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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 OCTOBER 26, 2020 9:00 a.m. On March 16, at the Attorney General's request, Gov. Greg Abbott utilized Section 418.016 of the Government Code to suspend certain requirements of the Texas Open Meetings Act (TOMA) in light of the ongoing COVID-19 emergency. Tex. Gov't. Code Ann. Section 418.016 (Vernon 2017). The Governor suspended provisions of TOMA that require a quorum of the governing body and the general public to be together in a single location in order to allow videoconference or telephonic meetings. Live Video Stream: http://www.webbcountytx.gov/AgendaandMinutes_Video/ Call in number for meeting: (956) 523-4640 Email address for meeting: cctpubliccomments@webbcountytx.gov Please include in the email your name, contact information and the agenda item you are addressing. All questions must be submitted before 9:00 a.m. CST

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

14. Medical Examiner

a. Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General fund: Acct. Number Acct. Name Request From: 1001-1130-001-431007-010 Operational Reserve $24,885 To: 1001-3100-001-443000-020 Repairs & Main't- Buildings $24,885 Issue: Transfer is needed to complete electrical improvements for the Medical Examiners Office. Solution: Completing budget adjustment will ensure funding. Result: Purchase order will be completed.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Casa Blanca Golf Course

7. Civil Legal Division

8. Honorable Isidro Alaniz, District Attorney

9. Community Action Agency

10. Honorable Harold Devally, Constable Pct. 4

11. Economic Development

12. Head Start Disclaimer: All Head Start monies are 100% Federal funds

13. Information Technology

15. Planning & Physical Development

5. Honorable Martin Cuellar, Sheriff

16. Discussion and possible action to authorize the use of funds within the Sheriff's payroll savings to assist the department with payroll compensation alternatives for the following Webb County Sheriff's Office employee slots: 552, 550, 1730, 1858, 566, 577; and any other matters incident thereto, effective date October 1, 2020. [Accounts #1001-4070-001-410000, #1001-3010-001-410000, #1001-4080-001-410000] Fiscal Year Impact $32,302.40 Account Slot Base rate Biweekly amount Total 4070 552 Dispacher $14.97 $256.80 $6,676.80 4070 550 Cook $11.84 $252.80 $6,572.80 3010 1730 Admin Clrk $13.73 $356 $9,256 3010 1858 Clerk $13.07 $80 $2,080 4080 566 Cook $15.75 $80 $2,080 4080 577 Service Wrk $12.29 $216.80 $5,636.80 Total $32,302.40 Issue: The Webb County Sheriff's Office seeks payroll alternatives for 6 slots from within the budget. Solution: Court Authorization for compensation alternatives from within the budget Result: Payroll compensation alternatives for 6 slots from within the budget.

17. Discussion and possible action to approve title changes to Slots number 1252 & 1331 from Environmental Gaming Investigator (Grade 19) to Sergeant Environmental & Gaming, include and fund all items required by the Collective Bargaining Agreement (CBA). Slot #1252 Payroll Cost (Base rate $27.18) $56,534 Incentive Pay $3,900 Incentive Pay CPO $600 Overtime Holiday CBA $1,017 Overtime CBA $565 Longevity Pay $1,224 Educational Incentive $1,799 Uniform Allowance $400 Sick Leave Buy Back Retirement Buy Back Slot #1331 Payroll Cost (Base rate $27.18) $56,534 Incentive Pay $3,900 Incentive Pay CPO $600 Overtime Holiday CBA $1,017 Overtime CBA $565 Longevity Pay $1,224 Educational Incentive $1,799 Uniform Allowance $400 Sick Leave Buy Back Retirement Buy Back Please note that not included are the amounts for Sick Leave Buy Back and Retirement Buy Back, but we ask proper funding amounts for the 2 slots. Issue: Environmental & Gaming positions were transferred to the Webb County Sheriff's Office and require a title change and under CBA require additional line items and funding. Solution: Court authorization to change job titles, and include line items and funds. Result: Change titles and include items as per CBA guidelines.

