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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 SEPTEMBER 28, 2020 9:00 a.m. On March 16, at the Attorney General's request, Gov. Greg Abbott utilized Section 418.016 of the Government Code to suspend certain requirements of the Texas Open Meetings Act (TOMA) in light of the ongoing COVID-19 emergency. Tex. Gov't. Code Ann. Section 418.016 (Vernon 2017). The Governor suspended provisions of TOMA that require a quorum of the governing body and the general public to be together in a single location in order to allow videoconference or telephonic meetings. Live Video Stream: http://www.webbcountytx.gov/AgendaandMinutes_Video/ Call in number for meeting: (956) 523-4640 Email address for meeting: cctpubliccomments@webbcountytx.gov Please include in the email your name, contact information and the agenda item you are addressing. All questions must be submitted before 9:00 a.m. CST

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Budget Officer

7. Casa Blanca Golf Course

8. Civil Legal Division

9. Commissioners Court

10. Community Action Agency

11. Honorable Margie Ibarra, County Clerk

12. Honorable Isidro Alaniz, District Attorney

13. Economic Development

14. Emergency Management

15. Head Start Disclaimer: All Head Start monies are 100% Federal funds

16. Planning & Physical Development

17. Purchasing

18. Risk Management

19. Road & Bridge

20. Honorable Martin Cuellar, Sheriff

21. Honorable Raul Reyes, Treasurer

5. Honorable Martin Cuellar, Sheriff

22. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-4070-001-444500 Equipment Rental $55,000 $10,000 $20,812.08 $10,812.08 1001-4070-001-450001-035 Contact Services Maverick $100,000 $5,000 $5,000 $0 $15,000 To: 1001-4090-001-460201 Medicines $150,000 $10,000 $6.00 $10,006.00 1001-3010-001-462605 Fuel and Lubricants $275,000 $5,000 $9,790.62 $14,790.62 $15,000 Issue: Shortage of funds to pay Septembers bill for inmates medication and fuel for WCSO units. Solution: Seeking authorization from courts to approve transfer. Result: Transfer money into said accounts to pay September's invoices.

23. Discussion and possible action to authorize the use of funds within the Sheriff’s payroll savings budget in an effort to assist the department with payroll alternatives for the following slot; and any other matters incident thereto, effective October 1, 2020: Slot # Title Amount 0533 Finance Director $936.92 Issue: Requesting stipend for the Finance Director Slot #0533. Solution: Seeking authorization from court to allow stipend biweekly in the amount of $936.92 Result: Stipend will match requested amount.

6. Honorable Hugo Martinez, County Court at Law 1 Judge

24. Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-2060-001-433001 Court Appointed Attorney $10,000 $3,600 $6,093 $2,493 1001-2060-001-451158 Juvenile Misdemeanor $17,000 $4,000 $7,500 $3,500 1001-2060-001-458000 Administrative Travel $10,000 $6,900 $6,920 $20 1001-2060-001-464005 Books and Subscriptions $2,000 $2,000 $2,000 $0 $16,500 To: 1001-2060-001-451157 Adult Misdemeanor $125,000 $16,500 $0 $16,500 Issue: Currently, there are not any funds in the Adult Misdemeanor line item transfer to cover pending vouchers. Solution: Transfer from other line items to be able to pay vouchers. Result: Vouchers will be paid in a timely manner.

7. Casa Blanca Golf Course

25. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) between the General Fund and Golf Course Fund: Acct. Number Acct. Name Request From: 1001-1130-001-431007-010 Operational Reserve $6,757.52 To: 7130-6040-001-474501 Construction in Progress $6,757.52 Issue: Line item transfer is needed to cover purchase approved by Commissioners Court on 07/13/2020 for Golf Course irrigation supplies from Professional Turf Products, LP in amount not to exceed $6,800. Solution: With court approval of line item transfer, expenses for the remainder of the fiscal year will be covered out of Golf Course Improvement Fund. Result: There will be sufficient funds to cover payment from appropriate accounts.

