Video index

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 DECEMBER 12, 2016 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Honorable Marco Montemayor, County Attorney

7. Honorable Margie Ibarra, County Clerk

8. Honorable Isidro Alaniz, District Attorney

9. Human Resources

10. Juvenile Probation Department

11. Planning & Physical Development

12. Purchasing

13. Honorable Martin Cuellar, Sheriff

14. Honorable Patricia A. Barrera, Tax-Assessor- Collector

15. Risk Management

16. Veteran's Service Office

17. Water Utilities

5. Honorable Isidro Alaniz, District Attorney

18. Status report from the District Attorney's Office regarding the 24-7 jail intake program; with further discussion and possible action to authorize the continued funding of the 24-7 jail intake program subject to availability of funds; and any other matters incident thereto. Issue: The funds allocated to administer the DA 24-7 jail intake will be depleted at the beginning of January 2017. Without the continued funding, the DA 24-7 jail intake will be interrupted thereby preventing Webb County from savings and from the opportunity to bring in additional revenue. Solution: Continue funding the program by transferring funds from available savings. Result: Webb County will continue to capitalize on the opportunity to save money and to bring in additional revenues.

Human Resources

19. Discussion and possible action to re-appoint the Civil Service Commissioners, for a Two-year term, commencing January 1, 2017 thru December 31, 2019; and any other matters incident thereto. Issue: Term has expired for current Commissioners James Kuykendall, Rey Ayala, and Oscar Maldonado. Solution: James Kuykendall and Rey Ayala are willing to serve another term, if the court so approves. Since only two commissioners are willing to serve another term, there is no quorum. The Commissioners Court may recommend names of individuals that might be interested in serving on the Civil Service Commission. Result: The re-appointment of the two current commissioners plus the recommendation of the court will insure smooth and efficiently run Commission, and will provide good continuity for such an important function.

7. Auditor

20. Discussion and possible action to approve the following line item transfer to provide funding for September 30, 2016 expenditures in the following accounts: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1010-5601 Administrative Travel $1,175 $2,454 $1,279 To: 001-1010-6022 Professional Services $1,175 $0 $1,175 From: 001-1011-5601 Administrative Travel $250 $718 $468 To: 001-1011-6029 Court Interpreter/Reporter $250 $83 $333 From: 001-1041-5601 Administrative Travel $55 $1,940 $1,885 To: 001-1041-6004-2 Court Interpreter/Reporter $55 $38 $93 From: 001-6105-6201 Utilities $2,224 $8,713 $6,489 To: 001-6104-6201 Utilities $2.224 $25 $2,249 From: 801-3001-6022-8 Professional Services $744 $8,344 $7,600 To: 801-3001-6004 Telephone $744 $213 $957 From: 801-3001-6022-8 Professional Services $136 $7,600 $7,464 To: 801-3001-6201 Utilities $136 $0 $136 From: 001-0112-7100-01 TxDot CTIF 95,787 287,690 $191,903 To: 001-0300-5001 Payroll $17,852 $(11,852) $6,000 001-0600-5001 Payroll $26,171 $(26,171) $0 001-1001-5001 Payroll $12,229 $(12,229) $0 001-1050-5001 Payroll $6,184 $(6,184) $0 001-1130-5001 Payroll $17,015 $(17,015 $0 001-6108-5001 Payroll $2,133 $(2,133) $0 001-6001-5001 Payroll $14,203 $(14,203) $0 From: 001-2060-5301 FICA $37,912 $62,470 $24,558 To: 001-2020-5001 Payroll $4,110 $(4,110) $0 001-2060-5001 Payroll $42,022 $(42,022) $42,022 001-2060-5012 Sick Leave Buy Back at Retirement $7,000 $0 $7,000 From: 001-0114-9201 Claims Paid $7,000 $9,436 $3,436 To: 001-0114-6022-1 Pre and Post Employment Testing $7,000 $1,545 $7,545 $149,393 Issue: The elected official or department head payroll and/or operation line items do not have sufficient funds as of September 30, 2016. Solution: To Identify sufficient funds within the the departments when applicable. Result: To ensure all expenditures are paid within the audit period for all County funds.

21. Discussion and possible action to amend the 2017 Court Technology Fund budget to the 2016 available balances listed below: 016 Technology Fund 2017 Adopted Available Bal Invoices Budget Amendment 0101 Commissioners Court 0 $15,856 - 15,856 1040 JP Pct 1 Pl 1 1,100 $9,657 8,557 1041 JP Pct 1 Pl 2 4,100 $15,588 11,488 1042 JP Pct 2 Pl 1 5,100 $64,933 59,833 1043 JP Pct 3 6,500 $20,558 883 14,941 1044 JP Pct 4 3,450 $392,195 (11,239) 377,506 1045 JP Pct 2 Pl 2 1,100 $8,229 10,356 17,485 1110 District Clerk 120,000 $256,585 136,585 1120 County Clerk 100 $10,695 10,595 Total 141,450 $794,296 0 652,846 Issue: Court Technology Fund budgets require to have the correct available balances for expenditures and encumbrances for 2017. Solution: Court Technology Fund budgets will have the appropriate funding to perform their intended purpose. Result: The amendments to the Court Technology Fund budget will report the correct available balance.

8. Engineer

22. Discussion and possible action to approve Dannenbaum Engineering Corporation's Supplemental Agreement No. 6 to Main Contract. This Supplemental No. 6 is adding TxDOT CSJ: 0086-14-910 defined as Right of Way/Utilities and PS&E for Loop 20 Main Lanes and Frontage Roads from Sta. 257+85.56 to just North of Loop 20/US 59 Overpass (Sta. 115+5.40). All other provisions of the Main Contract are unchanged and remain in full force and effect. Additional scope of services of which 100% will be reimbursed by the Texas Department of Transportation (TxDOT) contingent on their approval and; authorize the County Judge to sign all relevant documents. [Account #644-8001-6022 (Professional Services)] Issue:Amend scope of services: Right of Way; Utilities; for Loop 20 Main Lanes, Airport and Jacaman grade separations, and Frontage Roads. Solution: Approve Supplemental No. 6 to the Main Contract which is adding Supplemental No. 2 and Supplemental No. 3 to Work Authorization No. 2 (recently approved 11/14/2016) for additional Advanced Planning Services for TxDOT CSJ: 0086-14-058-Loop 20 Extension Project, in the amount of $157,121.03 (approved 11/14/2016) increasing the total Main Contract to $2,743,625.05. Result: Include all additional necessary services as required and approved by the Texas Department of Transportation. Execute Supplemental No. 6 to Main Contract and continue with project.

