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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 TUESDAY, OCTOBER 11, 2016 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

7. Honorable Marco Montemayor, County Attorney

8. Honorable Margie Ibarra, County Clerk

9. Extension Agent

10. Planning & Physical Development

11. Pre-Trial Services

12. Public Defender

13. Purchasing

14. Honorable Martin Cuellar, Sheriff

Item 11B (Part 1 of 2)

b. Discussion and possible action to approve the interdepartmental transfer of an employee from Slot #2695 to Slot #2888 and allow for the posting and filling of Slot #2695, subject upon the availability of payroll funds and any applicable civil service guidelines. Slot Title Salary From: 2695 Judicial Clerk $28,554.43 - $30,009.15 10/A-E To: 2888 Judicial Bond Officer $31,518.75 - $33,124.48 12/A-E To Fill: 2695 Judicial Clerk $28,554.43 - $30,009.15 10/A-E Issue: The employee that was in slot #2888 resigned effective August 18, 2016. Our department was not able to fill the slot due to the hiring freeze. Solution: We would like to fill slot #2888, with an interdepartmental transfer from slot #2695 to slot #2888. This will leave vacant slot #2695 and would like approval to fill slot #2695 with any Webb County employee that qualifies for said position. Allowing us this approval will give us the opportunity to operate with a full staff. Result: It will allow us to operate with a full staff, if the court approves this agenda item.

Item 5A

5. Administrative Services

Item 11B (Part 2 of 2)

b. Discussion and possible action to approve the interdepartmental transfer of an employee from Slot #2695 to Slot #2888 and allow for the posting and filling of Slot #2695, subject upon the availability of payroll funds and any applicable civil service guidelines. Slot Title Salary From: 2695 Judicial Clerk $28,554.43 - $30,009.15 10/A-E To: 2888 Judicial Bond Officer $31,518.75 - $33,124.48 12/A-E To Fill: 2695 Judicial Clerk $28,554.43 - $30,009.15 10/A-E Issue: The employee that was in slot #2888 resigned effective August 18, 2016. Our department was not able to fill the slot due to the hiring freeze. Solution: We would like to fill slot #2888, with an interdepartmental transfer from slot #2695 to slot #2888. This will leave vacant slot #2695 and would like approval to fill slot #2695 with any Webb County employee that qualifies for said position. Allowing us this approval will give us the opportunity to operate with a full staff. Result: It will allow us to operate with a full staff, if the court approves this agenda item.

5. Honorable Isidro Alaniz, District Attorney

15. Discussion and possible action to approve a reimbursement agreement between The District Attorney’s Office and the Organized Crime Drug Enforcement Task Forces program (OCDETF). The performance period is October 1, 2016 through September 30, 2017 for an amount not to exceed $17,753 in overtime for each District Attorney Task Force investigator. Forfeiture funds will be utilized to cover the fringe benefits allocated to the overtime therefore no impact to the General Fund. Issue: Collaboration between Federal, State and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along Webb County and the Texas Border. Solution: Accept Federal assistance to continue local participation in Joint Operations with Homeland Security & Investigations. Result: Disruption of organized crime activity along the Texas border and in Webb County.

16. Discussion and possible action to authorize the acceptance of a Region 2 Border Prosecution Unit grant from the Office of the Governor Homeland Security Grants Division (HSGD) in the amount of $375,000 for 3 border prosecutor positions; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require matching funds. Issue: There is a need for resources to prosecute felony cases, provide technical assistance and training to law enforcement agencies and to prosecute border crime cases along the "Texas-Mexican Border". The Office of the Governor of Texas Homeland Security Grants Division has provided available resources through a grant opportunity to enhance prosecution in the area of organized crime / criminal enterprise cases. Solution: Authorize the acceptance of the grant award as set forth above to ensure that the District Attorney's Office Border Prosecution Unit can continue to successfully prosecute border crime cases along the "Texas-Mexican Border". Result: The District Attorney's Office will have the opportunity to receive additional resources to continue prosecuting cases, specifically in the area of organized crime / criminal enterprises along the "Texas-Mexican Border".

Indigent Healthcare Services MOTION TO RECESS AS THE WEBB COUNTY COMMISSIONERS COURT MOTION TO CONVENE AS THE WEBB COUNTY HEALTHCARE FUNDING DISTRICT COMMISSION

17. Discussion and possible action to approve an affiliation agreement between Webb County and Community Health System Professional Services Corporation, LLC (CHSPSC) on behalf of the CHSPSC affiliate hospitals; and authorizing the County Judge to sign all relevant documents; and other matters incident thereto. Issue: Webb County will be participating in the Local Healthcare Transformation Support (LHTS) Program in an effort to ensure that regional providers are able to fully maximize their Uncompensated Care (U/C) and Delivery System Reform Incentive Payment (DSRIP) program payments. Webb County will collaborate with other Health Care Funding Districts in situations where their respective IGT entities are not able to fully fund the IGT required by HHSC. Solution: Approval of the affiliation agreement is necessary for participation in the LHTS Program. Result: If approved,a copy of the executed affiliation agreement will be forwarded to the Texas Heath and Human Services Commission.

