Video index

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 MARCH 22, 2021 9:00 a.m. On March 16, 2020 at the Attorney General's request, Gov. Greg Abbott utilized Section 418.016 of the Government Code to suspend certain requirements of the Texas Open Meetings Act (TOMA) in light of the ongoing COVID-19 emergency. Tex. Gov't. Code Ann. Section 418.016 (Vernon 2017). The Governor suspended provisions of TOMA that require a quorum of the governing body and the general public to be together in a single location in order to allow videoconference or telephonic meetings. Live Video Stream: http://www.webbcountytx.gov/AgendaandMinutes_Video/ Call in number for meeting: (956) 523-4640 Email address for meeting: cctpubliccomments@webbcountytx.gov Please include in the email your name, contact information and the agenda item you are addressing. All questions must be submitted before 9:00 a.m. CST

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Civil Legal Division

7. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

8. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

9. Community Action Agency

10. Honorable Esther Degollado, District Clerk

11. Economic Development

12. Head Start Disclaimer: All Head Start monies are 100% Federal funds

13. Honorable Juan Paz, Jr., Justice of the Peace Pct. 1 Pl. 1

14. Medical Examiner

15. Purchasing

16. Risk Management

5. Honorable Martin Cuellar, Sheriff

17. Discussion and possible action to approve the posting and filling of slot #888824, a vacant part- time Nurse/Paramedic, at the hourly rate of $20.00 to work at the Webb County Jail for the Webb County Sheriff's Office; and all subsequent part- time Nurse/Paramedic positions and any other matters incident thereto. The operational general order states that the pay for part-time employees cannot exceed $15/hr. unless specific approval to pay more is authorized by Commissioners Court. [Account #1001-4070-001-412000] (Jail Bargaining Unit Administration Part- Time)] Issue: Due to competitive labor market forces, slot #888824 is currently vacant. Solution: Seek approval from the Webb County Commissioners Court to pay this part-time employee a rate of $20.00/hr at the Webb County Jail. Result: Approval of rate to fill the position w/ a qualified individual.

18. Discussion and possible action to approve and accept the funding provided by the federal government and the allocation of applicable fringe benefits for the overtime expenses paid through a continuous reimbursement agreement between the Webb County Sheriff’s Office and the Immigration and Customs Enforcement (ICE) Task Force for the performance period of October 1, 2020 through September 30, 2021 for an amount not exceed $15,000.00 per officer (5) [Fund 2601]. Applicable estimated fringe benefits in the amount of $8,000.00 associated with this overtime are not covered through this federal funding agreement: and, therefore, will be covered by State Forfeiture Funds [Fund 2151]. Thus, this continuous cooperative agreement will continue to have no impact on the general fund; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. [Account #2601 (Federal Agreement); and #2151 (State Forfeiture Funds)] Issue: International criminal organizations deftly exploit traditional jurisdictional boundaries across geographic areas and among different types/levels of law enforcement agencies, such as federal, state and local agencies, in order to carry on their illicit, highly lucrative and dangerous smuggling enterprises. Solution: The Webb County Sheriff’s Office and federal agencies, such as the U.S. Department of Immigration and Customs Enforcement (ICE), seek to work collaboratively to conduct joint operational/task force objectives in order to disrupt the illegal activities regarding the illegal importations, distribution, manufacture and possession of illegal narcotics. Result: Investigators from the Webb County Sheriff’s Office will be able to work cooperatively with ICE federal agents in conducting undercover operations, utilizing confidential informants, participating in special enforcement operations and conducting contraband smuggling investigations in order to detect, disrupt, deter, and help dismantle the illicit activities of these international criminal organizations.

6. Casa Blanca Golf Course

19. Discussion and possible action to increase the funding for Pro Shop Merchandise Cos due to higher level of sales activity as follows; and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)] Merchandise COS Mens .......................................$3,000.00 Merchandise Cos Womens ...................................$2,000.00 Merchandise Cos Headwear..................................$3,500.00 Merchandise Cos Shoes........................................$3,000.00 Merchandise Cos Equipment.................................$20,000.00 Merchandise Cos Accessories...............................$8,500.00 Total $40,000.00 Issue: Due to a miscommunication the golf courses' annual budget for fiscal year 2021 was not submitted timely and defaulted to fiscal 2020 budget. Casablanca Por shop has been selling significantly more goods than budgeted in fiscal year 2020 continuing into fiscal year 2021. The numbers above show final sales for FY 2020 and for the past three months into FY 2021. FY 2020 total was $77,476.00. FY 2021 currently were tracking close to $140,000.00 in sales for FY 2021. Solution: Adopt the amended budget as shown above. Result: Budget amendments above will allow us to procure the cost of sales inventory needed to properly stock the golf course Proshop.

