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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 NOVEMBER 14, 2016 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

46. Presentation of Certificates to the members of the combined softball team from San Antonio and Laredo who competed in the Police Softball World Series in Las Vegas, Nevada on October 13, 2016. Over 1,500 law enforcement representatives from the USA and Canada competed over three days. The team was comprised of players from San Antonio Police Department along with four Border Patrol members from the Laredo Sector and two Webb County Sheriff deputies. The World Series Champions for 2016 include the following: Ramiro Quintana - Webb County Sheriff's officer Sgt. at Arms for the 111th District Court Bobby Quintana - Webb County Constable Pct. 2 Jose Hernandez - US Border Patrol Jude Paterson - US Border Patrol Juan Porteous - US Border Patrol [Requested by Monica Notzon, 111th District Court Judge]

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Commissioners Court

7. Community Action Agency

8. Honorable Marco Montemayor, County Attorney

9. Honorable Margie Ibarra, County Clerk

10. Fire Suppression & EMS Services

11. Purchasing

12. Honorable Martin Cuellar, Sheriff

d. Discussion and possible action to approve a job description modification for Slot #0109 (Assistant Purchasing Agent) to include minimum qualifications of a Four (4) year degree in business or related field and Seven (7) years of supervisory and management experience in the government sector preferred and declare as a sensitive position; no changes to job title or salary. Issue: Assistant Purchasing Agent position is currently vacant. Solution: Prior to filling position, minimum qualifications need to be upgraded. Result: Secure Court approval on modification and present to Civil Service Commission. (Part 1 of 2)

5. Honorable Monica Notzon, 111th District Court Judge

13. Discussion and possible action to modify the job description for Slot #2605 (Court Clerk/Interpreter) and approve the posting and filling of said slot; and any other matters incident thereto. If approved by Commissioners Court, modification for job description will be taken to Civil Service for certification and revalidation. Issue: Currently, the slot in question is placed at a Grade 14 Step A-E ($34,790.80 - $36,563.23). A proposed starting base pay of $44,000 will be presented with additional backup pertaining to additional pay for certifications, licenses, and years of experience. Solution: If approved by the court, the request must be submitted to Civil Service for reclassification. Result: Proceed with presenting changes to the Webb County Civil Service Commission for their consideration and approval.

Honorable Oscar Hale, 406th District Court Judge (Part 1 of 2)

14. Discussion and possible action to approve the Auditor's budget (personnel/operational) as submitted by the Auditor's Board and the Auditor, contingent upon signed and approved order; and any other matters incident thereto.

7. Economic Development

15. Discussion and possible action to authorize a tax abatement agreement under the Webb County Neighborhood Empowerment Zone (NEZ), Number One Program for the following residential property as approved by the City of Laredo, and in accordance to the previously adopted NEZ Webb County Policy and Basic Incentive Guidelines. This agreement will be for abating taxes on new improvements only for the purpose of economic development. Tax abatement amount will be determined on total construction costs; and authorizing the County Judge to sign all relevant documents. 1616 Garfield St. - 5 years Issue: Applicant is applying for a tax abatement agreement under the NEZ, Number One Program as approved by the City of Laredo. Solution: Approval of the tax abatement agreement is necessary to participate in the NEZ, Number One Program. Result: Approval of this agreement will allow the Webb County Tax Appraisal District to issue the respective tax abatement under the NEZ, Number One Program.

Water Utilities

16. Discussion and possible action to award Municipal Valve and Equipment Company for the approved Capital Improvement Project, Installation and calibration of a altitude valve at the El Cenizo Elevated Storage Tank in the amount of $20,526.00. [Account #758-8006-8601 (2016 Bond Series, Water, Construction in Progress)] Issue: Further investigation of the TCEQ violation regarding non operating elevated storage tank in El Cenizo, has discovered incorrect equipment installed by prior contractor that requires correction. Solution: Staff has obtained three proposals from available vendors that can install an appropriate altitude valve that can moderate the correct use of the Elevated Tank. Staff recommend the lowest responsible vendor, Municipal Valve and Equipment Company. Result: Project is completed and Elevated Storage Tank operates as required by TCEQ which complies with this violation.

17. Discussion and possible action to approve a title change to Slot #2121 from Heavy Equipment Operator (Grade 13) at $16.52 to Operator I, II, III (Grade 12, 14, 16) at $15.15, $16.73, $18.46. If approved by Commissioners Court, modification will be taken to Civil Service for certification. Issue: Employee in this slot has always been employed as a Heavy Equipment Operator; however, in 2014 he assisted us in getting his D license in operating the Water Plant. He has since obtained his Class "C" license and we would like to reclassify his position to the Operator I, II, III position established for certified operator. Solution: This is initial approval required prior to presenting to the Civil Service Commission. Result: Approval of item for continuance to Civil Service Commission.

18. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective November 14, 2016: Slot # Title Hourly Rate 1748 Operator I, II, III $15.15 - 12/A Issue: Due to resignation, filling of these position is needed to provide the required services for the Water Treatment Plant System. Solution: Approve posting of vacated position. Result: Advertisement and hiring of qualified replacement.

9. Auditor

19. Discussion and possible action to amend the 2017 budget for the Debt Service Fund to record the $1,054,467 savings and create a new debt service payment requirement for the refunded Debt, Certificates of Obligation Series 2016, and the Limited Tax Refunding Series 2016A and 2016B sources and uses. Issue: The Debt Service payment requirements are overstated compared to the fund balance and revenues estimated for 2017 fiscal year. Sloution: Incorporate the revised debt service payment requirement in the 2017 adopted budget. Result: The amendment will reflect a balanced budget for budgetary and financial reporting that will agree to the debt service payment requirement for 2017 fiscal year.

20. Discussion and possible action to approve the following line item transfers to provide funding for September 30, 2016 expenditures in the following accounts: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1001-6205 Materials & Supplies $196 $2,812 $2,616 To: 001-1001-6010 Books & Subscriptions $196 $1,324 $1,520 From: 001-1050-6031 Capital Murder $950 $30,820 $29,870 To: 001-1050-6029-03 Court Interpreter/Reporter $950 $50 $1,000 From: 001-1050-6031 Capital Murder $250 $29,870 $29,620 To: 001-1050-6029-11 Court Interpreter/Reporter $250 $50 $300 From: 001-6104-5601 Administrative Travel $1,000 $1,000 $0 001-6104-6204 Fuel & Lube $41 $338 $297 To: 001-6104-6201 Utilities $1,041 $9 $1,041 From: 001-2500-6204 Fuel & Lube $323 $323 $0 001-2500-6402 Repairs & Maint. & Equip. $71 $210 $139 To: 001-2500-6011 Training & Education $394 $31 $425 From: 001-0109-6012 Space Rental $759 $34,908 $34,149 To: 001-0109-6051 Lunacy Cost $759 $1,691 $2,450 From: 001-0500-6402 Repairs & Maint. & Equip. $4,340 $11,866 $7,526 To: 001-0500-6224 Minor Tools & Apparatus $4,340 $910 $5,250 From: 001-2060-6023 Contract Services $14,220 $244,544 $230,324 To: 001-2060-6201-1 Electricity $14,220 $0 $14,220 From: 001-2001-6001 Office Supplies $752 $1,198 $446 To: 001-2001-6224 Minor Tools & Apparatus $752 $3,948 $4,700 Total $22,902

