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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 AUGUST 28, 2017 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE (Part 1 of 2)

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

6. Auditor

7. Community Action Agency

8. Honorable Rudy Rodriguez, Constable Pct. 1

9. Honorable Adrian Cortez, Constable Pct. 3

10. Honorable Marco Montemayor, County Attorney

11. Honorable Margie Ibarra, County Clerk

12. Honorable Hugo Martinez, County Court at Law 1 Judge

13. Honorable Tano E. Tijerina, Webb County Judge

15. Business Office

16. Economic Development

18. Extension Agent

19. Fernando A. Salinas Community Center

20. Head Start Disclaimer: All Head Start monies are 100% Federal funds

21. Information Technology

22. Juvenile Probation Department

23. La Presa Community Center

24. Medical Examiner

25. Planning & Physical Development

26. Purchasing

27. Rio Bravo Activity Center

29. Honorable Martin Cuellar, Sheriff

30. Honorable Patricia A. Barrera, Tax-Assessor- Collector

31. Honorable Delia Perales, Treasurer

Items 14, 17, & 28

14. Carlos Aguilar Activity Center

17. Ernesto J. Salinas Community Center

28. Rio Bravo Community Center

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE (Part 2 of 2)

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

5. Honorable Oscar Hale, 406th District Court Judge

32. Discussion and possible action to authorize the payment of 100 hours of compensation time in the amount of $2,710.00 from Account #1001-2040-001-413000 (Overtime), to Slot #2296 from the 406th District Court. A line item was requested and funds were allocated and approved by Commissioners Court specifically for the purpose of reducing this employee's compensation time accrual balance. The 100 hours represent a portion of the compensation time accrued by employee while employed with the Sheriff's department. If approved, this payment will allow employee to significantly reduce his compensation time accrual balance, as requested by Commissioners Court. Issue: Approval from Commissioners Court is required to process the partial payment of compensation time. Solution: The Commissioners Court approving the partial payment of 100 hours of compensation time. Result: The compensation time accrual balance of the employee in question will be significantly reduced.

6. Honorable Hugo Martinez, County Court at Law 1 Judge

33. Discussion and possible action to approve the following General Fund budget amendment (line item transfer): Acct. Number Acct. Name Amount Bal. End Bal. From: 3075-7050-001-470000-075 Capital Outlay Water Utility $98,000 $730,00 $632,000 To: 1001-2060-001-451158 Juvenile Misdemeanor $8,000 $450 $8,450 1001-2060-001-451157 Adult Misdemeanor $90,000 $350 $90,350 Issue: There is insufficient funds to pay outstanding bills for services that have already been rendered. Solution: Transfer monies to be able to cover expenses. Result: Pending invoices will be paid in a timely manner.

7. Purchasing

34. Discussion and possible action to award Invitation to Bid # 2017-001 "Rio Bravo Water Treatment Plant - Valve and Actuator Improvements" to JMJ Constructors in an amount not to exceed $589,000.00 to install replacement valves and actuators for the Rio Bravo Water Treatment Plant in order to comply with the Texas Commission on Environmental Quality (T.C.E.Q.) requirements, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Adrian Montemayor, Water Utilities Director and Joe Lopez, Purchasing Agent; Account #7220-7280-474501 (Construction Water, Construction in Progress)] Issue: Current valve and actuator sets are pneumatic and have not been working for approximately Seven (7) years. This has led to material degradation and stoppage of pneumatic. Therefore the plant cannot operate under automatic backwash conditions as originally designed. Technical Specifications were completed by LNV Engineering in May of 2017. Solution: Approve the sole bid submitted by JMJ Constructors to proceed with plant improvements. Result: Replace Twenty (20) pneumatic valve and actuator sets with newly functioning electrical sets including installation. Upon completion of this project, violation can be cleared and electrical control will reduce the need for air compressor services.

8. Honorable Adrian Cortez, Constable Pct. 3

35. Discussion and possible action to re-approve and keep modification in hourly pay that was approved on September 26,2016 subject to the availability of payroll funds and applicable Civil Service guidelines. Approved on September 26, 2016 part time slot #9121 Deputy Constable was approved at the hourly rate from $25.00 decreased to $18.50. Issue: Position was vacant and was posted and new employee has been hired at $18.50 an hour, as approved on September 26,2016. However Treasurer's office has paid $15.00 an hour as stated in Webb County Policy. Solution: Re-approving to keep the hourly rate at $18.50 will allow part time employee to get paid at the hourly rate that the position was posted. Result: Part time employee will get paid the hourly rate($18.50) that slot #9121 was approved.

