Video index

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JULY 27, 2020 9:00 a.m. On March 16, at the Attorney General's request, Gov. Greg Abbott utilized Section 418.016 of the Government Code to suspend certain requirements of the Texas Open Meetings Act (TOMA) in light of the ongoing COVID-19 emergency. Tex. Gov't. Code Ann. Section 418.016 (Vernon 2017). The Governor suspended provisions of TOMA that require a quorum of the governing body and the general public to be together in a single location in order to allow videoconference or telephonic meetings. Live Video Stream: http://www.webbcountytx.gov/AgendaandMinutes_Video/ Call in number for meeting: (956) 523-4640 Email address for meeting: cctpubliccomments@webbcountytx.gov Please include in the email your name, contact information and the agenda item you are addressing. All questions must be submitted before 9:00 a.m. CST

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Casa Blanca Golf Course

7. Civil Legal Division

8. Community Action Agency

9. Economic Development

10. Fire Suppression & EMS Services

11. Fred & Anita Bruni Community Center

12. Head Start Disclaimer: All Head Start monies are 100% Federal funds

13. Purchasing

14. Road & Bridge

15. Honorable Martin Cuellar, Sheriff

5. Honorable Martin Cuellar, Sheriff

16. Discussion and possible action for the authorization of a renewal application by the Webb County Sheriffs’ Office to be eligible to receive federal surplus property under the Texas Facilities Commission Federal Surplus Property Program; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This renewal application does not have any financial impact on the Webb County budget. Issue: In this era of fiscal retrenchment in the United States, even the most essential governmental service of public safety faces significant budgetary constraints. Within these fiscal limitations, agencies must explore alternative strategies to equip its work force and facilities with affordable options. Solution: Agreement between Texas Facilities Commission and the Webb County Sheriff’s Office to provide access to select federal surplus property at reduced price rates. Result: Utilization of usable surplus federal equipment and supplies acquired at significantly reduced prices.

17. Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-4070-001-413000-030 Overtime Hospital Duty $25,000 $20,000 $24,381.51 $4,381.51 1001-4080-001-413000-015 Overtime Nurses $75,000 $44,000 $54,238.01 $10,238.01 $64,000 To: 1001-4070-001-412000 Part Time Payroll $550,000 $64,000 $71,513.50 $135,513.50 Issue: Shortage of funds for part-time payroll. Solution: Seeking Authorization to transfer money into part-time account to finish the FY. Result: Money will be transferred and part-time operations will continue.

18. Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-4070-001-470000 Capital Outlay $125,250 $28,000 $125,250 $105,250 1001-4070-001-458040 Special Travel $45,000 $14,000 $17,397.40 $3,397.40 1001-3010-001-456205 Training & Education $40,000 $10,000 $10,201.84 $201.48 1001-3010-001-458000 Administrative Travel $20,000 $11,000 $11,590.29 $590.29 1001-4070-001-450001-030 Contract Service Jim Hogg $5,000 $4,000 $5,000 $1,000 1001-3010-001-432089 Forensic Examination $4,500 $3,000 $4,500 $1,500 1001-3010-001-443000-110 Repair Maint Software $10,000 $5,000 $5,283.10 $283.10 1001-3190-001-460105 Minor Tools & Apparatus $10,000 $6,000 $8,578.71 $2,578.71 1001-4070-001-450001-020 Contract Services Zapata $5,000 $3,000 $5,000 $2,000 1001-4070-001-456205 Training and Education $10,000 $2,000 $2,029.55 $29.55 1001-4070-001-458000 Administrative Travel $12,000 $1,000 $1,611.84 $611.84 $87,000 To: 1001-3010-001-462605 Fuel and Lubricants $275,000 $20,000 $2,263.33 $22,263.33 1001-4090-001-461000 Material and Supplies $120,000 $22,000 $10,713.89 $32,713.89 1001-3010-001-461000 Material and Supplies $35,000 $5,000 $274.99 $5,274.99 1001-4070-001-461000 Material and Supplies $35,000 $5,000 $5.83 5,005.83 1001-4070-001-443000-020 Repair Maint Building $80,000 $15,000 $5,573.95 $20,573.95 1001-3010-001-443000-075 Repair Maint Vehicle $220,000 $20,000 $12,389.38 $32,389.38 $87,000 Issue: Shortage of funds to maintain daily operations at the Sheriff's Office. Solution: Seeking authorization from courts to approve line item transfers within general funds. Result: Transfer money to mentioned accounts and continue daily operations.

