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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 TUESDAY, MAY 29, 2018 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Building Maintenance

7. Civil Legal Division

8. Water Utilities

9. Community Action Agency

10. Honorable Adrian Cortez, Constable Pct. 3

11. Honorable Margie Ibarra, County Clerk

12. Economic Development

13. Fire Suppression & EMS Services (Emergency Management)

14. Head Start Disclaimer: All Head Start monies are 100% Federal funds

15. Human Resources

16. Indigent Healthcare Services

17. Planning & Physical Development

18. Purchasing

19. Honorable Martin Cuellar, Sheriff

20. Honorable Hector Liendo, Justice of the Peace Pct. 1 Pl. 1

d. Discussion and possible action to approve the following budget amendment (line item transfers), contingent upon Juvenile Board approval; and any other matters incident thereto: Acct. Number Acct. Name Adopted Request Current End Bal. From: 3015-1040-001-470000 Capital Outlay - Comm. Pct. 2 $5,000 $11,846 $11,846 $0 3015-1100-001-470000 Capital Outlay - Bldg. Maint. $5,000 $14,138 $14,138 $0 3015-1300-001-470000 Capital Outlay - Public Info. $0 $195 $195 $0 3015-1380-001-470000 Capital Outlay - Business Office $0 $178 $178 $0 3015-2010-001-470000 Capital Outlay - 49th District Court $145 $145 $145 $0 3015-2020-001-470000 Capital Outlay - 111th District Court $0 $68 $68 $0 3015-2060-001-470000 Capital Outlay - Court at Law 1 $0 $3,185 $3,185 $0 3015-3010-001-470000 Capital Outlay - Sheriff $3,000 $8,568 $8,568 $0 3015-6160-001-470000 Capital Outlay - Ernesto Salinas $0 $105 $105 $0 3015-6320-001-470000 Capital Outlay - Rio Bravo $0 $1,843 $1,843 $0 3015-7060-001-470000 Capital Outlay - Colorado Acres $10,000 $5,602 $5,602 $0 3015-7380-001-470000 Capital Outlay - $5,000 $15,270 $15,270 $0 3015-7380-001-470000-040 Capital Outlay Mold Remediation $20,000 $31,786 $36,786 $5,000 Total $92,929 To: 2827-2460-001-470000 Juvenile - Capital Outlay $0 $22,025 $0 $22,025 1001-1130-004-431007-010 Operational Reserve $0 $70,904 $748,150 $819,054 Total $92,929 Issue: Increase budget to cover current and future expenditures. Pending invoice for payment to SimplexGrinnel. Transfer require Juvenile Board approval for designated funding. Solution: Appropriate expenditures to be used for the purpose of program expenditures. Result: There will be sufficient funds in all budget line items.

a. Discussion and possible action to enter into a Twenty Seven (27) month (May 29, 2018 through July 28, 2020) Lease with Maintenance Agreement between Toshiba Business Solutions and Webb for Ten (10) Toshiba E-Studio Copiers and a Lexmark Printer at a monthly cost of Two Thousand Four Hundred Sixty Nine Dollars and Ninety-Two Cents ($2,469.92) for a total amount of Sixty Six Thousand Six Hundred Eighty Seven Dollars and Eighty-Seven Cents ($66,687.84) over the term of the agreement, subject to annual budget appropriating and authorizing the County Judge to sign and execute all relevant documents. [Requested by Joe Lopez, Webb County Purchasing Agent; Acct #'s: Risk Management, Model ES6570CT, 1001-1180-001-443000-035; Veterans, ES3055c, 1001-5410-001-444500; Larga Vista Community Center, ES357, 1001-6190-001-444500; Planning, ES6570CT, 2007-1070-001-444500; JJAEP, ES857, 2827-2450-001-444500; Medical Examiner, ES4555c, 1001-3100-001-443000-035; Law Library, ES457, 2027-2320-001-444500; Court at Law #1; ES5560CT, 1001-2060-001-443000-035; Public Defender, ES6570CT, 1001-2280-001-444500; Business Office, ES4555c, 1001-1380-001-443000-035; Auditors, ES6570CT, 1001-1260-001-443000-035; 111th District Court, ES6570CT, LX XM3150, 1001-2020-001-44-3000-035; County Clerk, ES6570ct, 1001-2310-001-444500]

5. Economic Development

21. Discussion and possible action to approve the acceptance of an award for a FY 2017 Operation Stonegarden (OPSG) grant in the amount of $2,096,186 as prepared and submitted by the Webb County Sheriff's Office to the Office of the Governor Homeland Security Grants Division (HSGD) for overtime, 1 part-time/backfill deputy constable, applicable fringe benefits, mileage, and operational costs related to homeland security border operations for the Sheriff's Office, Constable Pct. 1, Constable Pct. 2, Constable Pct. 3, and Constable Pct. 4; and authorizing the Webb County Judge to execute all relevant documents related to this grant; and any other matters incident thereto. Furthermore, this grant does not require any type of match; and, thus, will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff] Issue: Complex and dynamic law enforcement challenges exist in the Southwest border area of the United States, including Laredo/Webb County. For example, transnational criminals seek to exploit existing law enforcement jurisdictional boundaries by conducting their illegal enterprises across traditional jurisdictional divisions. The 2014 Texas Gang Threat Assessment expounds, “Gang activity remains widespread throughout all regions of Texas…Gang activity is also prevalent in the Texas counties adjacent to Mexico and along the key smuggling corridors, since Texas-based gangs are used for cross-border smuggling and trafficking in the state. Many transnational gangs operating in Texas….engage in criminal activity in Mexico as well as in Texas and elsewhere” (Texas Department of Public Safety April 2014). Solution: Grant award: (1) to ensure first responders are equipped with enhanced tools/equipment/resources needed to confront well-funded criminal organizations and (2) for the coordination of law enforcement efforts between various local and federal law enforcement agencies. Result: Enhanced capabilities of local law enforcement responders; further coordination of response across local and federal jurisdictions.

