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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 NOVEMBER 27, 2017 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Business Office); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Budget Officers

6. Honorable Oscar Hale, 406th District Court Judge

7. Community Action Agency

8. Honorable Harold Devally, Constable Pct. 4

9. Honorable Margie Ibarra, County Clerk

10. Civil Legal Division

11. Economic Development

12. Purchasing

13. Risk Management

14. Honorable Martin Cuellar, Sheriff

13. Honorable Jaime A. Canales, Webb County Commissioner Pct. 4

28. Discussion on current Texas law regarding animal control (stray dogs) in rural county areas, with possible action to direct county staff to propose and implement potential solutions to reduce or control incidents with these stray animals; and any other matters incident thereto. Issue: Los Botines and surrounding Precinct 4 rural areas are experiencing issues with stray dogs in the rural areas that affecting the livelihood of livestock and are posing a danger to the rural communities. Solution: Clarify any and all county responsibilities in the rural areas regarding these matters in an effort to resolve the ongoing problems and incidents with stray animals in the rural areas.

5. Honorable Martin Cuellar, Sheriff

15. Discussion and possible action to approve the following budget amendment (Line Item Transfer) from Account #1001-3010-001-470000 in the amount of $86,553.33 to cover any short falls in funds to accounts 3010, 3050, 4070, which includes; Payroll cost, FICA, Retirement County Share, Unemployment Taxes, and Worker Compensation; and any other matters incident thereto: Acct. Number Acct. Name Amount Bal. End Bal. From: 1001-3010-001-470000 Capital Outlay $86,553.32 $320,000.00 $233,446.68 To: 1001-3010-001-410000 Payroll $12,309.28 $3,852,913.53 $3,865,222.81 1001-3010-001-422000 FICA $941.66 $334,738.93 $335,680.59 1001-3010-001-423000 Retirement $1,448.80 $514,711.82 $516,160.62 1001-3010-001-425000 Unemployment $93.55 $32,870.86 $32,964.41 1001-3010-001-426000 Worker's Comp. $215.41 $76,685.01 $76,900.42 1001-3050-001-410000 Payroll $6,926.40 $282,343.83 $289,270.23 1001-3050-001-422000 FICA $529.87 $22,440.95 $22,970.82 1001-3050-001-423000 Retirement $815.24 $34,452.99 $35,268.23 1001-3050-001-425000 Unemployment $52.64 $2,197.62 $2,250.26 1001-3050-001-426000 Worker's Comp. $121.21 $5,137.87 $5,259.08 1001-3050-001-426000 Payroll $51,750.40 $7,956,792.81 $8,008,543.21 1001-4070-001-422000 FICA $3,958.91 $711,532.21 $715,491.12 1001-4070-001-423000 Retirement $6,091.02 $73,346.66 $79,437.68 1001-4070-001-425000 Unemployment $393.30 $5,534.41 $5,927.71 1001-4070-001-426000 Worker's Comp. $905.63 $10,480.08 $11,385.71 Total $86,553.32 Issue: Certain officers require adjustments in their salaries and associated fringe benefits as per the contractual stipulations in the collective bargaining agreement (CBA). Solution: Identify and secure additional funding in order to be in compliance with contractual stipulations in the collective bargaining agreement (CBA). Result: Officers who have reached the necessary milestones in their seniority will be paid accordingly. Webb County will be in compliance with CBA contract stipulations.

Civil Legal Division

16. Discussion and possible action to approve a renewal of Title IV-E Child Welfare Services Contract #23940437 and Title IV-E Legal Services Contract #23940438 with the Texas Department of Family and Protective Services for FY 2018 requiring Webb County to maintain a Child Welfare Board and providing for the reimbursement for certain expenditures made by Webb County relating to foster children, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Marco A. Montemayor, County Attorney]