Emergency Management

21. Discussion and possible action to enter into a Shelter Agreement with the American Red Cross for disaster relief activities and allow the use of County owned facilities as temporary refuge for disaster victims of Webb County. No fiscal impact to the General Fund. Issue: Due to hazardous weather and other emergency conditions, Webb County citizens may need temporary shelter. Solution: The American Red Cross offers a wide network of local and national volunteers that may be called on to assist with shelter management services as well as other relief activities. Entering a Shelter Agreement will provide Webb County with this resource as well as an option to address some of the liability that comes with opening shelters. Result: Support from well-trained volunteers for mass care services during emergencies and disasters that may affect Webb County.

11. Engineer

22. Discussion and possible action to approve the use of funds in the amount of $9,800.00 from Account #638-8108-8801 (Capital Outlay) as suggested by the Auditor’s Department; with additional action to authorize line item transfer from Account 630-0115-8601 to Account 638-8108-8801; and any other matters incident thereto. [Account #638-8101-8801 (Capital Outlay) and Account #742-8001-8801-12 (Rebuild Restitution Center-Series 2013)] Issue: These funds were never transferred into the appropriate account and has delayed the payments for the Community Supervision & Corrections Department/Police Athletic League (C.S.C.D./PAL) on Hwy 83 South Project. These funds will allow us to pay for Pay Application No. 12 which is the last payment. Also, this will allow us to pay for Pay Application No. 13 which is the Final Retainage Payment. Solution: Approve use of funds and line item transfer to finalize payment and close project. Result: Ensure payment to vendor and close project.

23. Discussion and possible action to approve Dannenbaum Engineering Corporation's Supplemental Work Authorization No. 2 to Work Authorization No. 2 for the Loop 20 Main Lanes and Frontage Roads from Sta. 554+00 to Just North of Loop 20/US 59 Overpass (TxDOT CSJ 086-14-058) Loop 20 Extension Project, to modify the schematic and administration requirements; DEC-FC-110 Roadway Criteria and DEC-FC-120 Social, Economic & Environmental Studies & Public Involvement. These additions in scope of work increased by $127,803.64, for a maximum amount payable of $750,072.48 revised (10/20/2016) as per the Texas Department of Transportation (TxDOT) revisions. All other provisions of the Main Contract are unchanged and remain in full force and effect. Additional scope of services of which 100% will be reimbursed by the Texas Department of Transportation (TxDOT) contingent on their approval and; authorize the County Judge to sign all relevant documents. [Account #644-8001-6022 (Professional Services)] Issue: Amend scope of services; DEC-FC-110 Roadway Criteria and DEC-FC-120 Social, Economic & Environmental Studies & Public Involvement. Solution: Approve an amendment to Supplemental Work Authorization No. 2 to Work Authorization No. 2 to include additional services required and approved by the Texas Department of Transportation (TxDOT). Result: Include all additional necessary services as required and approved by the Texas Department of Transportation (TxDOT) Original Work Authorization No. 2 Amount =$567,911.98, Supplemental Work Authorization No. 1 Amount =$54,356.86, Supplemental Work Authorization No. 2 Amount = $127,803.64 for a maximum amount payable of $750,072.48.

24. Discussion and possible action to approve Dannenbaum Engineering Corporation's Supplemental Work Authorization No. 3 to Work Authorization No. 2 for the Loop 20 Main Lanes and Frontage Roads from Sta. 554+00 to Just North of Loop 20/US 59 Overpass (TxDOT CSJ 086-14-058) Loop 20 Extension Project, to modify the schematic and administration requirements; DEC-FC-110 Roadway Criteria. These additions in scope of work increased by $29,317.39, for a maximum amount payable of $779,389.87 as per the Texas Department of Transportation (TxDOT) revisions. All other provisions of the Main Contract are unchanged and remain in full force and effect. Additional scope of services of which 100% will be reimbursed by the Texas Department of Transportation (TxDOT) contingent on their approval and; authorize the County Judge to sign all relevant documents. [Account #644-8001-6022 (Professional Services)] Issue: Amend scope of services: DEC-FC-110 Roadway Criteria. Solution: Approve Supplemental Work Authorization No. 3 to Work Authorization No. 2 to include additional services required and approved by the Texas Department of Transportation (TxDOT). Result: Include all additional necessary services as required and approved by the Texas Department of Transportation (TxDOT) Original Work Authorization No. 2 Amount =$567,911.98, Supplemental Work Authorization No. 1 Amount = $54,356.86, Supplemental Work Authorization No. 2 Amount $127,803.64, Supplemental Work Authorization No. 3 Amount = $29,317.39 for a maximum amount payable of $779,389.87.

Human Resources

25. Discussion and possible action to authorize Budget Office to modify general orders for the positions listed (see attached), which are currently below the new standard salary level of $47,476.00, from an "exempt" status to "non-exempt" status in order to be in compliance with the new FLSA mandates set out by the Department of Labor by December 1, 2016, and any other matters incident thereto. Changes to the general orders will be made by the Budget Officers. Issue: These positions are currently salaried positions but they fall under the Threshold set out in the mandates ($47,476.00). Solution: Modify the classification of these slots to “Non-Exempt” and all Webb County hourly employees shall now be required to electronically register their work attendance on a daily basis, utilizing Day Prix, Bio Metric, and/or any other electronic approved method. Result: Webb County will be in compliance with the new mandates.

13. Information Technology

26. Discussion and possible action to authorize annual payment 2 of 3 for a total of $154,523.00 to Tyler Technologies to cover the cost of implementation services for the migration from AS400 to .Net New World ERP Software Solution, with additional action to approve line item transfer from Account #605-3001-8801-7 (Contingency Fund) to Account #605-0500-8801 (Capital Outlay- I.T.); and any other matters incident thereto. Issue: The total cost for the Tyler New World ERP implementation services is $463,568.00. A payment schedule is stipulated in the contract for three annual payments of $154,523.00 and the second annual payment is due. Solution: Provide funding and authorize payment. Result: Vendor will be paid funds that are owed as per the contract.