6. Human Resources

18. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective October 26, 2020: Slot # Title Hourly Rate 2809 Payroll Compliance Specialist $19.40 - 17 A/H Issue: The employee in Slot #2809 will be promoted on October 30, 2020. Solution: Promoted employee will leave a vacant position. Result: The filling of the position will alleviate work load in the department.

19. Discussion and possible action to approve a stipend in an amount not to exceed Two Thousand Six Hundred Dollars ($2,600) in a 12 month period to those employees who have a Commercial Drivers License (CDL) and whose job description requires the operation of a truck to transport heavy equipment to job sites and perform work with the heavy equipment at job sites and any matters incident hereto. Issue: The R & B Department is in need of a driver/equipment operator to attend maintenance issues on County Roads. Solution: With having a Driver/Equipment Operator R & B Department will be able to transport and operate the equipment by the same employee. Result: Repairs and Maintenance of County Roads will be performed in a faster and more efficient manner with fewer employees.

20. Discussion and possible action to amend the Webb County Personnel Policy and Procedures, Section 7.01, to clarify that all new hires including attorneys must be placed at the entry level of their specific grade as per their years of experience, in accordance to the employee slot, and any other matters incident thereto. Issue: Section 7.01 of the Webb County Personnel Policy and Procedures need to be clarified in an effort to specify the intent of the Commissioners Court placing the salary of all employees at the entry level and deferring discretionary step increases for new employees until after the required probationary period. Solution: Amending Section 7.01 will clarify the intent of the Court, placing the salary of all employees at the entry level and deferring discretionary step increases for new employee until after the required probationary period. Result: The action will require all new employees be placed on a probationary period at the entry level of their specific grade.

7. Indigent Healthcare Services

21. Discussion and possible action to approve the posting and filling of the following Slots as well as the submission for Civil Service approval of Job Description for Slot #2956, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective October 26, 2020. [Fund Accounts #1001-5040-001-410000 & 1001-5040-001-412000] Slot # Title Hourly Rate 2956 Receptionist $11.84 - 7/A 888813 Part-Time $10.00 888813 Part-Time $10.00 Issue: These new slots were approved by Commissioners Court to staff the new Bruni Public Health Facility. Employees will be trained prior to the opening of the facility. Job Description for Slot #2956 requires Civil Service approval. Solution: Approval by Commissioners Court to fill the requested slots. Result: These employees will be running the daily operations of the new public health facility.

22. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) in order to complete project at Indigent Bruni Health Facility: Acct. Number Acct. Name Request From: 1001-1130-001-431007-010 Operational Reserve $11,872.75 To: 1001-1100-001-443000-020 Repairs & Main't- Buildings $11,872.75 Issue: There is a need to install CAT6 internet cables, DVR, and other network infrastructure at the new Bruni Health Facility. Solution: To expedite the installation of the cables, an account from the Building Maintenance Department was utilized, and a line item transfer from the Operational Reserve account to refund Building Maintenance account is needed. Result: The new building will have internet cables installed on time, and without affecting Building Maintenance operational budget.

Elections Administration

23. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer): Acct. Number Acct. Name Adopted Request Current End Bal. From: 2930-1110-001-412000 Part time personnel $241728.00 $177,121 $241728 $418849.00 To: 2930-1110-001-470000 Capital outlay $2338000 $177,121 $2338000 $2515120.25 Issue: Voting electronic equipment outdated. Solution: Will be able to replace ivotronic machines, tabulators, laptops, and other elections equipments. Result: Will be able to conduct elections much easier and with faster results.

9. Pre-Trial Services

24. Discussion and possible action to approve the 2021 Formula Grant Indigent Defense Resolution. The purpose of the grant is to develop and maintain quality, cost effective defense system that meets the needs of local communities and the requirements of the constitution and state laws. Webb County will be eligible to receive a portion of the funding. There is no impact on the general fund.