18. Discussion and possible action to approve an Affiliation Agreement between Webb County and Northwest Texas Healthcare System, Inc., Fort Duncan Medical Center, L.P., McAllen Hospital, L.P., and UHS of Texoma, Inc.; and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. Issue: Webb County will be participating in the Local Healthcare Transformation Support (LHTS) Program in an effort to ensure that regional providers are able to fully maximize their Uncompensated Care (U/C) and Delivery System Reform Incentive Payment (DSRIP) program payments. Webb County will collaborate with other Health Care Funding Districts in situations where their respective IGT entities are not able to fully fund the IGT required by HHSC. Solution: Approval of the affiliation agreements is necessary for participation in the LTHS Program. Result: If approved, a copy of the executed affiliation agreement will be forwarded to the Texas Health and Human Services Commission. MOTION TO ADJOURN AS THE WEBB COUNTY HEALTH CARE FUNDING DISTRICT COMMISSION MOTION TO RECONVENE AS THE WEBB COUNTY COMMISSIONERS COURT

7. Purchasing

20. Discussion and possible action to approve and release payment for the following vendors: Vendor Description Amount Account Purchase Order Lozano, Jr., Pete Labor & Body for Unit # 2804 (2003 Chevy Bus) $1,375 903-4208-6403 16-0005233 Morales, Sandra Training Child Care partnership to receive CDA Credential $10,700 918-4211-6083 16-0008444 Vargas, Miroslava Bilingual education in early childhood Training $990 918-4211-6083 16-0008775 Issue: Vendors listed above have provided services to the Webb County Head Start, but payment has not been approved by the Auditor's Department. The reasons for payment delay include: services provided are not stipulated in our contract and department head signing service agreement. Solution: Authorize payment for these vendors. Result: Our Vendors will get paid for services they provided.

21. Discussion and possible action to approve and release payment for the following vendors: Vendor Description Amount Account Purchase Order Cooper Equipment Company Parts to Repair Unit 10-89 (Road & Bridge) $3100.88 010-7002-6403 16-0001873 Rush Truck Center Parts needed to Repair Unit 61-02 (Road & Bridge) $1846.59 010-7003-6402 16-0007123 Issue: The vendors listed above provided captive parts for the repair of two vehicles for the Road & Bridge Department. Vendors have not been paid. Payment was rejected by the Auditor's department because a discretionary exemption was cited. Solution: Authorize payment, for these vendors that have already supplied Road & Bridge with the part. Result: Vendors receive payment for the parts they have provided us.

Risk Management

22. Discussion and possible action to authorize and approve The Sick Leave Pool Policy for 2016-2017. The new sick leave pool policies become effective on November 1, 2016. The purpose is to create a sick leave pool program (SLP) for Webb County Employees and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto.

9. Honorable Marco Montemayor, County Attorney

23. Discussion and possible action to approve the payment of closing costs and title insurance policy premium to Stewart Title Company in an amount not to exceed $2,000.00 for the acquisition and donation of the surface estate in and to a 4.00 acre tract of land, more or less: being tract 38-A, Simeon Park, Phase II, Webb County, Texas from Simeon Development, LTD., to Webb County, Texas for future use as the Webb County Northwest Fire Station site, and authorizing the Webb County Judge to execute any and all relevant documents and all other matters incident thereto. [Requested by Webb County Fire Chief, Ricardo Rangel; Account #740-0204-8801)]

10. Honorable Martin Cuellar, Sheriff

24. Discussion and possible action to approve a professional services contract with Fontes International Solutions, LLC for law enforcement consulting work, in accordance with Texas Local Government Code 262.024 (Discretionary Exemption) (a.) (4.) Professional Services for a performance period of Twelve (12) months at a cost of One Thousand Five Hundred Dollars ($1,500.00) per month, effective October 1, 2016 through September 30, 2017, for an amount not to exceed $18,000, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. This professional services contract will be paid through forfeiture funds; and, thus, will have no impact to the general fund. [Account #168-2001-6022 (Forfeiture Funds)] Issue: The Webb County Sheriff's Office requires the services of Fontes International Solutions for specialized law enforcement training and Intel gathering. Solution: Former FBI agent Mr. Arturo Fontes will be contracted to continue to assist with domestic and international Intel gathering and specialized training. Result: Secure recommendations on standard operating procedures, network and gather Intel from Mexican Law enforcement officials on Border security issues, contractor will serve as liaison with Mexican federal and local authorities, liaison with US authorities and the US Consulate in Nuevo Laredo and assist in kidnapping and extortion cases affecting Webb County and any other matters that pertain to the mission and goals of the Webb County Sheriff’s Office as directed and approved by the Webb County Sheriff.

