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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 OCTOBER 24, 2016 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Honorable Oscar Hale, 406th District Court Judge

6. Auditor

7. Community Action Agency

8. Honorable Adrian Cortez, Constable Pct. 3

9. Honorable Marco Montemayor, County Attorney

d. Discussion and possible action to enter into a Forty-Eight (48) month (October 24, 2016 through October 23, 2020) Lease with Maintenance Agreement between Nevill Solutions and Webb County for the Webb County Sheriff’s Office for a Kyocera TASK alfa 8001i at a monthly cost of Four Hundred Fifteen Dollars and Twenty-Nine Cents ($415.29) and a total cost of Nineteen Thousand Nine Hundred Thirty-Three Dollars and Ninety-Two Cents ($19,933.92) over the term of the agreement, subject to annual budget appropriations and authorizing the County Judge to sign and execute all relevant documents. [Requested by Martin Cuellar, Webb County Sheriff; Account #001-2060-6014]

10. Honorable Margie Ibarra, County Clerk

11. Honorable Isidro Alaniz, District Attorney

12. Honorable Jose "Pepe" Salinas, Justice of the Peace Pct. 4

13. Purchasing

14. Honorable Martin Cuellar, Sheriff

15. Veteran's Service Office

16. Head Start

17. Human Resources

5. Indigent Healthcare Services

18. Discussion and possible action to authorize Inter-Governmental Transfers (IGTs) to the State of Texas in connection with the Texas Healthcare Transformation and Quality Improvement Program/1115 Waiver in amounts not to exceed a total of $900,000 for Fiscal Year 2016-2017. [Accounts #001-4100-6714-3 (Hospital Inpatient) and #001-4100-6714-4 (Hospital Outpatient) from Fiscal Year 2016-2017 Budget] Issue: Since 2006, Webb County has participated as the Inter-Governmental Transfer (IGT) entity for Laredo Medical Center and Doctors Hospital of Laredo. The IGT submitted allows our local hospitals to receive matching funds from the federal government that is used to offset the uncompensated care that both hospitals provide. Solution: The Commissioners Court may approve (quarterly, bi-annually, or yearly) contribution amounts that Webb County will submit on behalf of both hospitals. Result: The authorization of IGT will allow local hospitals to access matching federal funds for FY 2016-2017 to offset uncompensated care costs as well as receive incentive payments from the State of Texas for successful completion of 1115 Waiver project milestones and metrics.

36. Discussion and possible action to accept and approve the terms of the Memorandum of Understanding (MOU) authorized by the Juvenile Board of Judges on September 14, 2016 which provides for the following transfer of funds for the Hon. Rodolfo Rodriguez, Jr., Constable Pct. 1, for security services to be provided at the Webb County Youth Village building and J.J.A.E.P.; and any other matters incident thereto. [Co-Sponsored by Commissioner Rosaura "Wawi" Tijerina, Pct. 2] Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1301-6708-02 Juvenile Security Cost $56,500 $56,500 $0 To: 001-2500-5005 Part Time $36,000 $100 $36,100 001-2500-6205 Materials & Supplies $10,500 $7,000 $17,500 001-2500-6011 Training & Education $10,000 $8,500 $18,500 Issue: Constable Pct. 1 provides security services for the J.J.A.E.P. and Youth Village. Subsequently, $56,500 are transferred to the Constable Pct. 1 Part Times, Materials & Supplies, and Training & Education accounts. Solution: Transfer of funds in accordance to the MOU. Result: Satisfaction and compliance with MOU terms.

Water Utilities

19. Staff report by the Utilities Department regarding Capital Improvement Project Plan, Enforcement Status, and Rate Adjustment progress to be presented by Adrian Montemayor from the Water Utilities Department; with discussion and possible aciton; and any other matters incident thereto. Issue: Communication of project status of the Utilities Department. Solution: Short presentation regarding issues of concern and beneficial progress. Result: Understanding of Departments progress and objectives.

Tax Attorney

20. Discussion and possible action to change the current location of the Sheriff Tax Sales of property pursuant to Section 34.01(r) of the Texas Tax Code and designate an area where sales under this section will now take place so long as it is in a public place within a reasonable proximity of the county courthouse as determined by the commissioners court; and any other matters incident thereto.

21. Discussion and possible action on the consideration and acceptance of amounts received from City of Laredo (accounts listed below) on foreclosure sale pursuant to Section 34.05 of the Texas Tax Code; and any other matters incident thereto. Account # Address Amount 111-00516-020 Part 516 WD between 516 and 517 (3.51 Acres) $15,290 223-00009-020 1905 San Leonardo $870

8. Auditor

22. Discussion and possible action to approve the following line item transfers to eliminate deficit expenditures in the accounts listed: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-0109-6012 Space Rental $8,500 $33,408.66 $24,908.66 To: 001-0109-6003 Bank Charges $8,500 $0.00 $8,500.00 From: 001-1001-5601 Administrative Travel $1,730.00 $1,730.00 $0.00 001-1001-6011 Training & Education $1,903.00 $5,506.00 $3,603.00 To: 001-1001-6022 Professional Services $3,181.00 $1,319.00 $4,500.00 001-1001-6010 Books & Subscriptions $451.50 $1,066.50 $1,518.00 From: 001-1050-6031 Capital Murder $17,899.00 $66,383.01 $48,484.01 To: 001-1050-6029-01 Court Interpreter/Reporter $786.20 $213.80 $1,000.00 001-1050-6900 Expert Witness $9,925.00 $4,475.00 $14,400.00 001-1050-6029-03 Court Interpreter/Reporter $6,399.88 $213.80 $6,613.68 From: 001-1002-6205 Materials & Supplies $1,125.00 $ 1,445.79 $320.79 To: 001-1002-6024 Court Appointed Attorney $1,125.00 $900.00 $2,025.00 From: 001-1004-5601 Administrative Travel $503.00 $1,582.82 $1,079.82 To: 001-1004-6024 Court Appointed Attorney $502.22 $258.08 $760.30 From: 001-1010-6022 Professional Services $3,000.00 $3,000.00 $0.00 001-1010-6024 Court Appointed Attorney $3,936.00 $4,014.70 $78.70 001-1010-7052 Juvenile Felony $250.00 $1,400.00 $ 1,150.00 To: 001-1010-7050 Adult Misdemeanor $6,935.50 $255.00 $7,190.50 001-1010-6713 PD $250.00 $1,550.00 $1,800.00 From: 001-6100-6204 Fuel & Lubricants $851.00 $1,429.82 $578.82 To: 001-6100-6201 Utilities $850.36 $39.64 $890.00 From: 001-1040-6205 Materials & Supplies $18.00 $756.83 $738.83 001-1040-6004-2 Cellphone Cost $17.60 $37.84 $55.44 From: 001-2060-6023 Contract Services $6,125.00 $250,197.00 $244,072.00 001-2060-6201-2 Water $4,593.70 $12,977.24 $17,570.94 001-2001-6402 Repairs & Maintenance- Equip. $1,530.81 $3,117.81 $4,648.62 From: 800-6011-6201 Electric $91.00 $15,845.96 $15,754.96 To: 800-6011-6205-MSHOP Materials & Supplies Main $38.54 $4.07 $42.61 800-6011-6502 Janitorial Supplies $41.17 $151.97 $193.14 800-6011-6412-CLUBH Repairs & Maintenance- Clubhouse $11.27 $3.55 $14.82 From: 801-3001-6014 Equipment Rental $2,174.00 $5,821.52 $3,647.52 801-3001-6201 Utilities $2,173.65 $7,050.94 $9,224.59

