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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JUNE 26, 2017 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Building Maintenance

6. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

7. Community Action Agency

8. Honorable Mike Villarreal, Constable Pct. 2

9. Honorable Adrian Cortez, Constable Pct. 3

10. Honorable Harold Devally, Constable Pct. 4

11. Honorable Marco Montemayor, County Attorney

12. Honorable Margie Ibarra, County Clerk

13. Honorable Hugo Martinez, County Court at Law 1 Judge

14. Head Start

15. Honorable Hector Liendo, Justice of the Peace Pct. 1 Pl. 1

16. Juvenile Probation Department

17. Planning & Physical Development

18. Purchasing

19. Honorable Martin Cuellar, Sheriff

20. Honorable Patricia A. Barrera, Tax-Assessor- Collector

21. Commissioners Court

5. Honorable Rebecca Palomo, 341st District Court Judge

22. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 1001-2030-001-433002 Indigent Defense $2,500 $9685.00 $7185.00 1001-2030-001-461000 Materials & Supplies $1,500 $6714.49 $5214.49 $4,000 To: 1001-2030-001-458000 Administrative Travel $1,450 $43.90 $1543.90 1001-2030-001-456205 Training & Education $1,200 $43.20 $1243.20 1001-2030-001-432001 Professional Services $1,000 $1,350.00 $2,350.00 1001-2030 -001-443000 Repairs & Maint. Equip. $350 $173.36 $523.96 $4,000 Issue: Department has a shortfall to cover estimated expenditures for the remainder of fiscal year. Solution: Provide initial funding to cover expenses. Result: To avoid any future shortfalls.

6. Honorable Oscar Hale, 406th District Court Judge

23. Discussion and possible action to approve the acceptance of a 2017-2018 grant for Veterans Treatment Courts from the Texas Veterans Commission Fund for Veterans Assistance in the amount of $300,000.00 for the 406th Judicial District Court's Veterans Treatment Program which will continue to enhance the services currently being provided, and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. Issue: The Texas Veterans Commission has been authorized to issue grants from funds appropriated under the Fund for Veterans Assistance in support of Veterans Treatment Courts in order to address the needs of veterans participants and their families. This grant will provide resources to assist with the current provisions and other regional services necessary. Left untreated, mental health and substance use disorders common among veterans can directly lead to involvement in the criminal justice system. Solution: Securing funding through grant awards to enable continuance of services to veterans in the 406th District Court's Veterans Treatment program and regional services. Result: Justice System involved veterans in the 406th Judicial District Court's Veterans Treatment program as the South Texas Regional Program will continue to be provided with services that address their mental health and substance use disorders.

Honorable Martin Cuellar, Sheriff

25. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 1001-4070-001-450001-030 Jim Hogg $6,000 $6,000 $0 1001-4090-001-461000 Materials & Supplies $4,000 $50,579 $46,579 To: 1001-4070-001-441605-005 Gas $7,000 $0 $7,000 1001-3010-001-460105 Minor Tools $3,000 $221.80 $3,221.80 Issue: There are insufficient funds in the budget line items for requisitions pending to be processed for minor tools/apparatus and for the gas needed for the jail’s kitchen. Solution: A line item transfer is needed. Result: There will be sufficient funds for both budget line items.

26. Discussion and possible action to purchase four (4) border surveillance cameras from Tri-M Group in the amount of $180,000 for the Sheriff's Office pursuant to Section 262.24 discretionary exemption (a) (7)(A) item for which competition is precluded because of the existence of patents, copyrights, secret processes, propriety intellectual property, or monopolies. [Requested by Martin Cuellar, Sheriff; Account #2468-3010-001-470000] [Co-Sponsored by Jesse Gonzalez, Commissioner Pct. 1] Issue: Border security is a complex national security matter which requires significant manpower and other resources. Solution: Surveillance cameras have been recognized and utilized by federal, state, and local agencies as important force multipliers for border security. Result: Utilizing Operation Stonegarden grant funds, the Webb County Sheriff’s Office will be better able to leverage its limited manpower.

Business Office

27. Discussion and possible action to approve the purchase of 3 Optiplex 7040 Computer systems and 3 licensing and software packages in an amount not to exceed $5,800.00; and any other matters incident thereto. [Account #3015-7050-001-470000-075 Contingency Fund] Issue: Due to the high volume of invoicing and software upgrade, Business office staff is in need of new computers and software/licenses. Solution: Approve request to properly equip the business office staff. Result: Adequate operational equipment to ensure the business office can be as efficient as possible.

10. Purchasing

28. Discussion and possible action to authorize the Purchasing Agent to solicit request for proposals for the donation and/or purchase of a tract of land containing at minimum Fifty (50) acres up to Eighty (80) acres for the construction of the Webb County Jail and Law Enforcement Complex Center. The process to accept donation and/or to purchase land for the construction of a new Webb County Jail and Law Enforcement Complex Center is contingent upon the availability of funding and final approval by Commissioners Court. [Requested by Martin Cuellar, Sheriff] Issue: The current Jail facility was built in 1986/1987 and is quickly reaching 30 years of service, with the rapid growth in our Community in the past decades the increase in criminal justice system demands due to crime and subsequent arrests tend to grow with population spikes. Since 1990 Webb County/City of Laredo population figures have increased by more than 100% from 122,899 to our current census figure from 2010 at 250,304. Combining our neighboring Sister City (Nuevo Laredo, Mexico) the estimated population is 636,516. These population spikes contribute to the demand of additional Jail bed spaces as criminals await trial, serve sentences at the local level or wait to be transferred to the States custody. Solution: Securing land proposals for a new Jail facility site will provide options for jail site, access availability to major interstates, access to utilities, existing infrastructure and other costs associated with selecting a land site such as cost per acreage. Result: Final selection of a land site for future construction of a new jail will provide the needed information on what additional costs will be required to move this project forward.