14. Purchasing

27. Discussion and possible action to authorize a professional service agreement with Laredo Medical Center for general care and treatment of Webb County Jail inmates in accordance with the Texas Local Government Code; Section 262.024 (Discretionary Exemptions) (4) personal or professional services, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Joe Lopez III, Purchasing Agent; Account #001-2062-6714 (Medical Services)]

28. Discussion and possible action to approve the purchase of the following equipment from capital outlay for the Road & Bridge Department from the lowest and qualified bidder. [Requested by Jose Luis Rodriguez, Road & Bridge Director; Account #010-7002-8801] Item Description Quantity Amount Toyota Forklift Model # 8FGU25 1 $29,114.00 Peterbilt Model 348, Dump Truck 2 $230,606.00 30" Low Pro Flat-Deck 1 $10,895.00 20" Beam Deck-Over Trailer 2 $7,990.00 40" Single Gate Belly Dump 2 $60,350.00 Total $338,955.00 Issue: Road and Bridge Department requested heavy equipment to improve the efficiency of the department's operations. Solution: The Court approved Public Property Finance Contract # 7410 with Government Capital Corporation to finance the purchase. Result: Funding available to purchase the requested heavy equipment for Road & Bridge operation.

29. Discussion and possible action to authorize a professional service agreement with Doctors Hospital of Laredo for general care and treatment of Webb County Jail inmates in accordance with the Texas Local Government Code; Section 262.024 (Discretionary Exemptions) (4) personal or professional services, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Account #001-2062-6714 (Medical Services)] Issue: Only two (2) major hospitals are available to Webb County Jail. Both hospitals are used depending on the orders from the Doctors and/or the nature of the emergency. A discretionary exemption is recommended since no competitive bids and/or formal proposals are recommended due to the specialized services provided and the limitation in major hospitals available to Webb County Jail. Solution: Secure a discretionary exemption approval by Court in accordance with State law. Result: Approve a professional services agreement with Doctors Hospital of Laredo.

15. Honorable Marco Montemayor, County Attorney

30. Discussion and possible action to approve and authorize the appointing of Webb County Attorney Reserve Investigators pursuant to Texas Government Code 41.102. The investigators will serve under the standing delegation and orders of the County Attorney’s Office and any matters incident thereto. Issue: The County Attorney’s Office needs investigators in order to perform its constitutional duties. Reserve Investigators can be appointed at no cost to the county unless there is specific approval to pay by the commissioners court. Reserve investigator(s) will perform duties without pay however they will be permitted to use county equipment and vehicles. Solution: Approve for the 2016-2017 fiscal year the appointing of reserve investigators by the County Attorney at no cost to the county unless the commissioners court approves pay to the reserve investigators. Result: The appointing of reserve investigators will assist the County Attorney with performing his statutory duties and will be at no cost to the County unless authorized by the commissioners court. Any use of equipment will be conformance with County Policy and is permitted pursuant to Texas Government Code 41.106.

31. Discussion and possible action to approve the First (1st) Option to renew building lease agreement between Mouse Properties Holdings, Ltd. (Lessor) and Webb County for the Sheriff's Department (Tenant) for a Ten (10) month term effective December 1, 2016 through September 30, 2017 in accordance with Article 36 (Option to Renew); monthly installments will be $5,239.20 for a total of $52,392 for the 10 month term and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Forfeiture Funds Account #170-2001-6227 (Space Rental)]

32. Discussion and possible action to approve a Memorandum of Agreement between the Laredo Community College - Adult Education and Literacy and Webb County for the Webb County Sheriff’s Office to provide needed General Education Development (GED) Test preparation instruction to inmates held at the Webb County Jail; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This Memorandum of Agreement does not have any financial impact to the Webb County budget. [Requested by the Webb County Sheriff’s Office] Issue: Similar to incarcerated individuals at other correctional facilities, a certain percentage of inmates at the Webb County jail tend to cycle repeatedly through the facility due to a number of barriers to their positive re-integration back into the Laredo/Webb County community. Among other barriers, limited educational attainment is an important factor. According to a meta-analysis by the Rand Corporation, “on average, inmates who participated in correctional education programs had 43 percent lower odds of recidivating than inmates who did not” (“Evaluating the Effectiveness of Correctional Education” p. XVI 2013). Solution: Memorandum of Agreement between the Laredo Community College-Adult Education and Literacy and the Webb County Sheriff’s Office to provide needed General Education Development (GED) Test preparation instruction to inmates held at the Webb County jail. Result: Anticipated reduced recidivism by jail inmates educated at the Webb County jail through this program; increased saving to local taxpayers from this reduced recidivism; and increased safety for the families and neighborhoods to which these inmates return.

33. Discussion and possible action to authorize a contract between Microsoft Corp. Professional Support and Webb County to purchase Two (2) Five Pack Annual Support Contracts. The contract begins on October 1, 2016 and ends on September 30, 2017, at a total cost of FOUR THOUSAND DOLLARS AND 00/100 CENTS ($4,000.00) and authorizing the county judge to execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6411]

34. Discussion and possible action to correct the account number for funding the annual support software contract renewal between Insight Public Sector and Webb County that was passed and approved by the Commissioners Court on September 26, 2016. The contract is for One (1) year and begins on October 1, 2016. The total cost is NINE HUNDRED THIRTY AND NO/100 DOLLARS ($930.00) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6411]

35. Discussion and possible action to correct the account number for funding a basic maintenance and technical support contract with Insight Public Sector and Webb County that was passed and approved by Commissioners Court on September 26, 2016. It is a One (1) year contract beginning on October 1, 2016 at a total cost of THREE THOUSAND EIGHT HUNDRED FORTY AND NO/100 DOLLARS ($3,840.00) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6411]

36. Discussion and possible action for the distribution of funds to United Independent School District, Laredo Independent School District and Webb Consolidated School District in the amount of Sixty-Two Thousand Nine Hundred Four Dollars and Ninety Cents ($62,904.90) from the reserve fund balance of the Webb County School Lands that is to be distributed on a Scholastic Basis; and any other matters incident thereto. [Requested by Delia Perales, Webb County Treasurer; Funds #861 and #862 (Permanent Available School Funds)]

Honorable Margie Ibarra, County Clerk

37. Discussion and possible action to hire a temporary part-time employee to temporarliy serve the duties of a staff member out on FMLA (Family and Medical Leave Act) without pay and to approve the filling of the following Slot, subject to the availability of payroll funds effective, November 14, 2016: Slot # Title Hourly Rate 0303 Chief Deputy County Clerk $13.00 Issue: The employee under Slot #0303 is currently on Leave Without Pay status due to FMLA. Solution: To temporarily fill Slot #0303 at part-time status. Result: The Webb County Clerk's Office will receive help through part-time assistance.