23. Discussion and possible action to approve a quote in the amount of $3,000.00 to Porras Nance Engineering for a Field Survey, Right Of Way staking and “As-Built” surveys at Vaquillas Road, for the Aguilares Railroad Crossing - Roadway Bypass and Improvements Crossing Closure Project. Funds may be reimbursed by the Texas Department of Transportation and Kansas City Southern Railroad, as per Agreement signed August 1, 2016; and authorize the County Judge to sign all relevant documents. [Account #010-7002-6405 Repair & Maintenance of Roads] Issue: In the interest of public safety, the State, the Local Government, and the Railroad propose to consolidate and close existing redundant, non-essential highway-railroad grade crossing at Vaquillas Road at the Kansas City Railway; and make other operational or safety improvements to facilitate the elimination of safety hazards. Solution:The State shall make funding available to the Local Government for closing the aforementioned crossing. Result: Permanent closure of existing railroad grade crossing (s), and make other operational or safety improvements to facilitate the closure of said existing railroad crossing.

24. Discussion and possible action to approve and finalize contract with Dannenbaum Engineering Corporation for RFQ CSJ: 0922-33-1266 for Preliminary Engineering Services, for the Reuthinger Extension of the Hachar-Reuthinger Road Project from 0.1 miles east of Beltway parkway (northern ND Hachar tract limit-southern Reuthinger tract limit) to west I-35 frontage road. The maximum reimbursement amount under the Advance Funding Agreement (AFA) through the Texas Department of Transportation (TxDOT) is $240,000.00; and authorize the County Judge to sign all relevant documents. [Account #756-8001-6022 (Professional Services)] Issue: Preliminary engineering, including the preparation of schematics, environmental documents and right of way parcel maps are needed to support roadway project. Solution: Approve and finalize contract. Result: Webb County's selection and approval of the Engineering Company to provide the needed services.

25. Discussion and possible action to approve Dannenbaum Engineering Corporation's Supplemental Agreement No. 7 to the Main Contract which will include offsite detention ponds, as per the Texas Department of Transportation (TxDOT) revisions. All other provisions of the Main Contract are unchanged and remain in full force and effect. Additional scope of services of which 100% will be reimbursed by the Texas Department of Transportation (TxDOT) contingent on their approval and; authorize the County Judge to sign all relevant documents. [Account #644-8001-6022 (Professional Services)] Issue:Amend scope of services: offsite detention ponds and PS&E for Loop 20 Main Lanes, Airport and Jacaman grade separations, and Frontage Roads. Solution:Approve Supplemental No. 7 (Engineer will not commence with work until funds from TxDOT are available) is being increased by Work Authorization No. 3 for PS&E (TxDOT CSJ: 0086-14-910) for an additional $4,937,340.65 increasing the total Main Contract to $7,680,965.70. Result: Include all additional necessary services as required and approved by the Texas Department of Transportation. Execute Supplemental No 7 to the Main Contract and continue with project.

9. Planning

26. Discussion and possible action to authorize the Purchasing Agent to solicit proposals for an annual contract with a public relations agency or marketing consultant to perform public communications and educational outreach via multi-media platforms to address a variety of issues including, but not limited to, public health and safety, emergency operations, educational outreach intended to prevent or otherwise safeguard public health and safety, matters relating to regulatory or legislative changes impacting county residents, and local efforts to prevent disease, reduce waste, address public nuisances, protect the environment and water resources, or other issues of public concern. [Accounts #010-2204-6022 (Professional Services) and #010-2204-7054 (Environmental Health & Vector Control)] Issue: As set-out in Webb County’s Emergency Operations Plan and consistent with best practices of the National Incident Management System (NIMS), adequate public communications and educational outreach in preparation for or in response to emergency operations and public health and safety issues is critical to successful prevention programs and the management of events and outbreaks. Ongoing and recent threats to public health such as the Zika virus have elevated local needs to increase educational efforts to strengthen prevention, support source reduction and respond to transmission and outbreaks. Unfortunately, existing resources are limited to perform much needed emergency communications and educational outreach. Solution/Result: An annual contract with a proven public relations agency or marketing consultant will be beneficial not only in the development of outreach campaigns for local prevention efforts but can also play a vital role in consolidating and disseminating public communications in the event of an emergency operation or response. By utilizing the annual contract procurement approach, such an agency/firm could also be utilized by several county offices to perform and support a variety of public communication efforts as issues or needs arise utilizing multi-media platforms and response teams.

27. Discussion and possible action to establish and set fees, payment schedules, and rules for the provision of solid waste services by Webb County in the unincorporated areas of the county to include the extra-territorial jurisdiction (ETJ) areas in which an inter-local agreement has been executed by the City of Laredo; extend the implementation schedule or effective date to March 1, 2017 (for services beginning April 1, 2017); authorizing the County Judge to execute all necessary documents and county orders relating to same; and, any matter incident thereto as recommended below: Recommended Monthly Service Fees Service fees: Mo. fee Residential - 1st Container $30.00 Residential - Additional Container $15.00 NON-Residential - 1st Container $60.00 NON-Residential - Additional Container $30.00 Late Fees - Residential $10.00 Late Fees - NON-Residential $25.00 One-time Set-up Fees/Deposits (primarily, 1st year only) Equipment: Fee/deposit Containers each (Exist. residential customers who sign up by March 1, 2017) $25.00 Containers each (New & Non-residential deposit) $50.00 Replacement (damaged, stolen, etc.) $50.00 Replacement (damaged by county) $0.00 Delivery fee (New service/replace/non-pymt) $20.00 **New service customers include residential customers first executing service contracts AFTER 3/1/17. Recommended Monthly Service Discounts for Advance Payments Advance Discount Examples 12 months 25% A residential customer’s annual service cost of $360 would be reduced to $270 6 months 20% A residential customer’s annual service cost of $360 would be reduced to $288 (2 pymts of $144 ea.) 3 months 10% A residential customer’s annual service cost of $360 would be reduced to $324 (4 pymts of $81 ea.)

10. Purchasing (Part 1 of 2)

28. Discussion and possible action to award RFP 2016-007 "La Presa Community Park - Youth Baseball Field Project" to Altius Group Corporation in an amount not to exceed $130,500.00 and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Bond Series Account #635-6115-8601] Issue: Only one contractor submitted a sealed proposal for RFP 2016-007 "La Presa Community Park - Youth Baseball Field Project" Base bid total is $135,476.67. Total alternates equal $257,831.58. Solution: Award RFP 2016-007 to Altius Group in an amount not to exceed the project budget of $130,500.00. County staff will negotiate with contractor on lowering the base bid and/or choosing other alternates on RFP to remain within Budget. Result: Proceed with Master plan components for La Presa Community Park.