25. Discussion and possible action to approve the following line item transfers to federal forfeiture funds; and any other matters incident thereto. [Fund #170 (Forfeiture Funds - Department of Justice)] Acct. Number Acct. Name Amount Bal. End Bal. From: 170-2001-8801 Capital Outlay $74,124 $87,290 $13,166 170-2002-8801 Capital Outlay $400 $10,000 $9,600 $74,524 To: 170-2001-6227 Rents $59,124 $2,000 $61,124 170-2001-6228 Firearms & Ammo $15,000 $10,000 $25,000 170-2002-6014 Equip. Rental $400 $800 $1,200 $74,524 Issue: Anticipated expenses for the needed continued rental of the property located at 919 Washington Street require a line item transfer in the current federal forfeiture fund budget in order to budget for the rental property payment to Mouse Properties Holding, Ltd. In addition, it is anticipated that funds will be also needed for internet service at the airport hangar that houses the aviation personnel. Solution: Approve a budget amendment/line item transfer to allow for the needed continued payment of aforementioned rental property to Mouse Properties Holdings, Ltd. and internet services at the airport hangar. Result: Amended federal forfeiture budget will allow for these needed payments.

26. Discussion and possible action to approve the following line item transfers for state forfeiture budget; and any other matters incident thereto. [Fund #168 (State Forfeiture Funds)] Acct. Number Acct. Name Amount Bal. End Bal. From: 168-2001-8801 Capital Outlay $10,238 $13,605 $3,367 To: 168-2001-6709 Support Assistance $5,000 $5,000 $10,000 168-2001-6022 Professional Services $5,238 $12,762.28 $18,000.28 $10,238 Issue: Additional funds are needed to cover anticipated Professional Services and Support Assistance expenses for the Webb County Sheriff's Office. Solution: This budget amendment/line item transfer of funds will cover anticipated financial commitments in the form of professional services and support assistance. Result: The Webb County Sheriff's Office will be able to pay for anticipated expenses related to professional law enforcement services and support assistance.

Budget Officers

27. Discussion and possible action to remove the general fund financial commitment of One Million Five Hundred Thousand Dollars ($1,5000,000.00) originally dedicated for the Information Technology (IT) Judicial and Public Safety software; and any other matters incident thereto. Funds have now been allocated from the 2016 Certificate of Obligation Bond Series.

28. Discussion and possible action to authorize the creation of the following Three (3) capital project line items to be funded from funds allocated from the 2016 Certificate of Obligation Bond Series; and any other matters incident thereto: a) Information Technology (IT) Judicial Software b) Water/Waste Water Treatment upgrades c) HVAC Chiller System

29. Discussion and possible action to correct the General Order to reflect the order of the Commissioners Court issued on September 26, 2016, regarding the funding on Third Party contracts and to fund in accordance with said Order the Safe Haven program in an amount of $27,500.00 (TWENTY-SEVEN THOUSAND FIVE HUNDRED DOLLARS AND ZERO CENTS), and authorizing the County Judge to execute any relevant documents thereto. [General Fund, Third Party Funding Account #001-0110] Issue: The Commissioners Court during the budget workshop on September 26, 2016, ordered that all social organizations that had received third party funding the previous fiscal year receive third party funding for the incoming fiscal year at half the amount of the previous year. The Safe Haven Program had received $55,000 the previous year. Due to an oversight of the department responsible for the applications for third party funding, the Safe Haven program was, in error, excluded from the list of recipients in the General Order for this fiscal year. Solution: Correcting the General Order to include the Safe Haven Program as a recipient of third party funding in an amount of $27,500 will remedy the error made and ensure that the General Order reflects the orders and intentions of the Webb County Commissioners Court. Result: By correcting the General Order, the Safe Haven Program will receive third party funding in the amount of $27,500 and will be able to operate and assist families in need to provide a safe and secured environment, and the General Order will reflect the intent of the Court.

12. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

30. Discussion and possible action to accept funding increase addendum of ONE HUNDRED AND TWENTY-NINE THOUSAND SIX HUNDRED SEVENTY-SEVEN DOLLARS ($129,677.00) to the Program Year 2016 Community Services Block Grant (CSBG) Program - Contract #61160002398 from the Texas Department of Housing and Community Affairs (TDHCA). This addendum will increase the Program Year 2016 CSBG Contract #61160002398 funding from FOUR HUNDRED EIGHTY-EIGHT THOUSAND TWO HUNDRED FIFTY-THREE DOLLARS ($488,253.00) to FIVE HUNDRED EIGHTEEN THOUSAND SEVEN HUNDRED AND NINE DOLLARS ($518,709.00) and authorizing the Webb County Judge to sign all relevant documents. This action will not have impact on the General Fund. Community Services Block Grant Budget Account #902-4202-3501. [Requested by Ricardo D. Martinez, Director, Webb County Community Action Agency] Issue: Approve funding increase Amendment #3 for the CSBG Program Grant from TDHCA for Program Year 2016 in the amount of $129,677.00. Solution: The Community Services Block Grant Program (CSBG) provides support services to eligible elderly, disabled and low income residents of Webb County. Result: The support services are intended to assist eligible Webb County residents to transition out of poverty.