29. Discussion and possible action to authorize the Purchasing Agent to solicit Request for Qualifications (RFQ) for the design and construction of the Webb County Jail and Law Enforcement Complex in accordance with Chapter 2269, Sub-Chapter G. (Building Using Design Build Method) a project delivery method that would allow Webb County to contract with a single entity to provide both design and construction services. [Requested by Martin Cuellar, Sheriff] Issue: On May 8, 2017, Commissioners Court authorized the order to call an election in November of 2017 so Webb County Citizens can vote on approving a referendum to fund the construction of a new County Jail. In 2014, Commissioners Court also selected an architect to represent Webb County for the duration of the project under this same Sub-Chapter. Solution: Approve the request to solicit for Qualified firms to Design and Construct the new County jail. This process will involve first selecting based on qualifications of firms in accordance with Texas Government Code; Chapter 2269.307 (Evaluation of Design Build Firms). Results: Start the RFQ process and finalize the selection of a design build firm in order to finalize project costs and design documents to present to Commissioners Court and to disseminate to the general public.

30. Discussion and possible action to award RFP 2017-002 "Webb County Agricultural Grazing and Hunting lease" to the highest ranking proposer, Rafter D. Cattle, Co. and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. Issue: Current lease expires June 22, 2017. Two proposers responded to RFP 2017-002 "Webb County Agricultural Grazing and Hunting Lease". Solution: Scoring Committee scored in accordance with criteria published on RFP. Result: Scoring Committee is recommending award to the highest ranking proposer. Rafter D. Cattle, Co.

31. Discussion and possible action to approve the proposed amendments to the Webb County Purchasing manual effective June 26, 2017; in accordance with the Local Government Code, Sec. 262.011(O) Purchasing Agents. Amendments were previously approved by the Webb County Purchasing Board on June 14, 2017. Issue: Proposed amendments are required to help purchasing functions operate more efficiently and effectively. Solution: Proposed amendments recently approved by the Webb County Purchasing Board on 06/14/2017. Recommending approval by Commissioners Court to finalize amendments effective 06/26/2017. Result: Implement new changes to policy and improve the efficiency of purchasing operation.

32. Discussion and possible action to approve a Resolution for the purpose of authorizing a public property finance contract issued under Local Government Code Section 271.005 (Authority to Contract for Personal Property) between Government Capital Corporation (GCC) and Webb County for the purpose of financing Four (4) 2017 Chevrolet Passenger Vans - Non-Pursuit Vehicles and Four (4) APX 6500 Duel Band High Power mobile radios and one (1) Chevrolet Tahoe - Police Package in an amount not to exceed $271,897.52, with a proposed financing term of Five (5) annual payments of $59,139.17 at an interest rate of 3.17%, with first annual payment due March of 2018; further to authorize the Purchasing Agent to purchase approved vehicles/equipment from Motorola, Holiday Ford and Holiday Chevrolet (DBA Johnson Grayson Automotive, Inc.), and Freedom Chevrolet; HGAC Contract # RA05-15, State of Texas Contract # 071-A1, and State of Texas Buy-Board Contract #524-17 respectively and authorizing the County Attorney’s office to prepare and finalize all related documents with final authorization from the County Judge and any other matters incident thereto. [Requested by Commissioner Rosaura "Wawi" Tijerina, Pct. 2] Issue: The Sheriff's Office is in need of prisoner vans and mental health vans to support those operations and to replace aging vehicles with high mileage. Solution: Consider approval of a finance agreement with GCC to finance the purchase of 4 units and 4 mobile radios. 2 units will be assigned to Jail and 2 units to Mental Health Division. In addition, one unit (Tahoe Police Pkg.) will be assigned to Constable Pct. 1. Result: Replace old units with high mileage and improve safety for Officer and for the general public.

33. Discussion and possible action to approve a professional service contract between Webb County and IONWAVE Technologies for a web based e-Procurement software program effective July 1, 2017 through September 30, 2022 for a total amount not to exceed $77,500.00 subject to annual appropriations; item was presented and approved by the Webb County Purchasing Board on June 14, 2017, and authorizing the County Judge to sign all relevant documents; and any other other matters incident thereto. [Account #1001-1310-001-443000-110 Repairs & Maintenance to Software] Annual SaaS Subscription Fast Track (7/1/17 - 9/30/17) FYE 2018 FYE 2019 FYE 2020 FYE 2021 FYE 2022 Overall Total IWT Sourcing $20,000.00 $20,000 $20,000 $20,000 $20,000 $20,000 10/1/17, 5 yr. Discounts ($15,000) ($6,500) ($6,000) ($5,500) ($5,000) ($4,500) Annual Support & Maintenance Included Included Included Included Included Included Annual Hosting Included Included Included Included Included Included Implementation Services Waived Total: $5,000 $13,500 $14,000 $14,500 $15,000 $15,500 $77,500 Issue: Need to streamline the process of publication of formal solicitations through automation. Solution: Approve recommended web based e-Procurement software commonly used by other Counties our size or larger. Software will help manage all formal solicitations such as RFP, RFQ, annual Bids. Software also handles vendor registration for auto notifications for increased participation, reverse auctions, auto tabulations for Court backup, and other features beneficial to Webb County. Result: Increase productivity, better management of formal solicitations and reallocate man hours to other tasks that normally would be required for posting solicitations, addendums, tabulations, etc.