26. Discussion and possible action to approve and exercise the purchase option of existing golf course equipment under lease with Wells Fargo Financial Leasing, Inc. (Agreement Number 603-0138519-000-004) for an amount not to exceed $17,237.00 for the equipment listed below and any other matters incident thereto. [Account #7100-9050-001-483003-280 (Capital Lease Other Golf Course Equipment)] The proposed FMv per unit is as follows: (1) John Deere 2500BG Tee Mower 1TC250BGCFT095143 $3,964.00 (1) John Deere 2500BG Greens Mower w/accessories 1TC250BGLFT095163 $4,999.00 (1) John Deere Ztrak Z920M Zero-Turn/Mower 1TC920MCAFT030751 $1,207.00 (1) John Deere 8800 Rough Mower 1TC8800XJBT040298 $3,620.00 (1) John Deere 8700 Fiarway Mower 1TC8700XCBT040158 $3,447.00 Total Purchase Option Cost $17,237.00 Issue: The County must decide if it wishes to exercise the FMV purchase option on the existing mowing fleet leased for the golf course - if it does not elect this option, it will be required to pay the cost of repairing the fleet to bring it to usable condition which is expected to well exceed the FMV purchase option. This is the account that never funded with the proposed leases for FY 2020 due to delays in awarding and documenting the lease of new equipment. If funds should be transferred to another account to accommodate this purchase option please advise on what account number so a line item transfer can be requested. Solution: Purchase the equipment at FMV and either sell it or salvage/best offer and/or repair and use it for other County purpose. Result: Authorize the purchase option at Fair market value as recommended.

8. Human Resources

27. Discussion and possible action to amend the Webb County Salary Scale by adding additional steps. Issue: Webb County Salary Scale needs to be amended in an effort to place fully compensated employees on the wage scale. . Solution: Adding additional steps to the County Salary Scale will place fully compensated employees on the wage scale and address future adjustments of compensation. Result: This action will place fully compensated employees on the wage scale and address future adjustments of compensation.

28. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective October 1, 2020: Slot # Title Hourly Rate 2231 Payroll Supervisor $21.41 - 19 A/H Issue: The employee in slot #2231 will retire effective September 30, 2020. Solution: Approval of this request will allow the HR Payroll Division to operate effectively. Result: The filling of slot #2231 will allow the HR Department to fill a critical position and will allow the Department to better service Webb County.

10. Elections

30. Discussion and possible action to ratify the order and purchase of sixty-nine (69) mobile phones with wireless services from AT&T Corp. (DIR Contract No. TSO-3420) to be used for the upcoming general election in accordance with the Texas Local Government Code; Sub-Chapter F. Cooperative Purchasing Program; Sections 271.101 & 271.102 and any other matters incident thereto and authorize the Elections Administrator to execute all paperwork to finalize the purchase. [Requested by the Elections Office; Falcon Bank Special Account #0122823814 2020 (CARES Act Grant)] Issue: The Elections Office is initiating safety measures to safeguard the safety of poll workers and the voting public. Due to the covid-19 pandemic, curbside voting has become popular with the voters. Hence, the manner of communication between the curbside voter and the poll workers at a polling site is essential. Solution: With funding obtained via the HAVA Cares Act, the Elections Office purposes to add cellular telephone lines equipped with unlimited hotspot capabilities. This new equipment will provide faster internet connections for our election computers and provide the curbside voter with an easy and secure method of notifying the poll worker they want to vote curbside. Result: Authorize the Elections Office to complete and finalize the contract to obtain the additional telecommunication equipment to be used during early voting and the general election on November 3, 2020.

11. Purchasing

31. Discussion and possible action to accept the rankings and award Request for Proposal No. 2020-012 “Webb County Medical Examiner Expansion/Renovation Project” to the highest ranking offeror, Quantcorp Construction, LLC., in an amount not to exceed $621,740.38 for base bid and alternate bid No. 1 & 2 (Base Bid - $411,680.00, Alternate No. 1 - $145,662.50, Alternate No. 2 - $64,397.88) and to further authorize the Webb County Civil Legal Division and Project Architect to negotiate the pricing and terms of construction contract in accordance with the Texas Government Code; Competitive Sealed Proposals, Section 2269.155 (Selection of Offeror) and any other matters incident thereto. [Account #3871-3100-001-474501 – Construction in Progress 2019A Bond Series] Company Name 1 2 3 Total Score Ranking Quantcorp Construction, LLC 89 93 98 280 1 Romo Contractors, LLC 77 85 85 247 2 Issue: Webb County Commissioners Court authorized the formal solicitation of competitive sealed proposals for the Medical Examiners Renovation project being funded with the 2019A- Bond Series fund. Current funding allocated will not cover the base bid or any alternates being offered. Solution: Approve the award based on highest ranking offeror. Recommendation for court to authorize legal and architectural team to negotiate the price through value engineering and all terms and conditions related to construction contract. Result: Return to court for final approval of execution of contract terms and final construction sum. The delivery method used for this solicitation allows for county to discuss with the selected offeror options for a scope or time modification and any price change associated with modification.