19. Discussion and possible action to approve purchase of Viral Clean Solution 48P Tunnel System for county jail not to exceed the amount of $18,870; with action to process line item transfer to complete purchase; and any other incident matters incident hereto [Operational Reserve Account #1001-1130-001-431000-015]

6. Honorable Victor Villarreal, County Court at Law 2 Judge

20. Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-2070-001-443000-075 Repairs & Maint. Vehicles $500 $400 $439.69 $39.69 1001-2070-001-456005 Postage & Courier Service $1500 $700 $1,296.30 $596.30 1001-2070-001-458000 Administrative Travel $10,000 $9,000 $9,695.00 $695.00 1001-2250-001-456205 Training & Education $4,000 $1,400 $1486.38 $86.38 1001-2250-001-458010 Local Mileage $1,000 $900 $965.50 $65.50 $12,400 To: 1001-2070-001-461000 Materials & Supplies $5,000 $12,300 $1,205.77 $13,505.77 1001-2070-001-464005 Books & Subscriptions $1,500 $100 $14.60 $146.00 $12,400 Issue: Webb County Court-at-Law II and the County Courts at Law Judicial General personnel are in need of hardware and software (full Adobe Acrobat Pro licenses) to continue the paperless process efficiently. Solution: Approval of line item transfers. Result: The Court and its personnel will continue the paperless process and court business will continue.

7. Honorable Oscar Liendo, Justice of the Peace Pct. 1 Pl. 2

21. Discussion and possible action to authorize the purchase of laptops with software for the Office of Justice of the Peace Pct.1, Pl.2, Judge Oscar Liendo, pursuant to Article 102.0173, Texas Criminal Traffic Judicial Code of Criminal Procedure and in accordance with Sections 271.101 and 271.102, Texas Local Government Code, Cooperative Purchasing program in an amount not to exceed $5,924.00 from Dell (DIR-TSO-3763) and Shi Government Solutions (DIR-TSO-4092); with additional action to authorize a line item transfer necessary for funding and any other matters incident thereto. [Account #2009-2150-001-460105 (Court Technology Fund - Minor Tools and Apparatus)]

8. Medical Examiner

22. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 31, 2020: Slot # Title Hourly Rate 2460 Autopsy Technician/Transporter $16.73-14/A Issue: Slot #2460 will become vacant on 07/31/2020. Solution: Approve posting and filling of vacant position. Result: The filling of Slot #2460 will alleviate overload and allow for efficiency and productivity of work with in the Medical Examiner.

9. Building Maintenance

23. Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1100-001-441405 Landfill $1,500 $1,000 $1,000.00 $0.00 1001-1100-001-443000-195 Larga Vista Center $4,500 $1,000 $2,808.95 $1,808.95 1001-1100-001-443000-210 Bruni Community Center $4,500 $1,000 $1,674.04 $674.04 1001-1100-001-443000-215 Fernando Salinas Center $3,500 $2,000 $3,090.00 $1,090.00 1001-1100-001-443000-240 Mirando Activity Center $3,500 $2,000 $3,500.00 $1,500.00 1001-1100-001-443000-245 Ladrillito Activity Center $3,500 $2,000 $2,779.20 $779.20 1001-1100-001-443000-295 JP 3 $3,500 $2,000 $3,292.17 $1,292.17 1001-1100-001-443000-309 Constable Precinct 1 $2,000 $1,500 $2,000.00 $500.00 1001-1100-001-443000-311 Constable Precinct 3 $2,000 $1,500 $2,000.00 $500.00 1001-1100-001-443000-312 Constable Precinct 4 $2,000 $1,000 $1,945.00 $945.00 1001-1100-001-443000-075 Vehicles $9,000 $4,000 $4,733.58 $733.58 $19,000 To: 1001-1100-001-461000 Materials & Supplies $75,000 $9,000 $3.47 $9,003.47 1001-1100-001-443000-190 El Cenizo Center $4,500 $10,000 $471.30 $10,471.30 $19,000 Issue: During annual fire alarm inspection, system deficiencies were identified. Existing fire alarm panel at El Cenizo Community Center is obsolete and parts are no longer available. Solution: Approve transfer of funds to repair system deficiency, and have sufficient funds for material and supplies. Result: Maintain fire and life safety systems operational as required by applicable NFPA codes and standards.