9. Community Action Agency

23. Discussion and possible action to approve an hourly wage increase for Two employees of Webb County Community Action Agency. The Webb County Community Action Agency is proposing these salary increases based on job duties and job performance as per each employee's evaluation. CAA is not part of the County's Wage plan, salaries are paid 100% from grant funds Community Services Block Grant (CSBG), Account #920-4202-5001, and Comprehensive Energy Assistance Program Grant (CEAP) Account #911-4200-5001. There will be no impact to the General Fund. [Co-Sponsored by John Galo, Commissioner Pct. 3] Slot # Position Current Wage Proposed Wage 1162 Administrative Assistant $17.29 hourly $18.76 hourly 1157 Case Worker $11.53 hourly $13.00 hourly Issue: The Webb County Community Action Agency staff are not part of the county's wage plan. Solution: The Webb County Community Action Agency is proposing staff's wage increases based on job duties and job performance as per each employee's evaluation. Result: The proposed salary increases will benefit the Community Action Agency staff maintain a high level of job performance and efficiency.

Engineer

24. Discussion and possible action authorizing the Engineering Department to use funds from Account #712-7101-6022 (Professional Services-Bond Series 2006) in the amount of $20,000.00 for Title Search Reports, Surveys, limited fence relocation and other professional services as needed on Webb County Colonias Roadway Right of Way and Public Utility Easement acquisitions. [Account #712-7101-6022 (Professional Services-Bond Series 2006)] Issue: In order to proceed with the project improvements and/or construction of existing roads, the County must acquire the right-of-way from parcels adjacent to these roads. Solutions: Obtain the ownership of lots or tracts adjacent to the existing county roads to proceed with the preparation of necessary legal documentation. Result: Residents of Webb County Colonias will have a better access.

11. Planning

25. Presentation, with discussion and possible action, to consider recommendations in the creation of a proposed county ordinance under §364.012, Health and Safety Code identifying areas of the county suitable for the disposal of municipal or industrial solid waste; authorizing the preparation and publication of a proposed county ordinance under §364.012, Health and Safety Code together with associated public notices and assessments as prescribed by State law; setting of a public hearing; and any other matters incident thereto. Issue: In conformance with the Commissioners Court action of September 26, 2016 (Item 53), staff has prepared recommendations for the Court’s consideration for the development of a proposed county ordinance under the authority of §364.012, Health and Safety Code to identify areas of the county that may be suitable for municipal or industrial solid waste disposal. While the adoption of such an ordinance will not affect existing permitted sites or sites in which an application is currently pending before the TCEQ, such an ordinance can guide the placement of future disposal sites. To finalize the draft of the proposed ordinance and required publications, staff needs direction from the Court regarding the acceptance, rejection, modification, deletion or addition of controlling factors that will establish the basis of the proposed ordinance and authorization to proceed with publications and the setting of the public hearing. Solution: Evaluate recommendations to approve, reject, modify, delete or add criteria to prepare a proposed county ordinance to identify areas of the county which may be suitable for municipal or industrial solid waste disposal and grant/deny authorization to proceed with required publications and the setting of a public hearing necessary for the Court’s adoption of an ordinance under §364.012, Health and Safety Code. Result: If implemented by the Commissioners Court, an ordinance established under the authority of §364.012, Health and Safety Code could enhance local measures for the protection of environmentally and socio-politically sensitive areas that could be adversely impacted by the effects of future municipal or industrial solid waste disposal sites.

12. Purchasing

26. Discussion and possible action to award construction contract for RFP 2016-04 "Webb County Roadway Improvements - Espejo Gates" to include but not limited to roadway reconstruction, grading, lime treatment, reworking sub-grade and other related road improvements and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #726-8001-8801] Issue: Four (4) Contractors have submitted proposals for this project. They are as follows: Anderson Columbia, REIM Construction, Angel Brothers, and Martinez Paving. Solution: Select contractor based on criteria stipulated under RFP 2016-04. Result: Start construction on grant funded roadway improvements.

27. Discussion and possible action to enter into an annual agreement with Simplex Grinnell for fire alarm monitoring services beginning on October 25, 2016 for the Webb County Casa Blanca Golf Course. The annual amount for monitoring service will be $319.80 plus a one-time programming fee of $325.00, pursuant to Sections 271.101 and 271.102, Subchapter F, Cooperative Purchasing Programs, Texas Local Government Code (TXMAS-5-03FAC010). [Account #800-6011-6201, Requested by Jorge Flores, Casa Blanca Golf Course Director] Issue: The fire alarm panel installed at the Casa Blanca Golf Course is proprietary equipment owned by Simplex Grinnell. Simplex Grinnell is the only vendor that can monitor that particular panel. Webb County currently has a contract for alarm monitoring services with the Best Alarm Company. In order to contract the awarded vendor, the County will have to allocate funds to install a conventional panel. Solution: Enter into an agreement with Simplex Grinnell to avoid the costly expense of installing a new fire alarm panel. Result: The Golf Course can receive fire alarm monitoring service without having to replace the existing panel.