13. Honorable Jaime A. Canales, Webb County Commissioner Pct. 4

31. Status report regarding the current operational supervision of the county Risk Management department with discussion and possible action to direct county staff to develop a formal plan of action in an effort to designate a permanent director or present ideas to combine departments for the purpose of providing these services; and any other matters incident thereto.

14. Honorable Tano E. Tijerina, Webb County Judge

32. Discussion and possible action to enter into a Memorandum of Understanding for the creation of a Tri-County Economic Development Coalition which unites key stakeholders for a collaborative approach at improving the local economy; and authorizing the Webb County Judge to execute all relevant documents and represent Webb County on all matters incident thereto. Issue: The three neighboring counties of Jim Hogg, Duval and Webb have been adversely affected by the regional economic impact of the oil & gas industry. Solution: By uniting their resources and partnering with local agencies, Jim Hogg County, Duval County and Webb County will promote economic development through funding opportunities that become available for activities such as workshops, job fairs and economic forums. Result: The creation of a Tri-County Economic Development Coalition for the purpose of contributing to the economic sector by uniting key stakeholders that are invested in the development and prosperity of the South Texas region.

Presentations

34. Presentation by Liza Guzman of the South Texas Blood and Tissue Center to extend an invitation to the Court and all Webb County Employees to give blood at a blood drive to be held in Webb County Courthouse parking lot on Thursday, October 13th, 2016; and any other matters incident thereto. [Requested by Rosaura "Wawi" Tijerina, Webb County Commissioner, Precinct 2]

35. Presentation by Robert and Amy Rodriguez of GREASE MONKEY Auto Services in Laredo to offer a free oil change to all veterans on Veteran's Day, Friday, November 11th; and any other matters incident thereto. [Requested by Rosaura "Wawi" Tijerina, Webb County Commissioner, Precinct 2]

36. Presentation by Sylvia Praesel to extend an invitation to the community for a Business and Workforce Leadership Strategy Roundtable to discuss industry needs for the creation of public-private partnerships toward apprenticeship programs. [Requested by Tano E. Tijerina, Webb County Judge]

37. Presentation of recommended delivery methods wtih discussion and possible action to select best value approach in accordance with the Texas Government Code; Chapter 2269 (Contracting and Delivery Procedures for Construction Projects) to proceed with the upgrades to the Central Plant Facility to replace existing downtown chiller system and related components; subject to the annual appropriations from the Certificate of Obligations Series 2016 and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Joe Lopez, III, Purchasing Agent; Funding: Source - Bond Series 2016] Issue: Upcoming Certificate of Obligations Series 2016 projects includes funding for upgrades to the Central Plant facility to replace existing chiller system and related components for downtown facilities such as the Billy Hall building, Justice Center, Court House and other County buildings currently tied into main system. The current system is over 15 years old and replacing existing system with a more energy efficient system will save the County money by reducing electricity and maintenance expenditures. Solution: Authorize the solicitation of best value delivery method for the removal of existing system and installation of a new HVAC system for County facilities located downtown. Result: Finalize HVAC system upgrades. Contracting and delivery procedures for this construction project will be in accordance with Government code; Chapter 2269. Delivery method used under 2269 will be based on final motion made by Commissioners Court authorizing County Purchasing Agent to follow.

19. Discussion and possible action to award RFP 2017-78 "Self Funded Medical Plan Third Party Administration (TPA), Preferred Provider Organization (PPO) Network, Stop Loss Insurance (Medical and Rx), Pharmacy Benefits Manager (PBM), and Self Funded Dental Plan Administration" and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. Issue: Webb County secured proposals for TPA and related services. Solutions: Evaluate, score and select proposal that is in the best interest for Webb County. Results: Finalize selection of TPA. (Part 1 of 2)

19. Discussion and possible action to award RFP 2017-78 "Self Funded Medical Plan Third Party Administration (TPA), Preferred Provider Organization (PPO) Network, Stop Loss Insurance (Medical and Rx), Pharmacy Benefits Manager (PBM), and Self Funded Dental Plan Administration" and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. Issue: Webb County secured proposals for TPA and related services. Solutions: Evaluate, score and select proposal that is in the best interest for Webb County. Results: Finalize selection of TPA. (Part 2 of 2)

38. Communications

39. Adjourn

Oct 11, 2016 Commissioners Court Meeting

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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 TUESDAY, OCTOBER 11, 2016 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