9. Honorable Patricia A. Barrera, Tax-Assessor- Collector

36. Discussion and possible action to allow for a change in job description for Slot #2115 which was transferred from Road & Bridge Department to the Tax Assessor’s Department to be taken before the Civil Service Commission for approval of new job description and following approval by the Civil Service Commission, and vacancy of said slot and availability of payroll funds, posting and filling of said slot; and any other matters incident thereto. Slot # Title Salary 2115 Accounting Technician $31,518.75 - $33,124.48 - 12/A-E Issue: Our department is currently understaffed. Solution: Change job description and fill the vacant slot for Accounting Technician. Result: It will alleviate the workload for the existing Bookkeeping employees allowing the office to function more effectively and efficiently.

10. Honorable Delia Perales, Treasurer

37. Discussion and possible action to approve and file the Annual Webb County Investment Policy. Issue: It is mandatory for the County to file an annual Investment Policy. Solution: To be in accordance with the Public Investment Act and presented to Commissioners Court for approval. Result: Once approved by the Commissioners' Court it will be filed on a timely manner. This policy has been reviewed by our County Attorney.

11. Commissioners Court Administrator

38. Status report with discussion and possible action to consider additional funding for the Webb County Regional Mobility Authority (RMA) for annual operating expenses; and any other matters incident thereto.

39. Discussion and possible action to reconvene the annual performance review from August 21, 2017 of Webb County Department Head who is subject to the authority of the Webb County Commissioners Court, to wit: Human Resources Director, Cynthia Mares Action to be taken by Commissioners Court may include continuation of employment, reassignment, and modification of duties, disciplinary action, dismissal or other actions. The Commissioners Court may take such other action as may be necessary to implement its decisions including, but not limited to, appointment of interim department heads and/or permanent appointment of department heads; and any other matters incident thereto. [Closed Meeting/Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071 ((A)(B) Consultation with Attorney) and 551.074 (Personnel Matters)]

12. Honorable John C. Galo, Webb County Commissioner Pct. 3

40. Discussion and possible action to ratify all wage and pay scale policy amendments made to the county personnel general orders for fiscal year 2016-2017 and re-authorize as budget amendments; and any other matters incident thereto.

41. Discussion and possible action to authorize the Human Resources department to initiate a bi-weekly (every two weeks) report regarding all wage and pay scale policy amendments made to the county personnel general orders for court approval as budget amendments; effective August 28, 2017; and any other matters incident thereto.

42. Discussion and possible action to change the county policy that requires new hires to start at the beginning of a pay period, without waiving the penalties in place for compliance with pre-employment qualifications and procedures; and any other matters incident thereto.

43. Discussion and possible action to reaffirm that any department or elected official that cannot provide proof for exemption by statute with county policy regarding (TCP) biometric system will not be entitled to accruals and/or receive an electronic paycheck; and any other matters incident thereto.

13. Honorable Tano E. Tijerina, Webb County Judge

44. Discussion with possible action to assist the City of Laredo with funding assistance in the amount of $125,000.00 for the use of resurfacing the City of Laredo Health Department's parking lot which is being shared with the County of Webb's Fernando A. Salinas Community Center and authorizing the County Judge to amend the current Memorandum of Understanding to include the above and sign all relevant documents; and any other matters incident thereto.

45. Discussion and possible action to enter into negotiations for a possible Memorandum of Understanding (MOU) between Webb County and City of Laredo Police Department for the use of the old Webb County Detention Center for active shooter training; and any other matters incident thereto.

Presentations

46. Status Report to Webb County Commissioners Court by Judge Victor Villarreal who presides over County Court at Law II regarding the monthly report on results and statistics of the court. [Requested by Victor Villarreal, CCL #2 Judge]

47. Recognition and presentation of plaques to Scissors Palace and Next Level Barbershop for providing over 100 free hair cuts to the children of Precinct 1 during Commissioner Gonzalez's 2nd Annual Back Pack and School Supply Giveaway. [Requested by Jesse Gonzalez, Webb County Commissioner Pct. 1]

Items 48 & 49

48. Communications

49. Adjourn

Aug 28, 2017 Commissioners Court Meeting

Full agenda
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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 AUGUST 28, 2017 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE (Part 1 of 2)