28. Discussion and possible action to award the following Annual Contracts: RFP 2017-06 Contract Substance Abuse Aftercare Treatment Services- Yuri Avalos, M.A. Bid 2017-14 - Contract for Janitorial Supplies-AHI Enterprises, LLC (Approved), Gulf Coast Paper Co. (Apporved), Hillyard Texas (Approved), Executive Office Supplies (Approved), Patria Office Supplies (Approved), TexChem Corp (Approved) Bid 2017-26 - Contract for Plumbing Supplies- Clark Hardware Ltd, (Primary), Lowe's (Secondary) RFP 2017-31 - Contract for Outdoor Billboard Advertising-Lamar Outdoor Advertising Bid 2017-38 - Contract for Office Supplies- AHI Enterprises, LLC (Approved), Executive Office Supplies (Approved), Patria Office Supplies (Approved), Office Depot (Approved) Bid 2017-57 - Contract for Refuse Collection - Trashco RFP 2017-60 - Contract for Food Commodities- Ben E. Keith (Approved), Labatt Food Service (Approved) Bid 2017-61 - Contract for Tortillas- Exquisita Tortilla (Primary), Tortillas Santos (Secondary) Bid 2017-68 - Contract for Auctioneer's Services- Cabco Auctioneering Services (Approved), Rod Robertson Enterprises (Approved) RFP 2017-74 - Contract for Printing Services- Litho Business Forms Bid 2017-93 - Contract for Plumbing Repairs- Arellano's Plumbing, LLC RFP 2017-96 - Contract for Meats- Ben E. Keith (Approved), Labatt Food Service (Approved) RFP 2017-98 - Contract for Advertising on Buses- Hachar Bus Ads Laredo Issue: The extension period for the above stated contracts will expire soon. Solution: solicit new contracts for these services Result: purchasing efficiency, compliance of the law, compliance of purchasing policy

29. Discussion and possible action to authorize a bank signatory agreement with International Bank of Commerce (IBC) for the issuance of One credit card to procure goods or services that do not accept purchase orders or checks; the Purchasing Agent would be assigned as the custodian of the credit card and Commissioner Court approval would be required prior to use per transaction and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. Issue: Employees at times use there own credit cards to purchase work related items and request reimbursement. Purchases are made by employee since Vendor does not accept any purchase orders or checks. Mainly online purchase such as domain addressees for MIS use, reservation of airline tickets, hotel or other uses that may require a credit card prior to making purchase. Solution: Authorize Purchasing Agent to secure one credit card through the County's financial institution; International Bank of Commerce. Similar to the credit cards currently issued to the Sheriff's Office for transportation of inmates. Result: Employees will no longer have to use their personal credit cards for County business. Use of credit card will require Commissioner Court approval prior to Purchasing Agent releasing card for County related expense.

Presentations

44. Presentation of plaque to Webb County employees by Nadia De Leon of the United Way of Laredo for outstanding service to the people of our community. [Requested by Tano E. Tijerina, Webb County Judge]

45. Presentation by Ricardo Vera and committee members to extend an invitation to the Court and the public to their 28th annual H.E.B. Feast of Sharing dinner being held on November 5, 2016. [Requested by Tano E. Tijerina, Webb County Judge]

46. Presentation of plaques to Luis Javier Ramirez and Joshua Mercado in recognition of their extraordinary heroism for saving a life at the risk of their own; and any other matters incident thereto. [Requested by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]

Risk Management

32. Discussion and possible action to approve issuance of a new bond for the temporary appointee to the Director of Risk Management position, appointed by Commissioners Court on October 11, 2016. [Account #001-0114-6033] Name: Alexandra Colessides - Interim Director of Risk Management Amount: $3,000 (Public Official)

33. Discussion and possible action to have the Director of Risk Management designated as the Sick Leave Pool Administrator and to amend the Sick Leave Pool policy to reflect the name of the administrator as the Director of Risk Management and authorizing the County Judge to execute any and all relevant documents; and any other matters incident thereto.

14. Honorable Marco Montemayor, County Attorney

35. Discussion and possible action to approve the payment of fringe benefits for overtime paid by Department of Homeland Security, U.S. Immigration and Customs Enforcement (ICE), in the amount of THREE THOUSAND SIX HUNDRED NINETY-EIGHT DOLLARS ($3,698.00) based on the maximum reimbursement of FIFTEEN THOUSAND DOLLARS ($15,000.00) per officer, per fiscal year from federal forfeiture fund 163 pursuant to the Memorandum of Understanding between U.S. Immigration and Customs Enforcement (ICE) Homeland Security Investigations (HIS) and the Webb County Attorney’s Office; and any other matters incident thereto. [Federal Forfeiture Account #163-1101-6708]

16. Honorable Martin Cuellar, Sheriff

37. Discussion and possible action to authorize the acceptance of a Homeland Security Grant Program (HSGP) Law Enforcement Terrorism Prevention Activities (LEPTA) grant award in the amount of $92,603.72 (HSGD Grant No. 3010701) from the Office of the Governor (OOG) Homeland Security Grants Division (HSGD) to provide needed interoperability upgrades in the form of an upgraded radio dispatch console and other interoperable equipment/supplies, and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any match; and, thus, will have no impact to the general fund. Issue: Since the tragedy of 9/11, the urgent need for expanded and enhanced interoperable communications for first responders in the United States was understood to help save the lives of both first responders and the citizens they serve. Solution: Grant award to provide enhance interoperable communications for the Webb County Sheriff’s Office Dispatch Communications Center and the many law enforcement agencies and other first responders they serve and assist. Result: The Webb County Sheriff’s Office Dispatch Center, its 911 operators, the Webb County Sheriff’s Office, other local law enforcement agencies, and other first responders will have increased interoperability capacities.

38. Discussion and possible action to authorize the submission of a grant application to the Office for Victims of Crime, U.S. Department of Justice in the amount estimated at $5,000 for community awareness project activities to take place during the 2017 National Crime Victims’ Rights Week; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any type of match; and, thus will have no impact to the general fund. Issue: The rights of crime victims are enshrined in the federal code (Section 3771 of Title 18 of the U.S. Code, Crimes and Criminal Procedure), the Texas Constitution (Article I Section 30), and the Texas Code of Criminal Procedure (Chapter 56). However, many victims of crime are unaware of their mandated rights as well as the services that are specifically available to them to facilitate needed restitution, recovery, privacy, dignity, and justice. Solution: Grant application to highlight the rights of and services for crime victims in the Laredo/Webb County area during the 2017 National Crime Victims’ Right Week. Result: The general public and any victims of crime will become more aware of the services available to them in the Laredo/Webb County area.

39. Discussion and possible action to authorize the modification of the job descriptions for the following slots: Job Title Slot # Maintenance Technician 2305 Maintenance Technician 0567 Building Service Worker 0577 Issue: As articulated by members of the Webb County Commissioners’ Court and other Webb County officials at the court meeting held on September 26, 2016, certain modifications are needed to the job descriptions developed by the Condrey and Associates, Inc. Specifically, it was articulated at the meeting that many applicants for maintenance positions were highly skilled and experienced, but did not meet certain criteria set by the job descriptions written by Condrey and Associates, Inc. and, thus, were not eligible for employment for these low-paying positions. This made it difficult to fill these positions and/or retain personnel in these low-paying positions. Solution: Approve the modification of these afore-mentioned job descriptions so that a larger pool of skilled and experienced personnel may be eligible to apply for these types of positions. Result: A modified job description with more suitable employment screening criteria for these types of jobs will allow for more qualified applicants to be considered for employment at the Webb County Sheriff’s Office.