32. Discussion and possible action to award RFP 2020-013 "Webb County Agricultural Grazing and Hunting Lease Cuchillas & Lomas II Pastures" to the highest ranking proposer, James E. Keiner for a one (1) year fixed term of agreement with an additional four (4) one-year options to extend and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. Company Name 1 2 3 Total Score Ranking Scott Strnadel 90 88 95 273 2 James E. Keiner 100 97 100 297 1 Issue: Current lease expires October 12, 2020. Two proposers responded to RFP 2020-013 "Webb County Agricultural Grazing and Hunting Lease Cuchillas & Lomas II Pastures" Solution: Scoring Committee scored in accordance with criteria published on RFP. Result: Scoring Committee is recommending award to the highest ranking proposer, James E. Keiner.

12. Commissioners Court Administrator

33. Discussion and possible action to approve, by Order, the following budget amendment and release payment immediately to the Webb County Appraisal District in order to complete the 4th quarterly payment for the fiscal year; and any other matters incident thereto. Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1130-001-432001 Professional Services $400,000 $29,324 $180,544 $151,220 To: 1001-1130-001-432064 Appraisal District Cost $893,440 $29,324 $201,367 $230,691 Issue: The fourth and final quarterly payment for the appraisal district needs to be completed. Solution: The transfer will complete funding for the payment process. Result: Invoices for this year will be complete.

13. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

34. Discussion and possible action to approve a Resolution to recognize the month of October as Breast Cancer Awareness Month and to commemorate Breast Cancer Awareness Month in Webb County we will be lighting up the Webb County Courthouse in Pink for the month of October, 2020; and any other matters incident thereto.

35. Communications

9. Civil Legal Division

29. Status report, discussion and authorization to negotiate settlement with Plaintiff in the defense of case entitled Ricardo “Rick” Romo vs. Webb County, Texas and Marco Montemayor, Individually, cause number 2018CVT1385-D4, pending in the 406th Judicial District Court, Webb County and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Executive Session/Closed Meeting is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(B) (Consultation with Attorney regarding a settlement offer)]

Purchasing

1. Status report with discussion and possible action to schedule interviews of the top ranking architectural firms for Request for Qualifications (RFQ) No. 2020-012 “Architectural Services for Webb County Fairgrounds & Agricultural Exposition Center” and any other matters incident thereto. [3900-7230-001-474501 (Fairgrounds Project Series 2019A - Construction in Progress-Administration)] Issue: Commissioners Court on August 10, 2020, terminated the previous architectural firms contract for convenience. A new solicitation was authorized and the Purchasing Agent secured twenty (20) formal proposals for this project. The evaluation team has completed their rankings in accordance with the weighted criteria published in the RFQ. Solution: Select the number of top ranking firms Commissioners Court would like to interview and schedule the date(s) for those interviews for final selection. Result: Interviews will be scheduled and Commissioners Court will be provided with the corresponding number of proposals for their individual review prior to meeting(s).

36. Adjourn

Sep 28, 2020 Commissioners Court Meeting

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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 SEPTEMBER 28, 2020 9:00 a.m. On March 16, at the Attorney General's request, Gov. Greg Abbott utilized Section 418.016 of the Government Code to suspend certain requirements of the Texas Open Meetings Act (TOMA) in light of the ongoing COVID-19 emergency. Tex. Gov't. Code Ann. Section 418.016 (Vernon 2017). The Governor suspended provisions of TOMA that require a quorum of the governing body and the general public to be together in a single location in order to allow videoconference or telephonic meetings. Live Video Stream: http://www.webbcountytx.gov/AgendaandMinutes_Video/ Call in number for meeting: (956) 523-4640 Email address for meeting: cctpubliccomments@webbcountytx.gov Please include in the email your name, contact information and the agenda item you are addressing. All questions must be submitted before 9:00 a.m. CST