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

6. Auditor

7. Community Action Agency

8. Honorable Rudy Rodriguez, Constable Pct. 1

9. Honorable Adrian Cortez, Constable Pct. 3

10. Honorable Marco Montemayor, County Attorney

11. Honorable Margie Ibarra, County Clerk

12. Honorable Hugo Martinez, County Court at Law 1 Judge

13. Honorable Tano E. Tijerina, Webb County Judge

15. Business Office

16. Economic Development

18. Extension Agent

19. Fernando A. Salinas Community Center

20. Head Start Disclaimer: All Head Start monies are 100% Federal funds

21. Information Technology

22. Juvenile Probation Department

23. La Presa Community Center

24. Medical Examiner

25. Planning & Physical Development

26. Purchasing

27. Rio Bravo Activity Center

29. Honorable Martin Cuellar, Sheriff

30. Honorable Patricia A. Barrera, Tax-Assessor- Collector

31. Honorable Delia Perales, Treasurer

Items 14, 17, & 28

14. Carlos Aguilar Activity Center

17. Ernesto J. Salinas Community Center

28. Rio Bravo Community Center

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE (Part 2 of 2)

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Approval of Bills, Payroll, and Monthly Report

5. Honorable Oscar Hale, 406th District Court Judge

32. Discussion and possible action to authorize the payment of 100 hours of compensation time in the amount of $2,710.00 from Account #1001-2040-001-413000 (Overtime), to Slot #2296 from the 406th District Court. A line item was requested and funds were allocated and approved by Commissioners Court specifically for the purpose of reducing this employee's compensation time accrual balance. The 100 hours represent a portion of the compensation time accrued by employee while employed with the Sheriff's department. If approved, this payment will allow employee to significantly reduce his compensation time accrual balance, as requested by Commissioners Court. Issue: Approval from Commissioners Court is required to process the partial payment of compensation time. Solution: The Commissioners Court approving the partial payment of 100 hours of compensation time. Result: The compensation time accrual balance of the employee in question will be significantly reduced.

6. Honorable Hugo Martinez, County Court at Law 1 Judge

33. Discussion and possible action to approve the following General Fund budget amendment (line item transfer): Acct. Number Acct. Name Amount Bal. End Bal. From: 3075-7050-001-470000-075 Capital Outlay Water Utility $98,000 $730,00 $632,000 To: 1001-2060-001-451158 Juvenile Misdemeanor $8,000 $450 $8,450 1001-2060-001-451157 Adult Misdemeanor $90,000 $350 $90,350 Issue: There is insufficient funds to pay outstanding bills for services that have already been rendered. Solution: Transfer monies to be able to cover expenses. Result: Pending invoices will be paid in a timely manner.

7. Purchasing

34. Discussion and possible action to award Invitation to Bid # 2017-001 "Rio Bravo Water Treatment Plant - Valve and Actuator Improvements" to JMJ Constructors in an amount not to exceed $589,000.00 to install replacement valves and actuators for the Rio Bravo Water Treatment Plant in order to comply with the Texas Commission on Environmental Quality (T.C.E.Q.) requirements, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Adrian Montemayor, Water Utilities Director and Joe Lopez, Purchasing Agent; Account #7220-7280-474501 (Construction Water, Construction in Progress)] Issue: Current valve and actuator sets are pneumatic and have not been working for approximately Seven (7) years. This has led to material degradation and stoppage of pneumatic. Therefore the plant cannot operate under automatic backwash conditions as originally designed. Technical Specifications were completed by LNV Engineering in May of 2017. Solution: Approve the sole bid submitted by JMJ Constructors to proceed with plant improvements. Result: Replace Twenty (20) pneumatic valve and actuator sets with newly functioning electrical sets including installation. Upon completion of this project, violation can be cleared and electrical control will reduce the need for air compressor services.

8. Honorable Adrian Cortez, Constable Pct. 3

35. Discussion and possible action to re-approve and keep modification in hourly pay that was approved on September 26,2016 subject to the availability of payroll funds and applicable Civil Service guidelines. Approved on September 26, 2016 part time slot #9121 Deputy Constable was approved at the hourly rate from $25.00 decreased to $18.50. Issue: Position was vacant and was posted and new employee has been hired at $18.50 an hour, as approved on September 26,2016. However Treasurer's office has paid $15.00 an hour as stated in Webb County Policy. Solution: Re-approving to keep the hourly rate at $18.50 will allow part time employee to get paid at the hourly rate that the position was posted. Result: Part time employee will get paid the hourly rate($18.50) that slot #9121 was approved.

