1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.
4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
13. Discussion and possible action to appoint a Civil Service Commissioner, for a Two-year term, commencing January 1, 2020, through December 31, 2022; and any other matters incident thereto. Issue: Term will expire for the current Commissioner Remy Salinas. Solution: In order for the Civil Service Commissioners to conduct business, a quorum is required. Result: The appointment of the commissioners will insure smooth and efficiently run Commission, and will provide good continuity for such an important function.
14. Discussion and possible action to authorize Webb County to enter into a Five (5) year Lease/Purchase with SHI for Microsoft Software licenses at an annual cost of $84,618.77 starting on December 30, 2019 subject to annual budget appropriations for a total cost of $423,093.85, pursuant to Sections 271.101 and 271.102 of the Texas Local Government Code, Cooperative Participation Program (Contract No. DIR-TSO-4092); and further authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #1001-1130-001-470000] Issue: Microsoft Licenses must be purchased for new and existing equipment in order to have all computer systems in accordance with Webb County’s Technology Capital Improvement Plan. Solution: To purchase the requested licenses. Result: Core servers will be in compliance with software license regulations.
15. Discussion and possible action to authorize Webb County to enter into a Five (5) year Lease/Purchase with Dell for seven (7) servers at an annual cost of $20,579.32 subject to annual budget appropriations for a total cost of $93,798.16, pursuant to Sections 271.101 and 271.102 of the Texas Local Government Code, Cooperative Participation Program (Contract No. DIR-TSO-3763); and further authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #1001-1130-001-470000] Issue: Servers for Public Safety (3), Jail and Case Management(3), and Financial(1) software will no longer be supported in the near future. Solution: To purchase the requested servers. Result: Core servers for Webb County will be upgraded and supported for at least the next five (5) years.
16. Discussion and possible action to approve Change Order #1 in the amount of $386,727.90 to Summit Building & Design for the Webb County Youth Village Rehabilitation Center Project. All the items included are considered upgrades with the exception of the drive loop wide-outs, which are being requested by the Fire Department prior to permitting; and authorize the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Accounts #3115-2450-001-470000 (Capital Outlay), #3140-2450-001-470000-030 (Capital Outlay-Construction), Interest Income Series 2006 and 2013, and #1001-1130-001-431007-010 (Operational Reserve)] Issue: Additional project improvements shall be completed as detailed in the Change Order. All labor, materials and equipment shall be included. Addition of (72) parking spaces. Addition of back-up power supply (generator) Loop driveway wide-outs (as required by the Laredo Fire Department) due to changes in Fire Code. LED fixture upgrades. Addition of Erosion Control Blankets. Acquiring additional easement for electric utility infrastructure. Solution: Approve Change Order #1 and proceed with the additional project improvements. Result: Project will be completed as detailed under the proposed Change Order.
17. Discussion and possible action to authorize close-out and release of retainage in the amount of $12,545.67 for ITB #2018-005 - La Presa Community Park Project to Davila Construction, Inc., and authorize the County Judge to sign any relevant documents. [Account #3045-6310-001-474501 (Construction in Progress)] Issue: Community Park improvements needed for the residents of La Presa. Solution: Approve and complete Park improvements. Result: Approve and release balance and retainage.
18. Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2020-002 "Architectural Services for a Webb County Public Health Facility" to the highest ranking firm Redline Architecture LLC., and to further authorize the Civil/Legal Department to negotiate the terms and conditions of agreement and all necessary fees. [Fund #3522-7230-001-474501 (Community Enhancement)] Name of Firm 1 2 3 Total Score Ranking Garza Bomberger and Associates 93 86 78 257 3 Redline Architecture LLC 95 88 85 268 1 Sepulveda Associates Architects, Inc. 85 83 69 237 4 Slay Architecture 91 86 82 259 2 Issue: The residents of Bruni, Texas and surrounding areas do not have a Public Health Facility. Residents must travel a significant distance to Laredo to acquire healthcare services. Webb County Commissioners Court authorized the Purchasing Agent to solicit formal RFQ for this project being funded through the Texas Community Development Block Grant (TxCDBG) Community Enhancement Fund Grant. Solution: Accept the rankings as submitted by the Purchasing Agent and approve the award to the highest ranking firm Redline Architecture, LLC. Result: Proceed with negotiations to finalize an architectural agreement between Webb County and Redline Architecture and return to Commissioners Court for final approval of all terms and conditions and associated fees for scope of work.
19. Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2020-001 "Webb County Texas Parks and Wildlife Splash Pad Project" to the highest ranking firm Splash Pads USA, Inc. and to further authorize the Civil / Legal Department to negotiate the Design Build Contract in accordance with the Texas Government Code; Section 2269.303 (Contracts for Buildings; Design Build) and any other matters incident thereto. [Texas Parks and Wildlife Grant; Account #3701-7230-001-432001 (Professional Services)] Firm Name 1 2 3 Total Score Ranking Oasis Waterplaygrounds, Inc. 94 91 87 272 2 SplashPads USA, Inc. 99 97 95 291 1 Summit Building and Design 85 85 81 251 3 Issue: The County has secured funding through a Texas Parks and Wildlife grant to construct two (2) splash pads for Rio Bravo and Bruni, Texas. Commissioners Court authorized the Purchasing Agent to solicit formal RFQ for this project. Solution: Accept the rankings as presented and award to the highest ranking firm Splash Pads USA, Inc. Result: Proceed with finalizing a design build contract for final execution by Commissioners Court.
20. Discussion and possible action and status report by Ms. Melissa Morales Fletcher (retained outside legal counsel) regarding Cause No. 2018CVI001385 D4, styled Ricardo “Rick” Manuel Romo vs. Webb County, Texas and Marco Montemayor, Individually; and any other matters incident thereto. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(A) (Consultation with Attorney regarding pending litigation)] [Requested by Civil Legal Division]
21. Recognition and presentation of certificates to the following pageant contestants who competed at the Up Town Theater in Grand Prairie, Texas on Sunday October, 20, 2019. [Requested by John Galo, Commissioner Pct. 3] Valeria Villaseñor: Miss Pre Teen Texas Latina Sophia V. Hinojosa: Miss Pre Teen Latina Solash Ayala: Miss Little Mini Latina Jennah Lara: Miss Little Mini Texas Latina
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.
4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
13. Discussion and possible action to appoint a Civil Service Commissioner, for a Two-year term, commencing January 1, 2020, through December 31, 2022; and any other matters incident thereto. Issue: Term will expire for the current Commissioner Remy Salinas. Solution: In order for the Civil Service Commissioners to conduct business, a quorum is required. Result: The appointment of the commissioners will insure smooth and efficiently run Commission, and will provide good continuity for such an important function.
14. Discussion and possible action to authorize Webb County to enter into a Five (5) year Lease/Purchase with SHI for Microsoft Software licenses at an annual cost of $84,618.77 starting on December 30, 2019 subject to annual budget appropriations for a total cost of $423,093.85, pursuant to Sections 271.101 and 271.102 of the Texas Local Government Code, Cooperative Participation Program (Contract No. DIR-TSO-4092); and further authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #1001-1130-001-470000] Issue: Microsoft Licenses must be purchased for new and existing equipment in order to have all computer systems in accordance with Webb County’s Technology Capital Improvement Plan. Solution: To purchase the requested licenses. Result: Core servers will be in compliance with software license regulations.
15. Discussion and possible action to authorize Webb County to enter into a Five (5) year Lease/Purchase with Dell for seven (7) servers at an annual cost of $20,579.32 subject to annual budget appropriations for a total cost of $93,798.16, pursuant to Sections 271.101 and 271.102 of the Texas Local Government Code, Cooperative Participation Program (Contract No. DIR-TSO-3763); and further authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #1001-1130-001-470000] Issue: Servers for Public Safety (3), Jail and Case Management(3), and Financial(1) software will no longer be supported in the near future. Solution: To purchase the requested servers. Result: Core servers for Webb County will be upgraded and supported for at least the next five (5) years.
