Video index

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Business Office); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Honorable Oscar Hale, 406th District Court Judge

7. Civil Legal Division

8. Community Action Agency

9. Honorable Harold Devally, Constable Pct. 4

10. Honorable Margie Ibarra, County Clerk

11. Honorable Victor Villarreal, County Court at Law 2 Judge

12. Economic Development

13. Engineering

14. Fire Suppression & EMS Services

15. Head Start Disclaimer: All Head Start monies are 100% Federal funds

16. Planning & Physical Development

17. Purchasing

18. Honorable Martin Cuellar, Sheriff

19. Honorable Norma Farabough, Tax-Assessor- Collector

20. 49th District Court

6. Honorable Martin Cuellar, Sheriff

21. Discussion and possible action to approve an advertising contract with Lamar Advertising of Laredo (Contract Number 2931939) for service dates January 15, 2018 through June 25, 2018 for a total amount of $19,890, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [State Forfeiture Account #2151-3010-001-454000-030]

22. Discussion and possible action to approve a budget amendments from funds available by transferring $5,075 and increasing the expenditure budget by $7,925 to the Sheriff's Office Treasury federal forfeiture fund; said amount is available; and any other matters incident thereto. There is no financial impact to the general fund. The County Auditor certify the receipts to the Commissioner Court according to the Local Government Code, Section 111.076. [Fund 2153]: Acct. Number Acct. Name Actual bal Budget Amendment Budget 2153-3010-001-455501 Drug Free Campaign $1,085 $5,000 $6,085 2153-3010-001-461000 Materials & Supplies $-1040 $8,000 $6,960 42153-3020-001-52012 Property Casualty Premium $4,075 $-4075 -0- 2153-3020-001-455501 Drug Free Campaign $100 $-100 -0- 2153-3020-001-456305 Uniforms $100 $-100 -0- 2153-3020-001-456305 Bullet Proof Vests $100 $-100 -0- 2153-3020-001-458000 Administrative Travel $100 $-100 -0- 2153-3020-001-460000 Office Supplies $100 $-100 -0- 2153-3020-001-460105 Minor Tools & Apparatus $100 $-100 -0- 2153-3020-001-460140 Fire Arms & Ammunition $100 $-100 -0- 2153-3020-001-461006 Canine Expenditures $100 $-100 -0- 2153-3020-001-463701 Support Assistance $100 $-100 -0- 2153-3020-001-464010 Dues & Memberships $100 $-100 -0- Issue: Forfeiture funds may be spent after a budget for the expenditure of the proceeds has been submitted to the governing body. Solution: Submit a budget to the governing body that clearly list and defines the categories of expenditures. Result: These funds will be available for official use to meet the needs of the office.

7. Economic Development

23. Discussion and possible action to authorize the acceptance of a grant award as coordinated, developed, written, and submitted by the Webb County Sheriff's Office for a Rifle-Resistant Body Armor grant from the Criminal Justice Division (CJD) in an amount of $184,973 for the purchase of rifle-resistant hard body armor for the eligible peace officers (as defined under Article 2.12, Texas Code of Criminal Procedure) working at the Webb County Sheriff's Office; the Offices of the Constable, Pct. 1-4; the District Attorney’s Office; and the Webb County Attorney’s Office; and designating the Webb County Judge as the authorized official in all matters related to this grant; and any other matters incident thereto. This grant does not require any type of match; and, thus, will have no impact on the general fund. (Fund number will be created by the Auditors office once court accepts grant) [Requested by Martin Cuellar, Sheriff] Issue: In response to the notorious shooting incident of police officers on July 7th, 2016, the Texas governor and Texas legislature authorized Senate Bill 12. This legislation would assist local agencies in the purchase of rifle-resistant hard body armor. Solution: Submission of application by the Webb County Sheriff's Office will assist eligible peace officers working at Webb County Offices to obtain rifle-resistant hard body armor for their enhanced safety. Result: Utilizing grant funds through this proposed grant application, the Webb County Sheriff's Office will be able to secure hard body armor for eligible peace officers working for Webb County Offices for their increased safety and security.

24. Discussion and possible action to authorize the submission of a grant developed, written, submitted, and presented by the Webb County Sheriff’s Office for an Operation Border Star Justice Assistance Grant (JAG) application to the Criminal Justice Division (CJD) Office of the Governor (OOG) in the amount estimated at $62,000 for the salary and fringe benefits and supplies for one (1) peace officer as well as supplies for said peace officer at the Webb County Sheriff's Office to provide enhanced patrol for border security and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any cash match; and, thus, will have no impact to the general fund. [Fund #2735] [Requested by Martin Cuellar, Sheriff] Issue: The County of Webb/City of Laredo continues to constitute an important part of the federally designated South Texas High Intensity Drug Trafficking Area (HIDTA), which is one of the most strategically significant cross-border drug smuggling corridors in the entire United States. Solution: Grant application to continue to fund an existing grant-funded peace officer/deputy to continue to be deployed to assist, supplement, and enhance border security in the South Texas High Intensity Drug Trafficking Area (HIDTA) as well as to continue to provide protective services to the residents of Webb County. Result: Through the grant-funded efforts of the deputy, the patrol division of the Webb County Sheriff’s Office will be provided enhanced manpower to detect, deter, and disrupt various illegal transborder activity in the Webb County area.