22. Discussion and possible action to approve a budget amendment to the Webb County Economic Development - WB Housing Finance Account by creating an expenditure budget with expenditure accounts for the Webb County Community Action Agency - Self-Help Center Housing Rehabilitation Program and the Housing Reconstruction Program. [Fund #2016] Revenue: Account Number Account Name Amount 2016-259700 Fund Balance $129,820.31 Expenditure: Account Number Account Name Amount To be determined Self-Help Center Housing Rehabilitation $29,820.31 To be determined Self-Help Center Housing Reconstruction $100,000.00 Issue: The Webb County Community Action Agency--Self-Help Center Program (CAA-SHC) is required to rehabilitate three (3) colonia housing units @ $40,000 per unit and reconstruct nine (9) colonia housing units @ $50,000 per unit. The Texas Department of Housing and Community Affairs- Office of Colonia Initiatives (TDHCA-OCI) has imposed mid-contract more stringent building codes and significant lending requirements that have adversely effected that overall per unit housing budgets. The CAA-SHC will not be able to meet the contract requirements without leveraging from other non-federal sources. Solution: The Economic Development Department will assist the Webb County Community Action Agency- Self-Help Center Program (CAA-SHC) by leveraging funds from the dissolved Webb County Housing Finance Corporation (WCHFC) to supplement the housing rehabilitation and housing reconstruction per unit budgets by an average of $10,820 per unit. Result: The Webb County Community Action Agency- Self-Help Center Program (CAA-SHC) will complete the housing activities in accordance with the Performance Statement for the Self-Help Center Program- TDHCA Contract Number 7216013.

6. Auditor

23. Discussion and possible action to accept the Audited Financial Statements for Webb County for Fiscal Year ended September 30, 2017 by Pattillo, Brown & Hill, L.L.P. [Requested by the Audit Committee]

7. Purchasing

24. Status report on the Fair Market Appraisal Report for property located on 1002 Farragut Street (Former HEB Grocery Store). This property location was submitted by sole proposer Northwind Development, LTD related to Request for Proposal No. 2018-001 “Webb County Building Purchase” and Discussion and possible action to authorize staff to take any necessary action as directed by Commissioners Court. [Requested by Joe Lopez III, Purchasing Agent] Issue: Commissioners Court instructed the Purchasing Agent to secure a Fair Market Appraisal on property submitted by sole proposer to get an independent appraised value of proposed property. Solution: Consider authorizing staff to negotiate with sole proposer on purchase offer price, or instruct Staff to secure a building assessment report to identify other associated costs with condition of Building, or not accept sole proposal and provide new instructions to staff. Result: Finalize direction of RFP and provide Staff with instructions as approved by Commissioners Court.

25. Discussion and possible action to clarify the motion made on December 21, 2017, item 13 and instruct the Purchasing Agent to finalize the law enforcement equipment quotes for the eighteen (18) Chevrolet Tahoe’s that were approved through the existing leasing program with Enterprise. The Purchasing Agent is requesting for Court to clarify if the units were to be distributed evenly for each Constable or if the Court wishes to distribute leased units based on mileage or other factors. Issue: Commissioners Court approved on December 21, 2017 to add an additional thirty-three (33) vehicles to the existing leasing program with Enterprise. Out of the thirty-three (33) vehicles, ten (10) are assigned to the Webb County Sheriff’s Office and eight (8) are assigned to the Webb County Constables. No discussion took place on how the eight (8) units will be distributed to the Constables. Solution: Provide direction to the Purchasing Agent by clarifying the motion passed on December 21, 2017. Result: Clarify distribution of the eight (8) leased units to Constables and instruct the Purchasing Agent to finalize the price quotations for the law enforcement equipment.

8. Risk Management (Part 1 of 2)

26. Discussion and possible action to allocate funds to install traffic spikes in the 1st Floor Administration Building Parking Garage not to exceed $5,000. [Recommended by Safety Committee] Issue: There have been multiple close calls due to visitors and county employees exiting the garage via the entrance rather than through the designated exit. Solution: Install traffic spikes in the designated entrance to prevent it from being used as an exit and from people driving in the opposite direction. Result: Prevent car accidents.

27. Discussion and possible action to approve an update to the Safety Manual to require that all county buildings have Fire and Security Alarm Monitoring, with the exception of grant-funded programs that follow state or federal requirements. [Recommended by Safety Committee] Issue: It has been noted that some buildings have Fire Alarm but not Security Alarm monitoring. Solution: Make it mandatory through policy for all county owned buildings to have fire and security alarm monitoring along with an annual fire inspection. Result: Reduce county's liability and loss during a fire incident or security breach.