10. Purchasing

25. Discussion and possible action to approve an Order and Resolution for the purpose of authorizing a public property finance contract issued under Local Government Code Section 271.005 (Authority to Contract for Personal Property) between Government Capital Corporation (GCC) and Webb County for the purpose of financing Heavy Equipment for the Webb County Water Utilities Department with a proposed financing term of Five (5) annual payments of $78,886.38 at an interest rate of 2.567%, with first annual payment due 12 months after signing; and authorizing the Civil/Legal division to prepare and finalize all related documents with final authorization from the County Judge; and any other matters incident thereto. [Requested by Webb County Commissioners Court] Description Qty. Unit Cost Ext. Cost Peterbilt 567 Walker Water Combo 2 $182,855.26 $365,710.52 Issue: Commissioners Court authorized the county staff to secure a finance proposal from Government Capital Corporation in order to purchase the necessary water trucks related to the Las Presas Water Dispenser Improvements. Solution: Approve the recommended financing option being provided by Government Capital Corporation in order to secure the funding necessary to purchase the water trucks (As approved by commissioners court, 10/13/2020) to haul water to La Presa Water Dispenser location. Result: Proceed with the execution of the public property finance contract and authorize the Purchase Agent to order the water trucks as approve on 10/13/2020, immediately after funding is transferred to Webb County by GCC.

26. Discussion and possible action to approve the renewal of eight (8) leased vehicles for the Webb County Road and Bridge Department expiring between October 1, 2020 and December 31, 2020 with Enterprise Fleet Management Solutions and any other matters incident thereto. [General Fund Account] Unit No. VIN Description of Unit Lease End Date New Unit Description Current Rate New Rate Term 10-126 1FTMF1C88GKE76910 2016 Ford F150-XL 4X2 Regular Cab 10/31/2020 2021 Ford F150-XL 4x2 Regular Cab 359.45 406.75 48 10-125 1FTMF1C8XGKE76911 2016 Ford F150-XL 4X2 Regular Cab 10/31/2020 2021 Ford F150-XL 4x2 Regular Cab 359.45 406.75 48 10-127 1FTMF1C81GKE76912 2016 Ford F150-XL 4X2 Regular Cab 10/31/2020 2021 Ford F150-XL 4x2 Regular Cab 359.45 406.75 48 10-129 1FTM1C83GKE76913 2016 Ford F150-XL 4X2 Regular Cab 10/31/2020 2021 Ford F150-XL 4x2 Regular Cab 359.45 406.75 48 10-128 1FTMFC85GKE76914 2016 Ford F150-XL 4X2 Regular Cab 10/31/2020 2021 Ford F150-XL 4x2 Regular Cab 359.45 406.75 48 10-114 1FT8W3CT1FEB54107 2015 Ford F350-XL 4X2 SD Crew Cab 10/31/2020 2021 Ford F350 XL 4X2 Crew Cab 515.81 546.37 48 10-113 1FT7W2AT9FEB54106 2015 Ford F250-XL 4X2 SD Crew Cab 8 ft. box 10/31/2020 2021 Ford F350 XL 4X2 Crew Cab 483.01 546.37 48 10-112 1FT7W2AT7FEB55092 2015 Ford F250-XL 4X2 SD Crew Cab 8 ft. box 10/31/20 2021 Ford F250 XL Crew Cab 483.01 482.43 48 Inlcudes Full Maintenance Program Fee Total Monthly Cost: $3,279.08 $3,608.92 Issue: The listed leased units will expire within the first quarter of fiscal year 2020-2021. Solution: Authorize the purchasing agent to secure new leased units with the proposed rates to include preventive maintenance fees. Result: Department will return expired units to Enterprise and be assigned new leased units as per court action for daily operations.