7. Economic Development

20. Discussion and possible action to authorize the development and submission of a Texas Community Development Block Grant application to the Texas Department of Agriculture for the Colonia Fund Construction Program in an amount not to exceed $1,000,000.00 for water system improvements in colonias adjacent to U.S. Highway 59; and authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Colonia Fund Construction Program. This grant application will require a county cash/in-kind match of 5% or $50,000. Issue: The U.S. Highway 59 water well, tank, and dispenser system has issues that require improvements for optimal drinking water production. Solution: Improve water quality by installation of a filtration system to remove sulfur and other contaminants from the water well system. Result: The development and submission of a Texas Community Development Block Grant application to the Texas Department of Agriculture for the Colonia Fund Construction Program for water system improvements

21. Discussion and possible action to approve the transfer of employee from Economic Development Department, slot #2804 (Senior Grant Writer) to the Adult Drug Court Program, Slot #2543 (Program Administrator), subject to the availability of payroll funds and adhering to any and all Wage Plan Policies, effective March 30, 2021, with additional action to fill vacant slot #2804, subject to the availability of payroll funds and any applicable Civil Service guidelines; and any other matters incident thereto. Slot # Title Hourly Rate From: 2804 Senior Grant Writer $24.24 - 19/K To: 2543 Program Administrator $34.38 To Fill: 2804 Senior Grant Writer $21.41 - 19/A Issue: Employee in slot # 2543, Adult Drug Court Program resigned. Solution : Request to transfer employee in Slot # 2804 (Economic Development) to fill Slot # 2543, Webb County Adult Drug Grant Program and request to fill the newly vacant slot in Economic Development Dept. Slot # 2804. Result: Approval to transfer will allow program to continue to operate efficiently.

8. Human Resources

22. Discussion and possible action to approve the updates and revisions to the Webb County Personnel Policies Manual; and any other matters incident thereto. Issue: Webb County Personnel Policies Manual needs to be updated and revised in an effort to provide Departments direction reflecting the latest County, State and Federal regulations and mandates. Solution: Approval of these revisions will clarify County policies and procedures, giving direction to Departments in their operation of daily functions. Result: County Departments will better address the operations of their daily functions using current mandates and procedures.

9. Indigent Healthcare Services (Part 1 of 2)

23. Discussion and possible action to create, fund, post and fill a new full-time Nurse position through the General Fund for the Indigent Health Care Department at a Grade Level 16Z subject to the availability of funds and any applicable Civil Service guidelines. Slot # Title Hourly Rate Nurse $25.19 - 16/Z Issue: Due to the current pandemic, the Indigent Health Care Department has needed to expand services within the Public Health office, such as administering COVID-19 vaccines, in addition to the regular health services that are offered to the public. An additional nurse is being requested to assist with the increase of services. Training and certification of a new nurse is a long process, so it is vital to hire as soon as possible. Solution: Approval by Commissioners Court for a new slot. Result: The new nurse will be able to train and receive certification as soon as possible to ensure that the public health services are provided efficiently.

10. Engineer

24. Discussion and possible action to approve payment of un-reimbursable grant expenditures in the amount of $66,121.68 to Dannenbaum Engineering for the Hachar Reuthinger Road Project using related grant matching funds in Fiscal Year 2021; and any other matters incident thereto; and have the County Judge sign all relevant documents. [Account #2007-7150-001-47000 (Road & Bridge Fund)] Issue: The Engineering Department is in communication with Dannenbaum Engineering for any outstanding invoices owed for the Hachar Reuthinger Project. Grant funds show a deficit fund balance. Solution: Dannenbaum Engineering will deliver all pending work and Webb County will transfer it to the Texas Department of Transportation (TxDOT). Result: Webb County will close-out the Hachar Reuthinger Project and TxDOT will finish any additional environmental work. Fund will reflect a zero fund balance.