7. Economic Development

17. Discussion and possible action to approve and accept closeout and final payment for Texas Community Development Program (TCDP) Contact #7215510 in the amount of $5,000 from Account #3015-7060-001-470000 and release of retainage in the amount of $28,400 ($23,780 from Account #3520-206000 and $4,620 from Account #3015-206000) for a total amount of $33,400 to Hydroworks Inc. for the completion of the Colorado Acres Reverse Osmosis Improvement Phase I Subdivision on Hwy 59. Issue: Closeout project after completion will be paid with Purchase Order No. 170000402. Solution: Approval and pay retainage Result: Project Completed

18. Discussion and possible action to approve the reclassification, posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective November 27, 2017: Slot # Title Salary 2804 Senior Grant Writer $46,789.76 - 20/A-E Issue: The employee that was previously in slot #2804 was promoted to slot #15. At the time of promotion, slot #2804 was at the maximum Grade/Step 17/AH - $60,791.62. The vacating of the position reset the Step to the initial Grade/Step 17/A at $40,346.66. The reclassification of this position will allow the Economic Development Department to establish a higher starting salary at Grade/Slot 20/A-E - $46,789.76. The reclassification shall better compliment the job duties and attract qualified applicants for hiring consideration. The job duties of this salaried position includes County grant writing, program planning, project implementation and supervisory responsibilities. Solution: Request to reclassify and fill this vacant slot to allow the department to continue to operate effectively. Result: The filling of slot #2804 will allow the department to run on a full staff if the court grants approval.

8. Indigent Healthcare Services

19. Discussion and possible action to authorize Inter-Governmental Transfer (IGT) contributions payable to the Texas Health and Human Services Commission as required under the Texas Healthcare Transformation and Quality Improvement Program/1115 Waiver in amounts not to exceed a total of Nine Hundred Thousand Dollars ($900,000) for Fiscal Year 2017-2018. IGT contributions for FY 2017-2018 may be paid out, if necessary, thru December 31, 2018, contingent upon IGT transfer dates and deadlines established by the State of Texas. [Accounts #1001-5030-001-432063-015 (Hospital Inpatient) and #1001-5030-001-432063-020 (Hospital Outpatient) from Fiscal Year 2017-2018 Budget] Issue: Since 2006, Webb County has participated as the Inter-Governmental Transfer (IGT) entity for Laredo Medical Center and Doctors Hospital of Laredo. The IGT submitted allows hospitals to receive federal matching funds that are used to offset the cost of uncompensated care that hospitals provide to Medicaid and uninsured patients. Solution: Commissioners Court approval is needed in order to submit IGT contributions on behalf of both hospitals as requested by the State of Texas. Result: The authorization of IGT will allow local hospitals to access matching federal funds for FY 2017-2018 to offset uncompensated care costs as well as receive incentive payments from the State of Texas for successful completion of 1115 Waiver project milestones and metrics.

9. Information Technology

20. Discussion and possible action to purchase Uninterrupted Power Supplies (UPS) for remote locations from Connection Pubic Sector #NCPA 01-44 in the amount of $23,684.15, with additional action to authorize a line item transfer (Budget Amendment) from Account #3015-7050-001-470000-075 to Account #3015-1280-001-470000, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #3015-1280-001-470000 (Contingency Fund)] Issue: Several remote locations do not count with UPS protection for the networking equipment. Solution: To purchase recommended equipment. Result: Networking equipment will be protected against power surges and blunts.

21. Discussion and possible action to authorize an upgrade to the AT&T Switched Ethernet Service for the following locations in the monthly amounts of $406.50 for Community Supervision and Corrections Department (CSCD) South Office, $816.10 for Webb County Main Office, and $386.00 for the Economic Development Department to the existing contract, and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Account #1001-1130-001-441805 (Internet Service)] Issue: Network speed for those locations are too slow for their normal operations. Solution: To upgrade the Ethernet Speed. Result: Better and faster Internet connections.