27. Discussion and possible action to authorize the purchase of one hundred and forty (140) voting machines (Model DS200) with software, hardware, printers, training and support from Election Systems and Software (Buy-Board # 622-20) to include a three (3) year post warranty of hardware, firmware and maintenance support fees and a computer system (computer and scanner) for a total not to exceed $2,515,120.25 in accordance with the Texas Local Government Code; Sections 271.101 and 271.102 Sub-Chapter F. Cooperative Purchasing Program and to further authorize the Civil Legal Division to execute all the necessary legal documents with final authorization from the County Judge and any other matters incident thereto. [Requested by Elections Office; Account #2930-1110-001-470000 Capital Outlay] Issue: Webb County Elections Office administers elections utilizing paper ballots and counts the ballots by using an M650 Optical Scanner which is an outdated method to total election results. Solution: The Elections Administrator recommends the acquisition of 140 Model DS200 Precinct Scanner Tabulator, 350 High Speed Digital Printers (ExpressVote) and 2 DS450 Scanner and Tabulator. Result: Center for Tech and Civic Life awarded a grant in the amount of $2,820,960.00 to the Webb County Elections Office. Of this grant, $2,602,960.00 was budgeted (preliminary estimate) for Absentee Ballot Assembly and Processing Equipment.

28. Discussion and possible action to accept the rankings and award to the highest ranking offeror, Request for Qualifications (RFP) No. 2020-014" Webb County Sheriff’s Office Building Renovation Project” to Summit Building and Design, in an amount of $6,697,507.00 for base bid and to further authorize the Webb County Civil Legal Division and Project Architect to negotiate the pricing and terms of construction contract in accordance with the Texas Government Code; Competitive Sealed Proposals, Section 2269.155 (Selection of Offeror) and any other matters incident thereto. [Account #3867-7230-001-474501-002, Former HEB Property – Series 2019A Construction in Progress] Company Name 1 2 3 Total Score Ranking Cobalt Construction 84 84 92 260 3 Leyendecker Construction of Texas, Inc. 87 86 95 268 2 Summit Building & Design 93 90 99 282 1 Issue: Webb County Commissioners Court authorized the formal solicitation of competitive sealed proposals for the renovations of the former HEB property being funded with the 2019A- Bond Series fund. Current funding allocated will not cover the base bid or any alternates being offered. Solution: Approve the award based on highest ranking offeror. Recommendation for court to authorize legal and architectural team to negotiate the price through value engineering and all terms and conditions related to construction contract. Result: Return to court for final approval of execution of contract terms and final construction sum. The delivery method used for this solicitation allows for county to discuss with the selected offeror options for a scope or time modification and any price change associated with modification.

Risk Management

29. Discussion and possible action to approve by Order the following budget amendment (Line Item Transfer) from operational reserve to Property Casualty Premium Account #1001-1180-001-452012 in the amount of $200,000.00. Issue: Funds available in account will cover cost needed to continue payment of premiums for Property & Casualty Insurance for Webb County assets. Solution: The Commissioner's court approval of the account line item transfer will provide the necessary funds to cover operational services for insurance coverage. Result: There will be sufficient funds in the mentioned line item transfer which will allow for a continuation of coverage.

12. Water Utilities

30. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective October 26, 2020. Slot # Title Hourly Rate 1534 Operator I $15.15-12/A Issue: Slot 1534 became vacant on September 24, 2020. Solution: Obtain authorization to advertise and fill the position with qualified candidates. Result: Provide continuous operation for Water Utilities.

31. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the Water Utilities fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 7200-7060-001-454000 Advertising $850 $850 $850 $0 To: 7200-7050-001-454000 Advertising $850 $850 $850 $1,700 Issue: Moneys needed to advertise for Wastewater Treatment Plant renewal Permit. Solution: Moneys will be available to advise. Result: Will acquire Wastewater Permit.

13. Presentations

32. Discussion and possible action to proclaim the month of November as National ADOPTION Awareness month in Webb County. [Requested by Tano E. Tijerina, County Judge]

33. Communications

34. Adjourn

Oct 26, 2020 Commissioners Court Meeting

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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 OCTOBER 26, 2020 9:00 a.m. On March 16, at the Attorney General's request, Gov. Greg Abbott utilized Section 418.016 of the Government Code to suspend certain requirements of the Texas Open Meetings Act (TOMA) in light of the ongoing COVID-19 emergency. Tex. Gov't. Code Ann. Section 418.016 (Vernon 2017). The Governor suspended provisions of TOMA that require a quorum of the governing body and the general public to be together in a single location in order to allow videoconference or telephonic meetings. Live Video Stream: http://www.webbcountytx.gov/AgendaandMinutes_Video/ Call in number for meeting: (956) 523-4640 Email address for meeting: cctpubliccomments@webbcountytx.gov Please include in the email your name, contact information and the agenda item you are addressing. All questions must be submitted before 9:00 a.m. CST