29. Discussion and possible action to purchase Cisco IP Phones with licensing, analog lines, 24 port switch, UPS backup and necessary equipment for both Justice of the Peace Offices, Pct. 2, Place 1 & 2 to include as part of the County's centralized phone system in an amount not to exceed $26,771.28 in accordance with the Texas Local Government Code; Section 271 (Cooperative Purchasing Program), and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, IT Director; Fund 016 (Technology)] Description Amount Qty. Vendor Quote # Cisco IP Phones w/licensing $17,424.00 40 Insight Q041916JS Cisco Voice Gateway (Analog Lines) $4,189.20 1 Insight Q042116JS Cisco Catalyst Switch (24 port) $4,102.80 1 Insight Q042016JS Eaton UPS $967.96 1 Connection 24098664.02 W1 Panduit 110-Block (Analog Lines) $87.32 1 CDW-G HNGJ721 $26,771.28 Issue: Currently the Justice of the Peace Pct. 2 building is not part of the centralized phone system. Including these offices in the existing system, will eliminate the monthly cost for the lines in that building, will simplify the billing process, and will provide features that are not currently available on the existing system among other benefits. Solution: Purchase all equipment needed to add these departments to the centralized system. Result: Justice of the Peace Pct. 2 building will be part of the centralized phone system.

30. Discussion and possible action to purchase Sixty-Seven (67) Fujitsu Scanners FI-7160 for Justice of the Peace Offices in an amount not to exceed $60,182.04 from Connection (NCPA #01-44) in accordance with the Texas Local Government Code, Sub-Chapter (F) Cooperative Purchasing Programs; Section 271.102, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, IT Director; Fund 016 (Technology Fund)] Issue: Documents need to be captured into the new judicial software and the clerks at the Justice of the Peace offices do not have scanners to do so. Solution: Purchase the scanners for the Justice of the Peace offices. Result: Justice of the Peace offices will have scanners to capture all documents into the new judicial software.

Presentations

46. Presentation by Carolina Zaragoza Flores, Mexican Consul General in Laredo Texas regarding "Estamos Contigo" campaign with discussion and possible action; and any other matters incident thereto. [Requested by Tano E. Tijerina, Webb County Judge]

47. Presentation by the Texas A&M University Colonias Program regarding the Healthy Cooking Classes that are being offered in partnership with Driscoll Health Plan. These classes are scheduled to take place in various community centers around Webb County. The Healthy Cooking Classes are designed to teach colonia residents how to cook a healthy meal for their family to enjoy. [Requested by Laura Govea, ADA/Emergency Management Coordinator]

48. Presentation by Richard Hachar and representatives from Laredo Four Winds II and 4V Holdings Ltd. regarding the Cuatro Vientos East Wright Ranch Subdivision project with discussion and possible action to authorize Webb County acting by and through the Webb County Attorney’s Office to commence and enter into formal contractual negotiations only, with said company, for the terms, conditions, criteria and/or other necessary requirements as needed for entering into a possible ad-valorem tax abatement or economic development agreement with said company; and any other matters incident thereto. [Sponsored by Frank J. Sciaraffa, Commissioner Pct. 1 & Rosaura “Wawi” Tijerina, Commissioner Pct. 2]

49. Recognition of the 2016 United High School Marching Band & staff for their outstanding achievements in competing and advancing to the State Marching Competition that took place at the San Antonio Alamodome on November 8, 2016. [Requested by Commissioner John C. Galo, Precinct 3]

50. Recognition of our local and international media for their continued support and journalistic coverage for all of our area Veterans. Media organizations to be recognized include the Laredo Morning Times, Pro 8 News & Telemundo-Gray television, KLDO 27 & Fox 39 Entravision, El Mañana, Televisa MX. [Requested by Jaime Canales, Commissioner Pct. 4]

10. Purchasing (Part 2 of 2)

31. Discussion and possible action to authorize the purchase of One (1) Odyssey SQL Server from Dell (DIR-SDD-1951) in the amount of $11,308.22 and eight (8) SQL Server licensing from SHI Government Solutions (DIR-SDD-2503) in the amount of $18,546.20 in accordance with the Texas Local Government Code; Section 271 (Cooperative Purchasing Program), and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, IT Director; Account(s) #757-8106-8404 and #757-8106-8405 (Bond Series 2016)] Issue: The equipment for the new judicial system has not been completely acquired. This server and licenses will provide redundancy and high availability to this system Solution: Purchase the server and licenses. Result: Webb County Judicial System will be better protected against down time due to hardware malfunction or system updates.

32. Discussion and possible action to authorize the purchase of Two (2) Odyssey Portal Servers for $14,851.98, One (1) Portal Server SAN for $19,641.37 from Dell (DIR-SDD-1951) and Twenty-Four (24) VMWare licensing from Shi Government Solutions (DIR-SDD-2503) in the amount of $26,652.00 in accordance with the Texas Local Government Code; Section 271 (Cooperative Purchasing Program), and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, IT Director; Account(s) #757-8106-8404 and #757-8106-8405 (Bond Series 2016)] Issue: The equipment for the new judicial system has not been completely acquired. This server and licenses will allow judicial departments to provide services to the community thru internet portals. Solution: Purchase the server and licenses. Result: Webb County Judicial System will have servers for internet portals.

33. Discussion and possible action to approve RFP 2016-03 "Webb County Youth Village Rehabilitation Center" Award to AOC Calton, Ltd., DBA Summit Building & Design and authorize negotiations with contractor to finalize total base bid price and alternates. [Requested by Joe Lopez III, Purchasing Agent; Bond Series Account: 738-1301-8801-14 (Capital Outlay Construction)]. Issue: Four (4) sealed proposals were submitted for RFP 2016-03. Project includes but is not limited to a new 2 story masonry and steel building of approximately 15,457 square feet containing 16 beds, education spaces, TV room, lobby and control deck on second floor to include site improvements. Solution: Award RFP 2016-03 to AOC Calton, Ltd., DBA Summit Building & Design and proceed with negotiations with contractor in order to not exceed bond proceed allocation for this project. Result: Proceed with Youth Village Rehabilitation Center Project to better serve Webb County constituents and the youth requiring detention, rehabilitation and education to become more productive citizens of our community.

Road & Bridge

34. Discussion and possible action to approve the transfer of employee and Slot #2115, titled Accounting Technician from Dept. 010-7002 (Road & Bridge) to Dept. 001-700 (Tax Office), subject to any and all civil service guidelines, effective December 12, 2016, and any other matters incident thereto.

17. Honorable Jaime A. Canales, Webb County Commissioner Pct. 4

43. Discussion and possible action to allocate a parking space at the Webb County Commissioners Courthouse to be dedicated for use by any military veteran; and any other matters incident thereto.

Honorable Patricia A. Barrera, Tax-Assessor- Collector

35. Discussion and possible action to approve the transfer of payroll funds between the following vacant Slots in an effort to re-hire a county employee who was terminated due to budget cuts; with further action to approve the filling of the slot at the previously held salary of $33,145 (Grade 10-Step M); effective December 12, 2016; and any other matters incident thereto. Slot # Title Current Salary From: 0144 Bookkeeping Technician $33,145 - 10/M To: 0140 Deputy Tax Collector $100 Issue: A recent vacancy (Slot 0144) has provided the opportunity to rehire a former employee that was terminated due to budget cuts. The rehiring would involve the transfer of funds of recently vacated slot into Slot 0140, which was of former employee. The former employee's last work day was September 30, 2016 and would be potentially returning on December 12, 2016 - staying within the 90 days of termination. The employee’s salary at the point of termination was the hourly rate of $15.93, Salary of $33,145 (Grade 10- Step M) and was employed for a total of 4 years and 2 months. Solution: Acquire court approval to re-hire former employee to return to the previous slot, which will now be funded from available payroll funds from another recent vacant slot. Result: The former employee will return at the same pay and grade as before the termination.