10. Purchasing

22. Discussion and possible action to approve Invitation to Bid No. 2017-003 "Webb County Roadway Improvements - Espejo Gate Project" to the lowest and responsible bidder SAL Construction Management, LLC in the amount of $4,716,299.75 (Base bid excluding 10" of caliche base replacing with alternate bid of 12.5" of caliche base section) and authorizing the County Judge to sign all relevant document and any other matters incident thereto. This is a Texas Department of Transportation funded project (Infrastructure Fund Grant Agreement #CTIF-01-240) which allows up to 90% of allowable project costs to be reimbursed to the County, the remaining 10% is a local match by Webb County, and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Account #3720-7230-001-470000 (Capital Outlay)] Issue: Webb County received 6 bids for the Espejo Gate Roadway Improvement Project advertised as ITB#2017-003. Solution: Award ITB 2017-003 to lowest responsible bidder. SAL Construction Management, LLC to include base amount with a portion of alternate bid adjusting the caliche base section from 10" to 12.5" Result: Issue Notice to Proceed to successful bidder and start construction on Espejo gate roadway improvements upon fully executed contract.

23. Discussion and possible action to award RFQ 2017-004 "Rio Bravo Wastewater Treatment Plant Rehabilitation Design Project" to the sole proposer Garver, LLC for professional engineering services to complete an engineering evaluation of the Rio Bravo Wastewater Treatment Plant to determine the best and most efficient manner to implement final improvements to the plants infrastructure and operational process, and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. This project is included in the departments approved Capital Improvement Plan. [Account #7220-7270-001-432001, 2016 (Bond Series, Professional Services)] Issue: Although currently the Rio Bravo Wastewater Treatment Plant is operational and producing treated effluent that meets the compliance requirements of TCEQ, significant improvements are necessary to assure the plant can meet its regulatory requirements into the future and the prevention of emergency failures. This requires significant improvements of an already failing infrastructure. It will be critical to modify the operations to assure more efficient and therefore less costly operation. Project of expected need were provided onto the approved Capital Improvements Plan. Solution: First we must determine the level of degradation and cost for rehabilitation with alternatives of Best Practices that could be implemented here that will provide us with more consistent and effective service for our customers. This engineering project will provide us with alternatives to this implementation. Result: Information and alternatives to be considered for entering into an rehabilitation design for construction bidding.

24. Discussion and possible action to rescind the award to Altius Group Corporation for RFP 2016-007 "La Presa Community Park - Youth Baseball Field Project" approved on December 12, 2016, item 28. Webb County has applied for an Outdoor Park & Facility Grant with the Texas Department of Parks and Wildlife. If grant is awarded it will match dollar for dollar on current bond funds. Providing a more positive impact to the qualify of life for residents of Precinct 1. [Bond Series Account #3045-6310-001-474501] Issue: Webb County Commissioners Court has authorized the Economic Development Director to apply for an Outdoor Park & Facility Grant with the Texas Department of Parks and Wildlife to supplement the current bond series funds for this project. Solution: Approve rescinding the award as recommended. Future grant funds will match current project budget of $130,000.00 dollar for dollar. Result: Proceed with Master plan components for La Presa Community Park by increasing the project budget through supplemental funds secured through State grant funds. Since Project budget will increase substantially it is prudent to go out for Competitive Bids again once the additional funding source has been secured.

25. Discussion and possible action to award RFP #2017-007 “Building Lease with Commercial Grade Kitchen for Meals on Wheels Program” to the sole proposer Laredo Real Foods, Inc. for a Three (3) year building rental lease with 2 - One (1) year options to extend. Monthly rental is $3,000.00 per month for a total of $36,000.00 annually for year one. Rental rates for additional years are listed below, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Javier Ramirez, CAA Director; Accounts #2928-5160-521-444100, #2371-5260-521-444100, #2025-5320-521-444100] Fiscal Year Monthly Rent Amt. Annual Rental Cost 2017-2018 $3,000.00 $36,000.00 2018-2019 $3,200.00 $38,400.00 2019-2020 $3,300.00 $39,600.00 2020-2021 $3,400.00 $40,800.00 2021-2022 $3,500.00 $42,000.00 Issue: Commercial Grade Kitchen/building lease expired. RFPs were formally solicited. Solution: Approve the recommended rental rates proposed by Staff. Proposer submitted a $3,500.00 per month rate for Years 1-5. Staff is recommending a more conservative and affordable rental rate proposal. Result: Approval of RFP and authorization to finalize rental agreement will allow CAA - Meals on Wheels program to keep operating without interruption.