Budget Officers

38. Discussion and possible action to authorize the Budget Officers to adjust the following slots, as requested by department heads and elected officials in accordance with the wage plan policy, with additional action to approve retroactively and allocate funds from the wage contingency account; and any other matters incident thereto. Slot #1497 (Department 1042 - JP 1, Pl.2 Veliz) Slot #1252 (Department 0702 - Constable Rodriguez) Slot #0152 (Department 1001 - 49th District Court) Slot #2606 (Department 1050 - Judicial Dist. Court) Slot #1402 (Department 2500 - Constable Pct. 1) Slot #582 (Department 2500 -Constable Pct. 1) Slot #2812 (Department 1120 - County Clerks) Slot #0504 (Department 2060 - Sheriff’s Office) Slot #1888 (Department 1110 - District Clerks) Issue: The Auditor’s office is requesting that ALL supervisors, whether department head or elected official, present items for commissioners court approval to adjust personnel general orders. Previously, the wage contingency fund would be used internally to fund any one position that did not have enough funds if it was presented for a promotion. However, the Auditor is now requesting that these exceptions be taken to the court for approval and authorize any transfer from the wage contingency fund to the appropriate department payroll cost line item. The general order for that particular department would then be adjusted. Solution: Authorize the adjustments to slots in question; meanwhile informing department heads and elected officials that they would now be required to place an agenda item for commissioners court before submitting a pink form to Human Resources. Result: All personnel general orders will be adjusted accordingly and employee(s) will be compensated at the rate requested by the department head and/or elected official.

18. Commissioners Court Administrator

39. Discussion and possible action to re-organize certain county departments under the purview of the Commissioners Court in an effort to provide adequate office space for employees; and any other matters incident thereto.

b. Discussion and possible action to award RFP-2016-06 "New Home Construction Built by 501(c)(3) Non Profit Corporation" to Habitat for Humanity of Laredo, Inc., contingent upon the clearance of the Environmental Assessment for the colonia Self-Help Center Contract #7216013, and authorizing the County Judge to sign all relevant documents. [Account #509-6500-7046 (Self Help Center)]

19. Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

40. Discussion and possible action to authorize the Purchasing Agent to solicit informal quotes for the procurement of a bronze plaque in recognition of former Webb County Constable Ruben Reyes, Pct 2, to be placed at the county building dedicated to him in South Laredo located at 901 S Milmo; and any other matters incident thereto. [Capital Outlay Contingency Fund- Account #605-3001-8801-7]

41. Discussion and possible action to award a professional service contract to Hickey Pena Architects for preparation of schematic design, preparation of construction documents and construction management for La Presa Park baseball field project in an amount not to exceed $15,000.00 and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Bond Account # 635-6115-8601] Issue: Prior to advertising for Competitive sealed proposals the County must secure professional schematic designs, construction documents with specifications and all relevant information to include in proposals for interested parties to use as a guideline to submit sealed proposals based on a detailed scope of services prepared by licensed architects/engineers. Solution: Award a professional service contract to Hickey Pena Architects for the scope of services listed above. Hickey Pena is a qualified Architectural firm. Result: Complete the construction documents and specifications necessary to advertise for competitive sealed proposals.

Honorable Oscar Hale, 406th District Court Judge (Part 2 of 2)

14. Discussion and possible action to approve the Auditor's budget (personnel/operational) as submitted by the Auditor's Board and the Auditor, contingent upon signed and approved order; and any other matters incident thereto.

20. Honorable Rosaura "Wawi" Tijerina, Webb County Commissioner Pct. 2

42. Discussion and possible action to authorize the Economic Development Department to develop a FY 2016 Assistance to Firefighters Grant (AFG) Application for a grant amount not to exceed Twenty Five Thousand Dollars ($25,000.00) to the U.S. Department of Homeland Security. The purpose of the application is to assist the Webb County Volunteer Fire Department through the purchase of Personal Protective Equipment. This proposed action will require a Five percent (5%) cash match. This amount shall not exceed the sum of ONE THOUSAND TWO HUNDRED AND FIFTY DOLLARS ($1,250.00). Issue: Submission of Assistance to Firefighters Grant (AFG) Application to benefit the Webb County Volunteer Fire Department with the purchase of personal protective equipment. Solution: The Economic Development Department will develop and submit the application on behalf of the Webb County Volunteer Fire Department. Result: Replace worn equipment and comply with National Fire Protection Association (NFPA) 1500 standards. Safe and well-equipped personnel.

43. Discussion and possible action to authorize the Economic Development Department to develop a FY 2016 Assistance to Firefighters Grant (AFG) Application for a grant amount not to exceed fifty thousand dollars ($50,000.00) to the U.S. Department of Homeland Security. The purpose of the application is to assist the Webb County Volunteer Fire Department through the acquisition of training for fire personnel. This proposed action will require a five percent (5%) cash match. This amount shall not exceed the sum of TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500.00). Issue: Submission of Assistance to Firefighters Grant (AFG) Application to benefit the Webb County Volunteer Fire Department through the acquisition of training for fire personnel. Solution: The Economic Development Department will develop and submit the application on behalf of the Webb County Volunteer Fire Department. Result: Firefighters will be provided with hands-on skills training. This will assist Webb County Fire to motivate and retain volunteers, as well as have a safe incident scene and well trained personnel.

Honorable Tano E. Tijerina, Webb County Judge

44. Discussion and possible action to proclaim the month of November as National Adoption Awareness month.

45. Discussion and possible action to adopt a Resolution to appoint Two commissioners court representatives to the South Texas Development Council for the period covering October 1, 2016 through September 30, 2017 and approve payment to South Texas Development Council for membership dues in the amount of $2,277.00 for the period covering October 1, 2016 through September 30, 2017; and any other matters incident thereto. [Account #001-0200-6007 (Dues & Membership)]

d. Discussion and possible action to approve a job description modification for Slot #0109 (Assistant Purchasing Agent) to include minimum qualifications of a Four (4) year degree in business or related field and Seven (7) years of supervisory and management experience in the government sector preferred and declare as a sensitive position; no changes to job title or salary. Issue: Assistant Purchasing Agent position is currently vacant. Solution: Prior to filling position, minimum qualifications need to be upgraded. Result: Secure Court approval on modification and present to Civil Service Commission. (Part 2 of 2)

Presentations

47. Presentation regarding the State of Texas Emergency Assistance Registry (STEAR) offered through the United Way 2-1-1 system by selecting Option 4 that allows people with access and functional needs and anyone that may require assistance during emergencies to provide their information and details regarding their transportation needs. The registry is confidential and assists local governments with planning for disasters. Although signing up does not guarantee that transportation will be provided, we will do our best to plan adequately. We will be helping people sign up during some of the immunization clinics that the Indigent Health Department offers but we encourage people to sign up via 2-1-1. [Requested by Laura Govea, Emergency Management Coordinator]

Items 48 & 49

48. Communications

49. Adjourn

Nov 14, 2016 Commissioners Court Meeting

Full agenda
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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 NOVEMBER 14, 2016 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