28. Discussion and possible action to select a vendor and authorize Risk Management to pay for the repair to Unit Number 1435 assigned to Webb County Constable Office, Precinct 1, authorizing the County Judge to sign any relevant documents; and any other matters incident thereto. Issue: Said vehicle was involved in a collision and is in need of repair. Solution: Select one vendor from the three that submitted quotes to perform the repairs. Result: Vehicle will be repaired and ready for use.

9. Water Utilities

29. Discussion and possible action to approve the following budget amendment (line item transfer) within the Water Utilities fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 7220-7080-001-474501 Construction In Progress $1,964,204.13 $73,500 $1,563,855.13 $1,490,355.13 To: 7220-7080-001-432001 Professional Services $133,796.00 $73,500 $10,140.75 $83,640.75 Issue: Funding needed for allocation of Sampling and Date Informational Management Software and GIS Mapping Engineering and Survey. Solution: Transfer funds from Construction in Progress under same fund. Result: Issue funding Purchase Order for projects.

30. Discussion and possible action to authorize the Purchasing Agent to solicit request for proposals for the acquisition of automatic reading water meters described as Automated Meter Infrastructure (AMI) for the Utilities Department. The equipment includes the meter, cellular registers, communication software, and customer access applications. This new technology will provide for more accurate consumption reading, customer feedback portal via an application for monitoring real-time consumption and leak information; and security technology to identify water theft, meter tampering, and prohibited access of meters. The project is estimated to cost $450,000 for replacement of all current metering and is to be funded by 2016 Bond proceeds under 7220-7280-001-474501. Issue: Currently the Utilities Department utilizes existing maintenance workers and operators to provide the manual reading of all 1900 meters within the communities of Rio Bravo and El Cenizo. This operation requires up to 432 man hours to complete the process of reading meters, keypunching results, and re-reading meters with errors. In addition, hazardous conditions exist out in the field with our personnel that leads to an injury involving dog bites, insect bites, and physical injury due to holes in the ground. We also have a significant level of water loss and therefore revenue loss associated with meter tampering and illegal connections to our system. Solution: The newest technology in remote meter reading involves cellular service meters that can provide immediate results of consumption, water leaks, illegal water consumption, and provide feedback to the customer of exactly when and how much water is used by the hour for moderating their water use. Result: Automated water consumption directly inputs into the accounting system limited to read and keypunch errors, providing for a safer process for employees and accurate confidence of metered consumption with our customers.

31. Discussion with possible action to authorize the Purchasing Agent to solicit Requests for Proposals for a web based sampling information management software program for the water and wastewater system to enhance the collection of data needed for reporting purposes and for compliance with State regulatory agencies. [Account #7220-7280-001-432001 and #7220-7270-001-432001, 2016 Bond Account, Professional Service Water and Wastewater] Issue: The Water and Wastewater System produces approximately 55 samples in one day that is required to prove its compliance with State requirements. As recommended by prior system evaluation it is now necessary to compile, evaluate, record, and provide to our regulator for consistency in our compliance methods. Currently, our water system maintenance its compliance through manual storage of all records; however, we would like to modernize this effort with a system that can manage the information and provide trends analysis for future improvements and compliance. Solution: Contracting for the services of this informational software tool will provide us with not only the ability to easily comply with the entire requirement stipulations, but also make this information available immediately as needed for everyday operational decision. Result: More reactive to sampling and monitoring data for better means of operation.

32. Discussion with possible action to authorize the Purchasing Agent to solicit Requests for Qualifications for engineering and surveying services for Rio Bravo and El Cenizo water distribution system in order to provide GPS field surveys of all locatable valves and fire hydrants to update both water system maps in to GIS format for County mapping records. [Account #7220-7280-001-432001, 2016 Bond Series, Professional Services] Issue: Existing previous contract awarded for completion of a hydraulic model for identification of improvements needed to place elevated storage tank back into service as required under administrative order with TCEQ. This project is complete but has exposed additional design improvements needed for compliance. Obtaining grid coordinates for the water infrastructure was left out for later consideration to address current violation. We would like to now complete the GIS surveying to assure our mapping system is accurate under County database configurations. Solution: Obtain engineering qualifications for providing the necessary engineering services. Result: Accurate GIS map and hydraulic database for current operation and future improvements.

33. Discussion with possible action to authorize the Purchasing Agent to solicit Requests for Qualifications for engineering and surveying services for Rio Bravo and El Cenizo wastewater collection system in order to provide a GIS map of the system and inventory the known infrastructure [Account #7220-7270-001-432001; 2016 Bond Series, Wastewater Professional Services] Issue: Currently staff only has operation identified hand written flow maps of the wastewater collection system that does not provide the necessary information regarding collection main flow patterns and capacities to identify the improvement needs. Solution: Conduct manhole and clean out investigations of approximately 300 manhole/clean outs and measure all elements of the infrastructure for further evaluation and GIS coordinate based mapping. Result: Accurate mapping for future utilization in operation, maintenance, and infrastructure improvements.

