Video index

Commissioners Court Meeting

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Administrative Services

6. Honorable Marco Montemayor, County Attorney

7. Honorable Margie Ibarra, County Clerk

8. Head Start

9. Planning & Physical Development

10. Purchasing

11. Honorable Martin Cuellar, Sheriff

5. Honorable Monica Notzon, 111th District Court Judge

12. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1002-6205 Materials & Supplies $3,000 $6,384.62 $3,384.62 To: 001-1002-6011 Training & Education $3,000 $1,368.43 $4,368.43 Issue: Training & Education account needs to money to cover future expenses that are forecasted for the remainder of the fiscal year. Solution: The line item transfer will make funds available to cover mandatory continuing education. Result: The necessary funds will be available for the mandatory continuing education hours needed.

6. Honorable Oscar Hale, 406th District Court Judge

13. Discussion and possible action to authorize the 406th Judicial District Court Veterans Treatment Program to accept a grant offered by the Texas Veterans Commission in the amount of $300,000 which will enhance the services currently being provided by the Veterans Treatment Program. There are no matching funds required. Issue: The Texas Veterans Commission has been authorized to issue grants from funds appropriated under the Fund for Veterans' Assistance, in support of Veterans Treatment Courts in order to address the needs of veteran participants and their families. Solution: The 406th Veterans Treatment Program's fiscal responsibility and obligation to submit a Request for Application to the Texas Veterans Commission Fund for Veterans' Assistance 2016-2017 Veterans Treatment Court Grant. Result: Enabling the 406th Veterans Treatment Program to provide additional services and/or enhance the services currently being provided.

7. Medical Examiner

14. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 27, 2016: Slot # Title Salary 2394 Medical Death Investigator $20.38 - $21.42 18/A-E Issue: Permission required to fill Slot #2394 that will become vacant on July 1, 2016. Solution: Fill job opening of vacant position. Result: The filling of Slot #2394 will alleviate overload and allow for efficiency and productivity of work within the Medical Examiner's Office.

8. Administrative Services

15. Discussion and possible action to accept an Unemployment Compensation Reserve Refund check from the Texas Association of Counties in the amount of Two Hundred Seventy-Six Thousand One Hundred Four and Fifty-One Cents ($276,104.51) for fiscal year 2015. The total amount of check #0471, will be deposited into Account #001-1121 (accounts receivable), per County Auditors instructions.

9. Bruni Community Center

16. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-6108-6205 Materials & Supplies $300 $1,445.53 $1,145.53 To: 001-6108-6401 Repairs & Maint. - Bldg. $300 $190.78 $490.78 Issue: Department was advised of new fire alarm monitoring system contract for Webb County and we were requested to pay for the last four months of the contract amount. Also, need to pay for inspection of fire alarm and fire extinguishers. Department has insufficient funds in the Repairs & Maintenance of Building account to cover these necessary expenses. Solution: Transfer available funds from another operational account within department budget to cover necessary expenses. Result: Sufficient funds will be available to meet necessary expenses for monitoring and inspection costs.

10. Community Action Agency

17. Discussion and possible action to apply for FEMA Grant in the amount of $5,000.00 from Emergency Food & Shelter Program (FEMA) 2016 Phase #33 and authorizing the County Judge to sign all relevant documents. Webb County Community Action Agency will utilize these funds for Emergency Food Services. Single Point of Contact (SPOC) procedures were followed and approved. There is no County Match and will not have impact on the County's General Fund. Dates of grant July 01, 2016 through December 31, 2016. [Fund #901-4202-7004-1] Issue: The Emergency Food & Shelter Program Phase #33 will award $5,000.00 to the Webb County C.A.A. for Emergency Food Services. Solution: Place the agenda item in order to obtain Commissioner's Court approval to apply for FEMA Grant in the amount of $5,000.00. Result: Webb County consituents will receive food assistance if eligible.

11. Engineer

18. Discussion and possible action to approve the following line item transfer for the Utilities Department: Acct. Number Acct. Name Amount Bal. End Bal. From: 801-3001-6407 Repair & Maint. - W $8,000 $28,422 $20,422 To: 801-3001-6224 Minor Tools & Apparatus $8,000 $1,603 $9,603 Issue: The Water Treatment Plant is not equipped with any type of Heavy Duty Mower that can be used to maintain the grounds around the Plant (grass cutting). Currently, workers use six (6) ECHO weed eaters daily. Equipment has been used excessively which has caused them to break down more often due to excessive use. Solution: Purchase of one (1) John Deere Commercial ZTrack Zero Turn Mower. Result: Replacement of weed eaters with tractor will alleviate work load for equipment and personnel.

19. Discussion and possible action to authorize the Purchasing Agent to dispose of Forty (40) non-working water meters to be sold as salvage to Wilkinson Iron & Metal for the market amount estimated of $100.00, pursuant to Subchapter D. Disposition of salvage or surplus property under Section 263.152 (Disposition) (a) (3), under Texas Local Government Code. Issue: Non-working meters Solution: Disposal Result: Eliminate storage for the non-working meters and return salvage value to the utilities revenue.

20. Discussion and possible action to amend Item #12a of Commissioners Court Meeting dated June 13, 2016; and to authorize the release of payment of $14,055.00, effective immediately, to Prestige Innovators Construction, Inc., for services already provided as per Purchase Order 16-0004188. Account given for this project approved in Commissioner Court February 8, 2016, Item 26 was incorrect. Correct account, as per Auditors, is #750-8000-8801 (Capital Outlay for Bond Series 2013). Let this reflect as the official amendment and/or correction to be entered as Account #750-8000-8801 (Capital Outlay for Bond Series 2013) in the official minutes of the said court date (February 8, 2016 and June 13, 2016). [Account #750-8000-8801 (Capital Outlay for Bond Series 2013)] Issue: Account given to us since the beginning of this project was incorrect. Solution: Correction to the account on Purchase Order #16-0004188 so that vendor can get paid. Result: Payment to vendor for services rendered.

21. Discussion and possible action to amend Item #25 of Commissioners Court Meeting dated June 13, 2016, Account #745-3001-8801-8 (Capital Outlay Wastewater) was incorrect and should have listed #745-3004-8801-8, which at this time does not have sufficient funds for purchase. Let this reflect as the official amendment and/or correction to authorize purchase for said item to be allocated to Account #605-3001-8801-7 (Contingency Fund) in the official minutes of said court date (June 13, 2016); and any other matters incident thereto. [Requested by County Auditors] Issue: Account originally proposed to be used was incorrect and actual account has insufficient funds. Solution: Request correction of account number so that pending purchase order can continue to be processed. Result: Payment to vendor for purchased goods.

12. Public Information Officer

22. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-0550-6205 Materials & Supplies $250 $9026.52 $8775.52 To: 001-0550-6004-2 Cell Phone Cost $250 $15.75 $265.75 Issue: Phone account will be in a deficit due to four months remaining in current budget. Solution: Transfer of money will assure that the Cell Phone Account does not go into a deficit. Result: Account will stay in good standing.