25. Discussion and possible action to approve the submission of a grant developed, written, submitted, and presented by the Office of the Justice of the Peace, Pct. 4 in collaboration with the Webb County Sheriff’s Office for a Truancy Prevention and Intervention Program grant application in the amount estimated at $55,500 to continue to pay the grant-funded salary and fringe benefits and supplies for a truancy case manager in order to continue to divert at-risk truant juveniles from entering the juvenile justice system in Laredo/Webb County; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any cash match and will have no impact on the general fund. [Fund # 2733] [Requested by Jose R. Salinas, Justice of the Peace, Precinct 4, Place 1] Issue: Juvenile delinquency is a nationwide problem that negatively affects not only the delinquent youth and their families but also adversely impacts schools, neighborhoods, and the local community at large. In addition, youth at-risk for juvenile delinquency who enter into the juvenile justice system tend to face limited future career, educational, and other socio-economic prospects, especially in the South Texas area. Solution: Grant application to continue to fund a currently grant-funded truancy case manager in order to continue to provide prevention, diversion, and intervention strategies through the court of the Justice of the Peace, Precinct 4 in Laredo/Webb County area. Result: Increased focus on diversion strategies to steer at-risk juveniles from the juvenile and criminal justice system.

26. Discussion and possible action to approve the submission of an application developed, written, presented, and submitted by the Webb County Sheriff’s Office to the Homeland Security Grants Division Office of the Governor for a Law Enforcement Terrorism Prevention Activities (LETPA) grant in the amount estimated at $90,871 for law enforcement terrorism prevention equipment; and designating the Webb County Judge in all matters related to this grant; and any other matters incident thereto. This grant requires no match; and, thus, will have no impact to the general fund. [Requested by Martin Cuellar, Sheriff] Issue: Since the tragedy of 9/11, the urgent need for expanded and enhanced law enforcement efforts to prevent terrorism in the United States was understood to help save the lives of both first responders and the people they serve. Solution: Grant application to fund enhanced capabilities for the Webb County Sheriff’s Office. Result: The Webb County Sheriff’s Office will have increased capacities and enhanced capabilities.

27. Discussion and possible action to approve the submission of an application developed, written, presented and submitted by the Webb County Sheriff’s Office to the Homeland Security Grants Division Office of the Governor for a State Homeland Security Program (SHSP) grant in the amount estimated at $77,871 for equipment and supplies; and designating the Webb County Judge to sign all relevant documents; and any other matters incident thereto. This grant requires no match; and, thus, will have no impact to the general fund. [Requested by Martin Cuellar, Sheriff] Issue: Complex and dynamic law enforcement challenges exist in the Southwest border area of the United States, including Laredo/Webb County. Furthermore, the County of Webb/City of Laredo continues to be one of the busiest in-land ports as well as a strategically significant international commerce corridor for the United States. Solution: Grant application to further enhance the Webb County Sheriff’s Office preparedness to prevent threats, protect citizens, mitigate loss of life and property, and respond quickly to save lives. Result: Through the grant-funded efforts, the Webb County Sheriff’s Office will be able to address high-priority preparedness goals to strengthen core capabilities to prevent, protect, mitigate, respond, and support community recovery.

28. Discussion and possible action to continue paying grant funded personnel under the High Intensity Drug Trafficking Area (HIDTA) Task Force Agreement, Narcotics Task Force, for Ninety (90) days, until notification about grant continuation award from the U.S. Department of Justice. The Grantee (City of Laredo Police Department) has informed the Sheriff's Office that the grant will continue and is pending the official award letter from HITDA officials. This grant has been active for the past 25 years and is anticipated to continue throughout 2018. [Fund #2906] [Requested by Martin Cuellar, Webb County Sheriff] Issue: HIDTA is a multi-agency task force that continues to gather intelligence and disrupts the illicit flow of narcotics and money laundering activities along the South Texas Border region. South Texas HITDA is an alliance of over 57 federal, state and local law enforcement agencies working together to combat drug trafficking and related crimes. Historically the Grantor has always submitted award letters to local law enforcement agencies between the months of February and March; Nonetheless, the grants are retroactive to January 1st of each calendar year. Solution: For the Webb County Sheriff's Office to continue supporting HIDTA by employing grant funded investigators and continue corroborating with other law enforcement agencies to push forward the mission and goals of the South Texas HIDTA task force. Result: The Webb County Sheriff's Office will continue to employ two (2) HIDTA funded investigators who will actively participate and help the task force fight against the continued flow of illicit drugs and related crime within the South Texas region.