11. Risk Management

26. Discussion and possible action to authorize the Purchasing Agent to Solicit a Request for Qualifications (“RFQ”) for a consultant for the County’s insurance needs. [Requested by Alexandra Colessides, Interim Director-Risk Management] Issue: The County has had the same insurance consultant for approximately five years. The County has experienced shortfalls in the self-insured health plan for several years, no solutions that have been offered and utilized have curbed the annual losses beyond budgeted amounts The County must explore what other perspectives and workable solutions exist to address this ongoing concern. Solution: Seek Request for Qualifications for an insurance consultant to help identify losses, possible savings, and strategies to minimize the County’s liabilities and losses. Result: The hiring of an insurance consultant to assess the insurance needs and make recommendations to the County.

12. Commissioners Court Administrator

27. Discussion and possible action to appoint and bond a Tax Assessor/Collector in the event of vacancy of the office; and any other matters incident thereto. Issue: On November 20, 2017, Ms. Patricia Barrera, Webb County Tax Assessor/Collector, contacted members of the County Judge’s office and the Civil Legal Division and advised that it is her intention to resign and that Monday, November 27, 2017 will be her last day serving as Webb County Tax/Assessor Collector. In the event this occurs, an appointment must be made and the appointee must be bonded for the Tax Assessor/Collector’s office to remain open. Solution: Appoint a replacement to fill the vacancy and authorize a bond to issue in the appointee’s name. Result: Any vacancy, if created, will be filled and transition of leadership will run smoothly and the functions of the Tax Assessor/Collector’s office will continue with minimal interruption of service.

14. Honorable Tano E. Tijerina, Webb County Judge

29. Discussion and possible action to create an appropriations account to accept donations and any necessary line items to fully fund the costs for the Safe Haven Facility, personnel, and services as a special budget, which is permitted under the Texas Local Government Code §§111. 0706, 111.0707, and 111.07075 and authorizing the Webb County Sheriff’s Office to use current available resources including personnel to administer the Safe Haven Program through the Webb County Sheriff’s Office Substation located at Mall Del Norte. Furthermore, the Webb County Sheriff will be authorized to seek additional funding from any available grants to fund the Safe Haven Program, with no impact to the General Fund; and any other matters incident thereto. [In joint efforts with Sheriff Martin Cuellar] Issue: Safe Haven will be closing its doors this month and currently, there is no established facility for secure and supervised visitations and safe exchanges of minor children in the Laredo/Webb County community. This is a crucial need in the local community for families who have experienced contentious custody disputes, allegations of child abuse/neglect, a documented history of family/domestic violence, and other allegations of physical confrontations and/or server familial discord. Solution: The Webb County Sheriff’s office will use a facility already available and capable of providing the necessary services at the Mall Del Norte Sheriff Substation, which will reduce the likelihood of domestic violence and encourage the peaceful exchange and/or visitation of children coupled with the use of law enforcement presence. Result: Provide a safe and necessary community program that creates a safe and amicable location to have child visitation and exchange for the families of Webb County.

Items 30 & 31

30. Communications

31. Adjourn

Nov 27, 2017 Commissioners Court Meeting

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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 NOVEMBER 27, 2017 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Business Office); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Budget Officers

6. Honorable Oscar Hale, 406th District Court Judge

7. Community Action Agency

8. Honorable Harold Devally, Constable Pct. 4

9. Honorable Margie Ibarra, County Clerk

10. Civil Legal Division

11. Economic Development

12. Purchasing

13. Risk Management

14. Honorable Martin Cuellar, Sheriff

13. Honorable Jaime A. Canales, Webb County Commissioner Pct. 4

28. Discussion on current Texas law regarding animal control (stray dogs) in rural county areas, with possible action to direct county staff to propose and implement potential solutions to reduce or control incidents with these stray animals; and any other matters incident thereto. Issue: Los Botines and surrounding Precinct 4 rural areas are experiencing issues with stray dogs in the rural areas that affecting the livelihood of livestock and are posing a danger to the rural communities. Solution: Clarify any and all county responsibilities in the rural areas regarding these matters in an effort to resolve the ongoing problems and incidents with stray animals in the rural areas.