10. Engineer

24. Discussion and possible action to authorize the close-out and release of retainage (P.O. 2020-00003060) in the amount of $3,715.00 to Romo Contractors, LLC., for the construction of fence at Los Botines Fire Station #3; and authorize the County Judge execute all relevant documents; and any other matters incident thereto. [Account #3150-1060-001-470000 (Capital Outlay), #3150-206000 (Retainage Payable)] Issue: Installation of wrought iron fence, including gate and the replacement of water tank enclosure (chain link) fence with a wrought iron fence. Solution: Project approval by Commissioner Court which was completed as detailed under contract specifications and on a timely manner. Result: Ensure that County buildings are safely guarded.

25. Discussion and possible action to approve Change Order No. 2 in the amount of $7,837.75 to Gilmar Construction LTD, for the Webb County Tex Mex Parking Lot Project in accordance with the Texas Local Government Code, Sub-Chapter C. (Certificate of Obligation Act); Section 271.060 (Change Order) and further authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. [Account #3872-7230-001-474501 (Construction in Progress)] Issue: Civil Engineering Consultants' (CEC) new design and specifications require that the Contractor adjust previous item quantities to new design. Solution: Approve Change Order No. 2. Result: Finish and close out project. (Part 1 of 2)

11. Information Technology

26. Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1280-001-443000-035 Repairs & Maint. Equip. $195,000 $35,000 $39,765.63 $4,765.63 1001-1280-001-443000-110 Repairs & Maint. Software $825,000 $17,000 $17,913.25 $913.25 1001-1280-001-456205 Training & Education $20,000 $13,000 $13,820.00 $820.00 1001-1280-001-470000-190 Capital Outlay I.T. Software $30,000 $12,000 $12,191.77 $191.77 $77,000 To: 1001-1280-001-470000-195 Capital Outlay I.T. Hardware $62,000 $77,000 $5,254.20 $82,254.20 Issue: Phone System servers and other I.T. equipment used by all departments that were scheduled to be replaced next year can be procured with this year's budget. Solution: Obtain the approval from Commissioner's Court to relocate the funds to proper expense account. Result: Servers and other equipment will be under warranty and supported.

12. Public Information Officer

27. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1300-001-458000 Administrative Travel $3,000 $800 $2,308.44 $1,508344 To: 1001-1300-001-443000-030 Repairs & Maint. Audio-Visual $2,300 $800 $1,800.00 $2,600.00 Issue: Maintenance contract for Commissioners Court Audio-Visual equipment went up in price due to the addition of new audio equipment that was added. Solution: Cover the increase cost of the Audio-Video equipment used in Commissioners Court. Result: Equipment in court will be covered under maintenance contract.

13. Purchasing

28. Discussion and possible action to enter into a Sixty (60) month (October 1, 2020 through September 30, 2025) Copier Lease and Maintenance Agreement between Toshiba Business and Financial Solutions and Webb County for an amount not to exceed $14,805.00 per month for equipment lease costs and an amount not to exceed $4,293.00 per month for maintenance coverage for a total of 138 copiers that will be expiring September 30, 2020, with an overall total savings of $4,305.55 per month compared to our current equipment lease and maintenance rates. Pursuant to Sections 271.101 and 271.102, Texas Local Government Code, Cooperative Purchasing program #DIR-CPO-4426, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [GL Accounts (#443000-035 - Repairs & Maintenance Equipment)] Current Equip. Monthly Lease Rates Proposed Equip. Monthly Lease Rates (60 Months) Monthly Cost Savings ($) Annual Cost Savings ($) Savings over the duration of the agreements (60 months) $18,488.63 $14,804.23 $3,684.40 $44,212.80 $221,064.00 Current Maint. Agreement Monthly Rates Proposed Maint. Monthly Rates (60 Months) Monthly Cost Savings ($) Annual Savings ($) Savings over the duration of the agreement (60 months) $4,914.08 $4,292.93 $621.15 $7,453.80 $37,269.00 Total Combined Savings: $4,305.55 $51,666.60 $258,333.00 Issue: County wide copier lease and maintenance agreements have expired or will expire by September 30, 2020. Since Fall of 2016 the Court has authorized new or renewals for County wide copier agreements to not exceed an expiration date of 09/30/2020. Prior to this action, copier agreements were being renewed with different expiration dates and were expiring throughout the fiscal year. Solution: The DIR Cooperative pricing offered by Toshiba will allow the County to recognize at minimum at combined savings of $4,305.55 per month compared to the current monthly expenses from the lease and maintenance of 138 copiers utilized by County departments. Projected annual savings will be at a minimum of $51,666.60 per fiscal year for both the leasing of the equipment and the maintenance coverage and over the course of the 60 months $258,333.00 total savings to Webb County. Result: Securing a long term copier and maintenance agreement under DIR Cooperative pricing from Toshiba will recognize over $258,333.00 in savings over the term of the contract and will assist with annual budgetary projections and contract management by securing all copiers under one agreement that will start and end on the same lease terms.