Budget Officers

40. Discussion and possible action to request the following information from the County Auditor’s Office no later than October 28, 2016 by 5:00 p.m. in order to finalize and publish the 2016-2017 Adopted Budget and make available to the county departments and the public; and any other matters incident thereto: Transmittal Letter required by statute Tax Rate Analysis and Estimated Collections (Updated, if necessary) Tax Rate History (Updated, if necessary) Annual Amended Budgets Property Tax Levies and Collections Debt Service for Certificates of Obligation Statement of Bonded Indebtedness (Updated, if necessary) General Fund Expenditures by Category & Function Road & Bridge Fund Expenditures by Category & Function Water Utility and Gold Course Fund Expenditures by Category Debt Service Expenditures Letter from Auditor Certified Revenues (Updated if necessary) Statement of Cash Receipts & Disbursements Statement of Accounts Receivables and Liabilities Budget Summary (If items DO NOT need updating, please ADVISE the budget officers to included the same files presented in proposed budget)

18. Commissioners Court Administrator

41. Discussion and possible action to approve, renew and extend the Webb County Casa Blanca Golf Course Management agreement by and between Webb County and Southern Golf Management, LLP., for an additional Two (2) year term commencing November 1, 2016 thru October 31, 2018, at a monthly management fee of FIVE THOUSAND DOLLARS ($5,000.00) per month. [Account #800-6016-6049 (Director's fees/Management)] Issue: The current term of the Webb County Casa Blanca Golf Course Management agreement with Southern Golf Management, LLP., expires on October 31, 2016. The agreement has a two (2) year term renewal option, and Southern Golf Management, LLP., has requested Webb County to approve, renew and extend the agreement for two (2) more years. Solution: Obtain Webb County Commissioner’s Court approval of Southern Golf Management, LLP.’s, request to renew the Webb County Casa Blanca Golf Course management agreement for an additional two (2) year term. Result: Continued management and operation of the Webb County Golf course on a daily basis.

19. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

42. Discussion and possible action to approve a Resolution for the purpose of authorizing a contract with Government Capital Corporation (GCC) and Webb County for the purpose of financing Five (5) 2016 Chevrolet Tahoe - Police Pursuit Vehicles, Two (2) 2016 Chevrolet Tahoe Police Vehicles, One (1) Toyota Mini Van, Five (5) APX 7500 Duel Band High Power mobile radios and Three (3) APX 1500 VHF mobile radios in an amount not to exceed $425,670.04, with a proposed financing term of Five (5) years with an annual payment of $90,871.15 and authorizing the County Attorney’s office to prepare and finalize all related documents with final authorization from the County Judge; and any other matters incident thereto. [Requested by Rosaura Waw Tijerina, Commissioner Pct. 2]

20. Honorable John C. Galo, Webb County Commissioner Pct. 3

43. Discussion and possible action to require that the county auditor and staff provide legal justification or adopted county policy, in writing, to department heads and elected officials when denying any and all requests; and any other matters incident thereto.

30. Discussion and possible action to award RFP 2017-78 "Self Funded Medical Plan Third Party Administration (TPA), Preferred Provider Organization (PPO) Network, Stop Loss Insurance (Medical and Rx), Pharmacy Benefits Manager (PBM), and Self Funded Dental Plan Administration" and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. Issue: Webb County secured proposals for TPA and related services. Solution: Evaluate, score and select proposal that is in the best interest for Webb County. Result: Finalize selection of TPA.

31. Presentation of recommended delivery methods with discussion and possible action to select best value approach in accordance with the Texas Government Code; Chapter 2269 (Contracting and Delivery Procedures for Construction Projects) or Texas Local Government Code; Chapter 302(Energy Savings Performance Contracts for Local Governments) to proceed with the upgrades to the Central Plant Facility to replace existing downtown chiller system and related components; subject to the annual appropriations from the Certificate of Obligations Series 2016 and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Funding Source - Bond Series 2016] Issue: Upcoming Certificate of Obligations Series 2016 projects includes funding for upgrades to the Central Plant facility to replace existing chiller system and related components for downtown facilities such as the Billy Hall building, Justice Center, Court House and other County buildings currently tied into main system. The current system is over 15 years old and replacing existing system with a more energy efficient system will save the County money by reducing electricity and maintenance expenditures. Solution: Authorize the solicitation of best value delivery method for the removal of existing system and installation of a new HVAC system for County facilities located downtown. Result: Finalize HVAC system upgrades. Contracting and delivery procedures for this construction project will be in accordance with Government code; Chapter 2269 or Local Code; Chapter 302 as authorized by Commissioners Court on 10/24/2016.

34. Discussion and possible action to approve the 2017 proposed employee benefit plan rate adjustment for all eligible full-time employees and dependents, retirees and dependents, as recommended by the insurance committee, effective January 1, 2017. Rates will be calculated on an annual basis and adjusted to the 26 week pay period only, as presented in supporting attachment; and any other matters incident thereto.

47. Adjourn

Oct 24, 2016 Commissioners Court Meeting

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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 OCTOBER 24, 2016 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Honorable Oscar Hale, 406th District Court Judge

6. Auditor

7. Community Action Agency

8. Honorable Adrian Cortez, Constable Pct. 3

9. Honorable Marco Montemayor, County Attorney

d. Discussion and possible action to enter into a Forty-Eight (48) month (October 24, 2016 through October 23, 2020) Lease with Maintenance Agreement between Nevill Solutions and Webb County for the Webb County Sheriff’s Office for a Kyocera TASK alfa 8001i at a monthly cost of Four Hundred Fifteen Dollars and Twenty-Nine Cents ($415.29) and a total cost of Nineteen Thousand Nine Hundred Thirty-Three Dollars and Ninety-Two Cents ($19,933.92) over the term of the agreement, subject to annual budget appropriations and authorizing the County Judge to sign and execute all relevant documents. [Requested by Martin Cuellar, Webb County Sheriff; Account #001-2060-6014]

10. Honorable Margie Ibarra, County Clerk

11. Honorable Isidro Alaniz, District Attorney

12. Honorable Jose "Pepe" Salinas, Justice of the Peace Pct. 4

13. Purchasing

14. Honorable Martin Cuellar, Sheriff

15. Veteran's Service Office

16. Head Start

17. Human Resources

5. Indigent Healthcare Services

18. Discussion and possible action to authorize Inter-Governmental Transfers (IGTs) to the State of Texas in connection with the Texas Healthcare Transformation and Quality Improvement Program/1115 Waiver in amounts not to exceed a total of $900,000 for Fiscal Year 2016-2017. [Accounts #001-4100-6714-3 (Hospital Inpatient) and #001-4100-6714-4 (Hospital Outpatient) from Fiscal Year 2016-2017 Budget] Issue: Since 2006, Webb County has participated as the Inter-Governmental Transfer (IGT) entity for Laredo Medical Center and Doctors Hospital of Laredo. The IGT submitted allows our local hospitals to receive matching funds from the federal government that is used to offset the uncompensated care that both hospitals provide. Solution: The Commissioners Court may approve (quarterly, bi-annually, or yearly) contribution amounts that Webb County will submit on behalf of both hospitals. Result: The authorization of IGT will allow local hospitals to access matching federal funds for FY 2016-2017 to offset uncompensated care costs as well as receive incentive payments from the State of Texas for successful completion of 1115 Waiver project milestones and metrics.

