 4

30. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 13, 2016: Slot # Title Salary 0893 Chief Deputy Constable $24.83 - $27.77 21/A-J Issue: Slot #0893 Chief Deputy Constable is currently vacant. Solution: Commissioners Court approval to fill slot is being requested. Result: The filling of slot will allow the department to continue with the duties provided by Constable Pct. 4.

Budget Officers

31. Discussion and possible action to process the reclassification of expenses that were approved by Commissioners Court on or after January 25, 2016, which includes processing line item transfers to properly categorize expenses in the appropriate general ledger of accounts; and any other matters incident thereto. [Requested by County Auditors] Issue: Previously approved court items assigned expenses to the 605-3001-8801-7 (Contingency Fund) account, however, after Auditor’s review these expenses must be reclassified into the correct department line item within the same 605 Fund. Solution: Process line item transfers from 605 Contingency Fund into the appropriate department line items within same fund. Result: Ensure final processing of all pending purchase orders.

32. Discussion and possible action to amend Item #6 of Commissioners Court Meeting dated October 13,2015, Account # 001-2100 was incorrect; let this reflect as the official amendment and/or correction to be entered as Account# 754- 2203-8801 in the official minutes of the said court date (October 13, 2015); and any other matters incident thereto. (Requested by County Auditors) Issue: On October 13, 2015, Commissioners court approved the purchase of a mobile intensive care ambulance for an amount not to exceed $150,000.00. The approved court item assigned this expense to the 001-2100 account, however, after Auditor’s review this expense must be reclassified into the correct department line item Acct# 754-2203-8801. Solution: Request correction of account number so that pending purchase order can continue to be processed. Result: Payment to vendor for purchased goods.

16. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

34. Discussion and possible action to approve a general request for payment to Kelley Environmental Consulting Services to perform various professional environmental consulting services necessary in the contracted amount of $17,500.00 for Bruni Rural Water Supply Corporation in Bruni, Texas; and further to authorize a line item transfer in the amount of $17,100 from Account #753-8003-8801-14 (Cap Out Construction) and into Account #753-8003-6022 (Professional Services). The Environmental Assessment is required by U.S. Department of Agriculture Rural Utilities Service (USDA RUS) in which they will provide financial assistance to construct an Arsenic Removal Treatment System and Pipeline to the existing water lagoon in Bruni, Texas. (Environmental Assessment services will be paid from funds contributed by Whitetail Wind Energy - Tax Abatement Agreement approved on August 2, 2012 #9 (a) and will have no impact on the general fund account.) Issue: An environmental assessment is required by USDA Rural Utilities Service (USDA RUS) for approval of funding for said system improvements (construction of an Arsenic Treatment System and pipeline to the existing water lagoon). Solution: Environmental Assessment Report will be submitted to USDA Rural Development for their review/approval and proceed with financial assistance. Result: Will have better drinking water for Bruni,Texas and will comply with US EPA (United States Environmental Protection Agency) and TCEQ (Texas Commission on Environmental Quality) public drinking water system requirements.

17. Honorable John C. Galo, Webb County Commissioner Pct. 3

35. Discussion and possible action to approve a position for a part-time Texas State Certified Teacher at a rate of $30 per hour for Twenty-Five (25) hours weekly. The part-time teacher will assist in the Precinct 3 Summer camp programs for children and will be effective June 20, 2016 and not to exceed Four (4) weeks.

36. Communications

37. Adjourn

Jun 13, 2016 Commissioners Court Meeting

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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JUNE 13, 2016 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

6. Community Action Agency

7. Honorable Rudy Rodriguez, Constable Pct. 1

8. Honorable Harold Devally, Constable Pct. 4

9. Honorable Marco Montemayor, County Attorney

10. Honorable Margie Ibarra, County Clerk

11. Honorable Isidro Alaniz, District Attorney

12. Engineering

13. Fire Suppression & EMS Services

14. Head Start

15. Planning & Physical Development

16. Honorable Martin Cuellar, Sheriff

15. Commissioners Court Administrator

33. Presentation by members of the Laredo Veterans Honor Guard regarding proper military honors for deceased veterans.

6. Honorable Ramiro Veliz, Justice of the Peace Pct. 2 Pl. 1

19. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 13, 2016: Slot # Title Hourly Rate 2608 Court Clerk $13.73 10/A Issue: Need to fill slot of employee that resigned on May 24, 2016 Solution: Request is being made to fill slot #2608 in order to continue our success and efficiency. Result: By filling the slot it will allow our department to continue to function effectively. If this is not approved. it will affect our quality of work. It may also affect our ability to produce to revenue and to comply with state (OCA) reports.