Items 14 & 15

14. Veteran's Office

15. Honorable Rudy Rodriguez, Constable Pct. 1

Honorable John C. Galo, Webb County Commissioner Pct. 3 (Part 1 of 2)

31. Discussion and possible action regarding the procedure for employee reporting of their positive status for COVID-19, their quarantine or isolation status, and the submission of documentation of their infection status (whether positive or negative) by test results or notice from the employees physician or from the Laredo Health Department, and any matters incident thereto.

25. Discussion and possible action to approve Change Order No. 2 in the amount of $7,837.75 to Gilmar Construction LTD, for the Webb County Tex Mex Parking Lot Project in accordance with the Texas Local Government Code, Sub-Chapter C. (Certificate of Obligation Act); Section 271.060 (Change Order) and further authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. [Account #3872-7230-001-474501 (Construction in Progress)] Issue: Civil Engineering Consultants' (CEC) new design and specifications require that the Contractor adjust previous item quantities to new design. Solution: Approve Change Order No. 2. Result: Finish and close out project. (Part 2 of 2)

17. Honorable Cindy Liendo, Webb County Commissioner Pct. 4

32. Discussion and possible action to authorize a one-time exemption to Personnel Policy 9.03(b) ANNUAL LEAVE specifically and only for the employees that will surpass the current annual leave cap and allow for the transfer of that excess annual leave hours from the current fiscal year (Fiscal Year 2019-2020) to the subsequent fiscal year (Fiscal Year 2020-2021); and any other matters incident thereto. Issue: During the ongoing pandemic, many employees have been unable to take annual leave in an effort to maintain adequate staffing within their departments. Solution: Allow an exemption to this policy considering the extenuating circumstances in which many employees found themselves due to this life changing event. Result: Employees will be able to utilize their annual leave whenever their authorized leave becomes reasonable.

33. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1060-001-458000 Administrative Travel $5,000 $3,900 $3,958.46 $58.46 To: 1001-1060-001-461000 Materials & Supplies $5,500 $3,900 $1,986.64 $5,886.64 Issue: Budget line item transfer is needed to cover the purchase of one laptop for staff to be able to perform all office operations and meetings while in office or working remotely. Solution: Approve line item transfer to have sufficient funds for purchase of equipment necessary. Result: Office will have equipment needed for continued operations whether in office or working remotely.

Honorable John C. Galo, Webb County Commissioner Pct. 3 (Part 2 of 2)

31. Discussion and possible action regarding the procedure for employee reporting of their positive status for COVID-19, their quarantine or isolation status, and the submission of documentation of their infection status (whether positive or negative) by test results or notice from the employees physician or from the Laredo Health Department, and any matters incident thereto.