36. Discussion and possible action to accept and approve the terms of the Memorandum of Understanding (MOU) authorized by the Juvenile Board of Judges on September 14, 2016 which provides for the following transfer of funds for the Hon. Rodolfo Rodriguez, Jr., Constable Pct. 1, for security services to be provided at the Webb County Youth Village building and J.J.A.E.P.; and any other matters incident thereto. [Co-Sponsored by Commissioner Rosaura "Wawi" Tijerina, Pct. 2] Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1301-6708-02 Juvenile Security Cost $56,500 $56,500 $0 To: 001-2500-5005 Part Time $36,000 $100 $36,100 001-2500-6205 Materials & Supplies $10,500 $7,000 $17,500 001-2500-6011 Training & Education $10,000 $8,500 $18,500 Issue: Constable Pct. 1 provides security services for the J.J.A.E.P. and Youth Village. Subsequently, $56,500 are transferred to the Constable Pct. 1 Part Times, Materials & Supplies, and Training & Education accounts. Solution: Transfer of funds in accordance to the MOU. Result: Satisfaction and compliance with MOU terms.

Water Utilities

19. Staff report by the Utilities Department regarding Capital Improvement Project Plan, Enforcement Status, and Rate Adjustment progress to be presented by Adrian Montemayor from the Water Utilities Department; with discussion and possible aciton; and any other matters incident thereto. Issue: Communication of project status of the Utilities Department. Solution: Short presentation regarding issues of concern and beneficial progress. Result: Understanding of Departments progress and objectives.

Tax Attorney

20. Discussion and possible action to change the current location of the Sheriff Tax Sales of property pursuant to Section 34.01(r) of the Texas Tax Code and designate an area where sales under this section will now take place so long as it is in a public place within a reasonable proximity of the county courthouse as determined by the commissioners court; and any other matters incident thereto.

21. Discussion and possible action on the consideration and acceptance of amounts received from City of Laredo (accounts listed below) on foreclosure sale pursuant to Section 34.05 of the Texas Tax Code; and any other matters incident thereto. Account # Address Amount 111-00516-020 Part 516 WD between 516 and 517 (3.51 Acres) $15,290 223-00009-020 1905 San Leonardo $870

8. Auditor

22. Discussion and possible action to approve the following line item transfers to eliminate deficit expenditures in the accounts listed: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-0109-6012 Space Rental $8,500 $33,408.66 $24,908.66 To: 001-0109-6003 Bank Charges $8,500 $0.00 $8,500.00 From: 001-1001-5601 Administrative Travel $1,730.00 $1,730.00 $0.00 001-1001-6011 Training & Education $1,903.00 $5,506.00 $3,603.00 To: 001-1001-6022 Professional Services $3,181.00 $1,319.00 $4,500.00 001-1001-6010 Books & Subscriptions $451.50 $1,066.50 $1,518.00 From: 001-1050-6031 Capital Murder $17,899.00 $66,383.01 $48,484.01 To: 001-1050-6029-01 Court Interpreter/Reporter $786.20 $213.80 $1,000.00 001-1050-6900 Expert Witness $9,925.00 $4,475.00 $14,400.00 001-1050-6029-03 Court Interpreter/Reporter $6,399.88 $213.80 $6,613.68 From: 001-1002-6205 Materials & Supplies $1,125.00 $ 1,445.79 $320.79 To: 001-1002-6024 Court Appointed Attorney $1,125.00 $900.00 $2,025.00 From: 001-1004-5601 Administrative Travel $503.00 $1,582.82 $1,079.82 To: 001-1004-6024 Court Appointed Attorney $502.22 $258.08 $760.30 From: 001-1010-6022 Professional Services $3,000.00 $3,000.00 $0.00 001-1010-6024 Court Appointed Attorney $3,936.00 $4,014.70 $78.70 001-1010-7052 Juvenile Felony $250.00 $1,400.00 $ 1,150.00 To: 001-1010-7050 Adult Misdemeanor $6,935.50 $255.00 $7,190.50 001-1010-6713 PD $250.00 $1,550.00 $1,800.00 From: 001-6100-6204 Fuel & Lubricants $851.00 $1,429.82 $578.82 To: 001-6100-6201 Utilities $850.36 $39.64 $890.00 From: 001-1040-6205 Materials & Supplies $18.00 $756.83 $738.83 001-1040-6004-2 Cellphone Cost $17.60 $37.84 $55.44 From: 001-2060-6023 Contract Services $6,125.00 $250,197.00 $244,072.00 001-2060-6201-2 Water $4,593.70 $12,977.24 $17,570.94 001-2001-6402 Repairs & Maintenance- Equip. $1,530.81 $3,117.81 $4,648.62 From: 800-6011-6201 Electric $91.00 $15,845.96 $15,754.96 To: 800-6011-6205-MSHOP Materials & Supplies Main $38.54 $4.07 $42.61 800-6011-6502 Janitorial Supplies $41.17 $151.97 $193.14 800-6011-6412-CLUBH Repairs & Maintenance- Clubhouse $11.27 $3.55 $14.82 From: 801-3001-6014 Equipment Rental $2,174.00 $5,821.52 $3,647.52 801-3001-6201 Utilities $2,173.65 $7,050.94 $9,224.59

9. Community Action Agency

23. Discussion and possible action to approve an hourly wage increase for Two employees of Webb County Community Action Agency. The Webb County Community Action Agency is proposing these salary increases based on job duties and job performance as per each employee's evaluation. CAA is not part of the County's Wage plan, salaries are paid 100% from grant funds Community Services Block Grant (CSBG), Account #920-4202-5001, and Comprehensive Energy Assistance Program Grant (CEAP) Account #911-4200-5001. There will be no impact to the General Fund. [Co-Sponsored by John Galo, Commissioner Pct. 3] Slot # Position Current Wage Proposed Wage 1162 Administrative Assistant $17.29 hourly $18.76 hourly 1157 Case Worker $11.53 hourly $13.00 hourly Issue: The Webb County Community Action Agency staff are not part of the county's wage plan. Solution: The Webb County Community Action Agency is proposing staff's wage increases based on job duties and job performance as per each employee's evaluation. Result: The proposed salary increases will benefit the Community Action Agency staff maintain a high level of job performance and efficiency.