46. Presentation of Certificates to the members of the combined softball team from San Antonio and Laredo who competed in the Police Softball World Series in Las Vegas, Nevada on October 13, 2016. Over 1,500 law enforcement representatives from the USA and Canada competed over three days. The team was comprised of players from San Antonio Police Department along with four Border Patrol members from the Laredo Sector and two Webb County Sheriff deputies. The World Series Champions for 2016 include the following: Ramiro Quintana - Webb County Sheriff's officer Sgt. at Arms for the 111th District Court Bobby Quintana - Webb County Constable Pct. 2 Jose Hernandez - US Border Patrol Jude Paterson - US Border Patrol Juan Porteous - US Border Patrol [Requested by Monica Notzon, 111th District Court Judge]

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Commissioners Court

7. Community Action Agency

8. Honorable Marco Montemayor, County Attorney

9. Honorable Margie Ibarra, County Clerk

10. Fire Suppression & EMS Services

11. Purchasing

12. Honorable Martin Cuellar, Sheriff

d. Discussion and possible action to approve a job description modification for Slot #0109 (Assistant Purchasing Agent) to include minimum qualifications of a Four (4) year degree in business or related field and Seven (7) years of supervisory and management experience in the government sector preferred and declare as a sensitive position; no changes to job title or salary. Issue: Assistant Purchasing Agent position is currently vacant. Solution: Prior to filling position, minimum qualifications need to be upgraded. Result: Secure Court approval on modification and present to Civil Service Commission. (Part 1 of 2)

5. Honorable Monica Notzon, 111th District Court Judge

13. Discussion and possible action to modify the job description for Slot #2605 (Court Clerk/Interpreter) and approve the posting and filling of said slot; and any other matters incident thereto. If approved by Commissioners Court, modification for job description will be taken to Civil Service for certification and revalidation. Issue: Currently, the slot in question is placed at a Grade 14 Step A-E ($34,790.80 - $36,563.23). A proposed starting base pay of $44,000 will be presented with additional backup pertaining to additional pay for certifications, licenses, and years of experience. Solution: If approved by the court, the request must be submitted to Civil Service for reclassification. Result: Proceed with presenting changes to the Webb County Civil Service Commission for their consideration and approval.

Honorable Oscar Hale, 406th District Court Judge (Part 1 of 2)

14. Discussion and possible action to approve the Auditor's budget (personnel/operational) as submitted by the Auditor's Board and the Auditor, contingent upon signed and approved order; and any other matters incident thereto.

7. Economic Development

15. Discussion and possible action to authorize a tax abatement agreement under the Webb County Neighborhood Empowerment Zone (NEZ), Number One Program for the following residential property as approved by the City of Laredo, and in accordance to the previously adopted NEZ Webb County Policy and Basic Incentive Guidelines. This agreement will be for abating taxes on new improvements only for the purpose of economic development. Tax abatement amount will be determined on total construction costs; and authorizing the County Judge to sign all relevant documents. 1616 Garfield St. - 5 years Issue: Applicant is applying for a tax abatement agreement under the NEZ, Number One Program as approved by the City of Laredo. Solution: Approval of the tax abatement agreement is necessary to participate in the NEZ, Number One Program. Result: Approval of this agreement will allow the Webb County Tax Appraisal District to issue the respective tax abatement under the NEZ, Number One Program.

Water Utilities

16. Discussion and possible action to award Municipal Valve and Equipment Company for the approved Capital Improvement Project, Installation and calibration of a altitude valve at the El Cenizo Elevated Storage Tank in the amount of $20,526.00. [Account #758-8006-8601 (2016 Bond Series, Water, Construction in Progress)] Issue: Further investigation of the TCEQ violation regarding non operating elevated storage tank in El Cenizo, has discovered incorrect equipment installed by prior contractor that requires correction. Solution: Staff has obtained three proposals from available vendors that can install an appropriate altitude valve that can moderate the correct use of the Elevated Tank. Staff recommend the lowest responsible vendor, Municipal Valve and Equipment Company. Result: Project is completed and Elevated Storage Tank operates as required by TCEQ which complies with this violation.

17. Discussion and possible action to approve a title change to Slot #2121 from Heavy Equipment Operator (Grade 13) at $16.52 to Operator I, II, III (Grade 12, 14, 16) at $15.15, $16.73, $18.46. If approved by Commissioners Court, modification will be taken to Civil Service for certification. Issue: Employee in this slot has always been employed as a Heavy Equipment Operator; however, in 2014 he assisted us in getting his D license in operating the Water Plant. He has since obtained his Class "C" license and we would like to reclassify his position to the Operator I, II, III position established for certified operator. Solution: This is initial approval required prior to presenting to the Civil Service Commission. Result: Approval of item for continuance to Civil Service Commission.

18. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective November 14, 2016: Slot # Title Hourly Rate 1748 Operator I, II, III $15.15 - 12/A Issue: Due to resignation, filling of these position is needed to provide the required services for the Water Treatment Plant System. Solution: Approve posting of vacated position. Result: Advertisement and hiring of qualified replacement.

9. Auditor

19. Discussion and possible action to amend the 2017 budget for the Debt Service Fund to record the $1,054,467 savings and create a new debt service payment requirement for the refunded Debt, Certificates of Obligation Series 2016, and the Limited Tax Refunding Series 2016A and 2016B sources and uses. Issue: The Debt Service payment requirements are overstated compared to the fund balance and revenues estimated for 2017 fiscal year. Sloution: Incorporate the revised debt service payment requirement in the 2017 adopted budget. Result: The amendment will reflect a balanced budget for budgetary and financial reporting that will agree to the debt service payment requirement for 2017 fiscal year.

20. Discussion and possible action to approve the following line item transfers to provide funding for September 30, 2016 expenditures in the following accounts: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1001-6205 Materials & Supplies $196 $2,812 $2,616 To: 001-1001-6010 Books & Subscriptions $196 $1,324 $1,520 From: 001-1050-6031 Capital Murder $950 $30,820 $29,870 To: 001-1050-6029-03 Court Interpreter/Reporter $950 $50 $1,000 From: 001-1050-6031 Capital Murder $250 $29,870 $29,620 To: 001-1050-6029-11 Court Interpreter/Reporter $250 $50 $300 From: 001-6104-5601 Administrative Travel $1,000 $1,000 $0 001-6104-6204 Fuel & Lube $41 $338 $297 To: 001-6104-6201 Utilities $1,041 $9 $1,041 From: 001-2500-6204 Fuel & Lube $323 $323 $0 001-2500-6402 Repairs & Maint. & Equip. $71 $210 $139 To: 001-2500-6011 Training & Education $394 $31 $425 From: 001-0109-6012 Space Rental $759 $34,908 $34,149 To: 001-0109-6051 Lunacy Cost $759 $1,691 $2,450 From: 001-0500-6402 Repairs & Maint. & Equip. $4,340 $11,866 $7,526 To: 001-0500-6224 Minor Tools & Apparatus $4,340 $910 $5,250 From: 001-2060-6023 Contract Services $14,220 $244,544 $230,324 To: 001-2060-6201-1 Electricity $14,220 $0 $14,220 From: 001-2001-6001 Office Supplies $752 $1,198 $446 To: 001-2001-6224 Minor Tools & Apparatus $752 $3,948 $4,700 Total $22,902