13. Purchasing

23. Discussion and possible action to cancel Request for Proposals (RFP) 2015-84 Two (2) Year Contract for Prisoner Transportation and to authorize the Purchasing Agent to re-solicit proposals for prisoner transportation services. [Requested by Sheriff Martin Cuellar; Account No. 001-2005-5601] Issue: The primary vendor is not able to meet the all requests for prisoner transportation calls and the secondary vendor is currently restructuring the company and will not be able to provide services until they have completed the process of restructuring. Solution: Re-solicit proposals for prisoner transportation services. Result: Purchasing efficiency, compliance of the law, obtain a vendor(s) that have the capacity to fulfill the needs of Webb County.

24. Discussion and possible action to authorize the Purchasing Agent to rescind and void original Purchase Order No. 15-0008124 issued to Tapimundo and issue purchase order to secondary vendor Cantu Interiors for the purchase of blinds, arches, panels, side trails, installation and labor in an amount not to exceed $3,185.00; and authorizing a line item transfer from Account #605-3001-8801-7 to #605-1010-8801 in the amount of $3,185.00. [Requested by Hugo Martinez, County Court at Law #1 Judge; Account #605-1010-8801 (Capital Outlay)] Issue:Tapimundo has communicated to Webb County that they will not be able to proceed with installation of blinds. Solution: Purchasing negotiated with secondary vendor to bring down their original bid to match amount originally approved for $3,185.00. Result: Finalize work approved for installation of blinds for Judge Hugo Martinez, County Court of Law #1.

14. Honorable Marco Montemayor, County Attorney

25. Discussion and possible action to authorize Webb County to enter into a Thirty-Six (36) month heavy equipment lease-purchase agreement with Caterpillar Financial Services Corporation for Three (3) Caterpillar backhoe loaders and Two Caterpillar (2) motor graders, at a monthly rental rate of $9,246.31, in a total sum not to exceed $332,867.16, with an initial rental payment of $9,246.31 as a security deposit due upon approval and execution of the lease agreement, subject to annual budget appropriation, and authorizing the County Judge to execute any and all relevant documents; and any other matters incident thereto, and applicable to record the required budget adjustments for the debt service and road bridge fund. [Requested by Jose Luis Rodriguez, Road and Bridge Superintendent, Account #010 Road and Bridge and Fund #600 Debt Service Fund] Issue: The previous 36 month lease signed on 04/24/13 has expired. Solution: Approval of new lease is required. Result: Webb County Road and Bridge Department will be able to accomplish its objectives.

26. Discussion and possible action to approve a construction contract by and between Webb County and Prestiege Innovators Construction, Inc. as low bidder, in the amount of $142,000.00 for La Presa Soccer Field Project, as per Request for Proposal award RFP 2016-02-1 approved by Webb County Commissioners Court on April 25, 2016 and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #635-6115-8601 (Bond Series 2010)] Issue:The construction contract for La Presa Soccer Field needs to be approved for the project to proceed. Solution:Approve execution of construction contract. Results:Completion of La Presa Soccer Field Project.

15. Honorable Rudy Rodriguez, Constable Pct. 1

27. Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 27, 2016: Slot # Title Salary 2698 Deputy Constable $38,402.54-$40,358.97 - 16/A-E 0584 Deputy Constable $38,402.54-$40,358.97 - 16/A-E Issue: The Webb County Constable Pct. 1 Department has a total of 19 deputies. In addition to the Constable's statutory duties, the department provides services to the Youth Village, J.J.A.E.P., and is the sole civil process server for Attorney General documents (which generates revenue to the general fund) in Webb County. Out of the 19 deputies, Two (2) slots became vacant, One (1) deputy is assigned to provide security to the Youth Village and performs bailiff duties for the Juvenile Magistrate Court, Two (2) deputies are assigned to provide security at J.J.A.E.P., Three (3) deputies are assigned to state and federal task forces (which generates forfeiture funds), and at times Two (2) deputies are assigned to provide security and bailiff duties to the Two (2) Justice of Peace Pct. 1 courts; currently leaving the department with only Nine (9) deputies to service the the over 40-60 documents received on a daily basis. The Constable Pct. 1 Department has to-date, generated approximately $78,000, in fees that are deposited into the County's general fund. The department projects generating an additional $40,000 in fees within the next Four (4) months, meeting or exceeding budget revenue expectations. Solution: Authorization to fill slots to continue performing duties successfully and efficiently. Result: The filling of these two (2) slots will allow the department to continue providing efficient and quality service to the constituents of Webb County, a safe environment to the employees and visitors of the Youth Village, and students and staff at the J.J.A.E.P. Additionally, the continuation of providing effective process service to generate funds for the County.

16. Honorable Adrian Cortez, Constable Pct. 3

28. Discussion and possible action to approve payment to Laredo Dodge Chrysler Jeep for repairs on Unit 1609, 2015 Dodge Charger in the amount of $4,899.90. [Account #001-0114-9201 (Claims Paid)] Issue: Unit 1609 was damaged on the under carriage on February 16, 2016, due to a metal object that was dropped by a truck on Hwy 359. It was taken to Laredo Dodge Chrysler Jeep to assess damages and to be repaired. Purchase Order #160004929. Payment needs approval from Commissioners Court. Solution: Approval from Commissioner's Court will allow payment to be processed. Result: Laredo Dodge Chrysler Jeep will receive payment for services rendered.

29. Discussion and possible action to authorize the Purchasing Agent to purchase One (1) 2016 Dodge Charger Police pursuit vehicle from Defender Supply in the amount not to exceed $42,177.00; pursuant to Texas Local Government Code; Sections 271.102 and 271.10, Subchapter F. Cooperative Purchasing Programs, State of Texas Contract #071-A1-2014/15 2015 Operation Stone Garden Grant Account #346-2501-8801. Issue: Funds have been allocated under OPSG 2015 for purchase of one marked police unit for our department. Solution: Approval will allow the purchase of vehicle to be used for patrol and border security operations. Result: By approving funds to be allocated for purchase of marked unit will result in extra police presence which will help deter criminal activity in Pct. 3 and Webb County.

30. Discussion and possible action to authorize the Purchasing Agent to purchase One (1) APX7500 Dual Band High Power Mobile Radio from Motorola Solutions in the amount not to exceed $5,996.63, pursuant to Texas Local Government Code; Sections 271.101 and 271.102 Sub-Chapter F. Cooperative purchasing programs HGAC contract #O5-15 - OPSG 2015, Operation Stone Garden Grant Account #346-2501-8801. Issue: Funds have been allocated under OPSG 2015 Stone Garden Grant for purchase of Mobile Radio to be installed in new police unit. Solution: Approval of purchase will allow unit to be equipped with radio communication, which allows deputy to communicate with county dispatch at all times while working border security operations. Result: Approval of purchase will ensure marked police unit to be equipped with proper communication equipment.

17. Honorable Martin Cuellar, Sheriff

31. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-2005-5605 Special Travel $8,500 $18,027.76 $8,027.76 To: 001-2001-6228 Fire Arms & Ammunition $2,500 $3.22 $2,503.22 001-2001-6005 Postage & Courier Service $1,700 $208.95 $1,908.95 001-2060-6014 Equipment Rental $2,700 $0.00 $2,700 001-2001-6411 Repair & Maint. - Software $1,600 $25,000 $26,600 $8,500 Issue: The afore-listed accounts (Fire Arms & Ammunition, Postage & Courier Service, Equipment Rental and Repair & Maintenance - Software) require a transfer of funds to cover estimated expenditures that are forecasted for the remainder of the fiscal year and in order to avoid deficits. Solution: Utilize the savings from Special Travel to cover purchase orders and avoid these accounts reaching deficit. Result: The line item transfer of funds will cover the estimated expenditures.

32. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Webb County employment guidelines, effective June 27, 2016; and any other matters incident thereto: Slot # Title Hourly Rate 0533 Finance Director $24.83 - $27.77 21/A-J This slot is classified as exempt by rule of the Civil Service Commission; and, thus, is excluded from Civil Service coverage and guidelines. Furthermore, this slot is a highly sensitive and critical position which requires a high salary rate due to the complexity of the position's primary duties, high threshold of minimum job qualifications, need to employ a job applicant who can start employment with significant expertise/experience, and the requirement to provide a competitive salary comparable to those paid for this same type of position by both other public sector agencies and private businesses. Issue: Need to fill critical position of Finance Director (Slot #0533), especially due to existing budgetary challenges, current budget preparations for upcoming fiscal year, and to close out the end of this fiscal year. Previous Finance Director transferred to Purchasing Department effective 6/10/2016. Solution: Request is being made to fill slot #0533 in order to continue necessary financial duties and responsibility. Result: The filling of this important slot will allow the Webb County Sheriff’s Office to continue to meet important financial and budgetary responsibilities.

33. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Webb County employment guidelines, effective June 27, 2016; and any other matters incident thereto: Slot # Title Hourly Rate 0547 Public Information Officer $18.46 - $19.40 16/A-E This slot is classified as exempt by rule of the Civil Service Commission; and, thus, is excluded from Civil Service coverage and guidelines. Furthermore, this slot is a highly sensitive and critical position which requires a high salary rate due to the complexity of the position's primary duties, high threshold of minimum job qualifications, and need to employ a job applicant who can start with significant expertise/experience. Issue: Need to fill critical position (Slot #0547) of Public Information Officer (PIO). This is due to the law enforcement sensitive information this position provides to media and public, especially due the importance, breadth, scope, volume, legally required timeliness, and sensitive nature of processing Freedom of Information Act (FOIA) requests. Previous Public Information Officer resigned effective 6/03/2016. Solution: Request is being made to fill slot #0547 in order to continue to provide necessary and required public accountability, transparency, and public service information. Result: The filling of this important position and slot will allow the Webb County Sheriff’s Office to continue to meet important transparency/accountability duties and otherwise be responsive to needed/requested information by Webb County taxpayers, media personnel, and citizens.

34. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 27, 2016; and any other matters incident thereto: Slot # Title Hourly Rate 0571 Community Affairs Clerk $13.07-$13.73 - 9/A-E Issue: Need to fill slot #0571 of employee who retired effective 6/9/2016. Requests from community organizations, individual schools, citizen groups, special populations service providers, and individual taxpayers for presentations, participation in special events, and other community outreach services by the Webb County Sheriff’s Office personnel are ever constant and high volume; and, due to this high demand, the dedication of a full-time civilian to fulfill some of these requests allows uniformed officers to be able to devote more time to other law enforcement duties that only they can carry out. Furthermore, according to modern law enforcement management principles, an agency’s commitment to community outreach and community-based policing is considered an essential component to a comprehensive, proactive, responsive, public-service centered law enforcement agency, especially to historically under-served and special needs populations. One academic paper states, “Positive police-community relations are critical for effective crime prevention, case investigation, officer safety, and successful police-citizen interactions.” (Critical Issues in Law Enforcement Decreasing Crime by Increasing Involvement: A Law Enforcement Guidebook by the Criminal Justice Police Research Institute (CJPRI). Solution: Request is being made to fill slot #0571 in order to continue proactive law enforcement services to the local community, including general community outreach and public service to special populations, such as the elderly, schools-based programs, rural/colonia residents, and youth. Result: By filling the slot, the Webb County Sheriff’s Office will be better able to be proactively involved in the community and provide crucial community-based policing/liaison services.

35. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 27, 2016; and any other matters incident thereto: Slot # Title Hourly Rate 0361 Patrol Sergeant $26.13 Collective Bargaining Agreement (CBA) Issue: Need to fill slot #0361 of employee who retired effective 5/31/2016. This is a supervisory position which is required due to the complex nature of the patrol duties and the need for first line supervisors to provide guidance in a law enforcement division which requires significant discretion and judicious decision management. Furthermore, the filling of this position will assist in minimizing liability by providing a first-line supervisor who can deliver onsite officer assistance/back-up in the field when circumstances require sound judgment during split second decisions and much needed officer support for safety. Solution: Request is being made to fill slot #0361 in order for the patrol division to maintain sufficient manpower, enforce traffic/criminal laws, reduce response time to calls for service, and provide sufficient public safety coverage for the incorporated cities, rural communities, and colonias in Webb County. Result: The Webb County Sheriff’s Office will be able to continue to provide law enforcement safety and security to the incorporated cities, rural communities, and colonias in Webb County.

36. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 27, 2016; and any other matters incident thereto: Slot # Title Hourly Rate 0457 Jail Corporal I-II $24.05-$25.44 Collective Bargaining Agreement (CBA) Issue: Need to fill slot #0457 of employee who was promoted effective 6/24/2016. This is a supervisory position which is required due to the need for the corporal’s supervision and management to assist jail staff with the complex nature of the state/federal laws regulating the management of penitentiaries. Furthermore, this position provides essential guidance and management support to the continuous (24/7) operations of the jail division in the absence of a first-line supervisor (sergeant). Solution: Request is being made to fill slot #0457 in order for the Webb County jail to remain in compliance with mandatory officer-to-inmate ratios for the safety and security of jail inmates, visitors, correctional officers, civilian staff, jail service providers/vendors and the rest of the community. Result: The Webb County Sheriff’s Office will maintain needed safety and security standards at the Webb County jail and continue to stay in compliance with Texas Commission on Jail Standards (TCJS).

37. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 27, 2016, and any other matters incident thereto: Slot # Title Hourly Rate 0428 Jail Captain $30.45 Collective Bargaining Agreement (CBA) Issue: Need to fill slot #0428 of employee who retired effective 6/6/2016. This is a supervisory position which is required due to the need for the captain’s supervision and management to assist jail staff with the complex nature of the state/federal laws regulating the management of penitentiaries. Furthermore, this position provides essential guidance and management support to the continuous (24/7) operations of the jail division in the absence of a first-line supervisor (sergeant). Solution: Request is being made to fill slot #0428 in order for the Webb County jail to remain in compliance with mandatory officer-to-inmate ratios for the safety and security of jail inmates, visitors, correctional officers, civilian staff, jail service providers/vendors and the rest of the community. Result: The Webb County Sheriff’s Office will maintain needed safety and security standards at the Webb County jail and continue to stay in compliance with Texas Commission on Jail Standards (TCJS).

38. Discussion and possible action to approve a Three (3) year lease and maintenance agreement between Webb County for the Sheriff's Office and Ecolab for the use of a dish washer and water softener services at the Webb County jail at a base rate of One-hundred Eighty-Five Dollars ($185.00) per month, ratify any pending payments of previously invoiced services/approval to release payments, and any other matters incident thereto. Issue: The Webb County jail requires a high capacity dish washer and associated water softener services in order for the jail kitchen to be able to function and provide necessary sanitary food services to inmates. The current agreement for the dish washer and water softener services needs to be renewed in order for these food services to continue undisrupted. Without this agreement, the Webb County Sheriff’s Office’s Finance Division cannot process any needed payment to the vendor, Ecolab. Solution: Enter into a new three (3) year lease and maintenance agreement for the use of a dish washer and water softener services at the Webb County jail. Result: The Webb County jail and its kitchen will continue to have the proper equipment and services to maintain necessary sanitary standards.