7. Honorable Marco Montemayor, County Attorney

8. Honorable Margie Ibarra, County Clerk

9. Extension Agent

10. Planning & Physical Development

11. Pre-Trial Services

12. Public Defender

13. Purchasing

14. Honorable Martin Cuellar, Sheriff

Item 11B (Part 1 of 2)

b. Discussion and possible action to approve the interdepartmental transfer of an employee from Slot #2695 to Slot #2888 and allow for the posting and filling of Slot #2695, subject upon the availability of payroll funds and any applicable civil service guidelines. Slot Title Salary From: 2695 Judicial Clerk $28,554.43 - $30,009.15 10/A-E To: 2888 Judicial Bond Officer $31,518.75 - $33,124.48 12/A-E To Fill: 2695 Judicial Clerk $28,554.43 - $30,009.15 10/A-E Issue: The employee that was in slot #2888 resigned effective August 18, 2016. Our department was not able to fill the slot due to the hiring freeze. Solution: We would like to fill slot #2888, with an interdepartmental transfer from slot #2695 to slot #2888. This will leave vacant slot #2695 and would like approval to fill slot #2695 with any Webb County employee that qualifies for said position. Allowing us this approval will give us the opportunity to operate with a full staff. Result: It will allow us to operate with a full staff, if the court approves this agenda item.

Item 5A

5. Administrative Services

Item 11B (Part 2 of 2)

b. Discussion and possible action to approve the interdepartmental transfer of an employee from Slot #2695 to Slot #2888 and allow for the posting and filling of Slot #2695, subject upon the availability of payroll funds and any applicable civil service guidelines. Slot Title Salary From: 2695 Judicial Clerk $28,554.43 - $30,009.15 10/A-E To: 2888 Judicial Bond Officer $31,518.75 - $33,124.48 12/A-E To Fill: 2695 Judicial Clerk $28,554.43 - $30,009.15 10/A-E Issue: The employee that was in slot #2888 resigned effective August 18, 2016. Our department was not able to fill the slot due to the hiring freeze. Solution: We would like to fill slot #2888, with an interdepartmental transfer from slot #2695 to slot #2888. This will leave vacant slot #2695 and would like approval to fill slot #2695 with any Webb County employee that qualifies for said position. Allowing us this approval will give us the opportunity to operate with a full staff. Result: It will allow us to operate with a full staff, if the court approves this agenda item.

5. Honorable Isidro Alaniz, District Attorney

15. Discussion and possible action to approve a reimbursement agreement between The District Attorney’s Office and the Organized Crime Drug Enforcement Task Forces program (OCDETF). The performance period is October 1, 2016 through September 30, 2017 for an amount not to exceed $17,753 in overtime for each District Attorney Task Force investigator. Forfeiture funds will be utilized to cover the fringe benefits allocated to the overtime therefore no impact to the General Fund. Issue: Collaboration between Federal, State and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along Webb County and the Texas Border. Solution: Accept Federal assistance to continue local participation in Joint Operations with Homeland Security & Investigations. Result: Disruption of organized crime activity along the Texas border and in Webb County.

16. Discussion and possible action to authorize the acceptance of a Region 2 Border Prosecution Unit grant from the Office of the Governor Homeland Security Grants Division (HSGD) in the amount of $375,000 for 3 border prosecutor positions; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require matching funds. Issue: There is a need for resources to prosecute felony cases, provide technical assistance and training to law enforcement agencies and to prosecute border crime cases along the "Texas-Mexican Border". The Office of the Governor of Texas Homeland Security Grants Division has provided available resources through a grant opportunity to enhance prosecution in the area of organized crime / criminal enterprise cases. Solution: Authorize the acceptance of the grant award as set forth above to ensure that the District Attorney's Office Border Prosecution Unit can continue to successfully prosecute border crime cases along the "Texas-Mexican Border". Result: The District Attorney's Office will have the opportunity to receive additional resources to continue prosecuting cases, specifically in the area of organized crime / criminal enterprises along the "Texas-Mexican Border".

Indigent Healthcare Services MOTION TO RECESS AS THE WEBB COUNTY COMMISSIONERS COURT MOTION TO CONVENE AS THE WEBB COUNTY HEALTHCARE FUNDING DISTRICT COMMISSION

17. Discussion and possible action to approve an affiliation agreement between Webb County and Community Health System Professional Services Corporation, LLC (CHSPSC) on behalf of the CHSPSC affiliate hospitals; and authorizing the County Judge to sign all relevant documents; and other matters incident thereto. Issue: Webb County will be participating in the Local Healthcare Transformation Support (LHTS) Program in an effort to ensure that regional providers are able to fully maximize their Uncompensated Care (U/C) and Delivery System Reform Incentive Payment (DSRIP) program payments. Webb County will collaborate with other Health Care Funding Districts in situations where their respective IGT entities are not able to fully fund the IGT required by HHSC. Solution: Approval of the affiliation agreement is necessary for participation in the LHTS Program. Result: If approved,a copy of the executed affiliation agreement will be forwarded to the Texas Heath and Human Services Commission.