Emergency Management

21. Discussion and possible action to enter into a Shelter Agreement with the American Red Cross for disaster relief activities and allow the use of County owned facilities as temporary refuge for disaster victims of Webb County. No fiscal impact to the General Fund. Issue: Due to hazardous weather and other emergency conditions, Webb County citizens may need temporary shelter. Solution: The American Red Cross offers a wide network of local and national volunteers that may be called on to assist with shelter management services as well as other relief activities. Entering a Shelter Agreement will provide Webb County with this resource as well as an option to address some of the liability that comes with opening shelters. Result: Support from well-trained volunteers for mass care services during emergencies and disasters that may affect Webb County.

11. Engineer

22. Discussion and possible action to approve the use of funds in the amount of $9,800.00 from Account #638-8108-8801 (Capital Outlay) as suggested by the Auditor’s Department; with additional action to authorize line item transfer from Account 630-0115-8601 to Account 638-8108-8801; and any other matters incident thereto. [Account #638-8101-8801 (Capital Outlay) and Account #742-8001-8801-12 (Rebuild Restitution Center-Series 2013)] Issue: These funds were never transferred into the appropriate account and has delayed the payments for the Community Supervision & Corrections Department/Police Athletic League (C.S.C.D./PAL) on Hwy 83 South Project. These funds will allow us to pay for Pay Application No. 12 which is the last payment. Also, this will allow us to pay for Pay Application No. 13 which is the Final Retainage Payment. Solution: Approve use of funds and line item transfer to finalize payment and close project. Result: Ensure payment to vendor and close project.

23. Discussion and possible action to approve Dannenbaum Engineering Corporation's Supplemental Work Authorization No. 2 to Work Authorization No. 2 for the Loop 20 Main Lanes and Frontage Roads from Sta. 554+00 to Just North of Loop 20/US 59 Overpass (TxDOT CSJ 086-14-058) Loop 20 Extension Project, to modify the schematic and administration requirements; DEC-FC-110 Roadway Criteria and DEC-FC-120 Social, Economic & Environmental Studies & Public Involvement. These additions in scope of work increased by $127,803.64, for a maximum amount payable of $750,072.48 revised (10/20/2016) as per the Texas Department of Transportation (TxDOT) revisions. All other provisions of the Main Contract are unchanged and remain in full force and effect. Additional scope of services of which 100% will be reimbursed by the Texas Department of Transportation (TxDOT) contingent on their approval and; authorize the County Judge to sign all relevant documents. [Account #644-8001-6022 (Professional Services)] Issue: Amend scope of services; DEC-FC-110 Roadway Criteria and DEC-FC-120 Social, Economic & Environmental Studies & Public Involvement. Solution: Approve an amendment to Supplemental Work Authorization No. 2 to Work Authorization No. 2 to include additional services required and approved by the Texas Department of Transportation (TxDOT). Result: Include all additional necessary services as required and approved by the Texas Department of Transportation (TxDOT) Original Work Authorization No. 2 Amount =$567,911.98, Supplemental Work Authorization No. 1 Amount =$54,356.86, Supplemental Work Authorization No. 2 Amount = $127,803.64 for a maximum amount payable of $750,072.48.

24. Discussion and possible action to approve Dannenbaum Engineering Corporation's Supplemental Work Authorization No. 3 to Work Authorization No. 2 for the Loop 20 Main Lanes and Frontage Roads from Sta. 554+00 to Just North of Loop 20/US 59 Overpass (TxDOT CSJ 086-14-058) Loop 20 Extension Project, to modify the schematic and administration requirements; DEC-FC-110 Roadway Criteria. These additions in scope of work increased by $29,317.39, for a maximum amount payable of $779,389.87 as per the Texas Department of Transportation (TxDOT) revisions. All other provisions of the Main Contract are unchanged and remain in full force and effect. Additional scope of services of which 100% will be reimbursed by the Texas Department of Transportation (TxDOT) contingent on their approval and; authorize the County Judge to sign all relevant documents. [Account #644-8001-6022 (Professional Services)] Issue: Amend scope of services: DEC-FC-110 Roadway Criteria. Solution: Approve Supplemental Work Authorization No. 3 to Work Authorization No. 2 to include additional services required and approved by the Texas Department of Transportation (TxDOT). Result: Include all additional necessary services as required and approved by the Texas Department of Transportation (TxDOT) Original Work Authorization No. 2 Amount =$567,911.98, Supplemental Work Authorization No. 1 Amount = $54,356.86, Supplemental Work Authorization No. 2 Amount $127,803.64, Supplemental Work Authorization No. 3 Amount = $29,317.39 for a maximum amount payable of $779,389.87.

Human Resources

25. Discussion and possible action to authorize Budget Office to modify general orders for the positions listed (see attached), which are currently below the new standard salary level of $47,476.00, from an "exempt" status to "non-exempt" status in order to be in compliance with the new FLSA mandates set out by the Department of Labor by December 1, 2016, and any other matters incident thereto. Changes to the general orders will be made by the Budget Officers. Issue: These positions are currently salaried positions but they fall under the Threshold set out in the mandates ($47,476.00). Solution: Modify the classification of these slots to “Non-Exempt” and all Webb County hourly employees shall now be required to electronically register their work attendance on a daily basis, utilizing Day Prix, Bio Metric, and/or any other electronic approved method. Result: Webb County will be in compliance with the new mandates.

13. Information Technology

26. Discussion and possible action to authorize annual payment 2 of 3 for a total of $154,523.00 to Tyler Technologies to cover the cost of implementation services for the migration from AS400 to .Net New World ERP Software Solution, with additional action to approve line item transfer from Account #605-3001-8801-7 (Contingency Fund) to Account #605-0500-8801 (Capital Outlay- I.T.); and any other matters incident thereto. Issue: The total cost for the Tyler New World ERP implementation services is $463,568.00. A payment schedule is stipulated in the contract for three annual payments of $154,523.00 and the second annual payment is due. Solution: Provide funding and authorize payment. Result: Vendor will be paid funds that are owed as per the contract.