Engineer

24. Discussion and possible action authorizing the Engineering Department to use funds from Account #712-7101-6022 (Professional Services-Bond Series 2006) in the amount of $20,000.00 for Title Search Reports, Surveys, limited fence relocation and other professional services as needed on Webb County Colonias Roadway Right of Way and Public Utility Easement acquisitions. [Account #712-7101-6022 (Professional Services-Bond Series 2006)] Issue: In order to proceed with the project improvements and/or construction of existing roads, the County must acquire the right-of-way from parcels adjacent to these roads. Solutions: Obtain the ownership of lots or tracts adjacent to the existing county roads to proceed with the preparation of necessary legal documentation. Result: Residents of Webb County Colonias will have a better access.

11. Planning

25. Presentation, with discussion and possible action, to consider recommendations in the creation of a proposed county ordinance under §364.012, Health and Safety Code identifying areas of the county suitable for the disposal of municipal or industrial solid waste; authorizing the preparation and publication of a proposed county ordinance under §364.012, Health and Safety Code together with associated public notices and assessments as prescribed by State law; setting of a public hearing; and any other matters incident thereto. Issue: In conformance with the Commissioners Court action of September 26, 2016 (Item 53), staff has prepared recommendations for the Court’s consideration for the development of a proposed county ordinance under the authority of §364.012, Health and Safety Code to identify areas of the county that may be suitable for municipal or industrial solid waste disposal. While the adoption of such an ordinance will not affect existing permitted sites or sites in which an application is currently pending before the TCEQ, such an ordinance can guide the placement of future disposal sites. To finalize the draft of the proposed ordinance and required publications, staff needs direction from the Court regarding the acceptance, rejection, modification, deletion or addition of controlling factors that will establish the basis of the proposed ordinance and authorization to proceed with publications and the setting of the public hearing. Solution: Evaluate recommendations to approve, reject, modify, delete or add criteria to prepare a proposed county ordinance to identify areas of the county which may be suitable for municipal or industrial solid waste disposal and grant/deny authorization to proceed with required publications and the setting of a public hearing necessary for the Court’s adoption of an ordinance under §364.012, Health and Safety Code. Result: If implemented by the Commissioners Court, an ordinance established under the authority of §364.012, Health and Safety Code could enhance local measures for the protection of environmentally and socio-politically sensitive areas that could be adversely impacted by the effects of future municipal or industrial solid waste disposal sites.

12. Purchasing

26. Discussion and possible action to award construction contract for RFP 2016-04 "Webb County Roadway Improvements - Espejo Gates" to include but not limited to roadway reconstruction, grading, lime treatment, reworking sub-grade and other related road improvements and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #726-8001-8801] Issue: Four (4) Contractors have submitted proposals for this project. They are as follows: Anderson Columbia, REIM Construction, Angel Brothers, and Martinez Paving. Solution: Select contractor based on criteria stipulated under RFP 2016-04. Result: Start construction on grant funded roadway improvements.

27. Discussion and possible action to enter into an annual agreement with Simplex Grinnell for fire alarm monitoring services beginning on October 25, 2016 for the Webb County Casa Blanca Golf Course. The annual amount for monitoring service will be $319.80 plus a one-time programming fee of $325.00, pursuant to Sections 271.101 and 271.102, Subchapter F, Cooperative Purchasing Programs, Texas Local Government Code (TXMAS-5-03FAC010). [Account #800-6011-6201, Requested by Jorge Flores, Casa Blanca Golf Course Director] Issue: The fire alarm panel installed at the Casa Blanca Golf Course is proprietary equipment owned by Simplex Grinnell. Simplex Grinnell is the only vendor that can monitor that particular panel. Webb County currently has a contract for alarm monitoring services with the Best Alarm Company. In order to contract the awarded vendor, the County will have to allocate funds to install a conventional panel. Solution: Enter into an agreement with Simplex Grinnell to avoid the costly expense of installing a new fire alarm panel. Result: The Golf Course can receive fire alarm monitoring service without having to replace the existing panel.

28. Discussion and possible action to award the following Annual Contracts: RFP 2017-06 Contract Substance Abuse Aftercare Treatment Services- Yuri Avalos, M.A. Bid 2017-14 - Contract for Janitorial Supplies-AHI Enterprises, LLC (Approved), Gulf Coast Paper Co. (Apporved), Hillyard Texas (Approved), Executive Office Supplies (Approved), Patria Office Supplies (Approved), TexChem Corp (Approved) Bid 2017-26 - Contract for Plumbing Supplies- Clark Hardware Ltd, (Primary), Lowe's (Secondary) RFP 2017-31 - Contract for Outdoor Billboard Advertising-Lamar Outdoor Advertising Bid 2017-38 - Contract for Office Supplies- AHI Enterprises, LLC (Approved), Executive Office Supplies (Approved), Patria Office Supplies (Approved), Office Depot (Approved) Bid 2017-57 - Contract for Refuse Collection - Trashco RFP 2017-60 - Contract for Food Commodities- Ben E. Keith (Approved), Labatt Food Service (Approved) Bid 2017-61 - Contract for Tortillas- Exquisita Tortilla (Primary), Tortillas Santos (Secondary) Bid 2017-68 - Contract for Auctioneer's Services- Cabco Auctioneering Services (Approved), Rod Robertson Enterprises (Approved) RFP 2017-74 - Contract for Printing Services- Litho Business Forms Bid 2017-93 - Contract for Plumbing Repairs- Arellano's Plumbing, LLC RFP 2017-96 - Contract for Meats- Ben E. Keith (Approved), Labatt Food Service (Approved) RFP 2017-98 - Contract for Advertising on Buses- Hachar Bus Ads Laredo Issue: The extension period for the above stated contracts will expire soon. Solution: solicit new contracts for these services Result: purchasing efficiency, compliance of the law, compliance of purchasing policy

29. Discussion and possible action to authorize a bank signatory agreement with International Bank of Commerce (IBC) for the issuance of One credit card to procure goods or services that do not accept purchase orders or checks; the Purchasing Agent would be assigned as the custodian of the credit card and Commissioner Court approval would be required prior to use per transaction and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. Issue: Employees at times use there own credit cards to purchase work related items and request reimbursement. Purchases are made by employee since Vendor does not accept any purchase orders or checks. Mainly online purchase such as domain addressees for MIS use, reservation of airline tickets, hotel or other uses that may require a credit card prior to making purchase. Solution: Authorize Purchasing Agent to secure one credit card through the County's financial institution; International Bank of Commerce. Similar to the credit cards currently issued to the Sheriff's Office for transportation of inmates. Result: Employees will no longer have to use their personal credit cards for County business. Use of credit card will require Commissioner Court approval prior to Purchasing Agent releasing card for County related expense.