5. Honorable Martin Cuellar, Sheriff

15. Discussion and possible action to approve the following budget amendment (Line Item Transfer) from Account #1001-3010-001-470000 in the amount of $86,553.33 to cover any short falls in funds to accounts 3010, 3050, 4070, which includes; Payroll cost, FICA, Retirement County Share, Unemployment Taxes, and Worker Compensation; and any other matters incident thereto: Acct. Number Acct. Name Amount Bal. End Bal. From: 1001-3010-001-470000 Capital Outlay $86,553.32 $320,000.00 $233,446.68 To: 1001-3010-001-410000 Payroll $12,309.28 $3,852,913.53 $3,865,222.81 1001-3010-001-422000 FICA $941.66 $334,738.93 $335,680.59 1001-3010-001-423000 Retirement $1,448.80 $514,711.82 $516,160.62 1001-3010-001-425000 Unemployment $93.55 $32,870.86 $32,964.41 1001-3010-001-426000 Worker's Comp. $215.41 $76,685.01 $76,900.42 1001-3050-001-410000 Payroll $6,926.40 $282,343.83 $289,270.23 1001-3050-001-422000 FICA $529.87 $22,440.95 $22,970.82 1001-3050-001-423000 Retirement $815.24 $34,452.99 $35,268.23 1001-3050-001-425000 Unemployment $52.64 $2,197.62 $2,250.26 1001-3050-001-426000 Worker's Comp. $121.21 $5,137.87 $5,259.08 1001-3050-001-426000 Payroll $51,750.40 $7,956,792.81 $8,008,543.21 1001-4070-001-422000 FICA $3,958.91 $711,532.21 $715,491.12 1001-4070-001-423000 Retirement $6,091.02 $73,346.66 $79,437.68 1001-4070-001-425000 Unemployment $393.30 $5,534.41 $5,927.71 1001-4070-001-426000 Worker's Comp. $905.63 $10,480.08 $11,385.71 Total $86,553.32 Issue: Certain officers require adjustments in their salaries and associated fringe benefits as per the contractual stipulations in the collective bargaining agreement (CBA). Solution: Identify and secure additional funding in order to be in compliance with contractual stipulations in the collective bargaining agreement (CBA). Result: Officers who have reached the necessary milestones in their seniority will be paid accordingly. Webb County will be in compliance with CBA contract stipulations.

Civil Legal Division

16. Discussion and possible action to approve a renewal of Title IV-E Child Welfare Services Contract #23940437 and Title IV-E Legal Services Contract #23940438 with the Texas Department of Family and Protective Services for FY 2018 requiring Webb County to maintain a Child Welfare Board and providing for the reimbursement for certain expenditures made by Webb County relating to foster children, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Marco A. Montemayor, County Attorney]

7. Economic Development

17. Discussion and possible action to approve and accept closeout and final payment for Texas Community Development Program (TCDP) Contact #7215510 in the amount of $5,000 from Account #3015-7060-001-470000 and release of retainage in the amount of $28,400 ($23,780 from Account #3520-206000 and $4,620 from Account #3015-206000) for a total amount of $33,400 to Hydroworks Inc. for the completion of the Colorado Acres Reverse Osmosis Improvement Phase I Subdivision on Hwy 59. Issue: Closeout project after completion will be paid with Purchase Order No. 170000402. Solution: Approval and pay retainage Result: Project Completed