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

14. Medical Examiner

a. Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General fund: Acct. Number Acct. Name Request From: 1001-1130-001-431007-010 Operational Reserve $24,885 To: 1001-3100-001-443000-020 Repairs & Main't- Buildings $24,885 Issue: Transfer is needed to complete electrical improvements for the Medical Examiners Office. Solution: Completing budget adjustment will ensure funding. Result: Purchase order will be completed.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Casa Blanca Golf Course

7. Civil Legal Division

8. Honorable Isidro Alaniz, District Attorney

9. Community Action Agency

10. Honorable Harold Devally, Constable Pct. 4

11. Economic Development

12. Head Start Disclaimer: All Head Start monies are 100% Federal funds

13. Information Technology

15. Planning & Physical Development

5. Honorable Martin Cuellar, Sheriff

16. Discussion and possible action to authorize the use of funds within the Sheriff's payroll savings to assist the department with payroll compensation alternatives for the following Webb County Sheriff's Office employee slots: 552, 550, 1730, 1858, 566, 577; and any other matters incident thereto, effective date October 1, 2020. [Accounts #1001-4070-001-410000, #1001-3010-001-410000, #1001-4080-001-410000] Fiscal Year Impact $32,302.40 Account Slot Base rate Biweekly amount Total 4070 552 Dispacher $14.97 $256.80 $6,676.80 4070 550 Cook $11.84 $252.80 $6,572.80 3010 1730 Admin Clrk $13.73 $356 $9,256 3010 1858 Clerk $13.07 $80 $2,080 4080 566 Cook $15.75 $80 $2,080 4080 577 Service Wrk $12.29 $216.80 $5,636.80 Total $32,302.40 Issue: The Webb County Sheriff's Office seeks payroll alternatives for 6 slots from within the budget. Solution: Court Authorization for compensation alternatives from within the budget Result: Payroll compensation alternatives for 6 slots from within the budget.

17. Discussion and possible action to approve title changes to Slots number 1252 & 1331 from Environmental Gaming Investigator (Grade 19) to Sergeant Environmental & Gaming, include and fund all items required by the Collective Bargaining Agreement (CBA). Slot #1252 Payroll Cost (Base rate $27.18) $56,534 Incentive Pay $3,900 Incentive Pay CPO $600 Overtime Holiday CBA $1,017 Overtime CBA $565 Longevity Pay $1,224 Educational Incentive $1,799 Uniform Allowance $400 Sick Leave Buy Back Retirement Buy Back Slot #1331 Payroll Cost (Base rate $27.18) $56,534 Incentive Pay $3,900 Incentive Pay CPO $600 Overtime Holiday CBA $1,017 Overtime CBA $565 Longevity Pay $1,224 Educational Incentive $1,799 Uniform Allowance $400 Sick Leave Buy Back Retirement Buy Back Please note that not included are the amounts for Sick Leave Buy Back and Retirement Buy Back, but we ask proper funding amounts for the 2 slots. Issue: Environmental & Gaming positions were transferred to the Webb County Sheriff's Office and require a title change and under CBA require additional line items and funding. Solution: Court authorization to change job titles, and include line items and funds. Result: Change titles and include items as per CBA guidelines.

6. Human Resources

18. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective October 26, 2020: Slot # Title Hourly Rate 2809 Payroll Compliance Specialist $19.40 - 17 A/H Issue: The employee in Slot #2809 will be promoted on October 30, 2020. Solution: Promoted employee will leave a vacant position. Result: The filling of the position will alleviate work load in the department.