18. Discussion and possible action to approve an Affiliation Agreement between Webb County and Northwest Texas Healthcare System, Inc., Fort Duncan Medical Center, L.P., McAllen Hospital, L.P., and UHS of Texoma, Inc.; and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. Issue: Webb County will be participating in the Local Healthcare Transformation Support (LHTS) Program in an effort to ensure that regional providers are able to fully maximize their Uncompensated Care (U/C) and Delivery System Reform Incentive Payment (DSRIP) program payments. Webb County will collaborate with other Health Care Funding Districts in situations where their respective IGT entities are not able to fully fund the IGT required by HHSC. Solution: Approval of the affiliation agreements is necessary for participation in the LTHS Program. Result: If approved, a copy of the executed affiliation agreement will be forwarded to the Texas Health and Human Services Commission. MOTION TO ADJOURN AS THE WEBB COUNTY HEALTH CARE FUNDING DISTRICT COMMISSION MOTION TO RECONVENE AS THE WEBB COUNTY COMMISSIONERS COURT

7. Purchasing

20. Discussion and possible action to approve and release payment for the following vendors: Vendor Description Amount Account Purchase Order Lozano, Jr., Pete Labor & Body for Unit # 2804 (2003 Chevy Bus) $1,375 903-4208-6403 16-0005233 Morales, Sandra Training Child Care partnership to receive CDA Credential $10,700 918-4211-6083 16-0008444 Vargas, Miroslava Bilingual education in early childhood Training $990 918-4211-6083 16-0008775 Issue: Vendors listed above have provided services to the Webb County Head Start, but payment has not been approved by the Auditor's Department. The reasons for payment delay include: services provided are not stipulated in our contract and department head signing service agreement. Solution: Authorize payment for these vendors. Result: Our Vendors will get paid for services they provided.

21. Discussion and possible action to approve and release payment for the following vendors: Vendor Description Amount Account Purchase Order Cooper Equipment Company Parts to Repair Unit 10-89 (Road & Bridge) $3100.88 010-7002-6403 16-0001873 Rush Truck Center Parts needed to Repair Unit 61-02 (Road & Bridge) $1846.59 010-7003-6402 16-0007123 Issue: The vendors listed above provided captive parts for the repair of two vehicles for the Road & Bridge Department. Vendors have not been paid. Payment was rejected by the Auditor's department because a discretionary exemption was cited. Solution: Authorize payment, for these vendors that have already supplied Road & Bridge with the part. Result: Vendors receive payment for the parts they have provided us.

Risk Management

22. Discussion and possible action to authorize and approve The Sick Leave Pool Policy for 2016-2017. The new sick leave pool policies become effective on November 1, 2016. The purpose is to create a sick leave pool program (SLP) for Webb County Employees and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto.

9. Honorable Marco Montemayor, County Attorney

23. Discussion and possible action to approve the payment of closing costs and title insurance policy premium to Stewart Title Company in an amount not to exceed $2,000.00 for the acquisition and donation of the surface estate in and to a 4.00 acre tract of land, more or less: being tract 38-A, Simeon Park, Phase II, Webb County, Texas from Simeon Development, LTD., to Webb County, Texas for future use as the Webb County Northwest Fire Station site, and authorizing the Webb County Judge to execute any and all relevant documents and all other matters incident thereto. [Requested by Webb County Fire Chief, Ricardo Rangel; Account #740-0204-8801)]

10. Honorable Martin Cuellar, Sheriff

24. Discussion and possible action to approve a professional services contract with Fontes International Solutions, LLC for law enforcement consulting work, in accordance with Texas Local Government Code 262.024 (Discretionary Exemption) (a.) (4.) Professional Services for a performance period of Twelve (12) months at a cost of One Thousand Five Hundred Dollars ($1,500.00) per month, effective October 1, 2016 through September 30, 2017, for an amount not to exceed $18,000, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. This professional services contract will be paid through forfeiture funds; and, thus, will have no impact to the general fund. [Account #168-2001-6022 (Forfeiture Funds)] Issue: The Webb County Sheriff's Office requires the services of Fontes International Solutions for specialized law enforcement training and Intel gathering. Solution: Former FBI agent Mr. Arturo Fontes will be contracted to continue to assist with domestic and international Intel gathering and specialized training. Result: Secure recommendations on standard operating procedures, network and gather Intel from Mexican Law enforcement officials on Border security issues, contractor will serve as liaison with Mexican federal and local authorities, liaison with US authorities and the US Consulate in Nuevo Laredo and assist in kidnapping and extortion cases affecting Webb County and any other matters that pertain to the mission and goals of the Webb County Sheriff’s Office as directed and approved by the Webb County Sheriff.