16. Discussion and possible action to approve Change Order #1 in the amount of $386,727.90 to Summit Building & Design for the Webb County Youth Village Rehabilitation Center Project. All the items included are considered upgrades with the exception of the drive loop wide-outs, which are being requested by the Fire Department prior to permitting; and authorize the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Accounts #3115-2450-001-470000 (Capital Outlay), #3140-2450-001-470000-030 (Capital Outlay-Construction), Interest Income Series 2006 and 2013, and #1001-1130-001-431007-010 (Operational Reserve)] Issue: Additional project improvements shall be completed as detailed in the Change Order. All labor, materials and equipment shall be included. Addition of (72) parking spaces. Addition of back-up power supply (generator) Loop driveway wide-outs (as required by the Laredo Fire Department) due to changes in Fire Code. LED fixture upgrades. Addition of Erosion Control Blankets. Acquiring additional easement for electric utility infrastructure. Solution: Approve Change Order #1 and proceed with the additional project improvements. Result: Project will be completed as detailed under the proposed Change Order.
17. Discussion and possible action to authorize close-out and release of retainage in the amount of $12,545.67 for ITB #2018-005 - La Presa Community Park Project to Davila Construction, Inc., and authorize the County Judge to sign any relevant documents. [Account #3045-6310-001-474501 (Construction in Progress)] Issue: Community Park improvements needed for the residents of La Presa. Solution: Approve and complete Park improvements. Result: Approve and release balance and retainage.
18. Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2020-002 "Architectural Services for a Webb County Public Health Facility" to the highest ranking firm Redline Architecture LLC., and to further authorize the Civil/Legal Department to negotiate the terms and conditions of agreement and all necessary fees. [Fund #3522-7230-001-474501 (Community Enhancement)] Name of Firm 1 2 3 Total Score Ranking Garza Bomberger and Associates 93 86 78 257 3 Redline Architecture LLC 95 88 85 268 1 Sepulveda Associates Architects, Inc. 85 83 69 237 4 Slay Architecture 91 86 82 259 2 Issue: The residents of Bruni, Texas and surrounding areas do not have a Public Health Facility. Residents must travel a significant distance to Laredo to acquire healthcare services. Webb County Commissioners Court authorized the Purchasing Agent to solicit formal RFQ for this project being funded through the Texas Community Development Block Grant (TxCDBG) Community Enhancement Fund Grant. Solution: Accept the rankings as submitted by the Purchasing Agent and approve the award to the highest ranking firm Redline Architecture, LLC. Result: Proceed with negotiations to finalize an architectural agreement between Webb County and Redline Architecture and return to Commissioners Court for final approval of all terms and conditions and associated fees for scope of work.
19. Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2020-001 "Webb County Texas Parks and Wildlife Splash Pad Project" to the highest ranking firm Splash Pads USA, Inc. and to further authorize the Civil / Legal Department to negotiate the Design Build Contract in accordance with the Texas Government Code; Section 2269.303 (Contracts for Buildings; Design Build) and any other matters incident thereto. [Texas Parks and Wildlife Grant; Account #3701-7230-001-432001 (Professional Services)] Firm Name 1 2 3 Total Score Ranking Oasis Waterplaygrounds, Inc. 94 91 87 272 2 SplashPads USA, Inc. 99 97 95 291 1 Summit Building and Design 85 85 81 251 3 Issue: The County has secured funding through a Texas Parks and Wildlife grant to construct two (2) splash pads for Rio Bravo and Bruni, Texas. Commissioners Court authorized the Purchasing Agent to solicit formal RFQ for this project. Solution: Accept the rankings as presented and award to the highest ranking firm Splash Pads USA, Inc. Result: Proceed with finalizing a design build contract for final execution by Commissioners Court.
20. Discussion and possible action and status report by Ms. Melissa Morales Fletcher (retained outside legal counsel) regarding Cause No. 2018CVI001385 D4, styled Ricardo “Rick” Manuel Romo vs. Webb County, Texas and Marco Montemayor, Individually; and any other matters incident thereto. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(A) (Consultation with Attorney regarding pending litigation)] [Requested by Civil Legal Division]
21. Recognition and presentation of certificates to the following pageant contestants who competed at the Up Town Theater in Grand Prairie, Texas on Sunday October, 20, 2019. [Requested by John Galo, Commissioner Pct. 3] Valeria Villaseñor: Miss Pre Teen Texas Latina Sophia V. Hinojosa: Miss Pre Teen Latina Solash Ayala: Miss Little Mini Latina Jennah Lara: Miss Little Mini Texas Latina