Budget Officers

39. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-0109-6022 Professional Services $75,000 $145,881.02 $70,881.02 To: 001-0109-6004 Telephone $75,000 $58.14 $75,058.14 Issue: An increase in telephone fees has exhausted funds in the telephone line item under the general operating expenses. Solution: Process line item transfer to make monies available for current & future telephone requisitions for the remainder of the fiscal year. Result: Ensure payment for all pending purchase orders and confirm funds for future telephone purchase orders.

40. Discussion and possible action to provide Notice of Intent to terminate without cause and/or renew the professional consulting services agreement with Valley Risk Consulting, Inc., for property and casualty and employee benefits consulting services and employee benefits, medical services and worker’s compensation claim auditing services. Issue: The terms of the one year agreement for consulting services with Valley Risk Consulting Inc., from Oct. 1, 2015 thru Sept. 30, 2016 states that the agreement shall automatically be extend for an additional one (1) year term, unless a formal written notice of intent to cancel the consulting services agreement without cause is provided to them 90 days prior to the end of the agreement which is June 30, 2016. In addition on Monday, May 9th, 2016 the Commissioner’s Court under Agenda Item No. 28 approved an addendum to the agreement to provide for medical/pharmacy and worker’s compensation claims auditing, which has not been executed due to the wording stated in the proposed language in the proposed addendum. Solution: The Court needs to provide staff with direction as to whether they want to either provide Valley Risk Consulting, Inc., with written notice of intent to terminate the professional services agreement on or before June 30, 2016 or the consulting agreement will automatically renew for an additional one (1) year term from Oct. 1, 2016 thru Sept. 30, 2017. Result: The Professional Services agreement will either be cancelled by providing Valley Risk Consulting, Inc., with notice of cancellation on or before June 30, 2016 or renew the consulting services agreement for an additional one year term if the notice is not provided by such date depending on the direction and decision from the Commissioner’s Court.

41. Discussion and possible action to transfer and allocate county personnel savings funds in the amount of Two Hundred Sixty Thousand Dollars ($260,000.00) to be distributed as indicated below; and any other matters incident thereto. Acct. Number Acct. Name Amount Bal. End Bal. 001-1050-6031-01 Capital Murder $220,000 $ 0 $220,000.00 001-1050-6029 Court Interpreter/Court Reporter $40,000 $ 0 $40,000.00

19. Commissioners Court Administrator

42. Discussion and possible action to approve a One (1) year lease extension by and between Webb County and the Texas Parks and Wildlife Department for boat storage space located at the county Road and Bridge department, for $100.00 month, effective September 1, 2016; and any other matters incident thereto.

43. Discussion and possible action to approve a payment to Transportation Excellence for the 21st Century (TEX-21) in the amount of Twenty Thousand Dollars ($20,000) for membership and dues for Fiscal Year 2016 and to authorize the release of payment, effectively immediately. The court originally approved this membership for One (1) year subject to any budget restraint on July 28, 2014 for FY 2015 and is to review on a yearly basis; and any other matters incident thereto. [Account #001-0200-6007 (Dues & Membership)]

20. Honorable John C. Galo, Webb County Commissioner Pct. 3

44. Discussion and possible action to revise and amend the current Webb County Policy for Non-Travel Meals, Refreshments & Related Expenses to clarify certain department expenditures from Good for Public Events (Account 6219-2) budgeted line items and other associated accounts; and any other matters incident thereto. Issue: The current policy requires additional review and updating as department issues have surfaced with particular terms of said policy. Policy lists prohibited expenditures within the goods for public events account line item. Solution: Review and revise policy so that departments are not denied certain expenses for eligible events. Result: Updating the policy will both addresses past concerns but do not prohibit departments to provide services to the community.

45. Discussion and possible action to transfer all unencumbered funds from Accounts #603-0101-8801 (Capital Outlay Fund) and #604-0101-8103 (Permanent Improvement Fund) into Fund 605-3001-8801-7 in an effort to reconcile available account balances and to improve transparency of financial accounting from the county’s general fund; and any other matters incident thereto.

21. Honorable Tano E. Tijerina, Webb County Judge

46. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-0101-6022 Professional Services $2,500 $2,500 $0 001-0203-6022 Professional Services $2,500 $2,500 $0 001-0200-6219-2 Goods for Public Events $1,000 $3,715 2,715 $6,000 To: 001-0200-6007 Dues & Memberships $5,000 $21,130 $26,130 001-0200-6402 Repairs & Maint.- Equip. $1,000 $0 $1,000 $6,000 Issue: This line item transfer will cover the dues and membership for previous item on agenda for Tex-21 payment; and to cover an increase in lease payment for the Toshiba copier located at the County Judge's Office. Solution: The transfers will allow the office to pay incoming invoices. Result: Payments will be covered until the end of the year.

47. Discussion and possible action to create a L.I.F.E. Advisory Committee to continue dialogue between Webb County and L.I.F.E. Board of Directors, and for each member of the Court to appoint Two (2) at-large members to serve on this committee; and any other matters incident thereto.

48. Discussion and possible action to approve a Resolution adopting and supporting Laredo Metropolitan Planning Organization Resolution 2016-16 Requesting the Texas Transportation Commission Allocate additional funds, including but not limited to discretionary funding, to the Laredo Urban Transportation Study Metropolitan Planning Organization and to the Texas Department of Transportation Laredo District to complete mobility projects within the Laredo MPO boundary; and any other matters incident thereto.

22. Closed Session/Executive Session

49. Discussion and possible action to approve a proposed settlement offer and agreement by and between Webb County, as Licensee and Harris Local Government Solutions, Inc., d/b/a Harris Recording Solutions, Licensor, as assignee of Aptitude Solutions, Inc., Original Licensor regarding the Annual Software License and Maintenance Agreement and any amendments thereto for the Webb County Clerk’s Office document management software services and authorizing the Webb County Judge to execute any and all relevant documents and any and all other matters incident thereto. [Closed Meeting/Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071 (1) (A) (B) Consultation with Attorney regarding Contemplated Litigation and/or Settlement Offer)] [Requested by Margie Ramirez-Ibarra, Webb County Clerk]

50. Communications

51. Adjourn

Jun 27, 2016 Commissioners Court Meeting

Full agenda
Share this video

Commissioners Court Meeting

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Administrative Services

6. Honorable Marco Montemayor, County Attorney

7. Honorable Margie Ibarra, County Clerk

8. Head Start

9. Planning & Physical Development

10. Purchasing

11. Honorable Martin Cuellar, Sheriff

5. Honorable Monica Notzon, 111th District Court Judge

12. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1002-6205 Materials & Supplies $3,000 $6,384.62 $3,384.62 To: 001-1002-6011 Training & Education $3,000 $1,368.43 $4,368.43 Issue: Training & Education account needs to money to cover future expenses that are forecasted for the remainder of the fiscal year. Solution: The line item transfer will make funds available to cover mandatory continuing education. Result: The necessary funds will be available for the mandatory continuing education hours needed.