4. Honorable Hugo Martinez, County Court at Law 1 Judge

17. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1010-6024 Court Appointed Attorney $2,500 $14,264 $11,764 001-1010-7053 Detention Hearings $2,500 $5,200 $2,700 001-1010-6018 Transcripts $500 $1,040 $540 $5,500 To: 001-1010-6029 Court Interpreter/Reporter $5,000 $2,275 $7,275 001-1010-6402 Repairs & Maint. - Equip. $500 $147 $647 $5,500 Issue: Due to an unforeseen incident our court reporter needed to be out for two weeks for surgery. This left us with having to hire an out-of-town court reporter to assist us with our heavy docket. It is nearly impossible to of reset all cases for two weeks. The amount that was billed is in excess of what we have. In addition, we are expecting follow up appointments and a training our court interpreter will be attention in which we would need to hire an interpreter to assist our court. Solution: Transfer money from another account in order to be able to pay current bills and future bills. Result: The transfer of funds will cover the estimate expenditures for the remainder of the fiscal year.

5. Honorable Jesus Garza, County Court at Law 2 Judge

18. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1011-6713 Evaluation Services $7,600 $9,600 $2,000 001-1011-6018 Transcripts $2,000 $2,040 $40 001-1011-6022 Professional Services $2,000 $2,000 $0 $11,600 To: 001-1011-6026 Visiting Judge $9,600 $5,356.78 $14,956.78 001-1011-6029 Court Interpreter/Reporter $2,000 $1,264.05 $3,264.05 $11,600 Issue: Due to our Court Reporter retirement, our office has been tremendously affected and is in great need of court reporter services to hold our daily court docket. In addition, the court's interpreter/translator was out on family leave for several weeks and an interpreter was retained to provide the Court with such services. These accounts will have insufficient funds to cover these expenses and to the end of the year. Solution: Pay the outstanding invoices and have sufficient funds for future services. Result: The invoices will be paid in a timely manner and have sufficient funds for the remainder of the fiscal year.

7. Administrative Services

20. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 863-0105-9201 Claims Paid Medical $58,000 $367,865.39 $309,865.39 $58,000 To: 863-0105-9202 Claims Paid Dental $3,000 $2,092.38 $5,092.38 863-0105-9203 Claims Paid Prescriptions $55,000 $4,112.13 $59,112.13 $58,000 Issue: There will not be enough funds to pay medical invoices in the mentioned accounts for the next few months. Solution: By transferring funds to the Claims paid Dental and the Claims paid Prescription accounts we will be able to pay for Claims. Result: The Account will be in the black in order to pay for the claims that come in.

8. Building Maintenance

21. Discussion and possible action to approve the following line item transfer for the Building Maintenance Department: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-0106-6502 Janitorial Supplies $3,400 $23,470.76 $20,070.76 To: 001-0106-6004-2 Cell Phone Cost $1,500 $48.08 $1,548.08 001-0106-6403 Repairs & Maint. Vehicles $1,900 $121.28 $2,021.28 Issue: Transfer is requested to fund future expenses. Solution: Approval of line item transfer to make funds available for the issuing of Purchase Orders. Result: Will have available funds to pay for vehicle repairs and expenses as needed.

Items 8.22 & 9.23

22. Discussion and possible action to allocate funds and ratify payment for equipment provided by Grainger, Inc. in the amount of $311.95 for the repair of various buildings throughout Webb County; and any other matters incident thereto. [Building Maintenance Acct #605-0106-8801) Issue: On March 29, 2016, Commissioners Court approved Item #43 to purchase several items from different vendors for the building maintenance department. After review from the Auditor’s, the transaction approved an amount not to exceed $10,600.00, however, the total amount in purchase orders exceeds that by $311.95. Solution: Ratify payment and transfer over amount into the Building Maintenance 605 fund to fully cover all expenses made. Result: Ensure final processing of all pending purchase orders.