34. Discussion and possible action to rescind the authorization to solicit Request for Proposals to install replacement valves and actuators for the Rio Bravo Water Treatment Plant dated January 25, 2016, item 29 and authorize the Purchasing Agent to solicit for Competitive Bids in accordance with the Texas Government Code 2269.101; Sub-Chapter C. (Competitive Bids) to install replacement valves and actuators for the Rio Bravo Water Treatment Plant in order to provide compliance with the Texas Commission on Environmental Quality (T.C.E.Q.) requirements, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Adrian Montemayor, Water Utilities Director and Joe Lopez, Purchasing Agent] Issue: Current valve and actuator sets are pneumatic and have not been working for approximately Seven (7) years. This has led to material degradation and stoppage of pneumatic. Therefore the plant cannot operate under automatic backwash conditions as originally designed. Technical Specifications were completed by LNV Engineering in May of 2017. Solution: Replace Twenty (20) pneumatic valve and actuator sets with newly functioning electrical sets including installation. Result: Upon completion of this project, violation can be cleared and electrical control will reduce the need for air compressor services. Competitive Bid process will allow an award based on lowest and responsible BID.

Risk Management

35. Discussion and possible action to approve the Master Services Agreement (MSA) between Aetna and Webb County for the administration of Webb County self-insured employee health insurance program effective January 1, 2017 through December 31, 2017, to authorize the immediate release of any and all administrative fees currently due, and authorizing the County Judge to sign all relevant documents thereto; and any other matters incident thereto. [Account #6100-1090-001-432056-020 and #6300-1090-001-432056-020 (Administration Fees)]

36. Discussion and possible action to approve the Stop Loss Agreement between Aetna and Webb county provision of Stop Loss insurance for protect the Webb County self-insured health insurance plan against catastrophic loss effective January 1, 2017 through December 31, 2017, to authorize the immediate release of any and all administrative fees currently due, and authorizing the County Judge to sign all relevant documents thereto; and any other matters incident thereto. [Account #6100-1090-001-432056-025 and #6300-1090-001-432056-025 (Administration Fees - Stop Loss)]

37. Discussion and possible action to authorize the Purchasing Agent to solicit quotes from firms capable of performing actuarial studies for the mandated Governmental Accounting Standard Board (GASB) 45 for the accounting and financial reporting for the Retiree Fund Program; and any other matters incident thereto.

38. Discussion and possible action to authorize the Purchasing Agent to solicit quotes from firms capable of performing actuarial studies to provide the necessary actuarial report for Webb County's Self-Funded Workers' Compensation Program; and any other matters incident thereto.

12. Water Utilities

39. Discussion and possible action to approve a contract with WEDECO-Xylem Water Solution in the amount of $55,694.00 for Three (3) years of maintenance and replacement of all materials and parts involving the newly installed UV Disinfection system to include one (1) full day on site service every 6 months, pursuant to section (7)(C) Discretionary Exemption, Texas Government Code, subject to annual budget appropriations, and authorizing the County Judge to sign all relevant documents. [Account #7200-7050-001-443000-035 (Repairs & Maint. of Equipment)] Issue: Upon completion of the UV Disinfection Unit at the Water Plant, it is highly recommended that a maintenance contract with the vendor be awarded to ensure the equipment is running effectively and in a correct manner as well as training of staff to incorporate these maintenance process. Solution: the manufacture provides levels of maintenance packages which we are recommending. All on-location consumables, parts for repairs, and training is included. Result: Appropriate maintenance and training.

40. Discussion with possible action to award a contract in the amount of $48,000 to Porras and Nance Engineering to complete a Hydraulic Model and distribution system mapping system for El Cenizo and Rio Bravo. [Account #7220-7280-001-432001; 2016 Bond Series, Professional Services] Issue: Due to aging system and unusual installation of the water systems in Rio Bravo and El Cenizo operational conditions are not documented and operational sequences is estimated. Solution: With completing a proposed Hydraulic Model the best operational practices are can be determined improving water delivery and quality to our customers. Result: Improved consistently, efficiency, and quality of water service to our customers.

41. Discussion and possible action to authorize the Utilities Department to set work summer hours for all staff for exception of Plant Operators and Stand-By personnel from 7:00 am to 5:30 pm, Monday through Thursday from June 30th through September 30, 2017. Issue: Due to the long hot summer days required from our work force, as well as continued service calls occurring at the 5:30 pm work day and adjustment of our work schedule has been evaluated and determined to be beneficial in various conditions. Solution: This schedule would allow our staff an additional day of rest and recovery from summer work assignments. Additional hours available each four day week would allow us to respond to customer calls after 5:00 pm without accrual of compensatory times. Office will be open for an additional hour in the morning and afternoon to provide access to customers who wish to take care of bill payment before or after work. Administrative duties can be addressed in meeting schedules and necessary. Result: Establish new work schedule.

13. Honorable Marco Montemayor, County Attorney (Part 1 of 2)

42. Discussion and possible action to approve an annual (July 14, 2017 through July 13, 2018) GPS hardware and monitoring system agreement between Novastar Communications and Webb County for Constable Precinct 4 at an amount not to exceed Four Thousand Five Hundred Dollars ($4,500.00), and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, MIS Director; Account #2202-3170-001-457006]

Budget Officers

43. Discussion and possible action to approve the budget amendment for the pending allocation of funds in the amount of $27,500 for a 3rd party contract recipient, Safe Haven Program; and any other matters incident thereto. [Account #3015-7050-001-470000-075 Contingency Fund] Issue: Commissioners Court approved the 50% funding for all 3rd party vendors, however, one particular vendor did not have funds allocated due to issue with application. Solution: Approve budget amendment to transfer the remaining amount needed to complete contractual agreement. Transfer $27,500 from Acct. 3015-7050-001-470000-075 Contingency Fund to Acct. 1001-1140-001-463591 Safe Haven Program. Result: Process payment for 3rd party vendor pending monies for FY 2016-2017.