29. Discussion and possible action to authorize the Economic Development Department to develop and submit a U.S. Department of Homeland Security, Assistance to Firefighters Grant for up to $250,000.00, and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for Assistance to Firefighters Grant Program funding. This application requires a five percent (5%) cash match should the application be funded, amount shall not exceed the sum of TWELVE THOUSAND FIVE HUNDRED DOLLARS ($12,500). Issue: Submission of Assistance to Firefighters Grant (AFG) Application to benefit the Webb County Volunteer Fire Department through the acquisition of a large brush truck to serve the northwest area of Webb County. Solution: The Economic Development Department will develop and submit the application on behalf of the Webb County Volunteer Fire Department. Result: Well- equipped firefighters to respond safely and promptly to incidents.

30. Discussion and possible action to authorize the Economic Development Department to develop and submit a U.S. Department of Homeland Security, Assistance to Firefighters Grant for up to $50,000.00, and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for Assistance to Firefighters Grant Program funding. This application requires a five percent (5%) cash match should the application be funded, amount shall not exceed the sum of TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500). Issue: Submission of Assistance to Firefighters Grant (AFG) Application to benefit the Webb County Volunteer Fire Department through the acquisition of personal protective equipment for firefighters. Solution: The Economic Development Department will develop and submit the application on behalf of the Webb County Volunteer Fire Department. Result: Well- equipped firefighters to respond safely to emergency incidents.

8. Purchasing

31. Discussion and possible action to approve the repairs and modernization of the Webb County Sheriff’s elevator system located at 902 Victoria Street for a proposal totaling $94,150.00 from Thyssenkrupp Elevator Corporation and further authorizing a discretionary exemption under Texas Local Government Code, Section 262.024 (11) Equipment Repairs, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Sheriff Martin Cuellar; Bond Series 2006 - Account #3115-7380-001-470000 (Capital Outlay)] Issue: The elevator located at the Sheriff’s Administrative Office is not working. Customers that need to access services provided on the 2nd floor must use the stairs. This non-functioning elevator poses an issue for the handicap and other Citizens that may not be physically capable of using the stairs. Solution: Authorize the proposed services by Thyssenkrupp Elevator Corporation. Result: Reestablish operation of elevator to allow access to 2nd floor where services are provided by ID & Records, Civil and Warrants, and general administration for the Webb County Sheriff’s Office. Comply with any ADA requirements.

32. Discussion and possible action to approve the following budget amendment (line item transfer) - Bond Series 2006: Acct. Number Acct. Name Amount Bal. End Bal. From: 3100-7170-001-432001 Professional Services $100,000 $192,447.00 $92,447.00 To: 3115-7380-001-470000 Capital Outlay $100,000 $226.00 $100,226.00 Issue: The elevator located at the Sheriff’s Administrative Office is not working. Customers that need to access services provided on the 2nd floor must use the stairs. This non-functioning elevator poses an issue for the handicap and other Citizens that may not be physically capable of using the stairs. Solution: Transfer monies from within the same Bond Series 2006 to cover emergency repairs to the elevator mechanical and electrical components being replaced, refurbished or retained in order to modernized the current elevator system. Result: Re-establish operation of elevator to allow access to 2nd floor where services are provided by ID & Records, Civil and Warrants, and general administration for the Webb County Sheriff’s Office. Comply with any ADA requirements and utilize Bond money dating back to 2006.

33. Discussion and possible action to approve expenditures not to exceed $44,752.00 for removal, disposal and refinishing of the Webb County Jail Kitchen area covering approximately 4,900 square feet, repairs to the Jail generator and repairs to the Jail gate control boxes located at both entrance and exit to County Jail, subject to the Webb County Purchasing Rules and Regulations and issuance of an official Purchase Order. [Requested by Sheriff Martin Cuellar, Bond Series 2010 Account #3050-7380-001-470000 (Capital Outlay)] Issue: The Sheriff’s Office has reported multiple repairs that require immediate attention. Specifically areas dealing with the County Jail. Funding for these repairs are not budgeted under the general fund. Solution: Utilize Bond Series funding from 2010. A residual amount is available from Jail improvement funds approved as part of the 2010 Bond Series. Funding should be utilize to help close out the bond series and to make the necessary repairs at Jail. Result: Secure informal quotes in accordance with the Policy manual and authorize needed repairs to Jail.