11. Pre-Trial Services

25. Discussion and possible action to authorize the Economic Development Department to submit a fiscal year 2022, multi-year grant application to the Texas Commission on Indigent Defense. The purpose of the grant is to request funding for staff and the possibility to purchase video-conferencing software and devices for the weekend magistrate process concerning the appointment of attorneys to indigent offenders that qualify. The necessary documents have been submitted for review to the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. Webb County must provide a cash match 20% of the total project costs in the first funding year, 40% the second year, 60% the third funding year and 80% the fourth funding year. Issue: Webb County has implemented a weekend magistrate process at our jail. The Pre-Trial Services Department has been delegated to take charge of the manpower needed to support the appointment of attorneys to indigent offenders that qualify at the front-end of the magistrate process during the weekend. This hinders our limited staff to provide effective, efficient and adequate services to indigent clients, the Courts and our office during our normal regular business hours of operation. Solution: The acquisition of the grant funds will offset the Webb County personnel expenses for a period of four years and will provide adequate staffing for the weekend and our normal hour of operations. This will also eliminate Pre-Trial Services employees from earning accrued comp-time hours, that the county pays out, if an employee resigns. Result: Webb County is required to be in compliance with all local and state legislative mandates concerning indigent defense in order to continue to receive the Formula Grant Funding.

26. Discussion and possible action to submit an initial multi-year 2022, Grant Resolution to the Texas Indigent Defense Commission for the possibility to secure funding to further improve of our indigent defense program and to authorize the county judge to act as the Authorized Representative. Issue: Webb County has implemented a weekend magistrate process at our jail. The Pre-Trial Services Department has been delegated to take charge of the manpower needed to support the operators at the front-end of the magistrate process during the weekend. This has hindered our office to provide adequate services to indigent clients and the Courts during normal business operations. Solution: Securing this grant will offset the Webb County personnel expenses for a possible 4 years. Result: Securing this grant will allow Webb County to be in compliance with all local and state legislative mandates concerning indigent defense in order to continue to receive the Formula Grant Funding.

9. Indigent Healthcare Services (Part 2 of 2)

23. Discussion and possible action to create, fund, post and fill a new full-time Nurse position through the General Fund for the Indigent Health Care Department at a Grade Level 16Z subject to the availability of funds and any applicable Civil Service guidelines. Slot # Title Hourly Rate Nurse $25.19 - 16/Z Issue: Due to the current pandemic, the Indigent Health Care Department has needed to expand services within the Public Health office, such as administering COVID-19 vaccines, in addition to the regular health services that are offered to the public. An additional nurse is being requested to assist with the increase of services. Training and certification of a new nurse is a long process, so it is vital to hire as soon as possible. Solution: Approval by Commissioners Court for a new slot. Result: The new nurse will be able to train and receive certification as soon as possible to ensure that the public health services are provided efficiently.

12. Purchasing

27. Discussion and possible action to approve the purchase of law enforcement uniforms from Kirkpatrick Guns and Ammo, Inc. (Buy-Board Contract No. 603-20) for an amount not to exceed $118,221.00 for the Webb County Sheriff’s Office and in accordance with the Texas Local Government Code; Section 271.101 & 271.102 (Sub-Chapter F. Cooperative Purchasing Program) and any other matters incident thereto. [Accounts #1001-3010, 3050, 3070, 3190, 4070-001-456305 (Multiple Uniform Accounts)] Issue: The Webb County Sheriff’s Office on an annual basis provides at minimum four (4) replacement uniforms for all collective bargaining members. This order will meet the requirement set under the CBA agreement under article XV. Solution: Approve the use of the recommended vendor who also holds a cooperative contract meeting all the competitive bidding requirements of the State. Result: Issue purchase order for the approved amount. Lead time is 6-7 months but final deliveries will not exceed 10/31/2021.

28. Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2021-003 “Engineering Services for Mangana Hein Road Extension Project” to the highest ranking firm Crane Engineering Corp. and to further authorize the Civil/Legal Department to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #1001-1130-001-432001 – General Fund/Professional Services] Company Name 1 2 3 Total Score Ranking Civil Engineering Consultants 88 81 92 261 3 Crane Engineering Corp. 88 92 90 270 1 GDJ Engineering LLC 82 89 93 264 2 Howland Engineering & Surveying Company 92 84 88 264 2 Premier Civil Engineering LLC 86 82 86 254 4 Saxon Loomis Consulting Group 84 80 79 243 5 Issue: Project listed in Transportation Priority List for 2014 CTIF is a new one mile asphalt section of roadway from current pavement end south. Commissioners Court authorized the formal solicitation for RFQ's for Engineering Services on February 08, 2021. Solution: Six (6) firms officially submitted and Crane Engineering Corp. is the highest ranking firm. Result: Proceed with a professional service agreement with selected firm as authorized by Commissioners Court.

13. Risk Management

29. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) in the amounts of $98,870.00 from Property Casualty Premium and $69,006.90 from Operational Reserve to cover the expense for the damages caused by the winter weather on several Webb County locations. Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1180-001-452012 Property Casualty Premium $875,000 $98,870.00 $157,740.00 $58,870.00 100-1130-001-431007-010 Operational Reserve $69,006.90 $167,876.90 To: 1001-1180-001-452007 Claims Paid $200,000 $167,876.90 $79,233.88 $247,110.78 Issue: Several locations were severely affected by the winter weather and the cost of repairs exceeds the balance on the Claims Paid account, therefore, funds must be transferred to the account to cover the damages. Solution: Request the court approval to transfer funds and repair damages on Webb County locations. Result: Account will be funded to address the repairs needed.

14. Honorable Rudy Rodriguez, Constable Pct. 1

30. Discussion and possible action to authorize the compensation of Incentive pay line item in the Webb County Constable Precinct 1 Chapter 59 State Forfeiture budget for the following Webb County Constable Pct. 1 employees. [Account #2181-3150-001-410030 (State Forfeiture Fund)] Slot # Total Amount 0583 $8,034.65 1249 $8,034.65 0586 $3,708.30 0582 $3,708.30 2373 $3,708.30 0580 $3,708.30 2374 $3,708.30 Total $34,610.80 Issue: The Webb County Constable Pct. 1 Office seeks authorization the compensation of Incentive pay line items for 7 employees for the remainder of the current fiscal year, for a total of $28,000. Solution: Court authorization for compensation and fund from within the proposed account for Incentive pay for 7 employees. Result: 7 employees will receive compensation for the remainder of the current fiscal year.

15. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

31. Discussion and possible action to approve a Resolution to recognize the month of April, 2021, as World Autism Awareness Month, and to commemorate World Autism Awareness Month in Webb County, Texas, by lighting up the Webb County Courthouse in Blue for the month of April, 2021; and any other matters incident thereto.

16. Honorable Tano E. Tijerina, Webb County Judge

32. Discussion and possible action to proclaim the month of April, 2021 as Child Abuse & Neglect Awareness Prevention Month.

17. Closed Session/Executive Session

33. Status report by Ms. Melissa Morales Fletcher (retained outside legal counsel), with discussion and possible action regarding Cause No. 2018CVI001385 D4, styled Ricardo “Rick” Manuel Romo vs. Webb County, Texas and Marco Montemayor, Individually; and any other matters incident thereto. [Closed Session/Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(A) (Consultation with Attorney regarding pending litigation)]. [Requested by Civil Legal Division]

34. Communications

35. Adjourn

Mar 22, 2021 Commissioners Court Meeting

Full agenda
Share this video

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 MARCH 22, 2021 9:00 a.m. On March 16, 2020 at the Attorney General's request, Gov. Greg Abbott utilized Section 418.016 of the Government Code to suspend certain requirements of the Texas Open Meetings Act (TOMA) in light of the ongoing COVID-19 emergency. Tex. Gov't. Code Ann. Section 418.016 (Vernon 2017). The Governor suspended provisions of TOMA that require a quorum of the governing body and the general public to be together in a single location in order to allow videoconference or telephonic meetings. Live Video Stream: http://www.webbcountytx.gov/AgendaandMinutes_Video/ Call in number for meeting: (956) 523-4640 Email address for meeting: cctpubliccomments@webbcountytx.gov Please include in the email your name, contact information and the agenda item you are addressing. All questions must be submitted before 9:00 a.m. CST