13. Commissioners Court Administrator

36. Discussion and possible action to cancel the Commissioner’s Court meeting scheduled for December 27, 2016 at 9:00 a.m. due to scheduling conflicts and holiday; and any other matters incident thereto.

37. Discussion and possible action to ratify all current legal services rendered to Webb County by the law firm of Allison, Bass & Magee, LLP and to authorize payment for services in an amount not to exceed $5,700.00 (Five Thousand Seven Hundred Dollars), with additional action to authorize the release of check to said firm immediately upon approval; and any other matters incident thereto. [Account #001-0109-6022 (Professional Services)] Issue: Currently, there is an outstanding balance to this law firm that extends to over a year of services rendered, despite the fact that payment and contract has been approved by Commissioners Court. Requests for payment have been submitted to the Auditors Department but they require a court ratification of services. Solution: Ratify all legal services rendered by the law firm to date and authorize payment as per the retainer agreements on file. Result: Ensure all payments for services already rendered are taken care of.

38. Discussion and possible action to amend the tax abatement agreement entered into on July 22, 2013, between Webb County and Javelina Wind Energy, LLC, and any other matters incident thereto.

39. Discussion and possible action to authorize the Treasurer to approve bills and payroll that will become due after the meeting of December 12, 2016, with further action to ratify all payments on the following Commissioners Court meeting, January 8, 2017; and any other matters incident thereto. This authorization will ensure that all scheduled payments will be processed if the Commissioners Court meeting on December 27, 2016 is cancelled.

14. Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

40. Discussion and possible action to approve the appointment of Vicenta Johnson as permanent Director for the Ernesto J. Salinas Community Center (Slot #0914) at the budgeted annual salary of $40,359.00; and any other matters incident thereto. Mrs. Johnson has served as interim director of the E. J. Salinas Community Center since July 2015.

15. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

41. Discussion and possible action to authorize the payment in the amount of $6,250.00 (Six Thousand Two Hundred Fifty Dollars) to Guerra Communications for the Webb County Employee Christmas Dance scheduled for Friday, December 16, 2016, with further action to release check upon court approval; and any other matters incident thereto. (Acct: 001-2107 Vending Machine Commissions- in the amount of $2,647.00 & Acct. 001-2100-30 FlexPay Account- in the amount of $3,603.00)

16. Honorable John C. Galo, Webb County Commissioner Pct. 3

42. Discussion and possible action to require the physical presence of the county auditor at all commissioners court meetings to present and answer any and all questions related to the auditor’s tabulated report of the county’s receipts and disbursements of funds and the accounts of the county, as required by §114.023, §114.024 and §114.025 of the Texas Local Govt. Code; with further action to authorize that a formal subpoena with duces tecum, if necessary, be issued by the commissioners court to compel his presence at all future meetings; and any other matters incident thereto. Issue: For more than a year, the Auditor has been absent from all commissioners court meetings. A deputy assistant auditor has appeared to provide the court with financial information and reports. The assistant auditor, however, is unable to answer all questions or make final determinations as requested by the commissioners court. This results in unreasonable and unnecessary delays in the conducting of county business. The auditors intentional absence from court meetings have caused many agenda items to be tabled and rescheduled. Questions regarding financial reports cannot be verified by the absent auditor which causes misinformation to be circulated and confuses court members, department heads and elected officials. Solution: The law requires the auditor to be present to report all financial conditions of the county at each and every meeting. Obtain court approval for the requirement of the county auditor’s presence for all future commissioners court meetings. Result: All information is provided at the time needed with the presence of the auditor. Avoid delays and misinformation in the conducting of county business.

18. Honorable Tano E. Tijerina, Webb County Judge

44. Discussion and possible action to adopt a Resolution to Re-appoint Two commissioners court representatives to the South Texas Development Council for the period covering October 1, 2016 through September 30, 2017; and any other matters incident thereto.

19. Closed Session/Executive Session

45. Discussion and possible action to approve retaining the legal services of Allison, Bass & Magee, LLP as counsel in the defense of the case entitled Cynthia Mares vs. Webb County, Texas; in Cause No. 2016CVQ002952D2, pending in the 111th District Court, Webb County, Texas; and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(A)(Consultation with Attorney regarding contemplated litigation)] [Requested by Leroy Medford, Commissioners Court Administrator] Issue: Due to a conflict of interest, the county attorney’s office is unable to assist in the legal representation in the aforementioned lawsuit. The time-frame for a response is within 20 days of the filed suit. With this in mind, legal representation is needed as quickly as possible. The firm of Allison, Bass & Magee has been retained by the county on other issues and deemed necessary to retain them for this new legal matter. Solution: Authorize the use of said law firm to acquire the immediate legal representation needed. Result: County will have legal representation.

51. Communications

52. Adjourn

Dec 12, 2016 Commissioners Court Meeting

Full agenda
Share this video

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 DECEMBER 12, 2016 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Honorable Marco Montemayor, County Attorney

7. Honorable Margie Ibarra, County Clerk

8. Honorable Isidro Alaniz, District Attorney

9. Human Resources

10. Juvenile Probation Department

11. Planning & Physical Development

12. Purchasing

13. Honorable Martin Cuellar, Sheriff

14. Honorable Patricia A. Barrera, Tax-Assessor- Collector

15. Risk Management

16. Veteran's Service Office

17. Water Utilities

5. Honorable Isidro Alaniz, District Attorney

18. Status report from the District Attorney's Office regarding the 24-7 jail intake program; with further discussion and possible action to authorize the continued funding of the 24-7 jail intake program subject to availability of funds; and any other matters incident thereto. Issue: The funds allocated to administer the DA 24-7 jail intake will be depleted at the beginning of January 2017. Without the continued funding, the DA 24-7 jail intake will be interrupted thereby preventing Webb County from savings and from the opportunity to bring in additional revenue. Solution: Continue funding the program by transferring funds from available savings. Result: Webb County will continue to capitalize on the opportunity to save money and to bring in additional revenues.

Human Resources

19. Discussion and possible action to re-appoint the Civil Service Commissioners, for a Two-year term, commencing January 1, 2017 thru December 31, 2019; and any other matters incident thereto. Issue: Term has expired for current Commissioners James Kuykendall, Rey Ayala, and Oscar Maldonado. Solution: James Kuykendall and Rey Ayala are willing to serve another term, if the court so approves. Since only two commissioners are willing to serve another term, there is no quorum. The Commissioners Court may recommend names of individuals that might be interested in serving on the Civil Service Commission. Result: The re-appointment of the two current commissioners plus the recommendation of the court will insure smooth and efficiently run Commission, and will provide good continuity for such an important function.