25. Discussion and possible action to approve the following line item transfers to federal forfeiture funds; and any other matters incident thereto. [Fund #170 (Forfeiture Funds - Department of Justice)] Acct. Number Acct. Name Amount Bal. End Bal. From: 170-2001-8801 Capital Outlay $74,124 $87,290 $13,166 170-2002-8801 Capital Outlay $400 $10,000 $9,600 $74,524 To: 170-2001-6227 Rents $59,124 $2,000 $61,124 170-2001-6228 Firearms & Ammo $15,000 $10,000 $25,000 170-2002-6014 Equip. Rental $400 $800 $1,200 $74,524 Issue: Anticipated expenses for the needed continued rental of the property located at 919 Washington Street require a line item transfer in the current federal forfeiture fund budget in order to budget for the rental property payment to Mouse Properties Holding, Ltd. In addition, it is anticipated that funds will be also needed for internet service at the airport hangar that houses the aviation personnel. Solution: Approve a budget amendment/line item transfer to allow for the needed continued payment of aforementioned rental property to Mouse Properties Holdings, Ltd. and internet services at the airport hangar. Result: Amended federal forfeiture budget will allow for these needed payments.

26. Discussion and possible action to approve the following line item transfers for state forfeiture budget; and any other matters incident thereto. [Fund #168 (State Forfeiture Funds)] Acct. Number Acct. Name Amount Bal. End Bal. From: 168-2001-8801 Capital Outlay $10,238 $13,605 $3,367 To: 168-2001-6709 Support Assistance $5,000 $5,000 $10,000 168-2001-6022 Professional Services $5,238 $12,762.28 $18,000.28 $10,238 Issue: Additional funds are needed to cover anticipated Professional Services and Support Assistance expenses for the Webb County Sheriff's Office. Solution: This budget amendment/line item transfer of funds will cover anticipated financial commitments in the form of professional services and support assistance. Result: The Webb County Sheriff's Office will be able to pay for anticipated expenses related to professional law enforcement services and support assistance.

Budget Officers

27. Discussion and possible action to remove the general fund financial commitment of One Million Five Hundred Thousand Dollars ($1,5000,000.00) originally dedicated for the Information Technology (IT) Judicial and Public Safety software; and any other matters incident thereto. Funds have now been allocated from the 2016 Certificate of Obligation Bond Series.

28. Discussion and possible action to authorize the creation of the following Three (3) capital project line items to be funded from funds allocated from the 2016 Certificate of Obligation Bond Series; and any other matters incident thereto: a) Information Technology (IT) Judicial Software b) Water/Waste Water Treatment upgrades c) HVAC Chiller System

29. Discussion and possible action to correct the General Order to reflect the order of the Commissioners Court issued on September 26, 2016, regarding the funding on Third Party contracts and to fund in accordance with said Order the Safe Haven program in an amount of $27,500.00 (TWENTY-SEVEN THOUSAND FIVE HUNDRED DOLLARS AND ZERO CENTS), and authorizing the County Judge to execute any relevant documents thereto. [General Fund, Third Party Funding Account #001-0110] Issue: The Commissioners Court during the budget workshop on September 26, 2016, ordered that all social organizations that had received third party funding the previous fiscal year receive third party funding for the incoming fiscal year at half the amount of the previous year. The Safe Haven Program had received $55,000 the previous year. Due to an oversight of the department responsible for the applications for third party funding, the Safe Haven program was, in error, excluded from the list of recipients in the General Order for this fiscal year. Solution: Correcting the General Order to include the Safe Haven Program as a recipient of third party funding in an amount of $27,500 will remedy the error made and ensure that the General Order reflects the orders and intentions of the Webb County Commissioners Court. Result: By correcting the General Order, the Safe Haven Program will receive third party funding in the amount of $27,500 and will be able to operate and assist families in need to provide a safe and secured environment, and the General Order will reflect the intent of the Court.

12. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

30. Discussion and possible action to accept funding increase addendum of ONE HUNDRED AND TWENTY-NINE THOUSAND SIX HUNDRED SEVENTY-SEVEN DOLLARS ($129,677.00) to the Program Year 2016 Community Services Block Grant (CSBG) Program - Contract #61160002398 from the Texas Department of Housing and Community Affairs (TDHCA). This addendum will increase the Program Year 2016 CSBG Contract #61160002398 funding from FOUR HUNDRED EIGHTY-EIGHT THOUSAND TWO HUNDRED FIFTY-THREE DOLLARS ($488,253.00) to FIVE HUNDRED EIGHTEEN THOUSAND SEVEN HUNDRED AND NINE DOLLARS ($518,709.00) and authorizing the Webb County Judge to sign all relevant documents. This action will not have impact on the General Fund. Community Services Block Grant Budget Account #902-4202-3501. [Requested by Ricardo D. Martinez, Director, Webb County Community Action Agency] Issue: Approve funding increase Amendment #3 for the CSBG Program Grant from TDHCA for Program Year 2016 in the amount of $129,677.00. Solution: The Community Services Block Grant Program (CSBG) provides support services to eligible elderly, disabled and low income residents of Webb County. Result: The support services are intended to assist eligible Webb County residents to transition out of poverty.

13. Honorable Jaime A. Canales, Webb County Commissioner Pct. 4

31. Status report regarding the current operational supervision of the county Risk Management department with discussion and possible action to direct county staff to develop a formal plan of action in an effort to designate a permanent director or present ideas to combine departments for the purpose of providing these services; and any other matters incident thereto.