34. Discussion and possible action to ratify the emergency authorization of services to Square E Engineering in the amount of $17,520.00 for response, troubleshooting, temporary service, electrical panel expedited order and installation of a 400 amp panelboard to match existing including wiring and testing. [Account #7200-7280-001-44300-035 (Repairs and Maint. of Equipment)] Issue: Loss of power at our critical lift station that provides temporary storage of raw sewage before it is pumped to the plant for treatment was identified. Upon response by contractor it was identified that the complete panel was destroyed through some type of short or surcharge. As we identified through the troubleshooting of the contractor that a new panel would be necessary, the contractor was instructed to order on an expedited basis the manufacture and shipment of the panel for our operation. The pumping of raw sewage was temporarily continued through bypass of conventional power with generator service to prevent the possible discharge of 180,000 gallons per day. This would have instituted potential response from TCEQ and EPA regarding mediation penalty. Solution: The panel was received and installed on May 16th, 2018 providing for conventional power service with our diesel backup generator placed back on stand by. Resolution: An evaluation with the assistance of AEP will commence to identify the reason for the incident and how it can be prevented in the future.

10. Commissioners Court Administrator

35. Discussion and possible action to accept the Letter of Intent sent by Joe Villarreal, in his capacity as a representative of the L.I.F.E. board, and received by County Judge, Tano E. Tijerina, on May 16, 2018, and to authorize legal counsel to engage in negotiations with the members of L.I.F.E board regarding future use of the property presently referred to as LIFE Downs.

36. Discussion and possible action to set a special meeting to be held on June 7, 2018 at Texas A&M International University, Zaffirini Success Center, Room 101 at 5 O’clock P.M. to hold a workshop and to discuss the design and development of the future Webb County fairgrounds with interested community members and the representatives of Naismith Engineering.

11. Honorable John C. Galo, Webb County Commissioner Pct. 3

37. Discussion and possible action to appoint Dr. Rodney Rodriguez to the Webb County Community Action Agency Advisory Board as Representative for Commissioner, Precinct 3.

12. Presentations

38. Discussion and possible action to proclaim the month of June 2018 as National Safety Month by the Webb County Commissioners Court, and encourage all employees and citizens to participate in raising awareness in the practice of safe and healthy behaviors in all aspects of their lives. [Requested by Safety Committee]

39. Presentation by Liza Guzman of the South Texas Blood and Tissue Center, explaining the importance of donating blood and extending an invitation to all of Webb County to participate in an upcoming blood drive to be held on Wednesday, June 6, 2018. [Requested by Jesse Gonzalez, Commissioner Precinct 1]

40. Presentation by Araceli Flores, Associate Executive Director of BCFS Health and Human Services regarding the importance of Women's Health Issues and extending an invitation to the community to participate in the Second Annual Community Action Network Women's Health Fair [Requested by Jesse Gonzalez, Commissioner Precinct 1].

41. Recognition and presentation of plaque to Trautmann Elementary School Principal Zaida Gonzalez for receiving the HEB Excellence Award for Principal of the Year in the State of Texas. [Requested by Tano E. Tijerina, County Judge and Co-Sponsored by John Galo, Commissioner Pct. 3]

42. Recognition and presentation of certificates to the "We Got Game" Volleyball Travel Team for their outstanding achievements in competing and winning 1st place in the Silver Bracket and finishing 9th out of 64 Texas regional teams at the 2018 Lonestar Championship in Houston, Texas. [Requested by John Galo, Commissioner Precinct 3]

43. Communications

8. Risk Management (Part 2 of 2) & Item 44

28. Discussion and possible action to select a vendor and authorize Risk Management to pay for the repair to Unit Number 1435 assigned to Webb County Constable Office, Precinct 1, authorizing the County Judge to sign any relevant documents; and any other matters incident thereto. Issue: Said vehicle was involved in a collision and is in need of repair. Solution: Select one vendor from the three that submitted quotes to perform the repairs. Result: Vehicle will be repaired and ready for use.

44. Adjourn

May 29, 2018 Commissioners Court Meeting

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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 TUESDAY, MAY 29, 2018 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Building Maintenance