23. Discussion and possible action to approve the following line item transfer for the Water Utilities Department: Acct. Number Acct. Name Amount Bal. End Bal. From: 801-3001-6407 Repairs & Maint. W $5,000 $33,422 $28,422 801-3004-6014 Equipment Rental $4,000 $4,000 $0 801-3004-6703 Landfill Fee $15,000 $30,000 $15,000 $24,000 To: 801-3001-6022-8 Professional Services $5,000 $1,769 $6,769 801-3004-6022-8 Professional Services $5,000 $1,323 $6,323 801-3004-6402 Repair & Maint. Equip. $14,000 $9,198 $23,198 $24,000 Issue: Accounts 801-3001-6022-8 and 801-3004-6022-8 are Professional Services for Laboratory Services completed by the company vendor Pollution Control Services in San Antonio, Texas. These expenses include the cost for freight of the samples to the lab in San Antonio, Texas at least twice per week. Staff is currently working on having these samples delivered and tested at a City of Laredo Laboratory in the future which could eliminate the high cost of freight delivery. Current freight costs for delivery is approximately $19,000. We are also examining the ability for one of our employees to drive the samples to San Antonio twice per weak to eliminate the freight cost. Solution: Approve transfer to make funds available for issuing of Purchase Orders. Result: Department will have funds to pay items and projects needed.

a. Discussion and possible action to amend Item #26 of Commissioners Court Meeting dated February 8, 2016, Account #743-3001-8801-12 (Capital Outlay-Renovations) was incorrect; let this reflect as the official amendment and/or correction to be entered as Account #743-8001-8801-12 (Capital Outlay-Renovations) in the official minutes of the said court date (February 8, 2016). Issue: Account was entered incorrectly. Solution: Request correction of account (from 3 to 8) so that Purchase Order 16-0004188 can get paid. Result: Payment to vendor for services rendered.

c. Discussion and possible action to amend Agenda Item 9-a from the May 23, 2016 Commissioners Court Meeting where Account #645-8001-6022 (Professional Services) was approved to pay for Geotechnical Services for the Colorado Acres-Highway 59 Water Improvement Project in the amount of $6,095.00 to LNV, Inc.; and approve the use of Account #605-3002-8801 Contingencies Reserve) for this payment. Let this reflect the official amendment and/or correction to be entered in the official meeting of said Court date.[Account #605-3002-8801 (Contingencies Reserve)] Issue: The previously requested account is not the proper fund for paying this expenditure. Solution: Approval of correct account. Result: Payment to vendor for services.

9. Engineer

24. Discussion and possible action to authorize an amendment of the Annual Contract with Regional Land Management Services, LTD., d/b/a Ponderosa Regional Landfill, as the sole bidder, for landfill disposal fees for services to Webb County, and to add the unit cost of $110.00 per disposal trip of sludge waste from the Rio Bravo Regional Wastewater Treatment Plant; and have the County Judge sign all relevant documents. [Account #801-3004-6703 (Wastewater Account-Landfill fees)] Issue: Contract for landfill disposal specifications did not include the cost for roll off 30 yard containers use for transportation of sludge waste, therefore limiting the Wastewater Plant for disposal of solids. Solution: Amend contract with Ponderosa as our sole bidder for this additional unit cost item. Result: Continue normal disposal operations at plant.

25. Discussion and possible action to approve the purchase of One (1) Wastewater Treatment Blower with all accessories in the amount of $32,530.00 from Laredo Machine Shop, Rio Bravo, Texas. [Account #745-3001-8801-8 (Capital Outlay Wastewater)] Issue: Wastewater Blowers are used to supply the needed oxygen to the Wastewater Treatment Process, when this supply of air is stopped, adequate treatment cannot be reached. Solution: Replacement blowers are required to prevent these events from occurring. Result: Purchase and replacement of equipment.