14. Honorable Tano E. Tijerina, Webb County Judge

32. Discussion and possible action to enter into a Memorandum of Understanding for the creation of a Tri-County Economic Development Coalition which unites key stakeholders for a collaborative approach at improving the local economy; and authorizing the Webb County Judge to execute all relevant documents and represent Webb County on all matters incident thereto. Issue: The three neighboring counties of Jim Hogg, Duval and Webb have been adversely affected by the regional economic impact of the oil & gas industry. Solution: By uniting their resources and partnering with local agencies, Jim Hogg County, Duval County and Webb County will promote economic development through funding opportunities that become available for activities such as workshops, job fairs and economic forums. Result: The creation of a Tri-County Economic Development Coalition for the purpose of contributing to the economic sector by uniting key stakeholders that are invested in the development and prosperity of the South Texas region.

Presentations

34. Presentation by Liza Guzman of the South Texas Blood and Tissue Center to extend an invitation to the Court and all Webb County Employees to give blood at a blood drive to be held in Webb County Courthouse parking lot on Thursday, October 13th, 2016; and any other matters incident thereto. [Requested by Rosaura "Wawi" Tijerina, Webb County Commissioner, Precinct 2]

35. Presentation by Robert and Amy Rodriguez of GREASE MONKEY Auto Services in Laredo to offer a free oil change to all veterans on Veteran's Day, Friday, November 11th; and any other matters incident thereto. [Requested by Rosaura "Wawi" Tijerina, Webb County Commissioner, Precinct 2]

36. Presentation by Sylvia Praesel to extend an invitation to the community for a Business and Workforce Leadership Strategy Roundtable to discuss industry needs for the creation of public-private partnerships toward apprenticeship programs. [Requested by Tano E. Tijerina, Webb County Judge]

37. Presentation of recommended delivery methods wtih discussion and possible action to select best value approach in accordance with the Texas Government Code; Chapter 2269 (Contracting and Delivery Procedures for Construction Projects) to proceed with the upgrades to the Central Plant Facility to replace existing downtown chiller system and related components; subject to the annual appropriations from the Certificate of Obligations Series 2016 and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Joe Lopez, III, Purchasing Agent; Funding: Source - Bond Series 2016] Issue: Upcoming Certificate of Obligations Series 2016 projects includes funding for upgrades to the Central Plant facility to replace existing chiller system and related components for downtown facilities such as the Billy Hall building, Justice Center, Court House and other County buildings currently tied into main system. The current system is over 15 years old and replacing existing system with a more energy efficient system will save the County money by reducing electricity and maintenance expenditures. Solution: Authorize the solicitation of best value delivery method for the removal of existing system and installation of a new HVAC system for County facilities located downtown. Result: Finalize HVAC system upgrades. Contracting and delivery procedures for this construction project will be in accordance with Government code; Chapter 2269. Delivery method used under 2269 will be based on final motion made by Commissioners Court authorizing County Purchasing Agent to follow.

19. Discussion and possible action to award RFP 2017-78 "Self Funded Medical Plan Third Party Administration (TPA), Preferred Provider Organization (PPO) Network, Stop Loss Insurance (Medical and Rx), Pharmacy Benefits Manager (PBM), and Self Funded Dental Plan Administration" and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. Issue: Webb County secured proposals for TPA and related services. Solutions: Evaluate, score and select proposal that is in the best interest for Webb County. Results: Finalize selection of TPA. (Part 1 of 2)

19. Discussion and possible action to award RFP 2017-78 "Self Funded Medical Plan Third Party Administration (TPA), Preferred Provider Organization (PPO) Network, Stop Loss Insurance (Medical and Rx), Pharmacy Benefits Manager (PBM), and Self Funded Dental Plan Administration" and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. Issue: Webb County secured proposals for TPA and related services. Solutions: Evaluate, score and select proposal that is in the best interest for Webb County. Results: Finalize selection of TPA. (Part 2 of 2)

38. Communications

39. Adjourn

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 TUESDAY, OCTOBER 11, 2016 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

7. Honorable Marco Montemayor, County Attorney

8. Honorable Margie Ibarra, County Clerk

9. Extension Agent

10. Planning & Physical Development

11. Pre-Trial Services

12. Public Defender

13. Purchasing

14. Honorable Martin Cuellar, Sheriff

5. Administrative Services

Presentations

39. Adjourn

Oct 11, 2016 Commissioners Court Meeting

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 TUESDAY, OCTOBER 11, 2016 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

7. Honorable Marco Montemayor, County Attorney

8. Honorable Margie Ibarra, County Clerk

9. Extension Agent

10. Planning & Physical Development

11. Pre-Trial Services

12. Public Defender

13. Purchasing

14. Honorable Martin Cuellar, Sheriff

5. Administrative Services

Presentations

39. Adjourn

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