Presentations

44. Presentation of plaque to Webb County employees by Nadia De Leon of the United Way of Laredo for outstanding service to the people of our community. [Requested by Tano E. Tijerina, Webb County Judge]

45. Presentation by Ricardo Vera and committee members to extend an invitation to the Court and the public to their 28th annual H.E.B. Feast of Sharing dinner being held on November 5, 2016. [Requested by Tano E. Tijerina, Webb County Judge]

46. Presentation of plaques to Luis Javier Ramirez and Joshua Mercado in recognition of their extraordinary heroism for saving a life at the risk of their own; and any other matters incident thereto. [Requested by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]

Risk Management

32. Discussion and possible action to approve issuance of a new bond for the temporary appointee to the Director of Risk Management position, appointed by Commissioners Court on October 11, 2016. [Account #001-0114-6033] Name: Alexandra Colessides - Interim Director of Risk Management Amount: $3,000 (Public Official)

33. Discussion and possible action to have the Director of Risk Management designated as the Sick Leave Pool Administrator and to amend the Sick Leave Pool policy to reflect the name of the administrator as the Director of Risk Management and authorizing the County Judge to execute any and all relevant documents; and any other matters incident thereto.

14. Honorable Marco Montemayor, County Attorney

35. Discussion and possible action to approve the payment of fringe benefits for overtime paid by Department of Homeland Security, U.S. Immigration and Customs Enforcement (ICE), in the amount of THREE THOUSAND SIX HUNDRED NINETY-EIGHT DOLLARS ($3,698.00) based on the maximum reimbursement of FIFTEEN THOUSAND DOLLARS ($15,000.00) per officer, per fiscal year from federal forfeiture fund 163 pursuant to the Memorandum of Understanding between U.S. Immigration and Customs Enforcement (ICE) Homeland Security Investigations (HIS) and the Webb County Attorney’s Office; and any other matters incident thereto. [Federal Forfeiture Account #163-1101-6708]

16. Honorable Martin Cuellar, Sheriff

37. Discussion and possible action to authorize the acceptance of a Homeland Security Grant Program (HSGP) Law Enforcement Terrorism Prevention Activities (LEPTA) grant award in the amount of $92,603.72 (HSGD Grant No. 3010701) from the Office of the Governor (OOG) Homeland Security Grants Division (HSGD) to provide needed interoperability upgrades in the form of an upgraded radio dispatch console and other interoperable equipment/supplies, and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any match; and, thus, will have no impact to the general fund. Issue: Since the tragedy of 9/11, the urgent need for expanded and enhanced interoperable communications for first responders in the United States was understood to help save the lives of both first responders and the citizens they serve. Solution: Grant award to provide enhance interoperable communications for the Webb County Sheriff’s Office Dispatch Communications Center and the many law enforcement agencies and other first responders they serve and assist. Result: The Webb County Sheriff’s Office Dispatch Center, its 911 operators, the Webb County Sheriff’s Office, other local law enforcement agencies, and other first responders will have increased interoperability capacities.

38. Discussion and possible action to authorize the submission of a grant application to the Office for Victims of Crime, U.S. Department of Justice in the amount estimated at $5,000 for community awareness project activities to take place during the 2017 National Crime Victims’ Rights Week; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any type of match; and, thus will have no impact to the general fund. Issue: The rights of crime victims are enshrined in the federal code (Section 3771 of Title 18 of the U.S. Code, Crimes and Criminal Procedure), the Texas Constitution (Article I Section 30), and the Texas Code of Criminal Procedure (Chapter 56). However, many victims of crime are unaware of their mandated rights as well as the services that are specifically available to them to facilitate needed restitution, recovery, privacy, dignity, and justice. Solution: Grant application to highlight the rights of and services for crime victims in the Laredo/Webb County area during the 2017 National Crime Victims’ Right Week. Result: The general public and any victims of crime will become more aware of the services available to them in the Laredo/Webb County area.

39. Discussion and possible action to authorize the modification of the job descriptions for the following slots: Job Title Slot # Maintenance Technician 2305 Maintenance Technician 0567 Building Service Worker 0577 Issue: As articulated by members of the Webb County Commissioners’ Court and other Webb County officials at the court meeting held on September 26, 2016, certain modifications are needed to the job descriptions developed by the Condrey and Associates, Inc. Specifically, it was articulated at the meeting that many applicants for maintenance positions were highly skilled and experienced, but did not meet certain criteria set by the job descriptions written by Condrey and Associates, Inc. and, thus, were not eligible for employment for these low-paying positions. This made it difficult to fill these positions and/or retain personnel in these low-paying positions. Solution: Approve the modification of these afore-mentioned job descriptions so that a larger pool of skilled and experienced personnel may be eligible to apply for these types of positions. Result: A modified job description with more suitable employment screening criteria for these types of jobs will allow for more qualified applicants to be considered for employment at the Webb County Sheriff’s Office.

Budget Officers

40. Discussion and possible action to request the following information from the County Auditor’s Office no later than October 28, 2016 by 5:00 p.m. in order to finalize and publish the 2016-2017 Adopted Budget and make available to the county departments and the public; and any other matters incident thereto: Transmittal Letter required by statute Tax Rate Analysis and Estimated Collections (Updated, if necessary) Tax Rate History (Updated, if necessary) Annual Amended Budgets Property Tax Levies and Collections Debt Service for Certificates of Obligation Statement of Bonded Indebtedness (Updated, if necessary) General Fund Expenditures by Category & Function Road & Bridge Fund Expenditures by Category & Function Water Utility and Gold Course Fund Expenditures by Category Debt Service Expenditures Letter from Auditor Certified Revenues (Updated if necessary) Statement of Cash Receipts & Disbursements Statement of Accounts Receivables and Liabilities Budget Summary (If items DO NOT need updating, please ADVISE the budget officers to included the same files presented in proposed budget)

18. Commissioners Court Administrator

41. Discussion and possible action to approve, renew and extend the Webb County Casa Blanca Golf Course Management agreement by and between Webb County and Southern Golf Management, LLP., for an additional Two (2) year term commencing November 1, 2016 thru October 31, 2018, at a monthly management fee of FIVE THOUSAND DOLLARS ($5,000.00) per month. [Account #800-6016-6049 (Director's fees/Management)] Issue: The current term of the Webb County Casa Blanca Golf Course Management agreement with Southern Golf Management, LLP., expires on October 31, 2016. The agreement has a two (2) year term renewal option, and Southern Golf Management, LLP., has requested Webb County to approve, renew and extend the agreement for two (2) more years. Solution: Obtain Webb County Commissioner’s Court approval of Southern Golf Management, LLP.’s, request to renew the Webb County Casa Blanca Golf Course management agreement for an additional two (2) year term. Result: Continued management and operation of the Webb County Golf course on a daily basis.

19. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

42. Discussion and possible action to approve a Resolution for the purpose of authorizing a contract with Government Capital Corporation (GCC) and Webb County for the purpose of financing Five (5) 2016 Chevrolet Tahoe - Police Pursuit Vehicles, Two (2) 2016 Chevrolet Tahoe Police Vehicles, One (1) Toyota Mini Van, Five (5) APX 7500 Duel Band High Power mobile radios and Three (3) APX 1500 VHF mobile radios in an amount not to exceed $425,670.04, with a proposed financing term of Five (5) years with an annual payment of $90,871.15 and authorizing the County Attorney’s office to prepare and finalize all related documents with final authorization from the County Judge; and any other matters incident thereto. [Requested by Rosaura Waw Tijerina, Commissioner Pct. 2]

20. Honorable John C. Galo, Webb County Commissioner Pct. 3

43. Discussion and possible action to require that the county auditor and staff provide legal justification or adopted county policy, in writing, to department heads and elected officials when denying any and all requests; and any other matters incident thereto.

30. Discussion and possible action to award RFP 2017-78 "Self Funded Medical Plan Third Party Administration (TPA), Preferred Provider Organization (PPO) Network, Stop Loss Insurance (Medical and Rx), Pharmacy Benefits Manager (PBM), and Self Funded Dental Plan Administration" and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. Issue: Webb County secured proposals for TPA and related services. Solution: Evaluate, score and select proposal that is in the best interest for Webb County. Result: Finalize selection of TPA.

31. Presentation of recommended delivery methods with discussion and possible action to select best value approach in accordance with the Texas Government Code; Chapter 2269 (Contracting and Delivery Procedures for Construction Projects) or Texas Local Government Code; Chapter 302(Energy Savings Performance Contracts for Local Governments) to proceed with the upgrades to the Central Plant Facility to replace existing downtown chiller system and related components; subject to the annual appropriations from the Certificate of Obligations Series 2016 and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Funding Source - Bond Series 2016] Issue: Upcoming Certificate of Obligations Series 2016 projects includes funding for upgrades to the Central Plant facility to replace existing chiller system and related components for downtown facilities such as the Billy Hall building, Justice Center, Court House and other County buildings currently tied into main system. The current system is over 15 years old and replacing existing system with a more energy efficient system will save the County money by reducing electricity and maintenance expenditures. Solution: Authorize the solicitation of best value delivery method for the removal of existing system and installation of a new HVAC system for County facilities located downtown. Result: Finalize HVAC system upgrades. Contracting and delivery procedures for this construction project will be in accordance with Government code; Chapter 2269 or Local Code; Chapter 302 as authorized by Commissioners Court on 10/24/2016.

34. Discussion and possible action to approve the 2017 proposed employee benefit plan rate adjustment for all eligible full-time employees and dependents, retirees and dependents, as recommended by the insurance committee, effective January 1, 2017. Rates will be calculated on an annual basis and adjusted to the 26 week pay period only, as presented in supporting attachment; and any other matters incident thereto.

47. Adjourn

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 OCTOBER 24, 2016 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

5. Honorable Oscar Hale, 406th District Court Judge

6. Auditor

7. Community Action Agency

8. Honorable Adrian Cortez, Constable Pct. 3

9. Honorable Marco Montemayor, County Attorney

10. Honorable Margie Ibarra, County Clerk

11. Honorable Isidro Alaniz, District Attorney

12. Honorable Jose "Pepe" Salinas, Justice of the Peace Pct. 4

13. Purchasing

14. Honorable Martin Cuellar, Sheriff

15. Veteran's Service Office

16. Head Start

17. Human Resources

5. Indigent Healthcare Services

Water Utilities

8. Auditor

9. Community Action Agency

Engineer

11. Planning

44. Presentation of plaque to Webb County employees by Nadia De Leon of the United Way of Laredo for outstanding service to the people of our community. [Requested by Tano E. Tijerina, Webb County Judge]

45. Presentation by Ricardo Vera and committee members to extend an invitation to the Court and the public to their 28th annual H.E.B. Feast of Sharing dinner being held on November 5, 2016. [Requested by Tano E. Tijerina, Webb County Judge]

46. Presentation of plaques to Luis Javier Ramirez and Joshua Mercado in recognition of their extraordinary heroism for saving a life at the risk of their own; and any other matters incident thereto. [Requested by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]

14. Honorable Marco Montemayor, County Attorney

Budget Officers

18. Commissioners Court Administrator

43. Discussion and possible action to require that the county auditor and staff provide legal justification or adopted county policy, in writing, to department heads and elected officials when denying any and all requests; and any other matters incident thereto.

47. Adjourn

Oct 24, 2016 Commissioners Court Meeting

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 OCTOBER 24, 2016 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

5. Honorable Oscar Hale, 406th District Court Judge

6. Auditor

7. Community Action Agency

8. Honorable Adrian Cortez, Constable Pct. 3

9. Honorable Marco Montemayor, County Attorney

10. Honorable Margie Ibarra, County Clerk

11. Honorable Isidro Alaniz, District Attorney

12. Honorable Jose "Pepe" Salinas, Justice of the Peace Pct. 4

13. Purchasing

14. Honorable Martin Cuellar, Sheriff

15. Veteran's Service Office

16. Head Start

17. Human Resources

5. Indigent Healthcare Services

Water Utilities

8. Auditor

9. Community Action Agency

Engineer

11. Planning

44. Presentation of plaque to Webb County employees by Nadia De Leon of the United Way of Laredo for outstanding service to the people of our community. [Requested by Tano E. Tijerina, Webb County Judge]

45. Presentation by Ricardo Vera and committee members to extend an invitation to the Court and the public to their 28th annual H.E.B. Feast of Sharing dinner being held on November 5, 2016. [Requested by Tano E. Tijerina, Webb County Judge]

46. Presentation of plaques to Luis Javier Ramirez and Joshua Mercado in recognition of their extraordinary heroism for saving a life at the risk of their own; and any other matters incident thereto. [Requested by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]

14. Honorable Marco Montemayor, County Attorney

Budget Officers

18. Commissioners Court Administrator

43. Discussion and possible action to require that the county auditor and staff provide legal justification or adopted county policy, in writing, to department heads and elected officials when denying any and all requests; and any other matters incident thereto.

47. Adjourn

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