15. Commissioners Court Administrator

44. Discussion and possible action to approve a One (1) year lease extension by and between Webb County and the Texas Parks and Wildlife Department for boat storage space located at the county Road and Bridge department, for $100.00 month, effective September 1, 2017; and any other matters incident thereto.

45. Discussion and possible action to ratify and expand the scope of legal services provided to the county by the law firm of Allison, Bass & Magee, LLP to include legal representation in Cause No. 2017-CVK-001136-D1; Isidro Alaniz v. Webb County Commissioners Court; Tano Tijerina; John Galo; Rosaura “Wawi” Tijerina; and any other matters incident thereto.

16. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

46. Discussion and possible action to approve the late submission of a 3rd party funding application for the LULAC #12 organization; and any other matters incident thereto. Issue: LULAC #12 council has received 3rd party funds from Webb County for several years, however, this year time constraints prevented the organization from submitting the application on time. They have requested to submit a late application. Solution: Allow the submission of application. Result: Continued support for LULAC #12 council.

17. Honorable Tano E. Tijerina, Webb County Judge

47. Discussion and possible action to enter into a Memorandum of Agreement between the City of Laredo and Webb County for cooperation between the two governmental entities to provide a public health emergency response to the heightened alert on Zika prevention and authorizing the County Judge to sign and execute all relevant documents.

48. Discussion and possible action to enter into an agreement with the City of Laredo for the North Laredo Wastewater Treatment Plant Effluent Re-Use Contract for Irrigation of the Webb County Casa Blanca Golf Course, and authorizing the County Judge to sign any relevant documents; and any other matters incident thereto. [Co-Sponsored by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]

Closed Session/Executive Session

49. Discussion and possible action to approve settlement offer in the case entitled Ame Reyes v. Webb County, cause number 2014CVT001748 D3, pending in the 341st Judicial District Court of Webb County, Texas, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(B) (consultation with attorney regarding a settlement offer)]

13. Honorable Marco Montemayor, County Attorney (Part 2 of 2)

42. Discussion and possible action to approve an annual (July 14, 2017 through July 13, 2018) GPS hardware and monitoring system agreement between Novastar Communications and Webb County for Constable Precinct 4 at an amount not to exceed Four Thousand Five Hundred Dollars ($4,500.00), and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, MIS Director; Account #2202-3170-001-457006]

Presentations

50. Status Report to Webb County Commissioners Court by Judge Victor Villarreal who presides over County Court at Law II regarding the monthly report on results and statistics of the court.

51. Presentation of a Distinguished Service Award (DSA) certificate to Webb County Historical Commission by the Texas Historical Commission to commend Webb County Historical Commission's dedicated service and stewardship of Texas' unique cultural and historic sites. [Requested by Tano E. Tijerina, County Judge]

52. Presentations by Texas A&M AgriLife Extension Service to Senior Recipients for the 2016-2017 Webb County 4-H Adult Leader & Parent Association Scholarship; and recognition to top 3 teams from Webb County for surpassing the 834 mile goal - Walk Across Texas. [Requested by Tano E. Tijerina, County Judge]

53. Presentation of the Webb County audit for the Fiscal Year ended September 30, 2016 by Pattillo, Brown & Hill, L.L.P., Certified Public Accountants, and action to accept the Audited Financial Statements for Webb County for the Fiscal Year ended September 30, 2016. [Requested by County Auditor]

Items 54 & 55

54. Communications

55. Adjourn

Jun 26, 2017 Commissioners Court Meeting

Full agenda
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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JUNE 26, 2017 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Building Maintenance

6. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

7. Community Action Agency

8. Honorable Mike Villarreal, Constable Pct. 2

9. Honorable Adrian Cortez, Constable Pct. 3

10. Honorable Harold Devally, Constable Pct. 4

11. Honorable Marco Montemayor, County Attorney

12. Honorable Margie Ibarra, County Clerk

13. Honorable Hugo Martinez, County Court at Law 1 Judge

14. Head Start

15. Honorable Hector Liendo, Justice of the Peace Pct. 1 Pl. 1

16. Juvenile Probation Department

17. Planning & Physical Development

18. Purchasing

19. Honorable Martin Cuellar, Sheriff

20. Honorable Patricia A. Barrera, Tax-Assessor- Collector

21. Commissioners Court

5. Honorable Rebecca Palomo, 341st District Court Judge

22. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 1001-2030-001-433002 Indigent Defense $2,500 $9685.00 $7185.00 1001-2030-001-461000 Materials & Supplies $1,500 $6714.49 $5214.49 $4,000 To: 1001-2030-001-458000 Administrative Travel $1,450 $43.90 $1543.90 1001-2030-001-456205 Training & Education $1,200 $43.20 $1243.20 1001-2030-001-432001 Professional Services $1,000 $1,350.00 $2,350.00 1001-2030 -001-443000 Repairs & Maint. Equip. $350 $173.36 $523.96 $4,000 Issue: Department has a shortfall to cover estimated expenditures for the remainder of fiscal year. Solution: Provide initial funding to cover expenses. Result: To avoid any future shortfalls.