19. Discussion and possible action to approve a stipend in an amount not to exceed Two Thousand Six Hundred Dollars ($2,600) in a 12 month period to those employees who have a Commercial Drivers License (CDL) and whose job description requires the operation of a truck to transport heavy equipment to job sites and perform work with the heavy equipment at job sites and any matters incident hereto. Issue: The R & B Department is in need of a driver/equipment operator to attend maintenance issues on County Roads. Solution: With having a Driver/Equipment Operator R & B Department will be able to transport and operate the equipment by the same employee. Result: Repairs and Maintenance of County Roads will be performed in a faster and more efficient manner with fewer employees.

20. Discussion and possible action to amend the Webb County Personnel Policy and Procedures, Section 7.01, to clarify that all new hires including attorneys must be placed at the entry level of their specific grade as per their years of experience, in accordance to the employee slot, and any other matters incident thereto. Issue: Section 7.01 of the Webb County Personnel Policy and Procedures need to be clarified in an effort to specify the intent of the Commissioners Court placing the salary of all employees at the entry level and deferring discretionary step increases for new employees until after the required probationary period. Solution: Amending Section 7.01 will clarify the intent of the Court, placing the salary of all employees at the entry level and deferring discretionary step increases for new employee until after the required probationary period. Result: The action will require all new employees be placed on a probationary period at the entry level of their specific grade.

7. Indigent Healthcare Services

21. Discussion and possible action to approve the posting and filling of the following Slots as well as the submission for Civil Service approval of Job Description for Slot #2956, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective October 26, 2020. [Fund Accounts #1001-5040-001-410000 & 1001-5040-001-412000] Slot # Title Hourly Rate 2956 Receptionist $11.84 - 7/A 888813 Part-Time $10.00 888813 Part-Time $10.00 Issue: These new slots were approved by Commissioners Court to staff the new Bruni Public Health Facility. Employees will be trained prior to the opening of the facility. Job Description for Slot #2956 requires Civil Service approval. Solution: Approval by Commissioners Court to fill the requested slots. Result: These employees will be running the daily operations of the new public health facility.

22. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) in order to complete project at Indigent Bruni Health Facility: Acct. Number Acct. Name Request From: 1001-1130-001-431007-010 Operational Reserve $11,872.75 To: 1001-1100-001-443000-020 Repairs & Main't- Buildings $11,872.75 Issue: There is a need to install CAT6 internet cables, DVR, and other network infrastructure at the new Bruni Health Facility. Solution: To expedite the installation of the cables, an account from the Building Maintenance Department was utilized, and a line item transfer from the Operational Reserve account to refund Building Maintenance account is needed. Result: The new building will have internet cables installed on time, and without affecting Building Maintenance operational budget.

Elections Administration

23. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer): Acct. Number Acct. Name Adopted Request Current End Bal. From: 2930-1110-001-412000 Part time personnel $241728.00 $177,121 $241728 $418849.00 To: 2930-1110-001-470000 Capital outlay $2338000 $177,121 $2338000 $2515120.25 Issue: Voting electronic equipment outdated. Solution: Will be able to replace ivotronic machines, tabulators, laptops, and other elections equipments. Result: Will be able to conduct elections much easier and with faster results.

9. Pre-Trial Services

24. Discussion and possible action to approve the 2021 Formula Grant Indigent Defense Resolution. The purpose of the grant is to develop and maintain quality, cost effective defense system that meets the needs of local communities and the requirements of the constitution and state laws. Webb County will be eligible to receive a portion of the funding. There is no impact on the general fund.

10. Purchasing

25. Discussion and possible action to approve an Order and Resolution for the purpose of authorizing a public property finance contract issued under Local Government Code Section 271.005 (Authority to Contract for Personal Property) between Government Capital Corporation (GCC) and Webb County for the purpose of financing Heavy Equipment for the Webb County Water Utilities Department with a proposed financing term of Five (5) annual payments of $78,886.38 at an interest rate of 2.567%, with first annual payment due 12 months after signing; and authorizing the Civil/Legal division to prepare and finalize all related documents with final authorization from the County Judge; and any other matters incident thereto. [Requested by Webb County Commissioners Court] Description Qty. Unit Cost Ext. Cost Peterbilt 567 Walker Water Combo 2 $182,855.26 $365,710.52 Issue: Commissioners Court authorized the county staff to secure a finance proposal from Government Capital Corporation in order to purchase the necessary water trucks related to the Las Presas Water Dispenser Improvements. Solution: Approve the recommended financing option being provided by Government Capital Corporation in order to secure the funding necessary to purchase the water trucks (As approved by commissioners court, 10/13/2020) to haul water to La Presa Water Dispenser location. Result: Proceed with the execution of the public property finance contract and authorize the Purchase Agent to order the water trucks as approve on 10/13/2020, immediately after funding is transferred to Webb County by GCC.