18. Discussion and possible action to approve the reclassification, posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective November 27, 2017: Slot # Title Salary 2804 Senior Grant Writer $46,789.76 - 20/A-E Issue: The employee that was previously in slot #2804 was promoted to slot #15. At the time of promotion, slot #2804 was at the maximum Grade/Step 17/AH - $60,791.62. The vacating of the position reset the Step to the initial Grade/Step 17/A at $40,346.66. The reclassification of this position will allow the Economic Development Department to establish a higher starting salary at Grade/Slot 20/A-E - $46,789.76. The reclassification shall better compliment the job duties and attract qualified applicants for hiring consideration. The job duties of this salaried position includes County grant writing, program planning, project implementation and supervisory responsibilities. Solution: Request to reclassify and fill this vacant slot to allow the department to continue to operate effectively. Result: The filling of slot #2804 will allow the department to run on a full staff if the court grants approval.

8. Indigent Healthcare Services

19. Discussion and possible action to authorize Inter-Governmental Transfer (IGT) contributions payable to the Texas Health and Human Services Commission as required under the Texas Healthcare Transformation and Quality Improvement Program/1115 Waiver in amounts not to exceed a total of Nine Hundred Thousand Dollars ($900,000) for Fiscal Year 2017-2018. IGT contributions for FY 2017-2018 may be paid out, if necessary, thru December 31, 2018, contingent upon IGT transfer dates and deadlines established by the State of Texas. [Accounts #1001-5030-001-432063-015 (Hospital Inpatient) and #1001-5030-001-432063-020 (Hospital Outpatient) from Fiscal Year 2017-2018 Budget] Issue: Since 2006, Webb County has participated as the Inter-Governmental Transfer (IGT) entity for Laredo Medical Center and Doctors Hospital of Laredo. The IGT submitted allows hospitals to receive federal matching funds that are used to offset the cost of uncompensated care that hospitals provide to Medicaid and uninsured patients. Solution: Commissioners Court approval is needed in order to submit IGT contributions on behalf of both hospitals as requested by the State of Texas. Result: The authorization of IGT will allow local hospitals to access matching federal funds for FY 2017-2018 to offset uncompensated care costs as well as receive incentive payments from the State of Texas for successful completion of 1115 Waiver project milestones and metrics.

9. Information Technology

20. Discussion and possible action to purchase Uninterrupted Power Supplies (UPS) for remote locations from Connection Pubic Sector #NCPA 01-44 in the amount of $23,684.15, with additional action to authorize a line item transfer (Budget Amendment) from Account #3015-7050-001-470000-075 to Account #3015-1280-001-470000, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #3015-1280-001-470000 (Contingency Fund)] Issue: Several remote locations do not count with UPS protection for the networking equipment. Solution: To purchase recommended equipment. Result: Networking equipment will be protected against power surges and blunts.

21. Discussion and possible action to authorize an upgrade to the AT&T Switched Ethernet Service for the following locations in the monthly amounts of $406.50 for Community Supervision and Corrections Department (CSCD) South Office, $816.10 for Webb County Main Office, and $386.00 for the Economic Development Department to the existing contract, and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Account #1001-1130-001-441805 (Internet Service)] Issue: Network speed for those locations are too slow for their normal operations. Solution: To upgrade the Ethernet Speed. Result: Better and faster Internet connections.

10. Purchasing

22. Discussion and possible action to approve Invitation to Bid No. 2017-003 "Webb County Roadway Improvements - Espejo Gate Project" to the lowest and responsible bidder SAL Construction Management, LLC in the amount of $4,716,299.75 (Base bid excluding 10" of caliche base replacing with alternate bid of 12.5" of caliche base section) and authorizing the County Judge to sign all relevant document and any other matters incident thereto. This is a Texas Department of Transportation funded project (Infrastructure Fund Grant Agreement #CTIF-01-240) which allows up to 90% of allowable project costs to be reimbursed to the County, the remaining 10% is a local match by Webb County, and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Account #3720-7230-001-470000 (Capital Outlay)] Issue: Webb County received 6 bids for the Espejo Gate Roadway Improvement Project advertised as ITB#2017-003. Solution: Award ITB 2017-003 to lowest responsible bidder. SAL Construction Management, LLC to include base amount with a portion of alternate bid adjusting the caliche base section from 10" to 12.5" Result: Issue Notice to Proceed to successful bidder and start construction on Espejo gate roadway improvements upon fully executed contract.