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Civil Legal Division

7. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

8. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

9. Community Action Agency

10. Honorable Esther Degollado, District Clerk

11. Economic Development

12. Head Start Disclaimer: All Head Start monies are 100% Federal funds

13. Honorable Juan Paz, Jr., Justice of the Peace Pct. 1 Pl. 1

14. Medical Examiner

15. Purchasing

16. Risk Management

5. Honorable Martin Cuellar, Sheriff

17. Discussion and possible action to approve the posting and filling of slot #888824, a vacant part- time Nurse/Paramedic, at the hourly rate of $20.00 to work at the Webb County Jail for the Webb County Sheriff's Office; and all subsequent part- time Nurse/Paramedic positions and any other matters incident thereto. The operational general order states that the pay for part-time employees cannot exceed $15/hr. unless specific approval to pay more is authorized by Commissioners Court. [Account #1001-4070-001-412000] (Jail Bargaining Unit Administration Part- Time)] Issue: Due to competitive labor market forces, slot #888824 is currently vacant. Solution: Seek approval from the Webb County Commissioners Court to pay this part-time employee a rate of $20.00/hr at the Webb County Jail. Result: Approval of rate to fill the position w/ a qualified individual.

18. Discussion and possible action to approve and accept the funding provided by the federal government and the allocation of applicable fringe benefits for the overtime expenses paid through a continuous reimbursement agreement between the Webb County Sheriff’s Office and the Immigration and Customs Enforcement (ICE) Task Force for the performance period of October 1, 2020 through September 30, 2021 for an amount not exceed $15,000.00 per officer (5) [Fund 2601]. Applicable estimated fringe benefits in the amount of $8,000.00 associated with this overtime are not covered through this federal funding agreement: and, therefore, will be covered by State Forfeiture Funds [Fund 2151]. Thus, this continuous cooperative agreement will continue to have no impact on the general fund; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. [Account #2601 (Federal Agreement); and #2151 (State Forfeiture Funds)] Issue: International criminal organizations deftly exploit traditional jurisdictional boundaries across geographic areas and among different types/levels of law enforcement agencies, such as federal, state and local agencies, in order to carry on their illicit, highly lucrative and dangerous smuggling enterprises. Solution: The Webb County Sheriff’s Office and federal agencies, such as the U.S. Department of Immigration and Customs Enforcement (ICE), seek to work collaboratively to conduct joint operational/task force objectives in order to disrupt the illegal activities regarding the illegal importations, distribution, manufacture and possession of illegal narcotics. Result: Investigators from the Webb County Sheriff’s Office will be able to work cooperatively with ICE federal agents in conducting undercover operations, utilizing confidential informants, participating in special enforcement operations and conducting contraband smuggling investigations in order to detect, disrupt, deter, and help dismantle the illicit activities of these international criminal organizations.

6. Casa Blanca Golf Course

19. Discussion and possible action to increase the funding for Pro Shop Merchandise Cos due to higher level of sales activity as follows; and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)] Merchandise COS Mens .......................................$3,000.00 Merchandise Cos Womens ...................................$2,000.00 Merchandise Cos Headwear..................................$3,500.00 Merchandise Cos Shoes........................................$3,000.00 Merchandise Cos Equipment.................................$20,000.00 Merchandise Cos Accessories...............................$8,500.00 Total $40,000.00 Issue: Due to a miscommunication the golf courses' annual budget for fiscal year 2021 was not submitted timely and defaulted to fiscal 2020 budget. Casablanca Por shop has been selling significantly more goods than budgeted in fiscal year 2020 continuing into fiscal year 2021. The numbers above show final sales for FY 2020 and for the past three months into FY 2021. FY 2020 total was $77,476.00. FY 2021 currently were tracking close to $140,000.00 in sales for FY 2021. Solution: Adopt the amended budget as shown above. Result: Budget amendments above will allow us to procure the cost of sales inventory needed to properly stock the golf course Proshop.