9. Water Utilities

34. Discussion and possible action to award a contract to TraC-N-Trol, Inc. in the amount of $40,000 to provide an engineering assessment of our Supervisory Control and Data Acquisition (SCADA) system to include review and analysis, radio propagation study, data cataloging, and operational manuals for our control system, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. Texas Local Government Code under 262.024 Discretionary Exemptions Section (a) (4) a personal or professional service. [Account #7220-7280-001-432001 (2016 Bond Series Funds - Water Professional Services)] Issue: Currently the Water Treatment Plant has maintained compliance with TCEQ requirements by minimum repair and manual operation of the plants process units; however, our plan as well as the third party Engineering recommendations has encompassed the assessment, improvements, and upgrades needed for future and more consistent operation of the water plant. This project is the first step in implementing this process. Solution: Upon completion of this assessment we can have a better understanding of the improvements needed and what level of investment will be recommended. Result: Consistent control and documentation leading to consistent compliance with water quality regulation.

10. Commissioners Court Administrator

35. Discussion and possible action to re-appoint or designate new members to the Webb County Grievance Committee for Non-Civil Service employees; and any other matters incident thereto.

11. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

36. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective January 22, 2018. Slot # Title Hourly Rate 2289 Community Center Director $18.46- $19.40 16 A-E Issue: Slot #2289 is vacant and needs to be filled. Solution: Approve the posting of position to fill vacancy. Result: By filling the slot, it will allow the Rio Bravo Community Center to function effectively.

12. Honorable Tano E. Tijerina, Webb County Judge

37. Discussion and possible action to grant an exception to Webb County policy and return the personal holiday to those employees who lost the first quarter personal holiday as a result of lack of notice of changes made to Webb County policy regarding use of personal holidays and any other matters incident thereto. Issue: On 7/24/2017, the Commissioners Court adopted certain recommended changes to the personnel policies. On such change, required that County employees must use their quarterly personal holidays within the same quarter as it is earned. Although said changes were adopted in open court, most employees were not made aware of them. In fact, the previous director of Human Resources failed to update the online policy to reflect said change. Nor, did the previous director send out a mass email to all the employees advising them of this change. Accordingly, a number of employees were not made aware of the new requirement. Solution: To grant a one-time exception to this requirement and return the first quarter personal holiday to those employees who lost their holiday due to lack of fair notice. Result: The employees will have their personal holiday that they lost due to lack of notice returned.

13. Presentations

38. Status report to Webb County Commissioners Court by Judge Victor Villarreal who presides over County Court at Law II regarding the monthly report on results and statistics of the court. [Requested by Victor Villarreal, County Court at Law #2 Judge]

39. Presentation of certificate of appreciation and reimbursement of tuition to Deputy Constable, Gilberto De Leon by the Texas Farm Bureau (TFB); representing the TFB is Mr. Lauro Salinas. Officer De Leon is being recognized for his attendance and completion of TEEX Municipal Fire School in July 2017. Webb County Volunteer Fire Department is grateful for the partnership and sponsorship of its volunteer firefighters and seeks to continue a positive working relationship with community partners.

40. Recognition and presentation of plaque to Luis “Red” Ortegon on being named Male Athlete of the Year. [Requested by Tano E. Tijerina, County Judge]

Items 41 & 42

41. Communications

42. Adjourn

Jan 22, 2018 Commissioners Court Meeting

Full agenda
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1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Business Office); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Honorable Oscar Hale, 406th District Court Judge

7. Civil Legal Division

8. Community Action Agency

9. Honorable Harold Devally, Constable Pct. 4

10. Honorable Margie Ibarra, County Clerk

11. Honorable Victor Villarreal, County Court at Law 2 Judge

12. Economic Development

13. Engineering

14. Fire Suppression & EMS Services

15. Head Start Disclaimer: All Head Start monies are 100% Federal funds

16. Planning & Physical Development

17. Purchasing

18. Honorable Martin Cuellar, Sheriff

19. Honorable Norma Farabough, Tax-Assessor- Collector

20. 49th District Court

6. Honorable Martin Cuellar, Sheriff

21. Discussion and possible action to approve an advertising contract with Lamar Advertising of Laredo (Contract Number 2931939) for service dates January 15, 2018 through June 25, 2018 for a total amount of $19,890, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [State Forfeiture Account #2151-3010-001-454000-030]