23. Discussion and possible action to award RFQ 2017-004 "Rio Bravo Wastewater Treatment Plant Rehabilitation Design Project" to the sole proposer Garver, LLC for professional engineering services to complete an engineering evaluation of the Rio Bravo Wastewater Treatment Plant to determine the best and most efficient manner to implement final improvements to the plants infrastructure and operational process, and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. This project is included in the departments approved Capital Improvement Plan. [Account #7220-7270-001-432001, 2016 (Bond Series, Professional Services)] Issue: Although currently the Rio Bravo Wastewater Treatment Plant is operational and producing treated effluent that meets the compliance requirements of TCEQ, significant improvements are necessary to assure the plant can meet its regulatory requirements into the future and the prevention of emergency failures. This requires significant improvements of an already failing infrastructure. It will be critical to modify the operations to assure more efficient and therefore less costly operation. Project of expected need were provided onto the approved Capital Improvements Plan. Solution: First we must determine the level of degradation and cost for rehabilitation with alternatives of Best Practices that could be implemented here that will provide us with more consistent and effective service for our customers. This engineering project will provide us with alternatives to this implementation. Result: Information and alternatives to be considered for entering into an rehabilitation design for construction bidding.

24. Discussion and possible action to rescind the award to Altius Group Corporation for RFP 2016-007 "La Presa Community Park - Youth Baseball Field Project" approved on December 12, 2016, item 28. Webb County has applied for an Outdoor Park & Facility Grant with the Texas Department of Parks and Wildlife. If grant is awarded it will match dollar for dollar on current bond funds. Providing a more positive impact to the qualify of life for residents of Precinct 1. [Bond Series Account #3045-6310-001-474501] Issue: Webb County Commissioners Court has authorized the Economic Development Director to apply for an Outdoor Park & Facility Grant with the Texas Department of Parks and Wildlife to supplement the current bond series funds for this project. Solution: Approve rescinding the award as recommended. Future grant funds will match current project budget of $130,000.00 dollar for dollar. Result: Proceed with Master plan components for La Presa Community Park by increasing the project budget through supplemental funds secured through State grant funds. Since Project budget will increase substantially it is prudent to go out for Competitive Bids again once the additional funding source has been secured.

25. Discussion and possible action to award RFP #2017-007 “Building Lease with Commercial Grade Kitchen for Meals on Wheels Program” to the sole proposer Laredo Real Foods, Inc. for a Three (3) year building rental lease with 2 - One (1) year options to extend. Monthly rental is $3,000.00 per month for a total of $36,000.00 annually for year one. Rental rates for additional years are listed below, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Javier Ramirez, CAA Director; Accounts #2928-5160-521-444100, #2371-5260-521-444100, #2025-5320-521-444100] Fiscal Year Monthly Rent Amt. Annual Rental Cost 2017-2018 $3,000.00 $36,000.00 2018-2019 $3,200.00 $38,400.00 2019-2020 $3,300.00 $39,600.00 2020-2021 $3,400.00 $40,800.00 2021-2022 $3,500.00 $42,000.00 Issue: Commercial Grade Kitchen/building lease expired. RFPs were formally solicited. Solution: Approve the recommended rental rates proposed by Staff. Proposer submitted a $3,500.00 per month rate for Years 1-5. Staff is recommending a more conservative and affordable rental rate proposal. Result: Approval of RFP and authorization to finalize rental agreement will allow CAA - Meals on Wheels program to keep operating without interruption.