6. Honorable Oscar Hale, 406th District Court Judge

13. Discussion and possible action to authorize the 406th Judicial District Court Veterans Treatment Program to accept a grant offered by the Texas Veterans Commission in the amount of $300,000 which will enhance the services currently being provided by the Veterans Treatment Program. There are no matching funds required. Issue: The Texas Veterans Commission has been authorized to issue grants from funds appropriated under the Fund for Veterans' Assistance, in support of Veterans Treatment Courts in order to address the needs of veteran participants and their families. Solution: The 406th Veterans Treatment Program's fiscal responsibility and obligation to submit a Request for Application to the Texas Veterans Commission Fund for Veterans' Assistance 2016-2017 Veterans Treatment Court Grant. Result: Enabling the 406th Veterans Treatment Program to provide additional services and/or enhance the services currently being provided.

7. Medical Examiner

14. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 27, 2016: Slot # Title Salary 2394 Medical Death Investigator $20.38 - $21.42 18/A-E Issue: Permission required to fill Slot #2394 that will become vacant on July 1, 2016. Solution: Fill job opening of vacant position. Result: The filling of Slot #2394 will alleviate overload and allow for efficiency and productivity of work within the Medical Examiner's Office.

8. Administrative Services

15. Discussion and possible action to accept an Unemployment Compensation Reserve Refund check from the Texas Association of Counties in the amount of Two Hundred Seventy-Six Thousand One Hundred Four and Fifty-One Cents ($276,104.51) for fiscal year 2015. The total amount of check #0471, will be deposited into Account #001-1121 (accounts receivable), per County Auditors instructions.

9. Bruni Community Center

16. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-6108-6205 Materials & Supplies $300 $1,445.53 $1,145.53 To: 001-6108-6401 Repairs & Maint. - Bldg. $300 $190.78 $490.78 Issue: Department was advised of new fire alarm monitoring system contract for Webb County and we were requested to pay for the last four months of the contract amount. Also, need to pay for inspection of fire alarm and fire extinguishers. Department has insufficient funds in the Repairs & Maintenance of Building account to cover these necessary expenses. Solution: Transfer available funds from another operational account within department budget to cover necessary expenses. Result: Sufficient funds will be available to meet necessary expenses for monitoring and inspection costs.

10. Community Action Agency

17. Discussion and possible action to apply for FEMA Grant in the amount of $5,000.00 from Emergency Food & Shelter Program (FEMA) 2016 Phase #33 and authorizing the County Judge to sign all relevant documents. Webb County Community Action Agency will utilize these funds for Emergency Food Services. Single Point of Contact (SPOC) procedures were followed and approved. There is no County Match and will not have impact on the County's General Fund. Dates of grant July 01, 2016 through December 31, 2016. [Fund #901-4202-7004-1] Issue: The Emergency Food & Shelter Program Phase #33 will award $5,000.00 to the Webb County C.A.A. for Emergency Food Services. Solution: Place the agenda item in order to obtain Commissioner's Court approval to apply for FEMA Grant in the amount of $5,000.00. Result: Webb County consituents will receive food assistance if eligible.

11. Engineer

18. Discussion and possible action to approve the following line item transfer for the Utilities Department: Acct. Number Acct. Name Amount Bal. End Bal. From: 801-3001-6407 Repair & Maint. - W $8,000 $28,422 $20,422 To: 801-3001-6224 Minor Tools & Apparatus $8,000 $1,603 $9,603 Issue: The Water Treatment Plant is not equipped with any type of Heavy Duty Mower that can be used to maintain the grounds around the Plant (grass cutting). Currently, workers use six (6) ECHO weed eaters daily. Equipment has been used excessively which has caused them to break down more often due to excessive use. Solution: Purchase of one (1) John Deere Commercial ZTrack Zero Turn Mower. Result: Replacement of weed eaters with tractor will alleviate work load for equipment and personnel.

19. Discussion and possible action to authorize the Purchasing Agent to dispose of Forty (40) non-working water meters to be sold as salvage to Wilkinson Iron & Metal for the market amount estimated of $100.00, pursuant to Subchapter D. Disposition of salvage or surplus property under Section 263.152 (Disposition) (a) (3), under Texas Local Government Code. Issue: Non-working meters Solution: Disposal Result: Eliminate storage for the non-working meters and return salvage value to the utilities revenue.

20. Discussion and possible action to amend Item #12a of Commissioners Court Meeting dated June 13, 2016; and to authorize the release of payment of $14,055.00, effective immediately, to Prestige Innovators Construction, Inc., for services already provided as per Purchase Order 16-0004188. Account given for this project approved in Commissioner Court February 8, 2016, Item 26 was incorrect. Correct account, as per Auditors, is #750-8000-8801 (Capital Outlay for Bond Series 2013). Let this reflect as the official amendment and/or correction to be entered as Account #750-8000-8801 (Capital Outlay for Bond Series 2013) in the official minutes of the said court date (February 8, 2016 and June 13, 2016). [Account #750-8000-8801 (Capital Outlay for Bond Series 2013)] Issue: Account given to us since the beginning of this project was incorrect. Solution: Correction to the account on Purchase Order #16-0004188 so that vendor can get paid. Result: Payment to vendor for services rendered.

21. Discussion and possible action to amend Item #25 of Commissioners Court Meeting dated June 13, 2016, Account #745-3001-8801-8 (Capital Outlay Wastewater) was incorrect and should have listed #745-3004-8801-8, which at this time does not have sufficient funds for purchase. Let this reflect as the official amendment and/or correction to authorize purchase for said item to be allocated to Account #605-3001-8801-7 (Contingency Fund) in the official minutes of said court date (June 13, 2016); and any other matters incident thereto. [Requested by County Auditors] Issue: Account originally proposed to be used was incorrect and actual account has insufficient funds. Solution: Request correction of account number so that pending purchase order can continue to be processed. Result: Payment to vendor for purchased goods.

12. Public Information Officer

22. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-0550-6205 Materials & Supplies $250 $9026.52 $8775.52 To: 001-0550-6004-2 Cell Phone Cost $250 $15.75 $265.75 Issue: Phone account will be in a deficit due to four months remaining in current budget. Solution: Transfer of money will assure that the Cell Phone Account does not go into a deficit. Result: Account will stay in good standing.

13. Purchasing

23. Discussion and possible action to cancel Request for Proposals (RFP) 2015-84 Two (2) Year Contract for Prisoner Transportation and to authorize the Purchasing Agent to re-solicit proposals for prisoner transportation services. [Requested by Sheriff Martin Cuellar; Account No. 001-2005-5601] Issue: The primary vendor is not able to meet the all requests for prisoner transportation calls and the secondary vendor is currently restructuring the company and will not be able to provide services until they have completed the process of restructuring. Solution: Re-solicit proposals for prisoner transportation services. Result: Purchasing efficiency, compliance of the law, obtain a vendor(s) that have the capacity to fulfill the needs of Webb County.