22. Discussion and possible action to approve a budget amendments from funds available by transferring $5,075 and increasing the expenditure budget by $7,925 to the Sheriff's Office Treasury federal forfeiture fund; said amount is available; and any other matters incident thereto. There is no financial impact to the general fund. The County Auditor certify the receipts to the Commissioner Court according to the Local Government Code, Section 111.076. [Fund 2153]: Acct. Number Acct. Name Actual bal Budget Amendment Budget 2153-3010-001-455501 Drug Free Campaign $1,085 $5,000 $6,085 2153-3010-001-461000 Materials & Supplies $-1040 $8,000 $6,960 42153-3020-001-52012 Property Casualty Premium $4,075 $-4075 -0- 2153-3020-001-455501 Drug Free Campaign $100 $-100 -0- 2153-3020-001-456305 Uniforms $100 $-100 -0- 2153-3020-001-456305 Bullet Proof Vests $100 $-100 -0- 2153-3020-001-458000 Administrative Travel $100 $-100 -0- 2153-3020-001-460000 Office Supplies $100 $-100 -0- 2153-3020-001-460105 Minor Tools & Apparatus $100 $-100 -0- 2153-3020-001-460140 Fire Arms & Ammunition $100 $-100 -0- 2153-3020-001-461006 Canine Expenditures $100 $-100 -0- 2153-3020-001-463701 Support Assistance $100 $-100 -0- 2153-3020-001-464010 Dues & Memberships $100 $-100 -0- Issue: Forfeiture funds may be spent after a budget for the expenditure of the proceeds has been submitted to the governing body. Solution: Submit a budget to the governing body that clearly list and defines the categories of expenditures. Result: These funds will be available for official use to meet the needs of the office.

7. Economic Development

23. Discussion and possible action to authorize the acceptance of a grant award as coordinated, developed, written, and submitted by the Webb County Sheriff's Office for a Rifle-Resistant Body Armor grant from the Criminal Justice Division (CJD) in an amount of $184,973 for the purchase of rifle-resistant hard body armor for the eligible peace officers (as defined under Article 2.12, Texas Code of Criminal Procedure) working at the Webb County Sheriff's Office; the Offices of the Constable, Pct. 1-4; the District Attorney’s Office; and the Webb County Attorney’s Office; and designating the Webb County Judge as the authorized official in all matters related to this grant; and any other matters incident thereto. This grant does not require any type of match; and, thus, will have no impact on the general fund. (Fund number will be created by the Auditors office once court accepts grant) [Requested by Martin Cuellar, Sheriff] Issue: In response to the notorious shooting incident of police officers on July 7th, 2016, the Texas governor and Texas legislature authorized Senate Bill 12. This legislation would assist local agencies in the purchase of rifle-resistant hard body armor. Solution: Submission of application by the Webb County Sheriff's Office will assist eligible peace officers working at Webb County Offices to obtain rifle-resistant hard body armor for their enhanced safety. Result: Utilizing grant funds through this proposed grant application, the Webb County Sheriff's Office will be able to secure hard body armor for eligible peace officers working for Webb County Offices for their increased safety and security.

24. Discussion and possible action to authorize the submission of a grant developed, written, submitted, and presented by the Webb County Sheriff’s Office for an Operation Border Star Justice Assistance Grant (JAG) application to the Criminal Justice Division (CJD) Office of the Governor (OOG) in the amount estimated at $62,000 for the salary and fringe benefits and supplies for one (1) peace officer as well as supplies for said peace officer at the Webb County Sheriff's Office to provide enhanced patrol for border security and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any cash match; and, thus, will have no impact to the general fund. [Fund #2735] [Requested by Martin Cuellar, Sheriff] Issue: The County of Webb/City of Laredo continues to constitute an important part of the federally designated South Texas High Intensity Drug Trafficking Area (HIDTA), which is one of the most strategically significant cross-border drug smuggling corridors in the entire United States. Solution: Grant application to continue to fund an existing grant-funded peace officer/deputy to continue to be deployed to assist, supplement, and enhance border security in the South Texas High Intensity Drug Trafficking Area (HIDTA) as well as to continue to provide protective services to the residents of Webb County. Result: Through the grant-funded efforts of the deputy, the patrol division of the Webb County Sheriff’s Office will be provided enhanced manpower to detect, deter, and disrupt various illegal transborder activity in the Webb County area.

25. Discussion and possible action to approve the submission of a grant developed, written, submitted, and presented by the Office of the Justice of the Peace, Pct. 4 in collaboration with the Webb County Sheriff’s Office for a Truancy Prevention and Intervention Program grant application in the amount estimated at $55,500 to continue to pay the grant-funded salary and fringe benefits and supplies for a truancy case manager in order to continue to divert at-risk truant juveniles from entering the juvenile justice system in Laredo/Webb County; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any cash match and will have no impact on the general fund. [Fund # 2733] [Requested by Jose R. Salinas, Justice of the Peace, Precinct 4, Place 1] Issue: Juvenile delinquency is a nationwide problem that negatively affects not only the delinquent youth and their families but also adversely impacts schools, neighborhoods, and the local community at large. In addition, youth at-risk for juvenile delinquency who enter into the juvenile justice system tend to face limited future career, educational, and other socio-economic prospects, especially in the South Texas area. Solution: Grant application to continue to fund a currently grant-funded truancy case manager in order to continue to provide prevention, diversion, and intervention strategies through the court of the Justice of the Peace, Precinct 4 in Laredo/Webb County area. Result: Increased focus on diversion strategies to steer at-risk juveniles from the juvenile and criminal justice system.

