Video index

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Building Maintenance

7. Civil Legal Division

8. Community Action Agency

9. Honorable Tano E. Tijerina, Webb County Judge

10. Honorable Hugo Martinez, County Court at Law 1 Judge

11. Economic Development

12. Emergency Management

13. Fire Suppression & EMS Services

14. Head Start Disclaimer: All Head Start monies are 100% Federal funds

15. Human Resources

16. Planning & Physical Development

17. Purchasing

18. Risk Management

19. Santa Teresita Community Center

20. Honorable Martin Cuellar, Sheriff

21. Water Utilities

5. Honorable Isidro Alaniz, District Attorney

22. Discussion and possible action to allocate funding for contractual services needed to digitized criminal case files for the District Attorney’s Office at an amount not to exceed Ninety-Two Thousand Dollars ($92,000); and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)] Issue: The District Attorney’s Office currently has an estimated 45,000 criminal case files in physical format that are kept in a rolling filing cabinet occupying 264 square feet of space. Maintaining these files in its current format fails to utilize the District Attorney’s case management software and it restricts the use of this area for much-needed office space. Solution: Digitized the criminal case files Result: Better utilization of the case management software by having the files in a more suitable control environment. It also provides for an opportunity to convert the area into office space.

6. Purchasing

23. Discussion and possible action to accept the rankings listed below and award RFP 2020-004 "Audio/Video Equipment for Webb County Commissioners Court to the highest ranking company, Audio Dynamics Inc., for the removal, installation and programming of audio/visual equipment at the Webb County Commissioners Court in an amount not to exceed $39,316.00; and further authorize the Webb County Judge to sign all relevant documents; and any other matters incident thereto. [Account #3873-1010-001-470000-181 Capital Outlay; 3873-2230-001-470000-180 Capital Outlay] Company Name Total Score Ranking Audio Dynamics 357 1 BIS Digital Inc. 337 2 Texas AVL LLC 328 4 Visionality 335 3 Visual Systems Group Inc. 165 5 Issue: The current equipment in said court is outdated and/or faulty. Solution: Award RFP to the highest ranking vendor so that installation of new equipment can be scheduled and get courtroom up to date. Result: Upgrade to audio/visual equipment will provide improved sound and video recordings for the benefit of the Webb County residents, commissioners court and county staff.

24. Discussion and possible action to accept the rankings listed below and award RFP 2020-003 "Casa Blanca Golf Course Irrigation Project" to the highest ranking company, VM Golf Services Inc., for the removal and installation on new irrigation equipment such as piping, electrical wiring and other related components, in an amount not to exceed $533,158.26 and to further authorize the Civil / Legal Department to negotiate the terms and conditions of the contract, associated fees and any other matters incident thereto. [2019A Bond Series; Account #7130-6040-001-474501 (Construction in Progress)] Company Name Total Score Ranking ABBA Construction LLC 162 3 Mid America Golf and Landscape 242 2 VM Golf Services Inc. 247 1 Issue: Commissioners Court secured bond series money to fund golf course improvements. The Purchasing Agent was authorized to solicit competitive sealed proposals for this project as per State law procurement rules. Solution: Award highest ranking company as recommended by County staff. Result: Awarded company can start the needed improvements to the County golf course. Irrigation improvements will help maintain greens and provide the Citizens of Webb County and their families a more presentable golf course.

7. Water Utilities

25. Discussion and possible action to award Southern Trenchless Solutions LCC a contract in the sum of $850,774.00 under the BuyBoard 555-18 contract for the rehabilitation and pump replacement of Lift-Stations #1, #3, and Manhole Rehabilitation Phase II, and in accordance with the Texas Local Government Code (Cooperative Purchasing Program Participation). [Funding is available and identified in the approved Capital Improvements Program under the 2016 Bond, 7220-7270-001-474501 (Construction in Progress)] Issue: Lift Stations are assets within the wastewater collection system that routes all waste to the Plant for final treatment. Along the way pumping stations are used to collect and re-pump the wastewater. The stations within the Rio Bravo and El Cenizo require some rehabilitation both structural and replacement of the pumps. Solution: We have identified a contractor with a contract with the BuyBoard that has the experience and capability to rehab these stations effectively without the preliminary report and engineering design normally completed thus saving funds allocated for direct rehab. Result: Approve contract and commerce with last third rehabilitation projects.