26. Discussion and possible action to approve Dannenbaum Engineering Corporation's Supplemental Work Authorization No. 11 to Work Authorization No. 1 for the Loop 20 Stimulus Project-Loop 20/International Blvd. Project, for changes to modify plans. These additions in scope of work will have a net increase of $27,040.30 and; approve Supplemental Agreement No. 9 to the Main Contract for the additional services to be performed under Supplemental Work Authorization No. 11 to Work Authorization No. 1. The maximum amount payable under this contract will be amended from $3,587,750.02 to $3,614,790.32 and increase of $27,040.30 for the additional scope of services of which 100% will be reimbursed by the Texas Department of Transportation (TxDOT) contingent on their approval and; authorize the County Judge to sign all relevant documents. [Account #737-8001-6022] Issue: Changes to modify plans: 1) Update column design, details & standards to include 8" drain pipe. 2) Design ITS ca Design ITS camera pole due to elevation of camera. Recommendation by Dannenbaum for redesign of TxDOT's ITS camera pole standard. 3) TxDOT previously requested four (4) camera poles to be installed on the project, as per TxDOT, three (3) camera poles will be installed on this project. Modify removal layouts due to reconfiguration of McPherson and International overpasses. Additional layouts are needed to reconfigure the existing concrete safety barrier. 4) Develop three (3) ITS camera pole elevation layouts for detailing of camera poles and foundations. CSJ 0086-14-065, and modification of earthwork and cross sections. Solution: Approve an amendment to Work Authorization No. 1 and to the Main Contract, to include additional services required and approved by the Texas Department of Transportation (TxDOT). Result: Include all additional necessary services as required and approved by the Texas Department of Transportation (TxDOT)

10. Public Defender

27. Discussion and possible action to approve the filling of the following Slots and if necessary, the remaining vacant Slots, subject to the availability of payroll funds and adhering to any and all Civil Service Rules and Regulations, as well as any and all Wage Plan Policies: Slot # Title Salary 0268 Supervising Attorney/ Assistant Public Defender $81,633.44 - $91,290.04 (24 N-W) 2087 Supervising Attorney/ Assistant Public Defender $81,633.44 - $91,290.04 (24 N-W) Issue: Slot #0268 became vacant on June 2, 2016, and Slot # 2087 will be vacant on June 23, 2016. The filling of these slots may create other vacant Assistant Public Defender slots if the positions are filled from within. Solution: Request is being made to fill the vacant attorney slots, and any remaining vacant slots that may be created by the vacancies. Result: The filling of slot #0268 and slot #2087, and any remaining vacant slots will allow our department to continue to function efficiently and effectively.

11. Purchasing

28. Discussion and possible action to award RFP #2017-41 "Webb County Law Enforcement Building Lease" to Mouse Properties Holding, LTD for an amount not to exceed $21,196.00 over a Six (6) month fixed lease term, effective June 1, 2016; execution of lease agreement and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Federal Forfeiture fund #170-2001-6227] Issue: The Sheriff's Office is seeking approximately 4,000 - 5,000 square foot building to house law enforcement personnel to centralize all investigators and corresponding personnel. Solution: Award RFP 2017-41 to Mouse Properties Holding, LTD, property located on 919 Washington Street, Laredo, Texas 78040. Webb County only received one RFP submission. Result: Centralized location for all investigators and corresponding operations.

12. Honorable Marco Montemayor, County Attorney

29. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1101-5601 Administrative Travel $1,000.00 $2,753.68 $1,753.68 To: 001-1101-6022 Professional Services $1,000.00 $66.00 $1,066.00

13. Honorable Harold Devally, Constable Pct. 4

30. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 13, 2016: Slot # Title Salary 0893 Chief Deputy Constable $24.83 - $27.77 21/A-J Issue: Slot #0893 Chief Deputy Constable is currently vacant. Solution: Commissioners Court approval to fill slot is being requested. Result: The filling of slot will allow the department to continue with the duties provided by Constable Pct. 4.

Budget Officers

31. Discussion and possible action to process the reclassification of expenses that were approved by Commissioners Court on or after January 25, 2016, which includes processing line item transfers to properly categorize expenses in the appropriate general ledger of accounts; and any other matters incident thereto. [Requested by County Auditors] Issue: Previously approved court items assigned expenses to the 605-3001-8801-7 (Contingency Fund) account, however, after Auditor’s review these expenses must be reclassified into the correct department line item within the same 605 Fund. Solution: Process line item transfers from 605 Contingency Fund into the appropriate department line items within same fund. Result: Ensure final processing of all pending purchase orders.