26. Discussion and possible action to approve the submission of an application developed, written, presented, and submitted by the Webb County Sheriff’s Office to the Homeland Security Grants Division Office of the Governor for a Law Enforcement Terrorism Prevention Activities (LETPA) grant in the amount estimated at $90,871 for law enforcement terrorism prevention equipment; and designating the Webb County Judge in all matters related to this grant; and any other matters incident thereto. This grant requires no match; and, thus, will have no impact to the general fund. [Requested by Martin Cuellar, Sheriff] Issue: Since the tragedy of 9/11, the urgent need for expanded and enhanced law enforcement efforts to prevent terrorism in the United States was understood to help save the lives of both first responders and the people they serve. Solution: Grant application to fund enhanced capabilities for the Webb County Sheriff’s Office. Result: The Webb County Sheriff’s Office will have increased capacities and enhanced capabilities.

27. Discussion and possible action to approve the submission of an application developed, written, presented and submitted by the Webb County Sheriff’s Office to the Homeland Security Grants Division Office of the Governor for a State Homeland Security Program (SHSP) grant in the amount estimated at $77,871 for equipment and supplies; and designating the Webb County Judge to sign all relevant documents; and any other matters incident thereto. This grant requires no match; and, thus, will have no impact to the general fund. [Requested by Martin Cuellar, Sheriff] Issue: Complex and dynamic law enforcement challenges exist in the Southwest border area of the United States, including Laredo/Webb County. Furthermore, the County of Webb/City of Laredo continues to be one of the busiest in-land ports as well as a strategically significant international commerce corridor for the United States. Solution: Grant application to further enhance the Webb County Sheriff’s Office preparedness to prevent threats, protect citizens, mitigate loss of life and property, and respond quickly to save lives. Result: Through the grant-funded efforts, the Webb County Sheriff’s Office will be able to address high-priority preparedness goals to strengthen core capabilities to prevent, protect, mitigate, respond, and support community recovery.

28. Discussion and possible action to continue paying grant funded personnel under the High Intensity Drug Trafficking Area (HIDTA) Task Force Agreement, Narcotics Task Force, for Ninety (90) days, until notification about grant continuation award from the U.S. Department of Justice. The Grantee (City of Laredo Police Department) has informed the Sheriff's Office that the grant will continue and is pending the official award letter from HITDA officials. This grant has been active for the past 25 years and is anticipated to continue throughout 2018. [Fund #2906] [Requested by Martin Cuellar, Webb County Sheriff] Issue: HIDTA is a multi-agency task force that continues to gather intelligence and disrupts the illicit flow of narcotics and money laundering activities along the South Texas Border region. South Texas HITDA is an alliance of over 57 federal, state and local law enforcement agencies working together to combat drug trafficking and related crimes. Historically the Grantor has always submitted award letters to local law enforcement agencies between the months of February and March; Nonetheless, the grants are retroactive to January 1st of each calendar year. Solution: For the Webb County Sheriff's Office to continue supporting HIDTA by employing grant funded investigators and continue corroborating with other law enforcement agencies to push forward the mission and goals of the South Texas HIDTA task force. Result: The Webb County Sheriff's Office will continue to employ two (2) HIDTA funded investigators who will actively participate and help the task force fight against the continued flow of illicit drugs and related crime within the South Texas region.

29. Discussion and possible action to authorize the Economic Development Department to develop and submit a U.S. Department of Homeland Security, Assistance to Firefighters Grant for up to $250,000.00, and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for Assistance to Firefighters Grant Program funding. This application requires a five percent (5%) cash match should the application be funded, amount shall not exceed the sum of TWELVE THOUSAND FIVE HUNDRED DOLLARS ($12,500). Issue: Submission of Assistance to Firefighters Grant (AFG) Application to benefit the Webb County Volunteer Fire Department through the acquisition of a large brush truck to serve the northwest area of Webb County. Solution: The Economic Development Department will develop and submit the application on behalf of the Webb County Volunteer Fire Department. Result: Well- equipped firefighters to respond safely and promptly to incidents.