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Budget Officer

7. Casa Blanca Golf Course

8. Civil Legal Division

9. Commissioners Court

10. Community Action Agency

11. Honorable Margie Ibarra, County Clerk

12. Honorable Isidro Alaniz, District Attorney

13. Economic Development

14. Emergency Management

15. Head Start Disclaimer: All Head Start monies are 100% Federal funds

16. Planning & Physical Development

17. Purchasing

18. Risk Management

19. Road & Bridge

20. Honorable Martin Cuellar, Sheriff

21. Honorable Raul Reyes, Treasurer

5. Honorable Martin Cuellar, Sheriff

22. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-4070-001-444500 Equipment Rental $55,000 $10,000 $20,812.08 $10,812.08 1001-4070-001-450001-035 Contact Services Maverick $100,000 $5,000 $5,000 $0 $15,000 To: 1001-4090-001-460201 Medicines $150,000 $10,000 $6.00 $10,006.00 1001-3010-001-462605 Fuel and Lubricants $275,000 $5,000 $9,790.62 $14,790.62 $15,000 Issue: Shortage of funds to pay Septembers bill for inmates medication and fuel for WCSO units. Solution: Seeking authorization from courts to approve transfer. Result: Transfer money into said accounts to pay September's invoices.

23. Discussion and possible action to authorize the use of funds within the Sheriff’s payroll savings budget in an effort to assist the department with payroll alternatives for the following slot; and any other matters incident thereto, effective October 1, 2020: Slot # Title Amount 0533 Finance Director $936.92 Issue: Requesting stipend for the Finance Director Slot #0533. Solution: Seeking authorization from court to allow stipend biweekly in the amount of $936.92 Result: Stipend will match requested amount.

6. Honorable Hugo Martinez, County Court at Law 1 Judge

24. Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-2060-001-433001 Court Appointed Attorney $10,000 $3,600 $6,093 $2,493 1001-2060-001-451158 Juvenile Misdemeanor $17,000 $4,000 $7,500 $3,500 1001-2060-001-458000 Administrative Travel $10,000 $6,900 $6,920 $20 1001-2060-001-464005 Books and Subscriptions $2,000 $2,000 $2,000 $0 $16,500 To: 1001-2060-001-451157 Adult Misdemeanor $125,000 $16,500 $0 $16,500 Issue: Currently, there are not any funds in the Adult Misdemeanor line item transfer to cover pending vouchers. Solution: Transfer from other line items to be able to pay vouchers. Result: Vouchers will be paid in a timely manner.

7. Casa Blanca Golf Course

25. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) between the General Fund and Golf Course Fund: Acct. Number Acct. Name Request From: 1001-1130-001-431007-010 Operational Reserve $6,757.52 To: 7130-6040-001-474501 Construction in Progress $6,757.52 Issue: Line item transfer is needed to cover purchase approved by Commissioners Court on 07/13/2020 for Golf Course irrigation supplies from Professional Turf Products, LP in amount not to exceed $6,800. Solution: With court approval of line item transfer, expenses for the remainder of the fiscal year will be covered out of Golf Course Improvement Fund. Result: There will be sufficient funds to cover payment from appropriate accounts.

26. Discussion and possible action to approve and exercise the purchase option of existing golf course equipment under lease with Wells Fargo Financial Leasing, Inc. (Agreement Number 603-0138519-000-004) for an amount not to exceed $17,237.00 for the equipment listed below and any other matters incident thereto. [Account #7100-9050-001-483003-280 (Capital Lease Other Golf Course Equipment)] The proposed FMv per unit is as follows: (1) John Deere 2500BG Tee Mower 1TC250BGCFT095143 $3,964.00 (1) John Deere 2500BG Greens Mower w/accessories 1TC250BGLFT095163 $4,999.00 (1) John Deere Ztrak Z920M Zero-Turn/Mower 1TC920MCAFT030751 $1,207.00 (1) John Deere 8800 Rough Mower 1TC8800XJBT040298 $3,620.00 (1) John Deere 8700 Fiarway Mower 1TC8700XCBT040158 $3,447.00 Total Purchase Option Cost $17,237.00 Issue: The County must decide if it wishes to exercise the FMV purchase option on the existing mowing fleet leased for the golf course - if it does not elect this option, it will be required to pay the cost of repairing the fleet to bring it to usable condition which is expected to well exceed the FMV purchase option. This is the account that never funded with the proposed leases for FY 2020 due to delays in awarding and documenting the lease of new equipment. If funds should be transferred to another account to accommodate this purchase option please advise on what account number so a line item transfer can be requested. Solution: Purchase the equipment at FMV and either sell it or salvage/best offer and/or repair and use it for other County purpose. Result: Authorize the purchase option at Fair market value as recommended.