7. Civil Legal Division

8. Water Utilities

9. Community Action Agency

10. Honorable Adrian Cortez, Constable Pct. 3

11. Honorable Margie Ibarra, County Clerk

12. Economic Development

13. Fire Suppression & EMS Services (Emergency Management)

14. Head Start Disclaimer: All Head Start monies are 100% Federal funds

15. Human Resources

16. Indigent Healthcare Services

17. Planning & Physical Development

18. Purchasing

19. Honorable Martin Cuellar, Sheriff

20. Honorable Hector Liendo, Justice of the Peace Pct. 1 Pl. 1

d. Discussion and possible action to approve the following budget amendment (line item transfers), contingent upon Juvenile Board approval; and any other matters incident thereto: Acct. Number Acct. Name Adopted Request Current End Bal. From: 3015-1040-001-470000 Capital Outlay - Comm. Pct. 2 $5,000 $11,846 $11,846 $0 3015-1100-001-470000 Capital Outlay - Bldg. Maint. $5,000 $14,138 $14,138 $0 3015-1300-001-470000 Capital Outlay - Public Info. $0 $195 $195 $0 3015-1380-001-470000 Capital Outlay - Business Office $0 $178 $178 $0 3015-2010-001-470000 Capital Outlay - 49th District Court $145 $145 $145 $0 3015-2020-001-470000 Capital Outlay - 111th District Court $0 $68 $68 $0 3015-2060-001-470000 Capital Outlay - Court at Law 1 $0 $3,185 $3,185 $0 3015-3010-001-470000 Capital Outlay - Sheriff $3,000 $8,568 $8,568 $0 3015-6160-001-470000 Capital Outlay - Ernesto Salinas $0 $105 $105 $0 3015-6320-001-470000 Capital Outlay - Rio Bravo $0 $1,843 $1,843 $0 3015-7060-001-470000 Capital Outlay - Colorado Acres $10,000 $5,602 $5,602 $0 3015-7380-001-470000 Capital Outlay - $5,000 $15,270 $15,270 $0 3015-7380-001-470000-040 Capital Outlay Mold Remediation $20,000 $31,786 $36,786 $5,000 Total $92,929 To: 2827-2460-001-470000 Juvenile - Capital Outlay $0 $22,025 $0 $22,025 1001-1130-004-431007-010 Operational Reserve $0 $70,904 $748,150 $819,054 Total $92,929 Issue: Increase budget to cover current and future expenditures. Pending invoice for payment to SimplexGrinnel. Transfer require Juvenile Board approval for designated funding. Solution: Appropriate expenditures to be used for the purpose of program expenditures. Result: There will be sufficient funds in all budget line items.

a. Discussion and possible action to enter into a Twenty Seven (27) month (May 29, 2018 through July 28, 2020) Lease with Maintenance Agreement between Toshiba Business Solutions and Webb for Ten (10) Toshiba E-Studio Copiers and a Lexmark Printer at a monthly cost of Two Thousand Four Hundred Sixty Nine Dollars and Ninety-Two Cents ($2,469.92) for a total amount of Sixty Six Thousand Six Hundred Eighty Seven Dollars and Eighty-Seven Cents ($66,687.84) over the term of the agreement, subject to annual budget appropriating and authorizing the County Judge to sign and execute all relevant documents. [Requested by Joe Lopez, Webb County Purchasing Agent; Acct #'s: Risk Management, Model ES6570CT, 1001-1180-001-443000-035; Veterans, ES3055c, 1001-5410-001-444500; Larga Vista Community Center, ES357, 1001-6190-001-444500; Planning, ES6570CT, 2007-1070-001-444500; JJAEP, ES857, 2827-2450-001-444500; Medical Examiner, ES4555c, 1001-3100-001-443000-035; Law Library, ES457, 2027-2320-001-444500; Court at Law #1; ES5560CT, 1001-2060-001-443000-035; Public Defender, ES6570CT, 1001-2280-001-444500; Business Office, ES4555c, 1001-1380-001-443000-035; Auditors, ES6570CT, 1001-1260-001-443000-035; 111th District Court, ES6570CT, LX XM3150, 1001-2020-001-44-3000-035; County Clerk, ES6570ct, 1001-2310-001-444500]

5. Economic Development

21. Discussion and possible action to approve the acceptance of an award for a FY 2017 Operation Stonegarden (OPSG) grant in the amount of $2,096,186 as prepared and submitted by the Webb County Sheriff's Office to the Office of the Governor Homeland Security Grants Division (HSGD) for overtime, 1 part-time/backfill deputy constable, applicable fringe benefits, mileage, and operational costs related to homeland security border operations for the Sheriff's Office, Constable Pct. 1, Constable Pct. 2, Constable Pct. 3, and Constable Pct. 4; and authorizing the Webb County Judge to execute all relevant documents related to this grant; and any other matters incident thereto. Furthermore, this grant does not require any type of match; and, thus, will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff] Issue: Complex and dynamic law enforcement challenges exist in the Southwest border area of the United States, including Laredo/Webb County. For example, transnational criminals seek to exploit existing law enforcement jurisdictional boundaries by conducting their illegal enterprises across traditional jurisdictional divisions. The 2014 Texas Gang Threat Assessment expounds, “Gang activity remains widespread throughout all regions of Texas…Gang activity is also prevalent in the Texas counties adjacent to Mexico and along the key smuggling corridors, since Texas-based gangs are used for cross-border smuggling and trafficking in the state. Many transnational gangs operating in Texas….engage in criminal activity in Mexico as well as in Texas and elsewhere” (Texas Department of Public Safety April 2014). Solution: Grant award: (1) to ensure first responders are equipped with enhanced tools/equipment/resources needed to confront well-funded criminal organizations and (2) for the coordination of law enforcement efforts between various local and federal law enforcement agencies. Result: Enhanced capabilities of local law enforcement responders; further coordination of response across local and federal jurisdictions.