14. Purchasing

27. Discussion and possible action to authorize a professional service agreement with Laredo Medical Center for general care and treatment of Webb County Jail inmates in accordance with the Texas Local Government Code; Section 262.024 (Discretionary Exemptions) (4) personal or professional services, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Joe Lopez III, Purchasing Agent; Account #001-2062-6714 (Medical Services)]

28. Discussion and possible action to approve the purchase of the following equipment from capital outlay for the Road & Bridge Department from the lowest and qualified bidder. [Requested by Jose Luis Rodriguez, Road & Bridge Director; Account #010-7002-8801] Item Description Quantity Amount Toyota Forklift Model # 8FGU25 1 $29,114.00 Peterbilt Model 348, Dump Truck 2 $230,606.00 30" Low Pro Flat-Deck 1 $10,895.00 20" Beam Deck-Over Trailer 2 $7,990.00 40" Single Gate Belly Dump 2 $60,350.00 Total $338,955.00 Issue: Road and Bridge Department requested heavy equipment to improve the efficiency of the department's operations. Solution: The Court approved Public Property Finance Contract # 7410 with Government Capital Corporation to finance the purchase. Result: Funding available to purchase the requested heavy equipment for Road & Bridge operation.

29. Discussion and possible action to authorize a professional service agreement with Doctors Hospital of Laredo for general care and treatment of Webb County Jail inmates in accordance with the Texas Local Government Code; Section 262.024 (Discretionary Exemptions) (4) personal or professional services, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Account #001-2062-6714 (Medical Services)] Issue: Only two (2) major hospitals are available to Webb County Jail. Both hospitals are used depending on the orders from the Doctors and/or the nature of the emergency. A discretionary exemption is recommended since no competitive bids and/or formal proposals are recommended due to the specialized services provided and the limitation in major hospitals available to Webb County Jail. Solution: Secure a discretionary exemption approval by Court in accordance with State law. Result: Approve a professional services agreement with Doctors Hospital of Laredo.

15. Honorable Marco Montemayor, County Attorney

30. Discussion and possible action to approve and authorize the appointing of Webb County Attorney Reserve Investigators pursuant to Texas Government Code 41.102. The investigators will serve under the standing delegation and orders of the County Attorney’s Office and any matters incident thereto. Issue: The County Attorney’s Office needs investigators in order to perform its constitutional duties. Reserve Investigators can be appointed at no cost to the county unless there is specific approval to pay by the commissioners court. Reserve investigator(s) will perform duties without pay however they will be permitted to use county equipment and vehicles. Solution: Approve for the 2016-2017 fiscal year the appointing of reserve investigators by the County Attorney at no cost to the county unless the commissioners court approves pay to the reserve investigators. Result: The appointing of reserve investigators will assist the County Attorney with performing his statutory duties and will be at no cost to the County unless authorized by the commissioners court. Any use of equipment will be conformance with County Policy and is permitted pursuant to Texas Government Code 41.106.

31. Discussion and possible action to approve the First (1st) Option to renew building lease agreement between Mouse Properties Holdings, Ltd. (Lessor) and Webb County for the Sheriff's Department (Tenant) for a Ten (10) month term effective December 1, 2016 through September 30, 2017 in accordance with Article 36 (Option to Renew); monthly installments will be $5,239.20 for a total of $52,392 for the 10 month term and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Forfeiture Funds Account #170-2001-6227 (Space Rental)]

32. Discussion and possible action to approve a Memorandum of Agreement between the Laredo Community College - Adult Education and Literacy and Webb County for the Webb County Sheriff’s Office to provide needed General Education Development (GED) Test preparation instruction to inmates held at the Webb County Jail; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This Memorandum of Agreement does not have any financial impact to the Webb County budget. [Requested by the Webb County Sheriff’s Office] Issue: Similar to incarcerated individuals at other correctional facilities, a certain percentage of inmates at the Webb County jail tend to cycle repeatedly through the facility due to a number of barriers to their positive re-integration back into the Laredo/Webb County community. Among other barriers, limited educational attainment is an important factor. According to a meta-analysis by the Rand Corporation, “on average, inmates who participated in correctional education programs had 43 percent lower odds of recidivating than inmates who did not” (“Evaluating the Effectiveness of Correctional Education” p. XVI 2013). Solution: Memorandum of Agreement between the Laredo Community College-Adult Education and Literacy and the Webb County Sheriff’s Office to provide needed General Education Development (GED) Test preparation instruction to inmates held at the Webb County jail. Result: Anticipated reduced recidivism by jail inmates educated at the Webb County jail through this program; increased saving to local taxpayers from this reduced recidivism; and increased safety for the families and neighborhoods to which these inmates return.

33. Discussion and possible action to authorize a contract between Microsoft Corp. Professional Support and Webb County to purchase Two (2) Five Pack Annual Support Contracts. The contract begins on October 1, 2016 and ends on September 30, 2017, at a total cost of FOUR THOUSAND DOLLARS AND 00/100 CENTS ($4,000.00) and authorizing the county judge to execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6411]

34. Discussion and possible action to correct the account number for funding the annual support software contract renewal between Insight Public Sector and Webb County that was passed and approved by the Commissioners Court on September 26, 2016. The contract is for One (1) year and begins on October 1, 2016. The total cost is NINE HUNDRED THIRTY AND NO/100 DOLLARS ($930.00) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6411]

35. Discussion and possible action to correct the account number for funding a basic maintenance and technical support contract with Insight Public Sector and Webb County that was passed and approved by Commissioners Court on September 26, 2016. It is a One (1) year contract beginning on October 1, 2016 at a total cost of THREE THOUSAND EIGHT HUNDRED FORTY AND NO/100 DOLLARS ($3,840.00) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6411]

36. Discussion and possible action for the distribution of funds to United Independent School District, Laredo Independent School District and Webb Consolidated School District in the amount of Sixty-Two Thousand Nine Hundred Four Dollars and Ninety Cents ($62,904.90) from the reserve fund balance of the Webb County School Lands that is to be distributed on a Scholastic Basis; and any other matters incident thereto. [Requested by Delia Perales, Webb County Treasurer; Funds #861 and #862 (Permanent Available School Funds)]

Honorable Margie Ibarra, County Clerk

37. Discussion and possible action to hire a temporary part-time employee to temporarliy serve the duties of a staff member out on FMLA (Family and Medical Leave Act) without pay and to approve the filling of the following Slot, subject to the availability of payroll funds effective, November 14, 2016: Slot # Title Hourly Rate 0303 Chief Deputy County Clerk $13.00 Issue: The employee under Slot #0303 is currently on Leave Without Pay status due to FMLA. Solution: To temporarily fill Slot #0303 at part-time status. Result: The Webb County Clerk's Office will receive help through part-time assistance.