8. Human Resources

27. Discussion and possible action to amend the Webb County Salary Scale by adding additional steps. Issue: Webb County Salary Scale needs to be amended in an effort to place fully compensated employees on the wage scale. . Solution: Adding additional steps to the County Salary Scale will place fully compensated employees on the wage scale and address future adjustments of compensation. Result: This action will place fully compensated employees on the wage scale and address future adjustments of compensation.

28. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective October 1, 2020: Slot # Title Hourly Rate 2231 Payroll Supervisor $21.41 - 19 A/H Issue: The employee in slot #2231 will retire effective September 30, 2020. Solution: Approval of this request will allow the HR Payroll Division to operate effectively. Result: The filling of slot #2231 will allow the HR Department to fill a critical position and will allow the Department to better service Webb County.

10. Elections

30. Discussion and possible action to ratify the order and purchase of sixty-nine (69) mobile phones with wireless services from AT&T Corp. (DIR Contract No. TSO-3420) to be used for the upcoming general election in accordance with the Texas Local Government Code; Sub-Chapter F. Cooperative Purchasing Program; Sections 271.101 & 271.102 and any other matters incident thereto and authorize the Elections Administrator to execute all paperwork to finalize the purchase. [Requested by the Elections Office; Falcon Bank Special Account #0122823814 2020 (CARES Act Grant)] Issue: The Elections Office is initiating safety measures to safeguard the safety of poll workers and the voting public. Due to the covid-19 pandemic, curbside voting has become popular with the voters. Hence, the manner of communication between the curbside voter and the poll workers at a polling site is essential. Solution: With funding obtained via the HAVA Cares Act, the Elections Office purposes to add cellular telephone lines equipped with unlimited hotspot capabilities. This new equipment will provide faster internet connections for our election computers and provide the curbside voter with an easy and secure method of notifying the poll worker they want to vote curbside. Result: Authorize the Elections Office to complete and finalize the contract to obtain the additional telecommunication equipment to be used during early voting and the general election on November 3, 2020.

11. Purchasing

31. Discussion and possible action to accept the rankings and award Request for Proposal No. 2020-012 “Webb County Medical Examiner Expansion/Renovation Project” to the highest ranking offeror, Quantcorp Construction, LLC., in an amount not to exceed $621,740.38 for base bid and alternate bid No. 1 & 2 (Base Bid - $411,680.00, Alternate No. 1 - $145,662.50, Alternate No. 2 - $64,397.88) and to further authorize the Webb County Civil Legal Division and Project Architect to negotiate the pricing and terms of construction contract in accordance with the Texas Government Code; Competitive Sealed Proposals, Section 2269.155 (Selection of Offeror) and any other matters incident thereto. [Account #3871-3100-001-474501 – Construction in Progress 2019A Bond Series] Company Name 1 2 3 Total Score Ranking Quantcorp Construction, LLC 89 93 98 280 1 Romo Contractors, LLC 77 85 85 247 2 Issue: Webb County Commissioners Court authorized the formal solicitation of competitive sealed proposals for the Medical Examiners Renovation project being funded with the 2019A- Bond Series fund. Current funding allocated will not cover the base bid or any alternates being offered. Solution: Approve the award based on highest ranking offeror. Recommendation for court to authorize legal and architectural team to negotiate the price through value engineering and all terms and conditions related to construction contract. Result: Return to court for final approval of execution of contract terms and final construction sum. The delivery method used for this solicitation allows for county to discuss with the selected offeror options for a scope or time modification and any price change associated with modification.