7. Economic Development

20. Discussion and possible action to authorize the development and submission of a Texas Community Development Block Grant application to the Texas Department of Agriculture for the Colonia Fund Construction Program in an amount not to exceed $1,000,000.00 for water system improvements in colonias adjacent to U.S. Highway 59; and authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Colonia Fund Construction Program. This grant application will require a county cash/in-kind match of 5% or $50,000. Issue: The U.S. Highway 59 water well, tank, and dispenser system has issues that require improvements for optimal drinking water production. Solution: Improve water quality by installation of a filtration system to remove sulfur and other contaminants from the water well system. Result: The development and submission of a Texas Community Development Block Grant application to the Texas Department of Agriculture for the Colonia Fund Construction Program for water system improvements

21. Discussion and possible action to approve the transfer of employee from Economic Development Department, slot #2804 (Senior Grant Writer) to the Adult Drug Court Program, Slot #2543 (Program Administrator), subject to the availability of payroll funds and adhering to any and all Wage Plan Policies, effective March 30, 2021, with additional action to fill vacant slot #2804, subject to the availability of payroll funds and any applicable Civil Service guidelines; and any other matters incident thereto. Slot # Title Hourly Rate From: 2804 Senior Grant Writer $24.24 - 19/K To: 2543 Program Administrator $34.38 To Fill: 2804 Senior Grant Writer $21.41 - 19/A Issue: Employee in slot # 2543, Adult Drug Court Program resigned. Solution : Request to transfer employee in Slot # 2804 (Economic Development) to fill Slot # 2543, Webb County Adult Drug Grant Program and request to fill the newly vacant slot in Economic Development Dept. Slot # 2804. Result: Approval to transfer will allow program to continue to operate efficiently.

8. Human Resources

22. Discussion and possible action to approve the updates and revisions to the Webb County Personnel Policies Manual; and any other matters incident thereto. Issue: Webb County Personnel Policies Manual needs to be updated and revised in an effort to provide Departments direction reflecting the latest County, State and Federal regulations and mandates. Solution: Approval of these revisions will clarify County policies and procedures, giving direction to Departments in their operation of daily functions. Result: County Departments will better address the operations of their daily functions using current mandates and procedures.

9. Indigent Healthcare Services (Part 1 of 2)

23. Discussion and possible action to create, fund, post and fill a new full-time Nurse position through the General Fund for the Indigent Health Care Department at a Grade Level 16Z subject to the availability of funds and any applicable Civil Service guidelines. Slot # Title Hourly Rate Nurse $25.19 - 16/Z Issue: Due to the current pandemic, the Indigent Health Care Department has needed to expand services within the Public Health office, such as administering COVID-19 vaccines, in addition to the regular health services that are offered to the public. An additional nurse is being requested to assist with the increase of services. Training and certification of a new nurse is a long process, so it is vital to hire as soon as possible. Solution: Approval by Commissioners Court for a new slot. Result: The new nurse will be able to train and receive certification as soon as possible to ensure that the public health services are provided efficiently.

10. Engineer

24. Discussion and possible action to approve payment of un-reimbursable grant expenditures in the amount of $66,121.68 to Dannenbaum Engineering for the Hachar Reuthinger Road Project using related grant matching funds in Fiscal Year 2021; and any other matters incident thereto; and have the County Judge sign all relevant documents. [Account #2007-7150-001-47000 (Road & Bridge Fund)] Issue: The Engineering Department is in communication with Dannenbaum Engineering for any outstanding invoices owed for the Hachar Reuthinger Project. Grant funds show a deficit fund balance. Solution: Dannenbaum Engineering will deliver all pending work and Webb County will transfer it to the Texas Department of Transportation (TxDOT). Result: Webb County will close-out the Hachar Reuthinger Project and TxDOT will finish any additional environmental work. Fund will reflect a zero fund balance.

11. Pre-Trial Services

25. Discussion and possible action to authorize the Economic Development Department to submit a fiscal year 2022, multi-year grant application to the Texas Commission on Indigent Defense. The purpose of the grant is to request funding for staff and the possibility to purchase video-conferencing software and devices for the weekend magistrate process concerning the appointment of attorneys to indigent offenders that qualify. The necessary documents have been submitted for review to the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. Webb County must provide a cash match 20% of the total project costs in the first funding year, 40% the second year, 60% the third funding year and 80% the fourth funding year. Issue: Webb County has implemented a weekend magistrate process at our jail. The Pre-Trial Services Department has been delegated to take charge of the manpower needed to support the appointment of attorneys to indigent offenders that qualify at the front-end of the magistrate process during the weekend. This hinders our limited staff to provide effective, efficient and adequate services to indigent clients, the Courts and our office during our normal regular business hours of operation. Solution: The acquisition of the grant funds will offset the Webb County personnel expenses for a period of four years and will provide adequate staffing for the weekend and our normal hour of operations. This will also eliminate Pre-Trial Services employees from earning accrued comp-time hours, that the county pays out, if an employee resigns. Result: Webb County is required to be in compliance with all local and state legislative mandates concerning indigent defense in order to continue to receive the Formula Grant Funding.