11. Risk Management

26. Discussion and possible action to authorize the Purchasing Agent to Solicit a Request for Qualifications (“RFQ”) for a consultant for the County’s insurance needs. [Requested by Alexandra Colessides, Interim Director-Risk Management] Issue: The County has had the same insurance consultant for approximately five years. The County has experienced shortfalls in the self-insured health plan for several years, no solutions that have been offered and utilized have curbed the annual losses beyond budgeted amounts The County must explore what other perspectives and workable solutions exist to address this ongoing concern. Solution: Seek Request for Qualifications for an insurance consultant to help identify losses, possible savings, and strategies to minimize the County’s liabilities and losses. Result: The hiring of an insurance consultant to assess the insurance needs and make recommendations to the County.

12. Commissioners Court Administrator

27. Discussion and possible action to appoint and bond a Tax Assessor/Collector in the event of vacancy of the office; and any other matters incident thereto. Issue: On November 20, 2017, Ms. Patricia Barrera, Webb County Tax Assessor/Collector, contacted members of the County Judge’s office and the Civil Legal Division and advised that it is her intention to resign and that Monday, November 27, 2017 will be her last day serving as Webb County Tax/Assessor Collector. In the event this occurs, an appointment must be made and the appointee must be bonded for the Tax Assessor/Collector’s office to remain open. Solution: Appoint a replacement to fill the vacancy and authorize a bond to issue in the appointee’s name. Result: Any vacancy, if created, will be filled and transition of leadership will run smoothly and the functions of the Tax Assessor/Collector’s office will continue with minimal interruption of service.

14. Honorable Tano E. Tijerina, Webb County Judge

29. Discussion and possible action to create an appropriations account to accept donations and any necessary line items to fully fund the costs for the Safe Haven Facility, personnel, and services as a special budget, which is permitted under the Texas Local Government Code §§111. 0706, 111.0707, and 111.07075 and authorizing the Webb County Sheriff’s Office to use current available resources including personnel to administer the Safe Haven Program through the Webb County Sheriff’s Office Substation located at Mall Del Norte. Furthermore, the Webb County Sheriff will be authorized to seek additional funding from any available grants to fund the Safe Haven Program, with no impact to the General Fund; and any other matters incident thereto. [In joint efforts with Sheriff Martin Cuellar] Issue: Safe Haven will be closing its doors this month and currently, there is no established facility for secure and supervised visitations and safe exchanges of minor children in the Laredo/Webb County community. This is a crucial need in the local community for families who have experienced contentious custody disputes, allegations of child abuse/neglect, a documented history of family/domestic violence, and other allegations of physical confrontations and/or server familial discord. Solution: The Webb County Sheriff’s office will use a facility already available and capable of providing the necessary services at the Mall Del Norte Sheriff Substation, which will reduce the likelihood of domestic violence and encourage the peaceful exchange and/or visitation of children coupled with the use of law enforcement presence. Result: Provide a safe and necessary community program that creates a safe and amicable location to have child visitation and exchange for the families of Webb County.

Items 30 & 31

30. Communications

31. Adjourn

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 NOVEMBER 27, 2017 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Business Office); and any other matters incident thereto.

5. Budget Officers

6. Honorable Oscar Hale, 406th District Court Judge

7. Community Action Agency

8. Honorable Harold Devally, Constable Pct. 4

9. Honorable Margie Ibarra, County Clerk

10. Civil Legal Division

11. Economic Development

12. Purchasing

13. Risk Management

14. Honorable Martin Cuellar, Sheriff

30. Communications

31. Adjourn

Nov 27, 2017 Commissioners Court Meeting

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 NOVEMBER 27, 2017 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Business Office); and any other matters incident thereto.

5. Budget Officers

6. Honorable Oscar Hale, 406th District Court Judge

7. Community Action Agency

8. Honorable Harold Devally, Constable Pct. 4

9. Honorable Margie Ibarra, County Clerk

10. Civil Legal Division

11. Economic Development

12. Purchasing

13. Risk Management

14. Honorable Martin Cuellar, Sheriff

30. Communications

31. Adjourn

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