24. Discussion and possible action to authorize the Purchasing Agent to rescind and void original Purchase Order No. 15-0008124 issued to Tapimundo and issue purchase order to secondary vendor Cantu Interiors for the purchase of blinds, arches, panels, side trails, installation and labor in an amount not to exceed $3,185.00; and authorizing a line item transfer from Account #605-3001-8801-7 to #605-1010-8801 in the amount of $3,185.00. [Requested by Hugo Martinez, County Court at Law #1 Judge; Account #605-1010-8801 (Capital Outlay)] Issue:Tapimundo has communicated to Webb County that they will not be able to proceed with installation of blinds. Solution: Purchasing negotiated with secondary vendor to bring down their original bid to match amount originally approved for $3,185.00. Result: Finalize work approved for installation of blinds for Judge Hugo Martinez, County Court of Law #1.

14. Honorable Marco Montemayor, County Attorney

25. Discussion and possible action to authorize Webb County to enter into a Thirty-Six (36) month heavy equipment lease-purchase agreement with Caterpillar Financial Services Corporation for Three (3) Caterpillar backhoe loaders and Two Caterpillar (2) motor graders, at a monthly rental rate of $9,246.31, in a total sum not to exceed $332,867.16, with an initial rental payment of $9,246.31 as a security deposit due upon approval and execution of the lease agreement, subject to annual budget appropriation, and authorizing the County Judge to execute any and all relevant documents; and any other matters incident thereto, and applicable to record the required budget adjustments for the debt service and road bridge fund. [Requested by Jose Luis Rodriguez, Road and Bridge Superintendent, Account #010 Road and Bridge and Fund #600 Debt Service Fund] Issue: The previous 36 month lease signed on 04/24/13 has expired. Solution: Approval of new lease is required. Result: Webb County Road and Bridge Department will be able to accomplish its objectives.

26. Discussion and possible action to approve a construction contract by and between Webb County and Prestiege Innovators Construction, Inc. as low bidder, in the amount of $142,000.00 for La Presa Soccer Field Project, as per Request for Proposal award RFP 2016-02-1 approved by Webb County Commissioners Court on April 25, 2016 and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #635-6115-8601 (Bond Series 2010)] Issue:The construction contract for La Presa Soccer Field needs to be approved for the project to proceed. Solution:Approve execution of construction contract. Results:Completion of La Presa Soccer Field Project.

15. Honorable Rudy Rodriguez, Constable Pct. 1

27. Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 27, 2016: Slot # Title Salary 2698 Deputy Constable $38,402.54-$40,358.97 - 16/A-E 0584 Deputy Constable $38,402.54-$40,358.97 - 16/A-E Issue: The Webb County Constable Pct. 1 Department has a total of 19 deputies. In addition to the Constable's statutory duties, the department provides services to the Youth Village, J.J.A.E.P., and is the sole civil process server for Attorney General documents (which generates revenue to the general fund) in Webb County. Out of the 19 deputies, Two (2) slots became vacant, One (1) deputy is assigned to provide security to the Youth Village and performs bailiff duties for the Juvenile Magistrate Court, Two (2) deputies are assigned to provide security at J.J.A.E.P., Three (3) deputies are assigned to state and federal task forces (which generates forfeiture funds), and at times Two (2) deputies are assigned to provide security and bailiff duties to the Two (2) Justice of Peace Pct. 1 courts; currently leaving the department with only Nine (9) deputies to service the the over 40-60 documents received on a daily basis. The Constable Pct. 1 Department has to-date, generated approximately $78,000, in fees that are deposited into the County's general fund. The department projects generating an additional $40,000 in fees within the next Four (4) months, meeting or exceeding budget revenue expectations. Solution: Authorization to fill slots to continue performing duties successfully and efficiently. Result: The filling of these two (2) slots will allow the department to continue providing efficient and quality service to the constituents of Webb County, a safe environment to the employees and visitors of the Youth Village, and students and staff at the J.J.A.E.P. Additionally, the continuation of providing effective process service to generate funds for the County.

16. Honorable Adrian Cortez, Constable Pct. 3

28. Discussion and possible action to approve payment to Laredo Dodge Chrysler Jeep for repairs on Unit 1609, 2015 Dodge Charger in the amount of $4,899.90. [Account #001-0114-9201 (Claims Paid)] Issue: Unit 1609 was damaged on the under carriage on February 16, 2016, due to a metal object that was dropped by a truck on Hwy 359. It was taken to Laredo Dodge Chrysler Jeep to assess damages and to be repaired. Purchase Order #160004929. Payment needs approval from Commissioners Court. Solution: Approval from Commissioner's Court will allow payment to be processed. Result: Laredo Dodge Chrysler Jeep will receive payment for services rendered.

29. Discussion and possible action to authorize the Purchasing Agent to purchase One (1) 2016 Dodge Charger Police pursuit vehicle from Defender Supply in the amount not to exceed $42,177.00; pursuant to Texas Local Government Code; Sections 271.102 and 271.10, Subchapter F. Cooperative Purchasing Programs, State of Texas Contract #071-A1-2014/15 2015 Operation Stone Garden Grant Account #346-2501-8801. Issue: Funds have been allocated under OPSG 2015 for purchase of one marked police unit for our department. Solution: Approval will allow the purchase of vehicle to be used for patrol and border security operations. Result: By approving funds to be allocated for purchase of marked unit will result in extra police presence which will help deter criminal activity in Pct. 3 and Webb County.

30. Discussion and possible action to authorize the Purchasing Agent to purchase One (1) APX7500 Dual Band High Power Mobile Radio from Motorola Solutions in the amount not to exceed $5,996.63, pursuant to Texas Local Government Code; Sections 271.101 and 271.102 Sub-Chapter F. Cooperative purchasing programs HGAC contract #O5-15 - OPSG 2015, Operation Stone Garden Grant Account #346-2501-8801. Issue: Funds have been allocated under OPSG 2015 Stone Garden Grant for purchase of Mobile Radio to be installed in new police unit. Solution: Approval of purchase will allow unit to be equipped with radio communication, which allows deputy to communicate with county dispatch at all times while working border security operations. Result: Approval of purchase will ensure marked police unit to be equipped with proper communication equipment.

17. Honorable Martin Cuellar, Sheriff

31. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-2005-5605 Special Travel $8,500 $18,027.76 $8,027.76 To: 001-2001-6228 Fire Arms & Ammunition $2,500 $3.22 $2,503.22 001-2001-6005 Postage & Courier Service $1,700 $208.95 $1,908.95 001-2060-6014 Equipment Rental $2,700 $0.00 $2,700 001-2001-6411 Repair & Maint. - Software $1,600 $25,000 $26,600 $8,500 Issue: The afore-listed accounts (Fire Arms & Ammunition, Postage & Courier Service, Equipment Rental and Repair & Maintenance - Software) require a transfer of funds to cover estimated expenditures that are forecasted for the remainder of the fiscal year and in order to avoid deficits. Solution: Utilize the savings from Special Travel to cover purchase orders and avoid these accounts reaching deficit. Result: The line item transfer of funds will cover the estimated expenditures.

32. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Webb County employment guidelines, effective June 27, 2016; and any other matters incident thereto: Slot # Title Hourly Rate 0533 Finance Director $24.83 - $27.77 21/A-J This slot is classified as exempt by rule of the Civil Service Commission; and, thus, is excluded from Civil Service coverage and guidelines. Furthermore, this slot is a highly sensitive and critical position which requires a high salary rate due to the complexity of the position's primary duties, high threshold of minimum job qualifications, need to employ a job applicant who can start employment with significant expertise/experience, and the requirement to provide a competitive salary comparable to those paid for this same type of position by both other public sector agencies and private businesses. Issue: Need to fill critical position of Finance Director (Slot #0533), especially due to existing budgetary challenges, current budget preparations for upcoming fiscal year, and to close out the end of this fiscal year. Previous Finance Director transferred to Purchasing Department effective 6/10/2016. Solution: Request is being made to fill slot #0533 in order to continue necessary financial duties and responsibility. Result: The filling of this important slot will allow the Webb County Sheriff’s Office to continue to meet important financial and budgetary responsibilities.

33. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Webb County employment guidelines, effective June 27, 2016; and any other matters incident thereto: Slot # Title Hourly Rate 0547 Public Information Officer $18.46 - $19.40 16/A-E This slot is classified as exempt by rule of the Civil Service Commission; and, thus, is excluded from Civil Service coverage and guidelines. Furthermore, this slot is a highly sensitive and critical position which requires a high salary rate due to the complexity of the position's primary duties, high threshold of minimum job qualifications, and need to employ a job applicant who can start with significant expertise/experience. Issue: Need to fill critical position (Slot #0547) of Public Information Officer (PIO). This is due to the law enforcement sensitive information this position provides to media and public, especially due the importance, breadth, scope, volume, legally required timeliness, and sensitive nature of processing Freedom of Information Act (FOIA) requests. Previous Public Information Officer resigned effective 6/03/2016. Solution: Request is being made to fill slot #0547 in order to continue to provide necessary and required public accountability, transparency, and public service information. Result: The filling of this important position and slot will allow the Webb County Sheriff’s Office to continue to meet important transparency/accountability duties and otherwise be responsive to needed/requested information by Webb County taxpayers, media personnel, and citizens.

34. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 27, 2016; and any other matters incident thereto: Slot # Title Hourly Rate 0571 Community Affairs Clerk $13.07-$13.73 - 9/A-E Issue: Need to fill slot #0571 of employee who retired effective 6/9/2016. Requests from community organizations, individual schools, citizen groups, special populations service providers, and individual taxpayers for presentations, participation in special events, and other community outreach services by the Webb County Sheriff’s Office personnel are ever constant and high volume; and, due to this high demand, the dedication of a full-time civilian to fulfill some of these requests allows uniformed officers to be able to devote more time to other law enforcement duties that only they can carry out. Furthermore, according to modern law enforcement management principles, an agency’s commitment to community outreach and community-based policing is considered an essential component to a comprehensive, proactive, responsive, public-service centered law enforcement agency, especially to historically under-served and special needs populations. One academic paper states, “Positive police-community relations are critical for effective crime prevention, case investigation, officer safety, and successful police-citizen interactions.” (Critical Issues in Law Enforcement Decreasing Crime by Increasing Involvement: A Law Enforcement Guidebook by the Criminal Justice Police Research Institute (CJPRI). Solution: Request is being made to fill slot #0571 in order to continue proactive law enforcement services to the local community, including general community outreach and public service to special populations, such as the elderly, schools-based programs, rural/colonia residents, and youth. Result: By filling the slot, the Webb County Sheriff’s Office will be better able to be proactively involved in the community and provide crucial community-based policing/liaison services.

35. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 27, 2016; and any other matters incident thereto: Slot # Title Hourly Rate 0361 Patrol Sergeant $26.13 Collective Bargaining Agreement (CBA) Issue: Need to fill slot #0361 of employee who retired effective 5/31/2016. This is a supervisory position which is required due to the complex nature of the patrol duties and the need for first line supervisors to provide guidance in a law enforcement division which requires significant discretion and judicious decision management. Furthermore, the filling of this position will assist in minimizing liability by providing a first-line supervisor who can deliver onsite officer assistance/back-up in the field when circumstances require sound judgment during split second decisions and much needed officer support for safety. Solution: Request is being made to fill slot #0361 in order for the patrol division to maintain sufficient manpower, enforce traffic/criminal laws, reduce response time to calls for service, and provide sufficient public safety coverage for the incorporated cities, rural communities, and colonias in Webb County. Result: The Webb County Sheriff’s Office will be able to continue to provide law enforcement safety and security to the incorporated cities, rural communities, and colonias in Webb County.

36. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 27, 2016; and any other matters incident thereto: Slot # Title Hourly Rate 0457 Jail Corporal I-II $24.05-$25.44 Collective Bargaining Agreement (CBA) Issue: Need to fill slot #0457 of employee who was promoted effective 6/24/2016. This is a supervisory position which is required due to the need for the corporal’s supervision and management to assist jail staff with the complex nature of the state/federal laws regulating the management of penitentiaries. Furthermore, this position provides essential guidance and management support to the continuous (24/7) operations of the jail division in the absence of a first-line supervisor (sergeant). Solution: Request is being made to fill slot #0457 in order for the Webb County jail to remain in compliance with mandatory officer-to-inmate ratios for the safety and security of jail inmates, visitors, correctional officers, civilian staff, jail service providers/vendors and the rest of the community. Result: The Webb County Sheriff’s Office will maintain needed safety and security standards at the Webb County jail and continue to stay in compliance with Texas Commission on Jail Standards (TCJS).

37. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 27, 2016, and any other matters incident thereto: Slot # Title Hourly Rate 0428 Jail Captain $30.45 Collective Bargaining Agreement (CBA) Issue: Need to fill slot #0428 of employee who retired effective 6/6/2016. This is a supervisory position which is required due to the need for the captain’s supervision and management to assist jail staff with the complex nature of the state/federal laws regulating the management of penitentiaries. Furthermore, this position provides essential guidance and management support to the continuous (24/7) operations of the jail division in the absence of a first-line supervisor (sergeant). Solution: Request is being made to fill slot #0428 in order for the Webb County jail to remain in compliance with mandatory officer-to-inmate ratios for the safety and security of jail inmates, visitors, correctional officers, civilian staff, jail service providers/vendors and the rest of the community. Result: The Webb County Sheriff’s Office will maintain needed safety and security standards at the Webb County jail and continue to stay in compliance with Texas Commission on Jail Standards (TCJS).

38. Discussion and possible action to approve a Three (3) year lease and maintenance agreement between Webb County for the Sheriff's Office and Ecolab for the use of a dish washer and water softener services at the Webb County jail at a base rate of One-hundred Eighty-Five Dollars ($185.00) per month, ratify any pending payments of previously invoiced services/approval to release payments, and any other matters incident thereto. Issue: The Webb County jail requires a high capacity dish washer and associated water softener services in order for the jail kitchen to be able to function and provide necessary sanitary food services to inmates. The current agreement for the dish washer and water softener services needs to be renewed in order for these food services to continue undisrupted. Without this agreement, the Webb County Sheriff’s Office’s Finance Division cannot process any needed payment to the vendor, Ecolab. Solution: Enter into a new three (3) year lease and maintenance agreement for the use of a dish washer and water softener services at the Webb County jail. Result: The Webb County jail and its kitchen will continue to have the proper equipment and services to maintain necessary sanitary standards.