7. Auditor

20. Discussion and possible action to approve the following line item transfer to provide funding for September 30, 2016 expenditures in the following accounts: Acct. Number Acct. Name Amount Bal. End Bal. From: 001-1010-5601 Administrative Travel $1,175 $2,454 $1,279 To: 001-1010-6022 Professional Services $1,175 $0 $1,175 From: 001-1011-5601 Administrative Travel $250 $718 $468 To: 001-1011-6029 Court Interpreter/Reporter $250 $83 $333 From: 001-1041-5601 Administrative Travel $55 $1,940 $1,885 To: 001-1041-6004-2 Court Interpreter/Reporter $55 $38 $93 From: 001-6105-6201 Utilities $2,224 $8,713 $6,489 To: 001-6104-6201 Utilities $2.224 $25 $2,249 From: 801-3001-6022-8 Professional Services $744 $8,344 $7,600 To: 801-3001-6004 Telephone $744 $213 $957 From: 801-3001-6022-8 Professional Services $136 $7,600 $7,464 To: 801-3001-6201 Utilities $136 $0 $136 From: 001-0112-7100-01 TxDot CTIF 95,787 287,690 $191,903 To: 001-0300-5001 Payroll $17,852 $(11,852) $6,000 001-0600-5001 Payroll $26,171 $(26,171) $0 001-1001-5001 Payroll $12,229 $(12,229) $0 001-1050-5001 Payroll $6,184 $(6,184) $0 001-1130-5001 Payroll $17,015 $(17,015 $0 001-6108-5001 Payroll $2,133 $(2,133) $0 001-6001-5001 Payroll $14,203 $(14,203) $0 From: 001-2060-5301 FICA $37,912 $62,470 $24,558 To: 001-2020-5001 Payroll $4,110 $(4,110) $0 001-2060-5001 Payroll $42,022 $(42,022) $42,022 001-2060-5012 Sick Leave Buy Back at Retirement $7,000 $0 $7,000 From: 001-0114-9201 Claims Paid $7,000 $9,436 $3,436 To: 001-0114-6022-1 Pre and Post Employment Testing $7,000 $1,545 $7,545 $149,393 Issue: The elected official or department head payroll and/or operation line items do not have sufficient funds as of September 30, 2016. Solution: To Identify sufficient funds within the the departments when applicable. Result: To ensure all expenditures are paid within the audit period for all County funds.

21. Discussion and possible action to amend the 2017 Court Technology Fund budget to the 2016 available balances listed below: 016 Technology Fund 2017 Adopted Available Bal Invoices Budget Amendment 0101 Commissioners Court 0 $15,856 - 15,856 1040 JP Pct 1 Pl 1 1,100 $9,657 8,557 1041 JP Pct 1 Pl 2 4,100 $15,588 11,488 1042 JP Pct 2 Pl 1 5,100 $64,933 59,833 1043 JP Pct 3 6,500 $20,558 883 14,941 1044 JP Pct 4 3,450 $392,195 (11,239) 377,506 1045 JP Pct 2 Pl 2 1,100 $8,229 10,356 17,485 1110 District Clerk 120,000 $256,585 136,585 1120 County Clerk 100 $10,695 10,595 Total 141,450 $794,296 0 652,846 Issue: Court Technology Fund budgets require to have the correct available balances for expenditures and encumbrances for 2017. Solution: Court Technology Fund budgets will have the appropriate funding to perform their intended purpose. Result: The amendments to the Court Technology Fund budget will report the correct available balance.

8. Engineer

22. Discussion and possible action to approve Dannenbaum Engineering Corporation's Supplemental Agreement No. 6 to Main Contract. This Supplemental No. 6 is adding TxDOT CSJ: 0086-14-910 defined as Right of Way/Utilities and PS&E for Loop 20 Main Lanes and Frontage Roads from Sta. 257+85.56 to just North of Loop 20/US 59 Overpass (Sta. 115+5.40). All other provisions of the Main Contract are unchanged and remain in full force and effect. Additional scope of services of which 100% will be reimbursed by the Texas Department of Transportation (TxDOT) contingent on their approval and; authorize the County Judge to sign all relevant documents. [Account #644-8001-6022 (Professional Services)] Issue:Amend scope of services: Right of Way; Utilities; for Loop 20 Main Lanes, Airport and Jacaman grade separations, and Frontage Roads. Solution: Approve Supplemental No. 6 to the Main Contract which is adding Supplemental No. 2 and Supplemental No. 3 to Work Authorization No. 2 (recently approved 11/14/2016) for additional Advanced Planning Services for TxDOT CSJ: 0086-14-058-Loop 20 Extension Project, in the amount of $157,121.03 (approved 11/14/2016) increasing the total Main Contract to $2,743,625.05. Result: Include all additional necessary services as required and approved by the Texas Department of Transportation. Execute Supplemental No. 6 to Main Contract and continue with project.

23. Discussion and possible action to approve a quote in the amount of $3,000.00 to Porras Nance Engineering for a Field Survey, Right Of Way staking and “As-Built” surveys at Vaquillas Road, for the Aguilares Railroad Crossing - Roadway Bypass and Improvements Crossing Closure Project. Funds may be reimbursed by the Texas Department of Transportation and Kansas City Southern Railroad, as per Agreement signed August 1, 2016; and authorize the County Judge to sign all relevant documents. [Account #010-7002-6405 Repair & Maintenance of Roads] Issue: In the interest of public safety, the State, the Local Government, and the Railroad propose to consolidate and close existing redundant, non-essential highway-railroad grade crossing at Vaquillas Road at the Kansas City Railway; and make other operational or safety improvements to facilitate the elimination of safety hazards. Solution:The State shall make funding available to the Local Government for closing the aforementioned crossing. Result: Permanent closure of existing railroad grade crossing (s), and make other operational or safety improvements to facilitate the closure of said existing railroad crossing.

24. Discussion and possible action to approve and finalize contract with Dannenbaum Engineering Corporation for RFQ CSJ: 0922-33-1266 for Preliminary Engineering Services, for the Reuthinger Extension of the Hachar-Reuthinger Road Project from 0.1 miles east of Beltway parkway (northern ND Hachar tract limit-southern Reuthinger tract limit) to west I-35 frontage road. The maximum reimbursement amount under the Advance Funding Agreement (AFA) through the Texas Department of Transportation (TxDOT) is $240,000.00; and authorize the County Judge to sign all relevant documents. [Account #756-8001-6022 (Professional Services)] Issue: Preliminary engineering, including the preparation of schematics, environmental documents and right of way parcel maps are needed to support roadway project. Solution: Approve and finalize contract. Result: Webb County's selection and approval of the Engineering Company to provide the needed services.