22. Discussion and possible action to approve a budget amendment to the Webb County Economic Development - WB Housing Finance Account by creating an expenditure budget with expenditure accounts for the Webb County Community Action Agency - Self-Help Center Housing Rehabilitation Program and the Housing Reconstruction Program. [Fund #2016] Revenue: Account Number Account Name Amount 2016-259700 Fund Balance $129,820.31 Expenditure: Account Number Account Name Amount To be determined Self-Help Center Housing Rehabilitation $29,820.31 To be determined Self-Help Center Housing Reconstruction $100,000.00 Issue: The Webb County Community Action Agency--Self-Help Center Program (CAA-SHC) is required to rehabilitate three (3) colonia housing units @ $40,000 per unit and reconstruct nine (9) colonia housing units @ $50,000 per unit. The Texas Department of Housing and Community Affairs- Office of Colonia Initiatives (TDHCA-OCI) has imposed mid-contract more stringent building codes and significant lending requirements that have adversely effected that overall per unit housing budgets. The CAA-SHC will not be able to meet the contract requirements without leveraging from other non-federal sources. Solution: The Economic Development Department will assist the Webb County Community Action Agency- Self-Help Center Program (CAA-SHC) by leveraging funds from the dissolved Webb County Housing Finance Corporation (WCHFC) to supplement the housing rehabilitation and housing reconstruction per unit budgets by an average of $10,820 per unit. Result: The Webb County Community Action Agency- Self-Help Center Program (CAA-SHC) will complete the housing activities in accordance with the Performance Statement for the Self-Help Center Program- TDHCA Contract Number 7216013.

6. Auditor

23. Discussion and possible action to accept the Audited Financial Statements for Webb County for Fiscal Year ended September 30, 2017 by Pattillo, Brown & Hill, L.L.P. [Requested by the Audit Committee]

7. Purchasing

24. Status report on the Fair Market Appraisal Report for property located on 1002 Farragut Street (Former HEB Grocery Store). This property location was submitted by sole proposer Northwind Development, LTD related to Request for Proposal No. 2018-001 “Webb County Building Purchase” and Discussion and possible action to authorize staff to take any necessary action as directed by Commissioners Court. [Requested by Joe Lopez III, Purchasing Agent] Issue: Commissioners Court instructed the Purchasing Agent to secure a Fair Market Appraisal on property submitted by sole proposer to get an independent appraised value of proposed property. Solution: Consider authorizing staff to negotiate with sole proposer on purchase offer price, or instruct Staff to secure a building assessment report to identify other associated costs with condition of Building, or not accept sole proposal and provide new instructions to staff. Result: Finalize direction of RFP and provide Staff with instructions as approved by Commissioners Court.

25. Discussion and possible action to clarify the motion made on December 21, 2017, item 13 and instruct the Purchasing Agent to finalize the law enforcement equipment quotes for the eighteen (18) Chevrolet Tahoe’s that were approved through the existing leasing program with Enterprise. The Purchasing Agent is requesting for Court to clarify if the units were to be distributed evenly for each Constable or if the Court wishes to distribute leased units based on mileage or other factors. Issue: Commissioners Court approved on December 21, 2017 to add an additional thirty-three (33) vehicles to the existing leasing program with Enterprise. Out of the thirty-three (33) vehicles, ten (10) are assigned to the Webb County Sheriff’s Office and eight (8) are assigned to the Webb County Constables. No discussion took place on how the eight (8) units will be distributed to the Constables. Solution: Provide direction to the Purchasing Agent by clarifying the motion passed on December 21, 2017. Result: Clarify distribution of the eight (8) leased units to Constables and instruct the Purchasing Agent to finalize the price quotations for the law enforcement equipment.

8. Risk Management (Part 1 of 2)

26. Discussion and possible action to allocate funds to install traffic spikes in the 1st Floor Administration Building Parking Garage not to exceed $5,000. [Recommended by Safety Committee] Issue: There have been multiple close calls due to visitors and county employees exiting the garage via the entrance rather than through the designated exit. Solution: Install traffic spikes in the designated entrance to prevent it from being used as an exit and from people driving in the opposite direction. Result: Prevent car accidents.

27. Discussion and possible action to approve an update to the Safety Manual to require that all county buildings have Fire and Security Alarm Monitoring, with the exception of grant-funded programs that follow state or federal requirements. [Recommended by Safety Committee] Issue: It has been noted that some buildings have Fire Alarm but not Security Alarm monitoring. Solution: Make it mandatory through policy for all county owned buildings to have fire and security alarm monitoring along with an annual fire inspection. Result: Reduce county's liability and loss during a fire incident or security breach.

28. Discussion and possible action to select a vendor and authorize Risk Management to pay for the repair to Unit Number 1435 assigned to Webb County Constable Office, Precinct 1, authorizing the County Judge to sign any relevant documents; and any other matters incident thereto. Issue: Said vehicle was involved in a collision and is in need of repair. Solution: Select one vendor from the three that submitted quotes to perform the repairs. Result: Vehicle will be repaired and ready for use.

9. Water Utilities

29. Discussion and possible action to approve the following budget amendment (line item transfer) within the Water Utilities fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 7220-7080-001-474501 Construction In Progress $1,964,204.13 $73,500 $1,563,855.13 $1,490,355.13 To: 7220-7080-001-432001 Professional Services $133,796.00 $73,500 $10,140.75 $83,640.75 Issue: Funding needed for allocation of Sampling and Date Informational Management Software and GIS Mapping Engineering and Survey. Solution: Transfer funds from Construction in Progress under same fund. Result: Issue funding Purchase Order for projects.