Budget Officers

38. Discussion and possible action to authorize the Budget Officers to adjust the following slots, as requested by department heads and elected officials in accordance with the wage plan policy, with additional action to approve retroactively and allocate funds from the wage contingency account; and any other matters incident thereto. Slot #1497 (Department 1042 - JP 1, Pl.2 Veliz) Slot #1252 (Department 0702 - Constable Rodriguez) Slot #0152 (Department 1001 - 49th District Court) Slot #2606 (Department 1050 - Judicial Dist. Court) Slot #1402 (Department 2500 - Constable Pct. 1) Slot #582 (Department 2500 -Constable Pct. 1) Slot #2812 (Department 1120 - County Clerks) Slot #0504 (Department 2060 - Sheriff’s Office) Slot #1888 (Department 1110 - District Clerks) Issue: The Auditor’s office is requesting that ALL supervisors, whether department head or elected official, present items for commissioners court approval to adjust personnel general orders. Previously, the wage contingency fund would be used internally to fund any one position that did not have enough funds if it was presented for a promotion. However, the Auditor is now requesting that these exceptions be taken to the court for approval and authorize any transfer from the wage contingency fund to the appropriate department payroll cost line item. The general order for that particular department would then be adjusted. Solution: Authorize the adjustments to slots in question; meanwhile informing department heads and elected officials that they would now be required to place an agenda item for commissioners court before submitting a pink form to Human Resources. Result: All personnel general orders will be adjusted accordingly and employee(s) will be compensated at the rate requested by the department head and/or elected official.

18. Commissioners Court Administrator

39. Discussion and possible action to re-organize certain county departments under the purview of the Commissioners Court in an effort to provide adequate office space for employees; and any other matters incident thereto.

b. Discussion and possible action to award RFP-2016-06 "New Home Construction Built by 501(c)(3) Non Profit Corporation" to Habitat for Humanity of Laredo, Inc., contingent upon the clearance of the Environmental Assessment for the colonia Self-Help Center Contract #7216013, and authorizing the County Judge to sign all relevant documents. [Account #509-6500-7046 (Self Help Center)]

19. Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

40. Discussion and possible action to authorize the Purchasing Agent to solicit informal quotes for the procurement of a bronze plaque in recognition of former Webb County Constable Ruben Reyes, Pct 2, to be placed at the county building dedicated to him in South Laredo located at 901 S Milmo; and any other matters incident thereto. [Capital Outlay Contingency Fund- Account #605-3001-8801-7]

41. Discussion and possible action to award a professional service contract to Hickey Pena Architects for preparation of schematic design, preparation of construction documents and construction management for La Presa Park baseball field project in an amount not to exceed $15,000.00 and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Bond Account # 635-6115-8601] Issue: Prior to advertising for Competitive sealed proposals the County must secure professional schematic designs, construction documents with specifications and all relevant information to include in proposals for interested parties to use as a guideline to submit sealed proposals based on a detailed scope of services prepared by licensed architects/engineers. Solution: Award a professional service contract to Hickey Pena Architects for the scope of services listed above. Hickey Pena is a qualified Architectural firm. Result: Complete the construction documents and specifications necessary to advertise for competitive sealed proposals.

Honorable Oscar Hale, 406th District Court Judge (Part 2 of 2)

14. Discussion and possible action to approve the Auditor's budget (personnel/operational) as submitted by the Auditor's Board and the Auditor, contingent upon signed and approved order; and any other matters incident thereto.

20. Honorable Rosaura "Wawi" Tijerina, Webb County Commissioner Pct. 2

42. Discussion and possible action to authorize the Economic Development Department to develop a FY 2016 Assistance to Firefighters Grant (AFG) Application for a grant amount not to exceed Twenty Five Thousand Dollars ($25,000.00) to the U.S. Department of Homeland Security. The purpose of the application is to assist the Webb County Volunteer Fire Department through the purchase of Personal Protective Equipment. This proposed action will require a Five percent (5%) cash match. This amount shall not exceed the sum of ONE THOUSAND TWO HUNDRED AND FIFTY DOLLARS ($1,250.00). Issue: Submission of Assistance to Firefighters Grant (AFG) Application to benefit the Webb County Volunteer Fire Department with the purchase of personal protective equipment. Solution: The Economic Development Department will develop and submit the application on behalf of the Webb County Volunteer Fire Department. Result: Replace worn equipment and comply with National Fire Protection Association (NFPA) 1500 standards. Safe and well-equipped personnel.

43. Discussion and possible action to authorize the Economic Development Department to develop a FY 2016 Assistance to Firefighters Grant (AFG) Application for a grant amount not to exceed fifty thousand dollars ($50,000.00) to the U.S. Department of Homeland Security. The purpose of the application is to assist the Webb County Volunteer Fire Department through the acquisition of training for fire personnel. This proposed action will require a five percent (5%) cash match. This amount shall not exceed the sum of TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500.00). Issue: Submission of Assistance to Firefighters Grant (AFG) Application to benefit the Webb County Volunteer Fire Department through the acquisition of training for fire personnel. Solution: The Economic Development Department will develop and submit the application on behalf of the Webb County Volunteer Fire Department. Result: Firefighters will be provided with hands-on skills training. This will assist Webb County Fire to motivate and retain volunteers, as well as have a safe incident scene and well trained personnel.

Honorable Tano E. Tijerina, Webb County Judge

44. Discussion and possible action to proclaim the month of November as National Adoption Awareness month.

45. Discussion and possible action to adopt a Resolution to appoint Two commissioners court representatives to the South Texas Development Council for the period covering October 1, 2016 through September 30, 2017 and approve payment to South Texas Development Council for membership dues in the amount of $2,277.00 for the period covering October 1, 2016 through September 30, 2017; and any other matters incident thereto. [Account #001-0200-6007 (Dues & Membership)]

d. Discussion and possible action to approve a job description modification for Slot #0109 (Assistant Purchasing Agent) to include minimum qualifications of a Four (4) year degree in business or related field and Seven (7) years of supervisory and management experience in the government sector preferred and declare as a sensitive position; no changes to job title or salary. Issue: Assistant Purchasing Agent position is currently vacant. Solution: Prior to filling position, minimum qualifications need to be upgraded. Result: Secure Court approval on modification and present to Civil Service Commission. (Part 2 of 2)

Presentations

47. Presentation regarding the State of Texas Emergency Assistance Registry (STEAR) offered through the United Way 2-1-1 system by selecting Option 4 that allows people with access and functional needs and anyone that may require assistance during emergencies to provide their information and details regarding their transportation needs. The registry is confidential and assists local governments with planning for disasters. Although signing up does not guarantee that transportation will be provided, we will do our best to plan adequately. We will be helping people sign up during some of the immunization clinics that the Indigent Health Department offers but we encourage people to sign up via 2-1-1. [Requested by Laura Govea, Emergency Management Coordinator]

Items 48 & 49

48. Communications

49. Adjourn