25. Discussion and possible action to approve Dannenbaum Engineering Corporation's Supplemental Agreement No. 7 to the Main Contract which will include offsite detention ponds, as per the Texas Department of Transportation (TxDOT) revisions. All other provisions of the Main Contract are unchanged and remain in full force and effect. Additional scope of services of which 100% will be reimbursed by the Texas Department of Transportation (TxDOT) contingent on their approval and; authorize the County Judge to sign all relevant documents. [Account #644-8001-6022 (Professional Services)] Issue:Amend scope of services: offsite detention ponds and PS&E for Loop 20 Main Lanes, Airport and Jacaman grade separations, and Frontage Roads. Solution:Approve Supplemental No. 7 (Engineer will not commence with work until funds from TxDOT are available) is being increased by Work Authorization No. 3 for PS&E (TxDOT CSJ: 0086-14-910) for an additional $4,937,340.65 increasing the total Main Contract to $7,680,965.70. Result: Include all additional necessary services as required and approved by the Texas Department of Transportation. Execute Supplemental No 7 to the Main Contract and continue with project.

9. Planning

26. Discussion and possible action to authorize the Purchasing Agent to solicit proposals for an annual contract with a public relations agency or marketing consultant to perform public communications and educational outreach via multi-media platforms to address a variety of issues including, but not limited to, public health and safety, emergency operations, educational outreach intended to prevent or otherwise safeguard public health and safety, matters relating to regulatory or legislative changes impacting county residents, and local efforts to prevent disease, reduce waste, address public nuisances, protect the environment and water resources, or other issues of public concern. [Accounts #010-2204-6022 (Professional Services) and #010-2204-7054 (Environmental Health & Vector Control)] Issue: As set-out in Webb County’s Emergency Operations Plan and consistent with best practices of the National Incident Management System (NIMS), adequate public communications and educational outreach in preparation for or in response to emergency operations and public health and safety issues is critical to successful prevention programs and the management of events and outbreaks. Ongoing and recent threats to public health such as the Zika virus have elevated local needs to increase educational efforts to strengthen prevention, support source reduction and respond to transmission and outbreaks. Unfortunately, existing resources are limited to perform much needed emergency communications and educational outreach. Solution/Result: An annual contract with a proven public relations agency or marketing consultant will be beneficial not only in the development of outreach campaigns for local prevention efforts but can also play a vital role in consolidating and disseminating public communications in the event of an emergency operation or response. By utilizing the annual contract procurement approach, such an agency/firm could also be utilized by several county offices to perform and support a variety of public communication efforts as issues or needs arise utilizing multi-media platforms and response teams.

27. Discussion and possible action to establish and set fees, payment schedules, and rules for the provision of solid waste services by Webb County in the unincorporated areas of the county to include the extra-territorial jurisdiction (ETJ) areas in which an inter-local agreement has been executed by the City of Laredo; extend the implementation schedule or effective date to March 1, 2017 (for services beginning April 1, 2017); authorizing the County Judge to execute all necessary documents and county orders relating to same; and, any matter incident thereto as recommended below: Recommended Monthly Service Fees Service fees: Mo. fee Residential - 1st Container $30.00 Residential - Additional Container $15.00 NON-Residential - 1st Container $60.00 NON-Residential - Additional Container $30.00 Late Fees - Residential $10.00 Late Fees - NON-Residential $25.00 One-time Set-up Fees/Deposits (primarily, 1st year only) Equipment: Fee/deposit Containers each (Exist. residential customers who sign up by March 1, 2017) $25.00 Containers each (New & Non-residential deposit) $50.00 Replacement (damaged, stolen, etc.) $50.00 Replacement (damaged by county) $0.00 Delivery fee (New service/replace/non-pymt) $20.00 **New service customers include residential customers first executing service contracts AFTER 3/1/17. Recommended Monthly Service Discounts for Advance Payments Advance Discount Examples 12 months 25% A residential customer’s annual service cost of $360 would be reduced to $270 6 months 20% A residential customer’s annual service cost of $360 would be reduced to $288 (2 pymts of $144 ea.) 3 months 10% A residential customer’s annual service cost of $360 would be reduced to $324 (4 pymts of $81 ea.)

10. Purchasing (Part 1 of 2)

28. Discussion and possible action to award RFP 2016-007 "La Presa Community Park - Youth Baseball Field Project" to Altius Group Corporation in an amount not to exceed $130,500.00 and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Bond Series Account #635-6115-8601] Issue: Only one contractor submitted a sealed proposal for RFP 2016-007 "La Presa Community Park - Youth Baseball Field Project" Base bid total is $135,476.67. Total alternates equal $257,831.58. Solution: Award RFP 2016-007 to Altius Group in an amount not to exceed the project budget of $130,500.00. County staff will negotiate with contractor on lowering the base bid and/or choosing other alternates on RFP to remain within Budget. Result: Proceed with Master plan components for La Presa Community Park.

29. Discussion and possible action to purchase Cisco IP Phones with licensing, analog lines, 24 port switch, UPS backup and necessary equipment for both Justice of the Peace Offices, Pct. 2, Place 1 & 2 to include as part of the County's centralized phone system in an amount not to exceed $26,771.28 in accordance with the Texas Local Government Code; Section 271 (Cooperative Purchasing Program), and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, IT Director; Fund 016 (Technology)] Description Amount Qty. Vendor Quote # Cisco IP Phones w/licensing $17,424.00 40 Insight Q041916JS Cisco Voice Gateway (Analog Lines) $4,189.20 1 Insight Q042116JS Cisco Catalyst Switch (24 port) $4,102.80 1 Insight Q042016JS Eaton UPS $967.96 1 Connection 24098664.02 W1 Panduit 110-Block (Analog Lines) $87.32 1 CDW-G HNGJ721 $26,771.28 Issue: Currently the Justice of the Peace Pct. 2 building is not part of the centralized phone system. Including these offices in the existing system, will eliminate the monthly cost for the lines in that building, will simplify the billing process, and will provide features that are not currently available on the existing system among other benefits. Solution: Purchase all equipment needed to add these departments to the centralized system. Result: Justice of the Peace Pct. 2 building will be part of the centralized phone system.

30. Discussion and possible action to purchase Sixty-Seven (67) Fujitsu Scanners FI-7160 for Justice of the Peace Offices in an amount not to exceed $60,182.04 from Connection (NCPA #01-44) in accordance with the Texas Local Government Code, Sub-Chapter (F) Cooperative Purchasing Programs; Section 271.102, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, IT Director; Fund 016 (Technology Fund)] Issue: Documents need to be captured into the new judicial software and the clerks at the Justice of the Peace offices do not have scanners to do so. Solution: Purchase the scanners for the Justice of the Peace offices. Result: Justice of the Peace offices will have scanners to capture all documents into the new judicial software.