30. Discussion and possible action to authorize the Purchasing Agent to solicit request for proposals for the acquisition of automatic reading water meters described as Automated Meter Infrastructure (AMI) for the Utilities Department. The equipment includes the meter, cellular registers, communication software, and customer access applications. This new technology will provide for more accurate consumption reading, customer feedback portal via an application for monitoring real-time consumption and leak information; and security technology to identify water theft, meter tampering, and prohibited access of meters. The project is estimated to cost $450,000 for replacement of all current metering and is to be funded by 2016 Bond proceeds under 7220-7280-001-474501. Issue: Currently the Utilities Department utilizes existing maintenance workers and operators to provide the manual reading of all 1900 meters within the communities of Rio Bravo and El Cenizo. This operation requires up to 432 man hours to complete the process of reading meters, keypunching results, and re-reading meters with errors. In addition, hazardous conditions exist out in the field with our personnel that leads to an injury involving dog bites, insect bites, and physical injury due to holes in the ground. We also have a significant level of water loss and therefore revenue loss associated with meter tampering and illegal connections to our system. Solution: The newest technology in remote meter reading involves cellular service meters that can provide immediate results of consumption, water leaks, illegal water consumption, and provide feedback to the customer of exactly when and how much water is used by the hour for moderating their water use. Result: Automated water consumption directly inputs into the accounting system limited to read and keypunch errors, providing for a safer process for employees and accurate confidence of metered consumption with our customers.

31. Discussion with possible action to authorize the Purchasing Agent to solicit Requests for Proposals for a web based sampling information management software program for the water and wastewater system to enhance the collection of data needed for reporting purposes and for compliance with State regulatory agencies. [Account #7220-7280-001-432001 and #7220-7270-001-432001, 2016 Bond Account, Professional Service Water and Wastewater] Issue: The Water and Wastewater System produces approximately 55 samples in one day that is required to prove its compliance with State requirements. As recommended by prior system evaluation it is now necessary to compile, evaluate, record, and provide to our regulator for consistency in our compliance methods. Currently, our water system maintenance its compliance through manual storage of all records; however, we would like to modernize this effort with a system that can manage the information and provide trends analysis for future improvements and compliance. Solution: Contracting for the services of this informational software tool will provide us with not only the ability to easily comply with the entire requirement stipulations, but also make this information available immediately as needed for everyday operational decision. Result: More reactive to sampling and monitoring data for better means of operation.

32. Discussion with possible action to authorize the Purchasing Agent to solicit Requests for Qualifications for engineering and surveying services for Rio Bravo and El Cenizo water distribution system in order to provide GPS field surveys of all locatable valves and fire hydrants to update both water system maps in to GIS format for County mapping records. [Account #7220-7280-001-432001, 2016 Bond Series, Professional Services] Issue: Existing previous contract awarded for completion of a hydraulic model for identification of improvements needed to place elevated storage tank back into service as required under administrative order with TCEQ. This project is complete but has exposed additional design improvements needed for compliance. Obtaining grid coordinates for the water infrastructure was left out for later consideration to address current violation. We would like to now complete the GIS surveying to assure our mapping system is accurate under County database configurations. Solution: Obtain engineering qualifications for providing the necessary engineering services. Result: Accurate GIS map and hydraulic database for current operation and future improvements.

33. Discussion with possible action to authorize the Purchasing Agent to solicit Requests for Qualifications for engineering and surveying services for Rio Bravo and El Cenizo wastewater collection system in order to provide a GIS map of the system and inventory the known infrastructure [Account #7220-7270-001-432001; 2016 Bond Series, Wastewater Professional Services] Issue: Currently staff only has operation identified hand written flow maps of the wastewater collection system that does not provide the necessary information regarding collection main flow patterns and capacities to identify the improvement needs. Solution: Conduct manhole and clean out investigations of approximately 300 manhole/clean outs and measure all elements of the infrastructure for further evaluation and GIS coordinate based mapping. Result: Accurate mapping for future utilization in operation, maintenance, and infrastructure improvements.

34. Discussion and possible action to ratify the emergency authorization of services to Square E Engineering in the amount of $17,520.00 for response, troubleshooting, temporary service, electrical panel expedited order and installation of a 400 amp panelboard to match existing including wiring and testing. [Account #7200-7280-001-44300-035 (Repairs and Maint. of Equipment)] Issue: Loss of power at our critical lift station that provides temporary storage of raw sewage before it is pumped to the plant for treatment was identified. Upon response by contractor it was identified that the complete panel was destroyed through some type of short or surcharge. As we identified through the troubleshooting of the contractor that a new panel would be necessary, the contractor was instructed to order on an expedited basis the manufacture and shipment of the panel for our operation. The pumping of raw sewage was temporarily continued through bypass of conventional power with generator service to prevent the possible discharge of 180,000 gallons per day. This would have instituted potential response from TCEQ and EPA regarding mediation penalty. Solution: The panel was received and installed on May 16th, 2018 providing for conventional power service with our diesel backup generator placed back on stand by. Resolution: An evaluation with the assistance of AEP will commence to identify the reason for the incident and how it can be prevented in the future.

10. Commissioners Court Administrator

35. Discussion and possible action to accept the Letter of Intent sent by Joe Villarreal, in his capacity as a representative of the L.I.F.E. board, and received by County Judge, Tano E. Tijerina, on May 16, 2018, and to authorize legal counsel to engage in negotiations with the members of L.I.F.E board regarding future use of the property presently referred to as LIFE Downs.