Items 34 & 35

34. Communications

35. Adjourn

Jul 27, 2020 Commissioners Court Meeting

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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JULY 27, 2020 9:00 a.m. On March 16, at the Attorney General's request, Gov. Greg Abbott utilized Section 418.016 of the Government Code to suspend certain requirements of the Texas Open Meetings Act (TOMA) in light of the ongoing COVID-19 emergency. Tex. Gov't. Code Ann. Section 418.016 (Vernon 2017). The Governor suspended provisions of TOMA that require a quorum of the governing body and the general public to be together in a single location in order to allow videoconference or telephonic meetings. Live Video Stream: http://www.webbcountytx.gov/AgendaandMinutes_Video/ Call in number for meeting: (956) 523-4640 Email address for meeting: cctpubliccomments@webbcountytx.gov Please include in the email your name, contact information and the agenda item you are addressing. All questions must be submitted before 9:00 a.m. CST

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Casa Blanca Golf Course

7. Civil Legal Division

8. Community Action Agency

9. Economic Development

10. Fire Suppression & EMS Services

11. Fred & Anita Bruni Community Center

12. Head Start Disclaimer: All Head Start monies are 100% Federal funds

13. Purchasing

14. Road & Bridge

15. Honorable Martin Cuellar, Sheriff

5. Honorable Martin Cuellar, Sheriff

16. Discussion and possible action for the authorization of a renewal application by the Webb County Sheriffs’ Office to be eligible to receive federal surplus property under the Texas Facilities Commission Federal Surplus Property Program; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This renewal application does not have any financial impact on the Webb County budget. Issue: In this era of fiscal retrenchment in the United States, even the most essential governmental service of public safety faces significant budgetary constraints. Within these fiscal limitations, agencies must explore alternative strategies to equip its work force and facilities with affordable options. Solution: Agreement between Texas Facilities Commission and the Webb County Sheriff’s Office to provide access to select federal surplus property at reduced price rates. Result: Utilization of usable surplus federal equipment and supplies acquired at significantly reduced prices.

17. Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-4070-001-413000-030 Overtime Hospital Duty $25,000 $20,000 $24,381.51 $4,381.51 1001-4080-001-413000-015 Overtime Nurses $75,000 $44,000 $54,238.01 $10,238.01 $64,000 To: 1001-4070-001-412000 Part Time Payroll $550,000 $64,000 $71,513.50 $135,513.50 Issue: Shortage of funds for part-time payroll. Solution: Seeking Authorization to transfer money into part-time account to finish the FY. Result: Money will be transferred and part-time operations will continue.

18. Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-4070-001-470000 Capital Outlay $125,250 $28,000 $125,250 $105,250 1001-4070-001-458040 Special Travel $45,000 $14,000 $17,397.40 $3,397.40 1001-3010-001-456205 Training & Education $40,000 $10,000 $10,201.84 $201.48 1001-3010-001-458000 Administrative Travel $20,000 $11,000 $11,590.29 $590.29 1001-4070-001-450001-030 Contract Service Jim Hogg $5,000 $4,000 $5,000 $1,000 1001-3010-001-432089 Forensic Examination $4,500 $3,000 $4,500 $1,500 1001-3010-001-443000-110 Repair Maint Software $10,000 $5,000 $5,283.10 $283.10 1001-3190-001-460105 Minor Tools & Apparatus $10,000 $6,000 $8,578.71 $2,578.71 1001-4070-001-450001-020 Contract Services Zapata $5,000 $3,000 $5,000 $2,000 1001-4070-001-456205 Training and Education $10,000 $2,000 $2,029.55 $29.55 1001-4070-001-458000 Administrative Travel $12,000 $1,000 $1,611.84 $611.84 $87,000 To: 1001-3010-001-462605 Fuel and Lubricants $275,000 $20,000 $2,263.33 $22,263.33 1001-4090-001-461000 Material and Supplies $120,000 $22,000 $10,713.89 $32,713.89 1001-3010-001-461000 Material and Supplies $35,000 $5,000 $274.99 $5,274.99 1001-4070-001-461000 Material and Supplies $35,000 $5,000 $5.83 5,005.83 1001-4070-001-443000-020 Repair Maint Building $80,000 $15,000 $5,573.95 $20,573.95 1001-3010-001-443000-075 Repair Maint Vehicle $220,000 $20,000 $12,389.38 $32,389.38 $87,000 Issue: Shortage of funds to maintain daily operations at the Sheriff's Office. Solution: Seeking authorization from courts to approve line item transfers within general funds. Result: Transfer money to mentioned accounts and continue daily operations.