Budget Officers

39. Discussion and possible action to approve the following line item transfer: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-0109-6022 Professional Services $75,000 $145,881.02 $70,881.02 To: 001-0109-6004 Telephone $75,000 $58.14 $75,058.14 Issue: An increase in telephone fees has exhausted funds in the telephone line item under the general operating expenses. Solution: Process line item transfer to make monies available for current & future telephone requisitions for the remainder of the fiscal year. Result: Ensure payment for all pending purchase orders and confirm funds for future telephone purchase orders.

40. Discussion and possible action to provide Notice of Intent to terminate without cause and/or renew the professional consulting services agreement with Valley Risk Consulting, Inc., for property and casualty and employee benefits consulting services and employee benefits, medical services and worker’s compensation claim auditing services. Issue: The terms of the one year agreement for consulting services with Valley Risk Consulting Inc., from Oct. 1, 2015 thru Sept. 30, 2016 states that the agreement shall automatically be extend for an additional one (1) year term, unless a formal written notice of intent to cancel the consulting services agreement without cause is provided to them 90 days prior to the end of the agreement which is June 30, 2016. In addition on Monday, May 9th, 2016 the Commissioner’s Court under Agenda Item No. 28 approved an addendum to the agreement to provide for medical/pharmacy and worker’s compensation claims auditing, which has not been executed due to the wording stated in the proposed language in the proposed addendum. Solution: The Court needs to provide staff with direction as to whether they want to either provide Valley Risk Consulting, Inc., with written notice of intent to terminate the professional services agreement on or before June 30, 2016 or the consulting agreement will automatically renew for an additional one (1) year term from Oct. 1, 2016 thru Sept. 30, 2017. Result: The Professional Services agreement will either be cancelled by providing Valley Risk Consulting, Inc., with notice of cancellation on or before June 30, 2016 or renew the consulting services agreement for an additional one year term if the notice is not provided by such date depending on the direction and decision from the Commissioner’s Court.

41. Discussion and possible action to transfer and allocate county personnel savings funds in the amount of Two Hundred Sixty Thousand Dollars ($260,000.00) to be distributed as indicated below; and any other matters incident thereto. Acct. Number Acct. Name Amount Bal. End Bal. 001-1050-6031-01 Capital Murder $220,000 $ 0 $220,000.00 001-1050-6029 Court Interpreter/Court Reporter $40,000 $ 0 $40,000.00

19. Commissioners Court Administrator

42. Discussion and possible action to approve a One (1) year lease extension by and between Webb County and the Texas Parks and Wildlife Department for boat storage space located at the county Road and Bridge department, for $100.00 month, effective September 1, 2016; and any other matters incident thereto.

43. Discussion and possible action to approve a payment to Transportation Excellence for the 21st Century (TEX-21) in the amount of Twenty Thousand Dollars ($20,000) for membership and dues for Fiscal Year 2016 and to authorize the release of payment, effectively immediately. The court originally approved this membership for One (1) year subject to any budget restraint on July 28, 2014 for FY 2015 and is to review on a yearly basis; and any other matters incident thereto. [Account #001-0200-6007 (Dues & Membership)]

20. Honorable John C. Galo, Webb County Commissioner Pct. 3

44. Discussion and possible action to revise and amend the current Webb County Policy for Non-Travel Meals, Refreshments & Related Expenses to clarify certain department expenditures from Good for Public Events (Account 6219-2) budgeted line items and other associated accounts; and any other matters incident thereto. Issue: The current policy requires additional review and updating as department issues have surfaced with particular terms of said policy. Policy lists prohibited expenditures within the goods for public events account line item. Solution: Review and revise policy so that departments are not denied certain expenses for eligible events. Result: Updating the policy will both addresses past concerns but do not prohibit departments to provide services to the community.

45. Discussion and possible action to transfer all unencumbered funds from Accounts #603-0101-8801 (Capital Outlay Fund) and #604-0101-8103 (Permanent Improvement Fund) into Fund 605-3001-8801-7 in an effort to reconcile available account balances and to improve transparency of financial accounting from the county’s general fund; and any other matters incident thereto.

21. Honorable Tano E. Tijerina, Webb County Judge

46. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-0101-6022 Professional Services $2,500 $2,500 $0 001-0203-6022 Professional Services $2,500 $2,500 $0 001-0200-6219-2 Goods for Public Events $1,000 $3,715 2,715 $6,000 To: 001-0200-6007 Dues & Memberships $5,000 $21,130 $26,130 001-0200-6402 Repairs & Maint.- Equip. $1,000 $0 $1,000 $6,000 Issue: This line item transfer will cover the dues and membership for previous item on agenda for Tex-21 payment; and to cover an increase in lease payment for the Toshiba copier located at the County Judge's Office. Solution: The transfers will allow the office to pay incoming invoices. Result: Payments will be covered until the end of the year.

47. Discussion and possible action to create a L.I.F.E. Advisory Committee to continue dialogue between Webb County and L.I.F.E. Board of Directors, and for each member of the Court to appoint Two (2) at-large members to serve on this committee; and any other matters incident thereto.

48. Discussion and possible action to approve a Resolution adopting and supporting Laredo Metropolitan Planning Organization Resolution 2016-16 Requesting the Texas Transportation Commission Allocate additional funds, including but not limited to discretionary funding, to the Laredo Urban Transportation Study Metropolitan Planning Organization and to the Texas Department of Transportation Laredo District to complete mobility projects within the Laredo MPO boundary; and any other matters incident thereto.

22. Closed Session/Executive Session

49. Discussion and possible action to approve a proposed settlement offer and agreement by and between Webb County, as Licensee and Harris Local Government Solutions, Inc., d/b/a Harris Recording Solutions, Licensor, as assignee of Aptitude Solutions, Inc., Original Licensor regarding the Annual Software License and Maintenance Agreement and any amendments thereto for the Webb County Clerk’s Office document management software services and authorizing the Webb County Judge to execute any and all relevant documents and any and all other matters incident thereto. [Closed Meeting/Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071 (1) (A) (B) Consultation with Attorney regarding Contemplated Litigation and/or Settlement Offer)] [Requested by Margie Ramirez-Ibarra, Webb County Clerk]

50. Communications

51. Adjourn

Commissioners Court Meeting

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

5. Administrative Services

6. Honorable Marco Montemayor, County Attorney

7. Honorable Margie Ibarra, County Clerk

8. Head Start

9. Planning & Physical Development

10. Purchasing

11. Honorable Martin Cuellar, Sheriff

47. Discussion and possible action to create a L.I.F.E. Advisory Committee to continue dialogue between Webb County and L.I.F.E. Board of Directors, and for each member of the Court to appoint Two (2) at-large members to serve on this committee; and any other matters incident thereto.

50. Communications

51. Adjourn

Jun 27, 2016 Commissioners Court Meeting

Commissioners Court Meeting

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

5. Administrative Services

6. Honorable Marco Montemayor, County Attorney

7. Honorable Margie Ibarra, County Clerk

8. Head Start

9. Planning & Physical Development

10. Purchasing

11. Honorable Martin Cuellar, Sheriff

47. Discussion and possible action to create a L.I.F.E. Advisory Committee to continue dialogue between Webb County and L.I.F.E. Board of Directors, and for each member of the Court to appoint Two (2) at-large members to serve on this committee; and any other matters incident thereto.

50. Communications

51. Adjourn

Link

Social

Embed

Download Selected Item