32. Discussion and possible action to amend Item #6 of Commissioners Court Meeting dated October 13,2015, Account # 001-2100 was incorrect; let this reflect as the official amendment and/or correction to be entered as Account# 754- 2203-8801 in the official minutes of the said court date (October 13, 2015); and any other matters incident thereto. (Requested by County Auditors) Issue: On October 13, 2015, Commissioners court approved the purchase of a mobile intensive care ambulance for an amount not to exceed $150,000.00. The approved court item assigned this expense to the 001-2100 account, however, after Auditor’s review this expense must be reclassified into the correct department line item Acct# 754-2203-8801. Solution: Request correction of account number so that pending purchase order can continue to be processed. Result: Payment to vendor for purchased goods.

16. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

34. Discussion and possible action to approve a general request for payment to Kelley Environmental Consulting Services to perform various professional environmental consulting services necessary in the contracted amount of $17,500.00 for Bruni Rural Water Supply Corporation in Bruni, Texas; and further to authorize a line item transfer in the amount of $17,100 from Account #753-8003-8801-14 (Cap Out Construction) and into Account #753-8003-6022 (Professional Services). The Environmental Assessment is required by U.S. Department of Agriculture Rural Utilities Service (USDA RUS) in which they will provide financial assistance to construct an Arsenic Removal Treatment System and Pipeline to the existing water lagoon in Bruni, Texas. (Environmental Assessment services will be paid from funds contributed by Whitetail Wind Energy - Tax Abatement Agreement approved on August 2, 2012 #9 (a) and will have no impact on the general fund account.) Issue: An environmental assessment is required by USDA Rural Utilities Service (USDA RUS) for approval of funding for said system improvements (construction of an Arsenic Treatment System and pipeline to the existing water lagoon). Solution: Environmental Assessment Report will be submitted to USDA Rural Development for their review/approval and proceed with financial assistance. Result: Will have better drinking water for Bruni,Texas and will comply with US EPA (United States Environmental Protection Agency) and TCEQ (Texas Commission on Environmental Quality) public drinking water system requirements.

17. Honorable John C. Galo, Webb County Commissioner Pct. 3

35. Discussion and possible action to approve a position for a part-time Texas State Certified Teacher at a rate of $30 per hour for Twenty-Five (25) hours weekly. The part-time teacher will assist in the Precinct 3 Summer camp programs for children and will be effective June 20, 2016 and not to exceed Four (4) weeks.

36. Communications

37. Adjourn

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JUNE 13, 2016 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

5. Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

6. Community Action Agency

7. Honorable Rudy Rodriguez, Constable Pct. 1

8. Honorable Harold Devally, Constable Pct. 4

9. Honorable Marco Montemayor, County Attorney

10. Honorable Margie Ibarra, County Clerk

11. Honorable Isidro Alaniz, District Attorney

12. Engineering

13. Fire Suppression & EMS Services

14. Head Start

15. Planning & Physical Development

16. Honorable Martin Cuellar, Sheriff

33. Presentation by members of the Laredo Veterans Honor Guard regarding proper military honors for deceased veterans.

29. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1101-5601 Administrative Travel $1,000.00 $2,753.68 $1,753.68 To: 001-1101-6022 Professional Services $1,000.00 $66.00 $1,066.00

36. Communications

37. Adjourn

Jun 13, 2016 Commissioners Court Meeting

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JUNE 13, 2016 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

5. Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

6. Community Action Agency

7. Honorable Rudy Rodriguez, Constable Pct. 1

8. Honorable Harold Devally, Constable Pct. 4

9. Honorable Marco Montemayor, County Attorney

10. Honorable Margie Ibarra, County Clerk

11. Honorable Isidro Alaniz, District Attorney

12. Engineering

13. Fire Suppression & EMS Services

14. Head Start

15. Planning & Physical Development

16. Honorable Martin Cuellar, Sheriff

33. Presentation by members of the Laredo Veterans Honor Guard regarding proper military honors for deceased veterans.

29. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1101-5601 Administrative Travel $1,000.00 $2,753.68 $1,753.68 To: 001-1101-6022 Professional Services $1,000.00 $66.00 $1,066.00

36. Communications

37. Adjourn

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