19. Discussion and possible action to approve purchase of Viral Clean Solution 48P Tunnel System for county jail not to exceed the amount of $18,870; with action to process line item transfer to complete purchase; and any other incident matters incident hereto [Operational Reserve Account #1001-1130-001-431000-015]

6. Honorable Victor Villarreal, County Court at Law 2 Judge

20. Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-2070-001-443000-075 Repairs & Maint. Vehicles $500 $400 $439.69 $39.69 1001-2070-001-456005 Postage & Courier Service $1500 $700 $1,296.30 $596.30 1001-2070-001-458000 Administrative Travel $10,000 $9,000 $9,695.00 $695.00 1001-2250-001-456205 Training & Education $4,000 $1,400 $1486.38 $86.38 1001-2250-001-458010 Local Mileage $1,000 $900 $965.50 $65.50 $12,400 To: 1001-2070-001-461000 Materials & Supplies $5,000 $12,300 $1,205.77 $13,505.77 1001-2070-001-464005 Books & Subscriptions $1,500 $100 $14.60 $146.00 $12,400 Issue: Webb County Court-at-Law II and the County Courts at Law Judicial General personnel are in need of hardware and software (full Adobe Acrobat Pro licenses) to continue the paperless process efficiently. Solution: Approval of line item transfers. Result: The Court and its personnel will continue the paperless process and court business will continue.

7. Honorable Oscar Liendo, Justice of the Peace Pct. 1 Pl. 2

21. Discussion and possible action to authorize the purchase of laptops with software for the Office of Justice of the Peace Pct.1, Pl.2, Judge Oscar Liendo, pursuant to Article 102.0173, Texas Criminal Traffic Judicial Code of Criminal Procedure and in accordance with Sections 271.101 and 271.102, Texas Local Government Code, Cooperative Purchasing program in an amount not to exceed $5,924.00 from Dell (DIR-TSO-3763) and Shi Government Solutions (DIR-TSO-4092); with additional action to authorize a line item transfer necessary for funding and any other matters incident thereto. [Account #2009-2150-001-460105 (Court Technology Fund - Minor Tools and Apparatus)]

8. Medical Examiner

22. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 31, 2020: Slot # Title Hourly Rate 2460 Autopsy Technician/Transporter $16.73-14/A Issue: Slot #2460 will become vacant on 07/31/2020. Solution: Approve posting and filling of vacant position. Result: The filling of Slot #2460 will alleviate overload and allow for efficiency and productivity of work with in the Medical Examiner.

9. Building Maintenance

23. Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1100-001-441405 Landfill $1,500 $1,000 $1,000.00 $0.00 1001-1100-001-443000-195 Larga Vista Center $4,500 $1,000 $2,808.95 $1,808.95 1001-1100-001-443000-210 Bruni Community Center $4,500 $1,000 $1,674.04 $674.04 1001-1100-001-443000-215 Fernando Salinas Center $3,500 $2,000 $3,090.00 $1,090.00 1001-1100-001-443000-240 Mirando Activity Center $3,500 $2,000 $3,500.00 $1,500.00 1001-1100-001-443000-245 Ladrillito Activity Center $3,500 $2,000 $2,779.20 $779.20 1001-1100-001-443000-295 JP 3 $3,500 $2,000 $3,292.17 $1,292.17 1001-1100-001-443000-309 Constable Precinct 1 $2,000 $1,500 $2,000.00 $500.00 1001-1100-001-443000-311 Constable Precinct 3 $2,000 $1,500 $2,000.00 $500.00 1001-1100-001-443000-312 Constable Precinct 4 $2,000 $1,000 $1,945.00 $945.00 1001-1100-001-443000-075 Vehicles $9,000 $4,000 $4,733.58 $733.58 $19,000 To: 1001-1100-001-461000 Materials & Supplies $75,000 $9,000 $3.47 $9,003.47 1001-1100-001-443000-190 El Cenizo Center $4,500 $10,000 $471.30 $10,471.30 $19,000 Issue: During annual fire alarm inspection, system deficiencies were identified. Existing fire alarm panel at El Cenizo Community Center is obsolete and parts are no longer available. Solution: Approve transfer of funds to repair system deficiency, and have sufficient funds for material and supplies. Result: Maintain fire and life safety systems operational as required by applicable NFPA codes and standards.