9. Honorable Patricia A. Barrera, Tax-Assessor- Collector

36. Discussion and possible action to allow for a change in job description for Slot #2115 which was transferred from Road & Bridge Department to the Tax Assessor’s Department to be taken before the Civil Service Commission for approval of new job description and following approval by the Civil Service Commission, and vacancy of said slot and availability of payroll funds, posting and filling of said slot; and any other matters incident thereto. Slot # Title Salary 2115 Accounting Technician $31,518.75 - $33,124.48 - 12/A-E Issue: Our department is currently understaffed. Solution: Change job description and fill the vacant slot for Accounting Technician. Result: It will alleviate the workload for the existing Bookkeeping employees allowing the office to function more effectively and efficiently.

10. Honorable Delia Perales, Treasurer

37. Discussion and possible action to approve and file the Annual Webb County Investment Policy. Issue: It is mandatory for the County to file an annual Investment Policy. Solution: To be in accordance with the Public Investment Act and presented to Commissioners Court for approval. Result: Once approved by the Commissioners' Court it will be filed on a timely manner. This policy has been reviewed by our County Attorney.

11. Commissioners Court Administrator

38. Status report with discussion and possible action to consider additional funding for the Webb County Regional Mobility Authority (RMA) for annual operating expenses; and any other matters incident thereto.

39. Discussion and possible action to reconvene the annual performance review from August 21, 2017 of Webb County Department Head who is subject to the authority of the Webb County Commissioners Court, to wit: Human Resources Director, Cynthia Mares Action to be taken by Commissioners Court may include continuation of employment, reassignment, and modification of duties, disciplinary action, dismissal or other actions. The Commissioners Court may take such other action as may be necessary to implement its decisions including, but not limited to, appointment of interim department heads and/or permanent appointment of department heads; and any other matters incident thereto. [Closed Meeting/Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071 ((A)(B) Consultation with Attorney) and 551.074 (Personnel Matters)]

12. Honorable John C. Galo, Webb County Commissioner Pct. 3

40. Discussion and possible action to ratify all wage and pay scale policy amendments made to the county personnel general orders for fiscal year 2016-2017 and re-authorize as budget amendments; and any other matters incident thereto.

41. Discussion and possible action to authorize the Human Resources department to initiate a bi-weekly (every two weeks) report regarding all wage and pay scale policy amendments made to the county personnel general orders for court approval as budget amendments; effective August 28, 2017; and any other matters incident thereto.

42. Discussion and possible action to change the county policy that requires new hires to start at the beginning of a pay period, without waiving the penalties in place for compliance with pre-employment qualifications and procedures; and any other matters incident thereto.

43. Discussion and possible action to reaffirm that any department or elected official that cannot provide proof for exemption by statute with county policy regarding (TCP) biometric system will not be entitled to accruals and/or receive an electronic paycheck; and any other matters incident thereto.

13. Honorable Tano E. Tijerina, Webb County Judge

44. Discussion with possible action to assist the City of Laredo with funding assistance in the amount of $125,000.00 for the use of resurfacing the City of Laredo Health Department's parking lot which is being shared with the County of Webb's Fernando A. Salinas Community Center and authorizing the County Judge to amend the current Memorandum of Understanding to include the above and sign all relevant documents; and any other matters incident thereto.

45. Discussion and possible action to enter into negotiations for a possible Memorandum of Understanding (MOU) between Webb County and City of Laredo Police Department for the use of the old Webb County Detention Center for active shooter training; and any other matters incident thereto.

Presentations

46. Status Report to Webb County Commissioners Court by Judge Victor Villarreal who presides over County Court at Law II regarding the monthly report on results and statistics of the court. [Requested by Victor Villarreal, CCL #2 Judge]

47. Recognition and presentation of plaques to Scissors Palace and Next Level Barbershop for providing over 100 free hair cuts to the children of Precinct 1 during Commissioner Gonzalez's 2nd Annual Back Pack and School Supply Giveaway. [Requested by Jesse Gonzalez, Webb County Commissioner Pct. 1]

Items 48 & 49

48. Communications

49. Adjourn