26. Discussion and possible action to approve the renewal of eight (8) leased vehicles for the Webb County Road and Bridge Department expiring between October 1, 2020 and December 31, 2020 with Enterprise Fleet Management Solutions and any other matters incident thereto. [General Fund Account] Unit No. VIN Description of Unit Lease End Date New Unit Description Current Rate New Rate Term 10-126 1FTMF1C88GKE76910 2016 Ford F150-XL 4X2 Regular Cab 10/31/2020 2021 Ford F150-XL 4x2 Regular Cab 359.45 406.75 48 10-125 1FTMF1C8XGKE76911 2016 Ford F150-XL 4X2 Regular Cab 10/31/2020 2021 Ford F150-XL 4x2 Regular Cab 359.45 406.75 48 10-127 1FTMF1C81GKE76912 2016 Ford F150-XL 4X2 Regular Cab 10/31/2020 2021 Ford F150-XL 4x2 Regular Cab 359.45 406.75 48 10-129 1FTM1C83GKE76913 2016 Ford F150-XL 4X2 Regular Cab 10/31/2020 2021 Ford F150-XL 4x2 Regular Cab 359.45 406.75 48 10-128 1FTMFC85GKE76914 2016 Ford F150-XL 4X2 Regular Cab 10/31/2020 2021 Ford F150-XL 4x2 Regular Cab 359.45 406.75 48 10-114 1FT8W3CT1FEB54107 2015 Ford F350-XL 4X2 SD Crew Cab 10/31/2020 2021 Ford F350 XL 4X2 Crew Cab 515.81 546.37 48 10-113 1FT7W2AT9FEB54106 2015 Ford F250-XL 4X2 SD Crew Cab 8 ft. box 10/31/2020 2021 Ford F350 XL 4X2 Crew Cab 483.01 546.37 48 10-112 1FT7W2AT7FEB55092 2015 Ford F250-XL 4X2 SD Crew Cab 8 ft. box 10/31/20 2021 Ford F250 XL Crew Cab 483.01 482.43 48 Inlcudes Full Maintenance Program Fee Total Monthly Cost: $3,279.08 $3,608.92 Issue: The listed leased units will expire within the first quarter of fiscal year 2020-2021. Solution: Authorize the purchasing agent to secure new leased units with the proposed rates to include preventive maintenance fees. Result: Department will return expired units to Enterprise and be assigned new leased units as per court action for daily operations.

27. Discussion and possible action to authorize the purchase of one hundred and forty (140) voting machines (Model DS200) with software, hardware, printers, training and support from Election Systems and Software (Buy-Board # 622-20) to include a three (3) year post warranty of hardware, firmware and maintenance support fees and a computer system (computer and scanner) for a total not to exceed $2,515,120.25 in accordance with the Texas Local Government Code; Sections 271.101 and 271.102 Sub-Chapter F. Cooperative Purchasing Program and to further authorize the Civil Legal Division to execute all the necessary legal documents with final authorization from the County Judge and any other matters incident thereto. [Requested by Elections Office; Account #2930-1110-001-470000 Capital Outlay] Issue: Webb County Elections Office administers elections utilizing paper ballots and counts the ballots by using an M650 Optical Scanner which is an outdated method to total election results. Solution: The Elections Administrator recommends the acquisition of 140 Model DS200 Precinct Scanner Tabulator, 350 High Speed Digital Printers (ExpressVote) and 2 DS450 Scanner and Tabulator. Result: Center for Tech and Civic Life awarded a grant in the amount of $2,820,960.00 to the Webb County Elections Office. Of this grant, $2,602,960.00 was budgeted (preliminary estimate) for Absentee Ballot Assembly and Processing Equipment.