Presentations

46. Presentation by Carolina Zaragoza Flores, Mexican Consul General in Laredo Texas regarding "Estamos Contigo" campaign with discussion and possible action; and any other matters incident thereto. [Requested by Tano E. Tijerina, Webb County Judge]

47. Presentation by the Texas A&M University Colonias Program regarding the Healthy Cooking Classes that are being offered in partnership with Driscoll Health Plan. These classes are scheduled to take place in various community centers around Webb County. The Healthy Cooking Classes are designed to teach colonia residents how to cook a healthy meal for their family to enjoy. [Requested by Laura Govea, ADA/Emergency Management Coordinator]

48. Presentation by Richard Hachar and representatives from Laredo Four Winds II and 4V Holdings Ltd. regarding the Cuatro Vientos East Wright Ranch Subdivision project with discussion and possible action to authorize Webb County acting by and through the Webb County Attorney’s Office to commence and enter into formal contractual negotiations only, with said company, for the terms, conditions, criteria and/or other necessary requirements as needed for entering into a possible ad-valorem tax abatement or economic development agreement with said company; and any other matters incident thereto. [Sponsored by Frank J. Sciaraffa, Commissioner Pct. 1 & Rosaura “Wawi” Tijerina, Commissioner Pct. 2]

49. Recognition of the 2016 United High School Marching Band & staff for their outstanding achievements in competing and advancing to the State Marching Competition that took place at the San Antonio Alamodome on November 8, 2016. [Requested by Commissioner John C. Galo, Precinct 3]

50. Recognition of our local and international media for their continued support and journalistic coverage for all of our area Veterans. Media organizations to be recognized include the Laredo Morning Times, Pro 8 News & Telemundo-Gray television, KLDO 27 & Fox 39 Entravision, El Mañana, Televisa MX. [Requested by Jaime Canales, Commissioner Pct. 4]

10. Purchasing (Part 2 of 2)

31. Discussion and possible action to authorize the purchase of One (1) Odyssey SQL Server from Dell (DIR-SDD-1951) in the amount of $11,308.22 and eight (8) SQL Server licensing from SHI Government Solutions (DIR-SDD-2503) in the amount of $18,546.20 in accordance with the Texas Local Government Code; Section 271 (Cooperative Purchasing Program), and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, IT Director; Account(s) #757-8106-8404 and #757-8106-8405 (Bond Series 2016)] Issue: The equipment for the new judicial system has not been completely acquired. This server and licenses will provide redundancy and high availability to this system Solution: Purchase the server and licenses. Result: Webb County Judicial System will be better protected against down time due to hardware malfunction or system updates.

32. Discussion and possible action to authorize the purchase of Two (2) Odyssey Portal Servers for $14,851.98, One (1) Portal Server SAN for $19,641.37 from Dell (DIR-SDD-1951) and Twenty-Four (24) VMWare licensing from Shi Government Solutions (DIR-SDD-2503) in the amount of $26,652.00 in accordance with the Texas Local Government Code; Section 271 (Cooperative Purchasing Program), and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, IT Director; Account(s) #757-8106-8404 and #757-8106-8405 (Bond Series 2016)] Issue: The equipment for the new judicial system has not been completely acquired. This server and licenses will allow judicial departments to provide services to the community thru internet portals. Solution: Purchase the server and licenses. Result: Webb County Judicial System will have servers for internet portals.

33. Discussion and possible action to approve RFP 2016-03 "Webb County Youth Village Rehabilitation Center" Award to AOC Calton, Ltd., DBA Summit Building & Design and authorize negotiations with contractor to finalize total base bid price and alternates. [Requested by Joe Lopez III, Purchasing Agent; Bond Series Account: 738-1301-8801-14 (Capital Outlay Construction)]. Issue: Four (4) sealed proposals were submitted for RFP 2016-03. Project includes but is not limited to a new 2 story masonry and steel building of approximately 15,457 square feet containing 16 beds, education spaces, TV room, lobby and control deck on second floor to include site improvements. Solution: Award RFP 2016-03 to AOC Calton, Ltd., DBA Summit Building & Design and proceed with negotiations with contractor in order to not exceed bond proceed allocation for this project. Result: Proceed with Youth Village Rehabilitation Center Project to better serve Webb County constituents and the youth requiring detention, rehabilitation and education to become more productive citizens of our community.

Road & Bridge

34. Discussion and possible action to approve the transfer of employee and Slot #2115, titled Accounting Technician from Dept. 010-7002 (Road & Bridge) to Dept. 001-700 (Tax Office), subject to any and all civil service guidelines, effective December 12, 2016, and any other matters incident thereto.

17. Honorable Jaime A. Canales, Webb County Commissioner Pct. 4

43. Discussion and possible action to allocate a parking space at the Webb County Commissioners Courthouse to be dedicated for use by any military veteran; and any other matters incident thereto.

Honorable Patricia A. Barrera, Tax-Assessor- Collector

35. Discussion and possible action to approve the transfer of payroll funds between the following vacant Slots in an effort to re-hire a county employee who was terminated due to budget cuts; with further action to approve the filling of the slot at the previously held salary of $33,145 (Grade 10-Step M); effective December 12, 2016; and any other matters incident thereto. Slot # Title Current Salary From: 0144 Bookkeeping Technician $33,145 - 10/M To: 0140 Deputy Tax Collector $100 Issue: A recent vacancy (Slot 0144) has provided the opportunity to rehire a former employee that was terminated due to budget cuts. The rehiring would involve the transfer of funds of recently vacated slot into Slot 0140, which was of former employee. The former employee's last work day was September 30, 2016 and would be potentially returning on December 12, 2016 - staying within the 90 days of termination. The employee’s salary at the point of termination was the hourly rate of $15.93, Salary of $33,145 (Grade 10- Step M) and was employed for a total of 4 years and 2 months. Solution: Acquire court approval to re-hire former employee to return to the previous slot, which will now be funded from available payroll funds from another recent vacant slot. Result: The former employee will return at the same pay and grade as before the termination.

13. Commissioners Court Administrator

36. Discussion and possible action to cancel the Commissioner’s Court meeting scheduled for December 27, 2016 at 9:00 a.m. due to scheduling conflicts and holiday; and any other matters incident thereto.

37. Discussion and possible action to ratify all current legal services rendered to Webb County by the law firm of Allison, Bass & Magee, LLP and to authorize payment for services in an amount not to exceed $5,700.00 (Five Thousand Seven Hundred Dollars), with additional action to authorize the release of check to said firm immediately upon approval; and any other matters incident thereto. [Account #001-0109-6022 (Professional Services)] Issue: Currently, there is an outstanding balance to this law firm that extends to over a year of services rendered, despite the fact that payment and contract has been approved by Commissioners Court. Requests for payment have been submitted to the Auditors Department but they require a court ratification of services. Solution: Ratify all legal services rendered by the law firm to date and authorize payment as per the retainer agreements on file. Result: Ensure all payments for services already rendered are taken care of.

38. Discussion and possible action to amend the tax abatement agreement entered into on July 22, 2013, between Webb County and Javelina Wind Energy, LLC, and any other matters incident thereto.

39. Discussion and possible action to authorize the Treasurer to approve bills and payroll that will become due after the meeting of December 12, 2016, with further action to ratify all payments on the following Commissioners Court meeting, January 8, 2017; and any other matters incident thereto. This authorization will ensure that all scheduled payments will be processed if the Commissioners Court meeting on December 27, 2016 is cancelled.

14. Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

40. Discussion and possible action to approve the appointment of Vicenta Johnson as permanent Director for the Ernesto J. Salinas Community Center (Slot #0914) at the budgeted annual salary of $40,359.00; and any other matters incident thereto. Mrs. Johnson has served as interim director of the E. J. Salinas Community Center since July 2015.

15. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

41. Discussion and possible action to authorize the payment in the amount of $6,250.00 (Six Thousand Two Hundred Fifty Dollars) to Guerra Communications for the Webb County Employee Christmas Dance scheduled for Friday, December 16, 2016, with further action to release check upon court approval; and any other matters incident thereto. (Acct: 001-2107 Vending Machine Commissions- in the amount of $2,647.00 & Acct. 001-2100-30 FlexPay Account- in the amount of $3,603.00)

16. Honorable John C. Galo, Webb County Commissioner Pct. 3

42. Discussion and possible action to require the physical presence of the county auditor at all commissioners court meetings to present and answer any and all questions related to the auditor’s tabulated report of the county’s receipts and disbursements of funds and the accounts of the county, as required by §114.023, §114.024 and §114.025 of the Texas Local Govt. Code; with further action to authorize that a formal subpoena with duces tecum, if necessary, be issued by the commissioners court to compel his presence at all future meetings; and any other matters incident thereto. Issue: For more than a year, the Auditor has been absent from all commissioners court meetings. A deputy assistant auditor has appeared to provide the court with financial information and reports. The assistant auditor, however, is unable to answer all questions or make final determinations as requested by the commissioners court. This results in unreasonable and unnecessary delays in the conducting of county business. The auditors intentional absence from court meetings have caused many agenda items to be tabled and rescheduled. Questions regarding financial reports cannot be verified by the absent auditor which causes misinformation to be circulated and confuses court members, department heads and elected officials. Solution: The law requires the auditor to be present to report all financial conditions of the county at each and every meeting. Obtain court approval for the requirement of the county auditor’s presence for all future commissioners court meetings. Result: All information is provided at the time needed with the presence of the auditor. Avoid delays and misinformation in the conducting of county business.

18. Honorable Tano E. Tijerina, Webb County Judge

44. Discussion and possible action to adopt a Resolution to Re-appoint Two commissioners court representatives to the South Texas Development Council for the period covering October 1, 2016 through September 30, 2017; and any other matters incident thereto.

19. Closed Session/Executive Session

45. Discussion and possible action to approve retaining the legal services of Allison, Bass & Magee, LLP as counsel in the defense of the case entitled Cynthia Mares vs. Webb County, Texas; in Cause No. 2016CVQ002952D2, pending in the 111th District Court, Webb County, Texas; and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(A)(Consultation with Attorney regarding contemplated litigation)] [Requested by Leroy Medford, Commissioners Court Administrator] Issue: Due to a conflict of interest, the county attorney’s office is unable to assist in the legal representation in the aforementioned lawsuit. The time-frame for a response is within 20 days of the filed suit. With this in mind, legal representation is needed as quickly as possible. The firm of Allison, Bass & Magee has been retained by the county on other issues and deemed necessary to retain them for this new legal matter. Solution: Authorize the use of said law firm to acquire the immediate legal representation needed. Result: County will have legal representation.

51. Communications

52. Adjourn

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 DECEMBER 12, 2016 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

5. Auditor

6. Honorable Marco Montemayor, County Attorney

7. Honorable Margie Ibarra, County Clerk

8. Honorable Isidro Alaniz, District Attorney

9. Human Resources

10. Juvenile Probation Department

11. Planning & Physical Development

12. Purchasing

13. Honorable Martin Cuellar, Sheriff

14. Honorable Patricia A. Barrera, Tax-Assessor- Collector

15. Risk Management

16. Veteran's Service Office

17. Water Utilities

46. Presentation by Carolina Zaragoza Flores, Mexican Consul General in Laredo Texas regarding "Estamos Contigo" campaign with discussion and possible action; and any other matters incident thereto. [Requested by Tano E. Tijerina, Webb County Judge]

49. Recognition of the 2016 United High School Marching Band & staff for their outstanding achievements in competing and advancing to the State Marching Competition that took place at the San Antonio Alamodome on November 8, 2016. [Requested by Commissioner John C. Galo, Precinct 3]

43. Discussion and possible action to allocate a parking space at the Webb County Commissioners Courthouse to be dedicated for use by any military veteran; and any other matters incident thereto.

36. Discussion and possible action to cancel the Commissioner’s Court meeting scheduled for December 27, 2016 at 9:00 a.m. due to scheduling conflicts and holiday; and any other matters incident thereto.

38. Discussion and possible action to amend the tax abatement agreement entered into on July 22, 2013, between Webb County and Javelina Wind Energy, LLC, and any other matters incident thereto.

44. Discussion and possible action to adopt a Resolution to Re-appoint Two commissioners court representatives to the South Texas Development Council for the period covering October 1, 2016 through September 30, 2017; and any other matters incident thereto.

52. Adjourn

Dec 12, 2016 Commissioners Court Meeting

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 DECEMBER 12, 2016 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

5. Auditor

6. Honorable Marco Montemayor, County Attorney

7. Honorable Margie Ibarra, County Clerk

8. Honorable Isidro Alaniz, District Attorney

9. Human Resources

10. Juvenile Probation Department

11. Planning & Physical Development

12. Purchasing

13. Honorable Martin Cuellar, Sheriff

14. Honorable Patricia A. Barrera, Tax-Assessor- Collector

15. Risk Management

16. Veteran's Service Office

17. Water Utilities

46. Presentation by Carolina Zaragoza Flores, Mexican Consul General in Laredo Texas regarding "Estamos Contigo" campaign with discussion and possible action; and any other matters incident thereto. [Requested by Tano E. Tijerina, Webb County Judge]

49. Recognition of the 2016 United High School Marching Band & staff for their outstanding achievements in competing and advancing to the State Marching Competition that took place at the San Antonio Alamodome on November 8, 2016. [Requested by Commissioner John C. Galo, Precinct 3]

43. Discussion and possible action to allocate a parking space at the Webb County Commissioners Courthouse to be dedicated for use by any military veteran; and any other matters incident thereto.

36. Discussion and possible action to cancel the Commissioner’s Court meeting scheduled for December 27, 2016 at 9:00 a.m. due to scheduling conflicts and holiday; and any other matters incident thereto.

38. Discussion and possible action to amend the tax abatement agreement entered into on July 22, 2013, between Webb County and Javelina Wind Energy, LLC, and any other matters incident thereto.

44. Discussion and possible action to adopt a Resolution to Re-appoint Two commissioners court representatives to the South Texas Development Council for the period covering October 1, 2016 through September 30, 2017; and any other matters incident thereto.

52. Adjourn

Link

Social

Embed

Download Selected Item