10. Engineer

24. Discussion and possible action to authorize the close-out and release of retainage (P.O. 2020-00003060) in the amount of $3,715.00 to Romo Contractors, LLC., for the construction of fence at Los Botines Fire Station #3; and authorize the County Judge execute all relevant documents; and any other matters incident thereto. [Account #3150-1060-001-470000 (Capital Outlay), #3150-206000 (Retainage Payable)] Issue: Installation of wrought iron fence, including gate and the replacement of water tank enclosure (chain link) fence with a wrought iron fence. Solution: Project approval by Commissioner Court which was completed as detailed under contract specifications and on a timely manner. Result: Ensure that County buildings are safely guarded.

25. Discussion and possible action to approve Change Order No. 2 in the amount of $7,837.75 to Gilmar Construction LTD, for the Webb County Tex Mex Parking Lot Project in accordance with the Texas Local Government Code, Sub-Chapter C. (Certificate of Obligation Act); Section 271.060 (Change Order) and further authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. [Account #3872-7230-001-474501 (Construction in Progress)] Issue: Civil Engineering Consultants' (CEC) new design and specifications require that the Contractor adjust previous item quantities to new design. Solution: Approve Change Order No. 2. Result: Finish and close out project. (Part 1 of 2)

11. Information Technology

26. Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1280-001-443000-035 Repairs & Maint. Equip. $195,000 $35,000 $39,765.63 $4,765.63 1001-1280-001-443000-110 Repairs & Maint. Software $825,000 $17,000 $17,913.25 $913.25 1001-1280-001-456205 Training & Education $20,000 $13,000 $13,820.00 $820.00 1001-1280-001-470000-190 Capital Outlay I.T. Software $30,000 $12,000 $12,191.77 $191.77 $77,000 To: 1001-1280-001-470000-195 Capital Outlay I.T. Hardware $62,000 $77,000 $5,254.20 $82,254.20 Issue: Phone System servers and other I.T. equipment used by all departments that were scheduled to be replaced next year can be procured with this year's budget. Solution: Obtain the approval from Commissioner's Court to relocate the funds to proper expense account. Result: Servers and other equipment will be under warranty and supported.

12. Public Information Officer

27. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1300-001-458000 Administrative Travel $3,000 $800 $2,308.44 $1,508344 To: 1001-1300-001-443000-030 Repairs & Maint. Audio-Visual $2,300 $800 $1,800.00 $2,600.00 Issue: Maintenance contract for Commissioners Court Audio-Visual equipment went up in price due to the addition of new audio equipment that was added. Solution: Cover the increase cost of the Audio-Video equipment used in Commissioners Court. Result: Equipment in court will be covered under maintenance contract.

13. Purchasing

28. Discussion and possible action to enter into a Sixty (60) month (October 1, 2020 through September 30, 2025) Copier Lease and Maintenance Agreement between Toshiba Business and Financial Solutions and Webb County for an amount not to exceed $14,805.00 per month for equipment lease costs and an amount not to exceed $4,293.00 per month for maintenance coverage for a total of 138 copiers that will be expiring September 30, 2020, with an overall total savings of $4,305.55 per month compared to our current equipment lease and maintenance rates. Pursuant to Sections 271.101 and 271.102, Texas Local Government Code, Cooperative Purchasing program #DIR-CPO-4426, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [GL Accounts (#443000-035 - Repairs & Maintenance Equipment)] Current Equip. Monthly Lease Rates Proposed Equip. Monthly Lease Rates (60 Months) Monthly Cost Savings ($) Annual Cost Savings ($) Savings over the duration of the agreements (60 months) $18,488.63 $14,804.23 $3,684.40 $44,212.80 $221,064.00 Current Maint. Agreement Monthly Rates Proposed Maint. Monthly Rates (60 Months) Monthly Cost Savings ($) Annual Savings ($) Savings over the duration of the agreement (60 months) $4,914.08 $4,292.93 $621.15 $7,453.80 $37,269.00 Total Combined Savings: $4,305.55 $51,666.60 $258,333.00 Issue: County wide copier lease and maintenance agreements have expired or will expire by September 30, 2020. Since Fall of 2016 the Court has authorized new or renewals for County wide copier agreements to not exceed an expiration date of 09/30/2020. Prior to this action, copier agreements were being renewed with different expiration dates and were expiring throughout the fiscal year. Solution: The DIR Cooperative pricing offered by Toshiba will allow the County to recognize at minimum at combined savings of $4,305.55 per month compared to the current monthly expenses from the lease and maintenance of 138 copiers utilized by County departments. Projected annual savings will be at a minimum of $51,666.60 per fiscal year for both the leasing of the equipment and the maintenance coverage and over the course of the 60 months $258,333.00 total savings to Webb County. Result: Securing a long term copier and maintenance agreement under DIR Cooperative pricing from Toshiba will recognize over $258,333.00 in savings over the term of the contract and will assist with annual budgetary projections and contract management by securing all copiers under one agreement that will start and end on the same lease terms.