30. Discussion and possible action to authorize the Economic Development Department to develop and submit a U.S. Department of Homeland Security, Assistance to Firefighters Grant for up to $50,000.00, and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for Assistance to Firefighters Grant Program funding. This application requires a five percent (5%) cash match should the application be funded, amount shall not exceed the sum of TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500). Issue: Submission of Assistance to Firefighters Grant (AFG) Application to benefit the Webb County Volunteer Fire Department through the acquisition of personal protective equipment for firefighters. Solution: The Economic Development Department will develop and submit the application on behalf of the Webb County Volunteer Fire Department. Result: Well- equipped firefighters to respond safely to emergency incidents.

8. Purchasing

31. Discussion and possible action to approve the repairs and modernization of the Webb County Sheriff’s elevator system located at 902 Victoria Street for a proposal totaling $94,150.00 from Thyssenkrupp Elevator Corporation and further authorizing a discretionary exemption under Texas Local Government Code, Section 262.024 (11) Equipment Repairs, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Sheriff Martin Cuellar; Bond Series 2006 - Account #3115-7380-001-470000 (Capital Outlay)] Issue: The elevator located at the Sheriff’s Administrative Office is not working. Customers that need to access services provided on the 2nd floor must use the stairs. This non-functioning elevator poses an issue for the handicap and other Citizens that may not be physically capable of using the stairs. Solution: Authorize the proposed services by Thyssenkrupp Elevator Corporation. Result: Reestablish operation of elevator to allow access to 2nd floor where services are provided by ID & Records, Civil and Warrants, and general administration for the Webb County Sheriff’s Office. Comply with any ADA requirements.

32. Discussion and possible action to approve the following budget amendment (line item transfer) - Bond Series 2006: Acct. Number Acct. Name Amount Bal. End Bal. From: 3100-7170-001-432001 Professional Services $100,000 $192,447.00 $92,447.00 To: 3115-7380-001-470000 Capital Outlay $100,000 $226.00 $100,226.00 Issue: The elevator located at the Sheriff’s Administrative Office is not working. Customers that need to access services provided on the 2nd floor must use the stairs. This non-functioning elevator poses an issue for the handicap and other Citizens that may not be physically capable of using the stairs. Solution: Transfer monies from within the same Bond Series 2006 to cover emergency repairs to the elevator mechanical and electrical components being replaced, refurbished or retained in order to modernized the current elevator system. Result: Re-establish operation of elevator to allow access to 2nd floor where services are provided by ID & Records, Civil and Warrants, and general administration for the Webb County Sheriff’s Office. Comply with any ADA requirements and utilize Bond money dating back to 2006.

33. Discussion and possible action to approve expenditures not to exceed $44,752.00 for removal, disposal and refinishing of the Webb County Jail Kitchen area covering approximately 4,900 square feet, repairs to the Jail generator and repairs to the Jail gate control boxes located at both entrance and exit to County Jail, subject to the Webb County Purchasing Rules and Regulations and issuance of an official Purchase Order. [Requested by Sheriff Martin Cuellar, Bond Series 2010 Account #3050-7380-001-470000 (Capital Outlay)] Issue: The Sheriff’s Office has reported multiple repairs that require immediate attention. Specifically areas dealing with the County Jail. Funding for these repairs are not budgeted under the general fund. Solution: Utilize Bond Series funding from 2010. A residual amount is available from Jail improvement funds approved as part of the 2010 Bond Series. Funding should be utilize to help close out the bond series and to make the necessary repairs at Jail. Result: Secure informal quotes in accordance with the Policy manual and authorize needed repairs to Jail.

9. Water Utilities

34. Discussion and possible action to award a contract to TraC-N-Trol, Inc. in the amount of $40,000 to provide an engineering assessment of our Supervisory Control and Data Acquisition (SCADA) system to include review and analysis, radio propagation study, data cataloging, and operational manuals for our control system, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. Texas Local Government Code under 262.024 Discretionary Exemptions Section (a) (4) a personal or professional service. [Account #7220-7280-001-432001 (2016 Bond Series Funds - Water Professional Services)] Issue: Currently the Water Treatment Plant has maintained compliance with TCEQ requirements by minimum repair and manual operation of the plants process units; however, our plan as well as the third party Engineering recommendations has encompassed the assessment, improvements, and upgrades needed for future and more consistent operation of the water plant. This project is the first step in implementing this process. Solution: Upon completion of this assessment we can have a better understanding of the improvements needed and what level of investment will be recommended. Result: Consistent control and documentation leading to consistent compliance with water quality regulation.

10. Commissioners Court Administrator

35. Discussion and possible action to re-appoint or designate new members to the Webb County Grievance Committee for Non-Civil Service employees; and any other matters incident thereto.

11. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

36. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective January 22, 2018. Slot # Title Hourly Rate 2289 Community Center Director $18.46- $19.40 16 A-E Issue: Slot #2289 is vacant and needs to be filled. Solution: Approve the posting of position to fill vacancy. Result: By filling the slot, it will allow the Rio Bravo Community Center to function effectively.

12. Honorable Tano E. Tijerina, Webb County Judge

37. Discussion and possible action to grant an exception to Webb County policy and return the personal holiday to those employees who lost the first quarter personal holiday as a result of lack of notice of changes made to Webb County policy regarding use of personal holidays and any other matters incident thereto. Issue: On 7/24/2017, the Commissioners Court adopted certain recommended changes to the personnel policies. On such change, required that County employees must use their quarterly personal holidays within the same quarter as it is earned. Although said changes were adopted in open court, most employees were not made aware of them. In fact, the previous director of Human Resources failed to update the online policy to reflect said change. Nor, did the previous director send out a mass email to all the employees advising them of this change. Accordingly, a number of employees were not made aware of the new requirement. Solution: To grant a one-time exception to this requirement and return the first quarter personal holiday to those employees who lost their holiday due to lack of fair notice. Result: The employees will have their personal holiday that they lost due to lack of notice returned.

13. Presentations

38. Status report to Webb County Commissioners Court by Judge Victor Villarreal who presides over County Court at Law II regarding the monthly report on results and statistics of the court. [Requested by Victor Villarreal, County Court at Law #2 Judge]

39. Presentation of certificate of appreciation and reimbursement of tuition to Deputy Constable, Gilberto De Leon by the Texas Farm Bureau (TFB); representing the TFB is Mr. Lauro Salinas. Officer De Leon is being recognized for his attendance and completion of TEEX Municipal Fire School in July 2017. Webb County Volunteer Fire Department is grateful for the partnership and sponsorship of its volunteer firefighters and seeks to continue a positive working relationship with community partners.

40. Recognition and presentation of plaque to Luis “Red” Ortegon on being named Male Athlete of the Year. [Requested by Tano E. Tijerina, County Judge]

Items 41 & 42

41. Communications

42. Adjourn

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Business Office); and any other matters incident thereto.

5. Auditor

6. Honorable Oscar Hale, 406th District Court Judge

7. Civil Legal Division

8. Community Action Agency

9. Honorable Harold Devally, Constable Pct. 4

10. Honorable Margie Ibarra, County Clerk

11. Honorable Victor Villarreal, County Court at Law 2 Judge

12. Economic Development

13. Engineering

14. Fire Suppression & EMS Services

15. Head Start Disclaimer: All Head Start monies are 100% Federal funds

16. Planning & Physical Development

17. Purchasing

18. Honorable Martin Cuellar, Sheriff

19. Honorable Norma Farabough, Tax-Assessor- Collector

20. 49th District Court

35. Discussion and possible action to re-appoint or designate new members to the Webb County Grievance Committee for Non-Civil Service employees; and any other matters incident thereto.

38. Status report to Webb County Commissioners Court by Judge Victor Villarreal who presides over County Court at Law II regarding the monthly report on results and statistics of the court. [Requested by Victor Villarreal, County Court at Law #2 Judge]

40. Recognition and presentation of plaque to Luis “Red” Ortegon on being named Male Athlete of the Year. [Requested by Tano E. Tijerina, County Judge]

41. Communications

42. Adjourn

Jan 22, 2018 Commissioners Court Meeting

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Business Office); and any other matters incident thereto.

5. Auditor

6. Honorable Oscar Hale, 406th District Court Judge

7. Civil Legal Division

8. Community Action Agency

9. Honorable Harold Devally, Constable Pct. 4

10. Honorable Margie Ibarra, County Clerk

11. Honorable Victor Villarreal, County Court at Law 2 Judge

12. Economic Development

13. Engineering

14. Fire Suppression & EMS Services

15. Head Start Disclaimer: All Head Start monies are 100% Federal funds

16. Planning & Physical Development

17. Purchasing

18. Honorable Martin Cuellar, Sheriff

19. Honorable Norma Farabough, Tax-Assessor- Collector

20. 49th District Court

35. Discussion and possible action to re-appoint or designate new members to the Webb County Grievance Committee for Non-Civil Service employees; and any other matters incident thereto.

38. Status report to Webb County Commissioners Court by Judge Victor Villarreal who presides over County Court at Law II regarding the monthly report on results and statistics of the court. [Requested by Victor Villarreal, County Court at Law #2 Judge]

40. Recognition and presentation of plaque to Luis “Red” Ortegon on being named Male Athlete of the Year. [Requested by Tano E. Tijerina, County Judge]

41. Communications

42. Adjourn

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