32. Discussion and possible action to award RFP 2020-013 "Webb County Agricultural Grazing and Hunting Lease Cuchillas & Lomas II Pastures" to the highest ranking proposer, James E. Keiner for a one (1) year fixed term of agreement with an additional four (4) one-year options to extend and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. Company Name 1 2 3 Total Score Ranking Scott Strnadel 90 88 95 273 2 James E. Keiner 100 97 100 297 1 Issue: Current lease expires October 12, 2020. Two proposers responded to RFP 2020-013 "Webb County Agricultural Grazing and Hunting Lease Cuchillas & Lomas II Pastures" Solution: Scoring Committee scored in accordance with criteria published on RFP. Result: Scoring Committee is recommending award to the highest ranking proposer, James E. Keiner.

12. Commissioners Court Administrator

33. Discussion and possible action to approve, by Order, the following budget amendment and release payment immediately to the Webb County Appraisal District in order to complete the 4th quarterly payment for the fiscal year; and any other matters incident thereto. Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1130-001-432001 Professional Services $400,000 $29,324 $180,544 $151,220 To: 1001-1130-001-432064 Appraisal District Cost $893,440 $29,324 $201,367 $230,691 Issue: The fourth and final quarterly payment for the appraisal district needs to be completed. Solution: The transfer will complete funding for the payment process. Result: Invoices for this year will be complete.

13. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

34. Discussion and possible action to approve a Resolution to recognize the month of October as Breast Cancer Awareness Month and to commemorate Breast Cancer Awareness Month in Webb County we will be lighting up the Webb County Courthouse in Pink for the month of October, 2020; and any other matters incident thereto.

35. Communications

9. Civil Legal Division

29. Status report, discussion and authorization to negotiate settlement with Plaintiff in the defense of case entitled Ricardo “Rick” Romo vs. Webb County, Texas and Marco Montemayor, Individually, cause number 2018CVT1385-D4, pending in the 406th Judicial District Court, Webb County and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Executive Session/Closed Meeting is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(B) (Consultation with Attorney regarding a settlement offer)]

Purchasing

1. Status report with discussion and possible action to schedule interviews of the top ranking architectural firms for Request for Qualifications (RFQ) No. 2020-012 “Architectural Services for Webb County Fairgrounds & Agricultural Exposition Center” and any other matters incident thereto. [3900-7230-001-474501 (Fairgrounds Project Series 2019A - Construction in Progress-Administration)] Issue: Commissioners Court on August 10, 2020, terminated the previous architectural firms contract for convenience. A new solicitation was authorized and the Purchasing Agent secured twenty (20) formal proposals for this project. The evaluation team has completed their rankings in accordance with the weighted criteria published in the RFQ. Solution: Select the number of top ranking firms Commissioners Court would like to interview and schedule the date(s) for those interviews for final selection. Result: Interviews will be scheduled and Commissioners Court will be provided with the corresponding number of proposals for their individual review prior to meeting(s).

36. Adjourn

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

5. Auditor

6. Budget Officer

7. Casa Blanca Golf Course

8. Civil Legal Division

9. Commissioners Court

10. Community Action Agency

11. Honorable Margie Ibarra, County Clerk

12. Honorable Isidro Alaniz, District Attorney

13. Economic Development

14. Emergency Management

15. Head Start Disclaimer: All Head Start monies are 100% Federal funds

16. Planning & Physical Development

17. Purchasing

18. Risk Management

19. Road & Bridge

20. Honorable Martin Cuellar, Sheriff

21. Honorable Raul Reyes, Treasurer

35. Communications

36. Adjourn

Sep 28, 2020 Commissioners Court Meeting

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

5. Auditor

6. Budget Officer

7. Casa Blanca Golf Course

8. Civil Legal Division

9. Commissioners Court

10. Community Action Agency

11. Honorable Margie Ibarra, County Clerk

12. Honorable Isidro Alaniz, District Attorney

13. Economic Development

14. Emergency Management

15. Head Start Disclaimer: All Head Start monies are 100% Federal funds

16. Planning & Physical Development

17. Purchasing

18. Risk Management

19. Road & Bridge

20. Honorable Martin Cuellar, Sheriff

21. Honorable Raul Reyes, Treasurer

35. Communications

36. Adjourn

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