6. Honorable Oscar Hale, 406th District Court Judge

23. Discussion and possible action to approve the acceptance of a 2017-2018 grant for Veterans Treatment Courts from the Texas Veterans Commission Fund for Veterans Assistance in the amount of $300,000.00 for the 406th Judicial District Court's Veterans Treatment Program which will continue to enhance the services currently being provided, and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. Issue: The Texas Veterans Commission has been authorized to issue grants from funds appropriated under the Fund for Veterans Assistance in support of Veterans Treatment Courts in order to address the needs of veterans participants and their families. This grant will provide resources to assist with the current provisions and other regional services necessary. Left untreated, mental health and substance use disorders common among veterans can directly lead to involvement in the criminal justice system. Solution: Securing funding through grant awards to enable continuance of services to veterans in the 406th District Court's Veterans Treatment program and regional services. Result: Justice System involved veterans in the 406th Judicial District Court's Veterans Treatment program as the South Texas Regional Program will continue to be provided with services that address their mental health and substance use disorders.

Honorable Martin Cuellar, Sheriff

25. Discussion and possible action to approve the following line item transfers: Acct. Number Acct. Name Amount Bal. End Bal. From: 1001-4070-001-450001-030 Jim Hogg $6,000 $6,000 $0 1001-4090-001-461000 Materials & Supplies $4,000 $50,579 $46,579 To: 1001-4070-001-441605-005 Gas $7,000 $0 $7,000 1001-3010-001-460105 Minor Tools $3,000 $221.80 $3,221.80 Issue: There are insufficient funds in the budget line items for requisitions pending to be processed for minor tools/apparatus and for the gas needed for the jail’s kitchen. Solution: A line item transfer is needed. Result: There will be sufficient funds for both budget line items.

26. Discussion and possible action to purchase four (4) border surveillance cameras from Tri-M Group in the amount of $180,000 for the Sheriff's Office pursuant to Section 262.24 discretionary exemption (a) (7)(A) item for which competition is precluded because of the existence of patents, copyrights, secret processes, propriety intellectual property, or monopolies. [Requested by Martin Cuellar, Sheriff; Account #2468-3010-001-470000] [Co-Sponsored by Jesse Gonzalez, Commissioner Pct. 1] Issue: Border security is a complex national security matter which requires significant manpower and other resources. Solution: Surveillance cameras have been recognized and utilized by federal, state, and local agencies as important force multipliers for border security. Result: Utilizing Operation Stonegarden grant funds, the Webb County Sheriff’s Office will be better able to leverage its limited manpower.

Business Office

27. Discussion and possible action to approve the purchase of 3 Optiplex 7040 Computer systems and 3 licensing and software packages in an amount not to exceed $5,800.00; and any other matters incident thereto. [Account #3015-7050-001-470000-075 Contingency Fund] Issue: Due to the high volume of invoicing and software upgrade, Business office staff is in need of new computers and software/licenses. Solution: Approve request to properly equip the business office staff. Result: Adequate operational equipment to ensure the business office can be as efficient as possible.

10. Purchasing

28. Discussion and possible action to authorize the Purchasing Agent to solicit request for proposals for the donation and/or purchase of a tract of land containing at minimum Fifty (50) acres up to Eighty (80) acres for the construction of the Webb County Jail and Law Enforcement Complex Center. The process to accept donation and/or to purchase land for the construction of a new Webb County Jail and Law Enforcement Complex Center is contingent upon the availability of funding and final approval by Commissioners Court. [Requested by Martin Cuellar, Sheriff] Issue: The current Jail facility was built in 1986/1987 and is quickly reaching 30 years of service, with the rapid growth in our Community in the past decades the increase in criminal justice system demands due to crime and subsequent arrests tend to grow with population spikes. Since 1990 Webb County/City of Laredo population figures have increased by more than 100% from 122,899 to our current census figure from 2010 at 250,304. Combining our neighboring Sister City (Nuevo Laredo, Mexico) the estimated population is 636,516. These population spikes contribute to the demand of additional Jail bed spaces as criminals await trial, serve sentences at the local level or wait to be transferred to the States custody. Solution: Securing land proposals for a new Jail facility site will provide options for jail site, access availability to major interstates, access to utilities, existing infrastructure and other costs associated with selecting a land site such as cost per acreage. Result: Final selection of a land site for future construction of a new jail will provide the needed information on what additional costs will be required to move this project forward.

29. Discussion and possible action to authorize the Purchasing Agent to solicit Request for Qualifications (RFQ) for the design and construction of the Webb County Jail and Law Enforcement Complex in accordance with Chapter 2269, Sub-Chapter G. (Building Using Design Build Method) a project delivery method that would allow Webb County to contract with a single entity to provide both design and construction services. [Requested by Martin Cuellar, Sheriff] Issue: On May 8, 2017, Commissioners Court authorized the order to call an election in November of 2017 so Webb County Citizens can vote on approving a referendum to fund the construction of a new County Jail. In 2014, Commissioners Court also selected an architect to represent Webb County for the duration of the project under this same Sub-Chapter. Solution: Approve the request to solicit for Qualified firms to Design and Construct the new County jail. This process will involve first selecting based on qualifications of firms in accordance with Texas Government Code; Chapter 2269.307 (Evaluation of Design Build Firms). Results: Start the RFQ process and finalize the selection of a design build firm in order to finalize project costs and design documents to present to Commissioners Court and to disseminate to the general public.