26. Discussion with possible action to approve the execution of a construction contract between Webb County and Back Up Solutions, Inc., pursuant to prior award for RFP 2019-011 “Colorado Acres Water Treatment Facility Rehabilitation” Project to Back Up Solutions in the amount of $489,800.00; with additional discussion and action regarding proposed pricing and equipment; and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Account #2019A Bond Series 3869-7230-001-474501-030] Issue: Under current conditions and due to inoperable equipment, the Colorado Acres RO facility has been out of service requiring the delivery via truck and tanker and an average of 40,000 gallons of water daily for the use of residents of the Las Lomas colonias. Solution: Award RFP to proposer who will rehabilitate and improve the inoperative equipment to current standards in order to provide services to the residents of Las Lomas colonias. Result: With the rehabilitation of the existing facilities, sufficient water could be provided for the Las Lomas residences without significant expenditure of labor, equipment, and fuel.

8. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

27. Discussion and possible action to dedicate the park located behind the El Cenizo Community Center and be recognized and named The Gael Juarez Community Park; and any other matters incident thereto.

9. Honorable Tano E. Tijerina, Webb County Judge (Part 1 of 2)

28. Status report with discussion and possible action regarding current Bond Series projects; and any other matters incident thereto.

10. Closed Session/Executive Session

30. Discussion and possible action to approve a Right-of-Entry For Survey and Site Assessment with U. S. Customs and Border Protection (C.B.P.), upon an approximately 15.006 acre tract (being out of Porcion 46, Abstract 478, located adjacent to Rio Bravo, Texas) owned by Webb County and allowing C.B.P. to assess the property for the purpose of conducting environmental assessments, property surveys, appraisals and any other such work which may be necessary and incidental to the Government's assessment of the property for possible acquisition, for a term of eighteen (18) months, commencing January 21, 2020 and any matters incident thereto; authorizing the Webb County Judge to execute any and all relevant documents. [Executive Session/Closed Session may be requested pursuant to Texas Government Code §551.07, Consultation with Attorney, pending or contemplated litigation.]

31. Communications

Additional Item

9. Honorable Tano E. Tijerina, Webb County Judge (Part 2 of 2)

29. Discussion and possible action to authorize the use of County golf carts from the Casa Blanca Golf Course to be used by WBCA during the February festivities; and any other matters incident thereto.

32. Adjourn

Jan 27, 2020 Commissioners Court Meeting

Full agenda
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1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Building Maintenance

7. Civil Legal Division

8. Community Action Agency

9. Honorable Tano E. Tijerina, Webb County Judge

10. Honorable Hugo Martinez, County Court at Law 1 Judge

11. Economic Development

12. Emergency Management

13. Fire Suppression & EMS Services

14. Head Start Disclaimer: All Head Start monies are 100% Federal funds

15. Human Resources

16. Planning & Physical Development

17. Purchasing

18. Risk Management

19. Santa Teresita Community Center

20. Honorable Martin Cuellar, Sheriff

21. Water Utilities

5. Honorable Isidro Alaniz, District Attorney

22. Discussion and possible action to allocate funding for contractual services needed to digitized criminal case files for the District Attorney’s Office at an amount not to exceed Ninety-Two Thousand Dollars ($92,000); and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)] Issue: The District Attorney’s Office currently has an estimated 45,000 criminal case files in physical format that are kept in a rolling filing cabinet occupying 264 square feet of space. Maintaining these files in its current format fails to utilize the District Attorney’s case management software and it restricts the use of this area for much-needed office space. Solution: Digitized the criminal case files Result: Better utilization of the case management software by having the files in a more suitable control environment. It also provides for an opportunity to convert the area into office space.