36. Discussion and possible action to set a special meeting to be held on June 7, 2018 at Texas A&M International University, Zaffirini Success Center, Room 101 at 5 O’clock P.M. to hold a workshop and to discuss the design and development of the future Webb County fairgrounds with interested community members and the representatives of Naismith Engineering.

11. Honorable John C. Galo, Webb County Commissioner Pct. 3

37. Discussion and possible action to appoint Dr. Rodney Rodriguez to the Webb County Community Action Agency Advisory Board as Representative for Commissioner, Precinct 3.

12. Presentations

38. Discussion and possible action to proclaim the month of June 2018 as National Safety Month by the Webb County Commissioners Court, and encourage all employees and citizens to participate in raising awareness in the practice of safe and healthy behaviors in all aspects of their lives. [Requested by Safety Committee]

39. Presentation by Liza Guzman of the South Texas Blood and Tissue Center, explaining the importance of donating blood and extending an invitation to all of Webb County to participate in an upcoming blood drive to be held on Wednesday, June 6, 2018. [Requested by Jesse Gonzalez, Commissioner Precinct 1]

40. Presentation by Araceli Flores, Associate Executive Director of BCFS Health and Human Services regarding the importance of Women's Health Issues and extending an invitation to the community to participate in the Second Annual Community Action Network Women's Health Fair [Requested by Jesse Gonzalez, Commissioner Precinct 1].

41. Recognition and presentation of plaque to Trautmann Elementary School Principal Zaida Gonzalez for receiving the HEB Excellence Award for Principal of the Year in the State of Texas. [Requested by Tano E. Tijerina, County Judge and Co-Sponsored by John Galo, Commissioner Pct. 3]

42. Recognition and presentation of certificates to the "We Got Game" Volleyball Travel Team for their outstanding achievements in competing and winning 1st place in the Silver Bracket and finishing 9th out of 64 Texas regional teams at the 2018 Lonestar Championship in Houston, Texas. [Requested by John Galo, Commissioner Precinct 3]

43. Communications

8. Risk Management (Part 2 of 2) & Item 44

28. Discussion and possible action to select a vendor and authorize Risk Management to pay for the repair to Unit Number 1435 assigned to Webb County Constable Office, Precinct 1, authorizing the County Judge to sign any relevant documents; and any other matters incident thereto. Issue: Said vehicle was involved in a collision and is in need of repair. Solution: Select one vendor from the three that submitted quotes to perform the repairs. Result: Vehicle will be repaired and ready for use.

44. Adjourn

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 TUESDAY, MAY 29, 2018 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources); and any other matters incident thereto.

5. Auditor

6. Building Maintenance

7. Civil Legal Division

8. Water Utilities

9. Community Action Agency

10. Honorable Adrian Cortez, Constable Pct. 3

11. Honorable Margie Ibarra, County Clerk

12. Economic Development

13. Fire Suppression & EMS Services (Emergency Management)

14. Head Start Disclaimer: All Head Start monies are 100% Federal funds

15. Human Resources

16. Indigent Healthcare Services

17. Planning & Physical Development

18. Purchasing

19. Honorable Martin Cuellar, Sheriff

20. Honorable Hector Liendo, Justice of the Peace Pct. 1 Pl. 1

23. Discussion and possible action to accept the Audited Financial Statements for Webb County for Fiscal Year ended September 30, 2017 by Pattillo, Brown & Hill, L.L.P. [Requested by the Audit Committee]

37. Discussion and possible action to appoint Dr. Rodney Rodriguez to the Webb County Community Action Agency Advisory Board as Representative for Commissioner, Precinct 3.

41. Recognition and presentation of plaque to Trautmann Elementary School Principal Zaida Gonzalez for receiving the HEB Excellence Award for Principal of the Year in the State of Texas. [Requested by Tano E. Tijerina, County Judge and Co-Sponsored by John Galo, Commissioner Pct. 3]

44. Adjourn

May 29, 2018 Commissioners Court Meeting

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 TUESDAY, MAY 29, 2018 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources); and any other matters incident thereto.

5. Auditor

6. Building Maintenance

7. Civil Legal Division

8. Water Utilities

9. Community Action Agency

10. Honorable Adrian Cortez, Constable Pct. 3

11. Honorable Margie Ibarra, County Clerk

12. Economic Development

13. Fire Suppression & EMS Services (Emergency Management)

14. Head Start Disclaimer: All Head Start monies are 100% Federal funds

15. Human Resources

16. Indigent Healthcare Services

17. Planning & Physical Development

18. Purchasing

19. Honorable Martin Cuellar, Sheriff

20. Honorable Hector Liendo, Justice of the Peace Pct. 1 Pl. 1

23. Discussion and possible action to accept the Audited Financial Statements for Webb County for Fiscal Year ended September 30, 2017 by Pattillo, Brown & Hill, L.L.P. [Requested by the Audit Committee]

37. Discussion and possible action to appoint Dr. Rodney Rodriguez to the Webb County Community Action Agency Advisory Board as Representative for Commissioner, Precinct 3.

41. Recognition and presentation of plaque to Trautmann Elementary School Principal Zaida Gonzalez for receiving the HEB Excellence Award for Principal of the Year in the State of Texas. [Requested by Tano E. Tijerina, County Judge and Co-Sponsored by John Galo, Commissioner Pct. 3]

44. Adjourn

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