30. Discussion and possible action to award RFP 2017-002 "Webb County Agricultural Grazing and Hunting lease" to the highest ranking proposer, Rafter D. Cattle, Co. and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. Issue: Current lease expires June 22, 2017. Two proposers responded to RFP 2017-002 "Webb County Agricultural Grazing and Hunting Lease". Solution: Scoring Committee scored in accordance with criteria published on RFP. Result: Scoring Committee is recommending award to the highest ranking proposer. Rafter D. Cattle, Co.

31. Discussion and possible action to approve the proposed amendments to the Webb County Purchasing manual effective June 26, 2017; in accordance with the Local Government Code, Sec. 262.011(O) Purchasing Agents. Amendments were previously approved by the Webb County Purchasing Board on June 14, 2017. Issue: Proposed amendments are required to help purchasing functions operate more efficiently and effectively. Solution: Proposed amendments recently approved by the Webb County Purchasing Board on 06/14/2017. Recommending approval by Commissioners Court to finalize amendments effective 06/26/2017. Result: Implement new changes to policy and improve the efficiency of purchasing operation.

32. Discussion and possible action to approve a Resolution for the purpose of authorizing a public property finance contract issued under Local Government Code Section 271.005 (Authority to Contract for Personal Property) between Government Capital Corporation (GCC) and Webb County for the purpose of financing Four (4) 2017 Chevrolet Passenger Vans - Non-Pursuit Vehicles and Four (4) APX 6500 Duel Band High Power mobile radios and one (1) Chevrolet Tahoe - Police Package in an amount not to exceed $271,897.52, with a proposed financing term of Five (5) annual payments of $59,139.17 at an interest rate of 3.17%, with first annual payment due March of 2018; further to authorize the Purchasing Agent to purchase approved vehicles/equipment from Motorola, Holiday Ford and Holiday Chevrolet (DBA Johnson Grayson Automotive, Inc.), and Freedom Chevrolet; HGAC Contract # RA05-15, State of Texas Contract # 071-A1, and State of Texas Buy-Board Contract #524-17 respectively and authorizing the County Attorney’s office to prepare and finalize all related documents with final authorization from the County Judge and any other matters incident thereto. [Requested by Commissioner Rosaura "Wawi" Tijerina, Pct. 2] Issue: The Sheriff's Office is in need of prisoner vans and mental health vans to support those operations and to replace aging vehicles with high mileage. Solution: Consider approval of a finance agreement with GCC to finance the purchase of 4 units and 4 mobile radios. 2 units will be assigned to Jail and 2 units to Mental Health Division. In addition, one unit (Tahoe Police Pkg.) will be assigned to Constable Pct. 1. Result: Replace old units with high mileage and improve safety for Officer and for the general public.

33. Discussion and possible action to approve a professional service contract between Webb County and IONWAVE Technologies for a web based e-Procurement software program effective July 1, 2017 through September 30, 2022 for a total amount not to exceed $77,500.00 subject to annual appropriations; item was presented and approved by the Webb County Purchasing Board on June 14, 2017, and authorizing the County Judge to sign all relevant documents; and any other other matters incident thereto. [Account #1001-1310-001-443000-110 Repairs & Maintenance to Software] Annual SaaS Subscription Fast Track (7/1/17 - 9/30/17) FYE 2018 FYE 2019 FYE 2020 FYE 2021 FYE 2022 Overall Total IWT Sourcing $20,000.00 $20,000 $20,000 $20,000 $20,000 $20,000 10/1/17, 5 yr. Discounts ($15,000) ($6,500) ($6,000) ($5,500) ($5,000) ($4,500) Annual Support & Maintenance Included Included Included Included Included Included Annual Hosting Included Included Included Included Included Included Implementation Services Waived Total: $5,000 $13,500 $14,000 $14,500 $15,000 $15,500 $77,500 Issue: Need to streamline the process of publication of formal solicitations through automation. Solution: Approve recommended web based e-Procurement software commonly used by other Counties our size or larger. Software will help manage all formal solicitations such as RFP, RFQ, annual Bids. Software also handles vendor registration for auto notifications for increased participation, reverse auctions, auto tabulations for Court backup, and other features beneficial to Webb County. Result: Increase productivity, better management of formal solicitations and reallocate man hours to other tasks that normally would be required for posting solicitations, addendums, tabulations, etc.

34. Discussion and possible action to rescind the authorization to solicit Request for Proposals to install replacement valves and actuators for the Rio Bravo Water Treatment Plant dated January 25, 2016, item 29 and authorize the Purchasing Agent to solicit for Competitive Bids in accordance with the Texas Government Code 2269.101; Sub-Chapter C. (Competitive Bids) to install replacement valves and actuators for the Rio Bravo Water Treatment Plant in order to provide compliance with the Texas Commission on Environmental Quality (T.C.E.Q.) requirements, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Adrian Montemayor, Water Utilities Director and Joe Lopez, Purchasing Agent] Issue: Current valve and actuator sets are pneumatic and have not been working for approximately Seven (7) years. This has led to material degradation and stoppage of pneumatic. Therefore the plant cannot operate under automatic backwash conditions as originally designed. Technical Specifications were completed by LNV Engineering in May of 2017. Solution: Replace Twenty (20) pneumatic valve and actuator sets with newly functioning electrical sets including installation. Result: Upon completion of this project, violation can be cleared and electrical control will reduce the need for air compressor services. Competitive Bid process will allow an award based on lowest and responsible BID.