6. Purchasing

23. Discussion and possible action to accept the rankings listed below and award RFP 2020-004 "Audio/Video Equipment for Webb County Commissioners Court to the highest ranking company, Audio Dynamics Inc., for the removal, installation and programming of audio/visual equipment at the Webb County Commissioners Court in an amount not to exceed $39,316.00; and further authorize the Webb County Judge to sign all relevant documents; and any other matters incident thereto. [Account #3873-1010-001-470000-181 Capital Outlay; 3873-2230-001-470000-180 Capital Outlay] Company Name Total Score Ranking Audio Dynamics 357 1 BIS Digital Inc. 337 2 Texas AVL LLC 328 4 Visionality 335 3 Visual Systems Group Inc. 165 5 Issue: The current equipment in said court is outdated and/or faulty. Solution: Award RFP to the highest ranking vendor so that installation of new equipment can be scheduled and get courtroom up to date. Result: Upgrade to audio/visual equipment will provide improved sound and video recordings for the benefit of the Webb County residents, commissioners court and county staff.

24. Discussion and possible action to accept the rankings listed below and award RFP 2020-003 "Casa Blanca Golf Course Irrigation Project" to the highest ranking company, VM Golf Services Inc., for the removal and installation on new irrigation equipment such as piping, electrical wiring and other related components, in an amount not to exceed $533,158.26 and to further authorize the Civil / Legal Department to negotiate the terms and conditions of the contract, associated fees and any other matters incident thereto. [2019A Bond Series; Account #7130-6040-001-474501 (Construction in Progress)] Company Name Total Score Ranking ABBA Construction LLC 162 3 Mid America Golf and Landscape 242 2 VM Golf Services Inc. 247 1 Issue: Commissioners Court secured bond series money to fund golf course improvements. The Purchasing Agent was authorized to solicit competitive sealed proposals for this project as per State law procurement rules. Solution: Award highest ranking company as recommended by County staff. Result: Awarded company can start the needed improvements to the County golf course. Irrigation improvements will help maintain greens and provide the Citizens of Webb County and their families a more presentable golf course.

7. Water Utilities

25. Discussion and possible action to award Southern Trenchless Solutions LCC a contract in the sum of $850,774.00 under the BuyBoard 555-18 contract for the rehabilitation and pump replacement of Lift-Stations #1, #3, and Manhole Rehabilitation Phase II, and in accordance with the Texas Local Government Code (Cooperative Purchasing Program Participation). [Funding is available and identified in the approved Capital Improvements Program under the 2016 Bond, 7220-7270-001-474501 (Construction in Progress)] Issue: Lift Stations are assets within the wastewater collection system that routes all waste to the Plant for final treatment. Along the way pumping stations are used to collect and re-pump the wastewater. The stations within the Rio Bravo and El Cenizo require some rehabilitation both structural and replacement of the pumps. Solution: We have identified a contractor with a contract with the BuyBoard that has the experience and capability to rehab these stations effectively without the preliminary report and engineering design normally completed thus saving funds allocated for direct rehab. Result: Approve contract and commerce with last third rehabilitation projects.

26. Discussion with possible action to approve the execution of a construction contract between Webb County and Back Up Solutions, Inc., pursuant to prior award for RFP 2019-011 “Colorado Acres Water Treatment Facility Rehabilitation” Project to Back Up Solutions in the amount of $489,800.00; with additional discussion and action regarding proposed pricing and equipment; and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Account #2019A Bond Series 3869-7230-001-474501-030] Issue: Under current conditions and due to inoperable equipment, the Colorado Acres RO facility has been out of service requiring the delivery via truck and tanker and an average of 40,000 gallons of water daily for the use of residents of the Las Lomas colonias. Solution: Award RFP to proposer who will rehabilitate and improve the inoperative equipment to current standards in order to provide services to the residents of Las Lomas colonias. Result: With the rehabilitation of the existing facilities, sufficient water could be provided for the Las Lomas residences without significant expenditure of labor, equipment, and fuel.

8. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

27. Discussion and possible action to dedicate the park located behind the El Cenizo Community Center and be recognized and named The Gael Juarez Community Park; and any other matters incident thereto.

9. Honorable Tano E. Tijerina, Webb County Judge (Part 1 of 2)

28. Status report with discussion and possible action regarding current Bond Series projects; and any other matters incident thereto.

10. Closed Session/Executive Session

30. Discussion and possible action to approve a Right-of-Entry For Survey and Site Assessment with U. S. Customs and Border Protection (C.B.P.), upon an approximately 15.006 acre tract (being out of Porcion 46, Abstract 478, located adjacent to Rio Bravo, Texas) owned by Webb County and allowing C.B.P. to assess the property for the purpose of conducting environmental assessments, property surveys, appraisals and any other such work which may be necessary and incidental to the Government's assessment of the property for possible acquisition, for a term of eighteen (18) months, commencing January 21, 2020 and any matters incident thereto; authorizing the Webb County Judge to execute any and all relevant documents. [Executive Session/Closed Session may be requested pursuant to Texas Government Code §551.07, Consultation with Attorney, pending or contemplated litigation.]

31. Communications

Additional Item

9. Honorable Tano E. Tijerina, Webb County Judge (Part 2 of 2)

29. Discussion and possible action to authorize the use of County golf carts from the Casa Blanca Golf Course to be used by WBCA during the February festivities; and any other matters incident thereto.

32. Adjourn

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

5. Auditor

6. Building Maintenance

7. Civil Legal Division

8. Community Action Agency

9. Honorable Tano E. Tijerina, Webb County Judge

10. Honorable Hugo Martinez, County Court at Law 1 Judge

11. Economic Development

12. Emergency Management

13. Fire Suppression & EMS Services

14. Head Start Disclaimer: All Head Start monies are 100% Federal funds

15. Human Resources

16. Planning & Physical Development

17. Purchasing

18. Risk Management

19. Santa Teresita Community Center

20. Honorable Martin Cuellar, Sheriff

21. Water Utilities

27. Discussion and possible action to dedicate the park located behind the El Cenizo Community Center and be recognized and named The Gael Juarez Community Park; and any other matters incident thereto.

28. Status report with discussion and possible action regarding current Bond Series projects; and any other matters incident thereto.

31. Communications

29. Discussion and possible action to authorize the use of County golf carts from the Casa Blanca Golf Course to be used by WBCA during the February festivities; and any other matters incident thereto.

32. Adjourn

Jan 27, 2020 Commissioners Court Meeting

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

5. Auditor

6. Building Maintenance

7. Civil Legal Division

8. Community Action Agency

9. Honorable Tano E. Tijerina, Webb County Judge

10. Honorable Hugo Martinez, County Court at Law 1 Judge

11. Economic Development

12. Emergency Management

13. Fire Suppression & EMS Services

14. Head Start Disclaimer: All Head Start monies are 100% Federal funds

15. Human Resources

16. Planning & Physical Development

17. Purchasing

18. Risk Management

19. Santa Teresita Community Center

20. Honorable Martin Cuellar, Sheriff

21. Water Utilities

27. Discussion and possible action to dedicate the park located behind the El Cenizo Community Center and be recognized and named The Gael Juarez Community Park; and any other matters incident thereto.

28. Status report with discussion and possible action regarding current Bond Series projects; and any other matters incident thereto.

31. Communications

29. Discussion and possible action to authorize the use of County golf carts from the Casa Blanca Golf Course to be used by WBCA during the February festivities; and any other matters incident thereto.

32. Adjourn

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