Items 14 & 15

14. Veteran's Office

15. Honorable Rudy Rodriguez, Constable Pct. 1

Honorable John C. Galo, Webb County Commissioner Pct. 3 (Part 1 of 2)

31. Discussion and possible action regarding the procedure for employee reporting of their positive status for COVID-19, their quarantine or isolation status, and the submission of documentation of their infection status (whether positive or negative) by test results or notice from the employees physician or from the Laredo Health Department, and any matters incident thereto.

25. Discussion and possible action to approve Change Order No. 2 in the amount of $7,837.75 to Gilmar Construction LTD, for the Webb County Tex Mex Parking Lot Project in accordance with the Texas Local Government Code, Sub-Chapter C. (Certificate of Obligation Act); Section 271.060 (Change Order) and further authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. [Account #3872-7230-001-474501 (Construction in Progress)] Issue: Civil Engineering Consultants' (CEC) new design and specifications require that the Contractor adjust previous item quantities to new design. Solution: Approve Change Order No. 2. Result: Finish and close out project. (Part 2 of 2)

17. Honorable Cindy Liendo, Webb County Commissioner Pct. 4

32. Discussion and possible action to authorize a one-time exemption to Personnel Policy 9.03(b) ANNUAL LEAVE specifically and only for the employees that will surpass the current annual leave cap and allow for the transfer of that excess annual leave hours from the current fiscal year (Fiscal Year 2019-2020) to the subsequent fiscal year (Fiscal Year 2020-2021); and any other matters incident thereto. Issue: During the ongoing pandemic, many employees have been unable to take annual leave in an effort to maintain adequate staffing within their departments. Solution: Allow an exemption to this policy considering the extenuating circumstances in which many employees found themselves due to this life changing event. Result: Employees will be able to utilize their annual leave whenever their authorized leave becomes reasonable.

33. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1060-001-458000 Administrative Travel $5,000 $3,900 $3,958.46 $58.46 To: 1001-1060-001-461000 Materials & Supplies $5,500 $3,900 $1,986.64 $5,886.64 Issue: Budget line item transfer is needed to cover the purchase of one laptop for staff to be able to perform all office operations and meetings while in office or working remotely. Solution: Approve line item transfer to have sufficient funds for purchase of equipment necessary. Result: Office will have equipment needed for continued operations whether in office or working remotely.

Honorable John C. Galo, Webb County Commissioner Pct. 3 (Part 2 of 2)

31. Discussion and possible action regarding the procedure for employee reporting of their positive status for COVID-19, their quarantine or isolation status, and the submission of documentation of their infection status (whether positive or negative) by test results or notice from the employees physician or from the Laredo Health Department, and any matters incident thereto.

Items 34 & 35

34. Communications

35. Adjourn

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

5. Auditor

6. Casa Blanca Golf Course

7. Civil Legal Division

8. Community Action Agency

9. Economic Development

10. Fire Suppression & EMS Services

11. Fred & Anita Bruni Community Center

12. Head Start Disclaimer: All Head Start monies are 100% Federal funds

13. Purchasing

14. Road & Bridge

15. Honorable Martin Cuellar, Sheriff

14. Veteran's Office

15. Honorable Rudy Rodriguez, Constable Pct. 1

34. Communications

35. Adjourn

Jul 27, 2020 Commissioners Court Meeting

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

5. Auditor

6. Casa Blanca Golf Course

7. Civil Legal Division

8. Community Action Agency

9. Economic Development

10. Fire Suppression & EMS Services

11. Fred & Anita Bruni Community Center

12. Head Start Disclaimer: All Head Start monies are 100% Federal funds

13. Purchasing

14. Road & Bridge

15. Honorable Martin Cuellar, Sheriff

14. Veteran's Office

15. Honorable Rudy Rodriguez, Constable Pct. 1

34. Communications

35. Adjourn

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