Risk Management

35. Discussion and possible action to approve the Master Services Agreement (MSA) between Aetna and Webb County for the administration of Webb County self-insured employee health insurance program effective January 1, 2017 through December 31, 2017, to authorize the immediate release of any and all administrative fees currently due, and authorizing the County Judge to sign all relevant documents thereto; and any other matters incident thereto. [Account #6100-1090-001-432056-020 and #6300-1090-001-432056-020 (Administration Fees)]

36. Discussion and possible action to approve the Stop Loss Agreement between Aetna and Webb county provision of Stop Loss insurance for protect the Webb County self-insured health insurance plan against catastrophic loss effective January 1, 2017 through December 31, 2017, to authorize the immediate release of any and all administrative fees currently due, and authorizing the County Judge to sign all relevant documents thereto; and any other matters incident thereto. [Account #6100-1090-001-432056-025 and #6300-1090-001-432056-025 (Administration Fees - Stop Loss)]

37. Discussion and possible action to authorize the Purchasing Agent to solicit quotes from firms capable of performing actuarial studies for the mandated Governmental Accounting Standard Board (GASB) 45 for the accounting and financial reporting for the Retiree Fund Program; and any other matters incident thereto.

38. Discussion and possible action to authorize the Purchasing Agent to solicit quotes from firms capable of performing actuarial studies to provide the necessary actuarial report for Webb County's Self-Funded Workers' Compensation Program; and any other matters incident thereto.

12. Water Utilities

39. Discussion and possible action to approve a contract with WEDECO-Xylem Water Solution in the amount of $55,694.00 for Three (3) years of maintenance and replacement of all materials and parts involving the newly installed UV Disinfection system to include one (1) full day on site service every 6 months, pursuant to section (7)(C) Discretionary Exemption, Texas Government Code, subject to annual budget appropriations, and authorizing the County Judge to sign all relevant documents. [Account #7200-7050-001-443000-035 (Repairs & Maint. of Equipment)] Issue: Upon completion of the UV Disinfection Unit at the Water Plant, it is highly recommended that a maintenance contract with the vendor be awarded to ensure the equipment is running effectively and in a correct manner as well as training of staff to incorporate these maintenance process. Solution: the manufacture provides levels of maintenance packages which we are recommending. All on-location consumables, parts for repairs, and training is included. Result: Appropriate maintenance and training.

40. Discussion with possible action to award a contract in the amount of $48,000 to Porras and Nance Engineering to complete a Hydraulic Model and distribution system mapping system for El Cenizo and Rio Bravo. [Account #7220-7280-001-432001; 2016 Bond Series, Professional Services] Issue: Due to aging system and unusual installation of the water systems in Rio Bravo and El Cenizo operational conditions are not documented and operational sequences is estimated. Solution: With completing a proposed Hydraulic Model the best operational practices are can be determined improving water delivery and quality to our customers. Result: Improved consistently, efficiency, and quality of water service to our customers.

41. Discussion and possible action to authorize the Utilities Department to set work summer hours for all staff for exception of Plant Operators and Stand-By personnel from 7:00 am to 5:30 pm, Monday through Thursday from June 30th through September 30, 2017. Issue: Due to the long hot summer days required from our work force, as well as continued service calls occurring at the 5:30 pm work day and adjustment of our work schedule has been evaluated and determined to be beneficial in various conditions. Solution: This schedule would allow our staff an additional day of rest and recovery from summer work assignments. Additional hours available each four day week would allow us to respond to customer calls after 5:00 pm without accrual of compensatory times. Office will be open for an additional hour in the morning and afternoon to provide access to customers who wish to take care of bill payment before or after work. Administrative duties can be addressed in meeting schedules and necessary. Result: Establish new work schedule.

13. Honorable Marco Montemayor, County Attorney (Part 1 of 2)

42. Discussion and possible action to approve an annual (July 14, 2017 through July 13, 2018) GPS hardware and monitoring system agreement between Novastar Communications and Webb County for Constable Precinct 4 at an amount not to exceed Four Thousand Five Hundred Dollars ($4,500.00), and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, MIS Director; Account #2202-3170-001-457006]

Budget Officers

43. Discussion and possible action to approve the budget amendment for the pending allocation of funds in the amount of $27,500 for a 3rd party contract recipient, Safe Haven Program; and any other matters incident thereto. [Account #3015-7050-001-470000-075 Contingency Fund] Issue: Commissioners Court approved the 50% funding for all 3rd party vendors, however, one particular vendor did not have funds allocated due to issue with application. Solution: Approve budget amendment to transfer the remaining amount needed to complete contractual agreement. Transfer $27,500 from Acct. 3015-7050-001-470000-075 Contingency Fund to Acct. 1001-1140-001-463591 Safe Haven Program. Result: Process payment for 3rd party vendor pending monies for FY 2016-2017.

15. Commissioners Court Administrator

44. Discussion and possible action to approve a One (1) year lease extension by and between Webb County and the Texas Parks and Wildlife Department for boat storage space located at the county Road and Bridge department, for $100.00 month, effective September 1, 2017; and any other matters incident thereto.

45. Discussion and possible action to ratify and expand the scope of legal services provided to the county by the law firm of Allison, Bass & Magee, LLP to include legal representation in Cause No. 2017-CVK-001136-D1; Isidro Alaniz v. Webb County Commissioners Court; Tano Tijerina; John Galo; Rosaura “Wawi” Tijerina; and any other matters incident thereto.

16. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

46. Discussion and possible action to approve the late submission of a 3rd party funding application for the LULAC #12 organization; and any other matters incident thereto. Issue: LULAC #12 council has received 3rd party funds from Webb County for several years, however, this year time constraints prevented the organization from submitting the application on time. They have requested to submit a late application. Solution: Allow the submission of application. Result: Continued support for LULAC #12 council.