28. Discussion and possible action to accept the rankings and award to the highest ranking offeror, Request for Qualifications (RFP) No. 2020-014" Webb County Sheriff’s Office Building Renovation Project” to Summit Building and Design, in an amount of $6,697,507.00 for base bid and to further authorize the Webb County Civil Legal Division and Project Architect to negotiate the pricing and terms of construction contract in accordance with the Texas Government Code; Competitive Sealed Proposals, Section 2269.155 (Selection of Offeror) and any other matters incident thereto. [Account #3867-7230-001-474501-002, Former HEB Property – Series 2019A Construction in Progress] Company Name 1 2 3 Total Score Ranking Cobalt Construction 84 84 92 260 3 Leyendecker Construction of Texas, Inc. 87 86 95 268 2 Summit Building & Design 93 90 99 282 1 Issue: Webb County Commissioners Court authorized the formal solicitation of competitive sealed proposals for the renovations of the former HEB property being funded with the 2019A- Bond Series fund. Current funding allocated will not cover the base bid or any alternates being offered. Solution: Approve the award based on highest ranking offeror. Recommendation for court to authorize legal and architectural team to negotiate the price through value engineering and all terms and conditions related to construction contract. Result: Return to court for final approval of execution of contract terms and final construction sum. The delivery method used for this solicitation allows for county to discuss with the selected offeror options for a scope or time modification and any price change associated with modification.

Risk Management

29. Discussion and possible action to approve by Order the following budget amendment (Line Item Transfer) from operational reserve to Property Casualty Premium Account #1001-1180-001-452012 in the amount of $200,000.00. Issue: Funds available in account will cover cost needed to continue payment of premiums for Property & Casualty Insurance for Webb County assets. Solution: The Commissioner's court approval of the account line item transfer will provide the necessary funds to cover operational services for insurance coverage. Result: There will be sufficient funds in the mentioned line item transfer which will allow for a continuation of coverage.

12. Water Utilities

30. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective October 26, 2020. Slot # Title Hourly Rate 1534 Operator I $15.15-12/A Issue: Slot 1534 became vacant on September 24, 2020. Solution: Obtain authorization to advertise and fill the position with qualified candidates. Result: Provide continuous operation for Water Utilities.

31. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the Water Utilities fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 7200-7060-001-454000 Advertising $850 $850 $850 $0 To: 7200-7050-001-454000 Advertising $850 $850 $850 $1,700 Issue: Moneys needed to advertise for Wastewater Treatment Plant renewal Permit. Solution: Moneys will be available to advise. Result: Will acquire Wastewater Permit.

13. Presentations

32. Discussion and possible action to proclaim the month of November as National ADOPTION Awareness month in Webb County. [Requested by Tano E. Tijerina, County Judge]

33. Communications

34. Adjourn

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

5. Auditor

6. Casa Blanca Golf Course

7. Civil Legal Division

8. Honorable Isidro Alaniz, District Attorney

9. Community Action Agency

10. Honorable Harold Devally, Constable Pct. 4

11. Economic Development

12. Head Start Disclaimer: All Head Start monies are 100% Federal funds

13. Information Technology

15. Planning & Physical Development

32. Discussion and possible action to proclaim the month of November as National ADOPTION Awareness month in Webb County. [Requested by Tano E. Tijerina, County Judge]

33. Communications

34. Adjourn

Oct 26, 2020 Commissioners Court Meeting

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

5. Auditor

6. Casa Blanca Golf Course

7. Civil Legal Division

8. Honorable Isidro Alaniz, District Attorney

9. Community Action Agency

10. Honorable Harold Devally, Constable Pct. 4

11. Economic Development

12. Head Start Disclaimer: All Head Start monies are 100% Federal funds

13. Information Technology

15. Planning & Physical Development

32. Discussion and possible action to proclaim the month of November as National ADOPTION Awareness month in Webb County. [Requested by Tano E. Tijerina, County Judge]

33. Communications

34. Adjourn

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