17. Honorable Tano E. Tijerina, Webb County Judge

47. Discussion and possible action to enter into a Memorandum of Agreement between the City of Laredo and Webb County for cooperation between the two governmental entities to provide a public health emergency response to the heightened alert on Zika prevention and authorizing the County Judge to sign and execute all relevant documents.

48. Discussion and possible action to enter into an agreement with the City of Laredo for the North Laredo Wastewater Treatment Plant Effluent Re-Use Contract for Irrigation of the Webb County Casa Blanca Golf Course, and authorizing the County Judge to sign any relevant documents; and any other matters incident thereto. [Co-Sponsored by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]

Closed Session/Executive Session

49. Discussion and possible action to approve settlement offer in the case entitled Ame Reyes v. Webb County, cause number 2014CVT001748 D3, pending in the 341st Judicial District Court of Webb County, Texas, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(B) (consultation with attorney regarding a settlement offer)]

13. Honorable Marco Montemayor, County Attorney (Part 2 of 2)

42. Discussion and possible action to approve an annual (July 14, 2017 through July 13, 2018) GPS hardware and monitoring system agreement between Novastar Communications and Webb County for Constable Precinct 4 at an amount not to exceed Four Thousand Five Hundred Dollars ($4,500.00), and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, MIS Director; Account #2202-3170-001-457006]

Presentations

50. Status Report to Webb County Commissioners Court by Judge Victor Villarreal who presides over County Court at Law II regarding the monthly report on results and statistics of the court.

51. Presentation of a Distinguished Service Award (DSA) certificate to Webb County Historical Commission by the Texas Historical Commission to commend Webb County Historical Commission's dedicated service and stewardship of Texas' unique cultural and historic sites. [Requested by Tano E. Tijerina, County Judge]

52. Presentations by Texas A&M AgriLife Extension Service to Senior Recipients for the 2016-2017 Webb County 4-H Adult Leader & Parent Association Scholarship; and recognition to top 3 teams from Webb County for surpassing the 834 mile goal - Walk Across Texas. [Requested by Tano E. Tijerina, County Judge]

53. Presentation of the Webb County audit for the Fiscal Year ended September 30, 2016 by Pattillo, Brown & Hill, L.L.P., Certified Public Accountants, and action to accept the Audited Financial Statements for Webb County for the Fiscal Year ended September 30, 2016. [Requested by County Auditor]

Items 54 & 55

54. Communications

55. Adjourn

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JUNE 26, 2017 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

5. Building Maintenance

6. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

7. Community Action Agency

8. Honorable Mike Villarreal, Constable Pct. 2

9. Honorable Adrian Cortez, Constable Pct. 3

10. Honorable Harold Devally, Constable Pct. 4

11. Honorable Marco Montemayor, County Attorney

12. Honorable Margie Ibarra, County Clerk

13. Honorable Hugo Martinez, County Court at Law 1 Judge

14. Head Start

15. Honorable Hector Liendo, Justice of the Peace Pct. 1 Pl. 1

16. Juvenile Probation Department

17. Planning & Physical Development

18. Purchasing

19. Honorable Martin Cuellar, Sheriff

20. Honorable Patricia A. Barrera, Tax-Assessor- Collector

21. Commissioners Court

38. Discussion and possible action to authorize the Purchasing Agent to solicit quotes from firms capable of performing actuarial studies to provide the necessary actuarial report for Webb County's Self-Funded Workers' Compensation Program; and any other matters incident thereto.

50. Status Report to Webb County Commissioners Court by Judge Victor Villarreal who presides over County Court at Law II regarding the monthly report on results and statistics of the court.

53. Presentation of the Webb County audit for the Fiscal Year ended September 30, 2016 by Pattillo, Brown & Hill, L.L.P., Certified Public Accountants, and action to accept the Audited Financial Statements for Webb County for the Fiscal Year ended September 30, 2016. [Requested by County Auditor]

54. Communications

55. Adjourn

Jun 26, 2017 Commissioners Court Meeting

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JUNE 26, 2017 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

5. Building Maintenance

6. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

7. Community Action Agency

8. Honorable Mike Villarreal, Constable Pct. 2

9. Honorable Adrian Cortez, Constable Pct. 3

10. Honorable Harold Devally, Constable Pct. 4

11. Honorable Marco Montemayor, County Attorney

12. Honorable Margie Ibarra, County Clerk

13. Honorable Hugo Martinez, County Court at Law 1 Judge

14. Head Start

15. Honorable Hector Liendo, Justice of the Peace Pct. 1 Pl. 1

16. Juvenile Probation Department

17. Planning & Physical Development

18. Purchasing

19. Honorable Martin Cuellar, Sheriff

20. Honorable Patricia A. Barrera, Tax-Assessor- Collector

21. Commissioners Court

38. Discussion and possible action to authorize the Purchasing Agent to solicit quotes from firms capable of performing actuarial studies to provide the necessary actuarial report for Webb County's Self-Funded Workers' Compensation Program; and any other matters incident thereto.

50. Status Report to Webb County Commissioners Court by Judge Victor Villarreal who presides over County Court at Law II regarding the monthly report on results and statistics of the court.

53. Presentation of the Webb County audit for the Fiscal Year ended September 30, 2016 by Pattillo, Brown & Hill, L.L.P., Certified Public Accountants, and action to accept the Audited Financial Statements for Webb County for the Fiscal Year ended September 30, 2016. [Requested by County Auditor]

54. Communications

55. Adjourn

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