26. Discussion and possible action to submit an initial multi-year 2022, Grant Resolution to the Texas Indigent Defense Commission for the possibility to secure funding to further improve of our indigent defense program and to authorize the county judge to act as the Authorized Representative. Issue: Webb County has implemented a weekend magistrate process at our jail. The Pre-Trial Services Department has been delegated to take charge of the manpower needed to support the operators at the front-end of the magistrate process during the weekend. This has hindered our office to provide adequate services to indigent clients and the Courts during normal business operations. Solution: Securing this grant will offset the Webb County personnel expenses for a possible 4 years. Result: Securing this grant will allow Webb County to be in compliance with all local and state legislative mandates concerning indigent defense in order to continue to receive the Formula Grant Funding.

9. Indigent Healthcare Services (Part 2 of 2)

23. Discussion and possible action to create, fund, post and fill a new full-time Nurse position through the General Fund for the Indigent Health Care Department at a Grade Level 16Z subject to the availability of funds and any applicable Civil Service guidelines. Slot # Title Hourly Rate Nurse $25.19 - 16/Z Issue: Due to the current pandemic, the Indigent Health Care Department has needed to expand services within the Public Health office, such as administering COVID-19 vaccines, in addition to the regular health services that are offered to the public. An additional nurse is being requested to assist with the increase of services. Training and certification of a new nurse is a long process, so it is vital to hire as soon as possible. Solution: Approval by Commissioners Court for a new slot. Result: The new nurse will be able to train and receive certification as soon as possible to ensure that the public health services are provided efficiently.

12. Purchasing

27. Discussion and possible action to approve the purchase of law enforcement uniforms from Kirkpatrick Guns and Ammo, Inc. (Buy-Board Contract No. 603-20) for an amount not to exceed $118,221.00 for the Webb County Sheriff’s Office and in accordance with the Texas Local Government Code; Section 271.101 & 271.102 (Sub-Chapter F. Cooperative Purchasing Program) and any other matters incident thereto. [Accounts #1001-3010, 3050, 3070, 3190, 4070-001-456305 (Multiple Uniform Accounts)] Issue: The Webb County Sheriff’s Office on an annual basis provides at minimum four (4) replacement uniforms for all collective bargaining members. This order will meet the requirement set under the CBA agreement under article XV. Solution: Approve the use of the recommended vendor who also holds a cooperative contract meeting all the competitive bidding requirements of the State. Result: Issue purchase order for the approved amount. Lead time is 6-7 months but final deliveries will not exceed 10/31/2021.

28. Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2021-003 “Engineering Services for Mangana Hein Road Extension Project” to the highest ranking firm Crane Engineering Corp. and to further authorize the Civil/Legal Department to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #1001-1130-001-432001 – General Fund/Professional Services] Company Name 1 2 3 Total Score Ranking Civil Engineering Consultants 88 81 92 261 3 Crane Engineering Corp. 88 92 90 270 1 GDJ Engineering LLC 82 89 93 264 2 Howland Engineering & Surveying Company 92 84 88 264 2 Premier Civil Engineering LLC 86 82 86 254 4 Saxon Loomis Consulting Group 84 80 79 243 5 Issue: Project listed in Transportation Priority List for 2014 CTIF is a new one mile asphalt section of roadway from current pavement end south. Commissioners Court authorized the formal solicitation for RFQ's for Engineering Services on February 08, 2021. Solution: Six (6) firms officially submitted and Crane Engineering Corp. is the highest ranking firm. Result: Proceed with a professional service agreement with selected firm as authorized by Commissioners Court.

13. Risk Management

29. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) in the amounts of $98,870.00 from Property Casualty Premium and $69,006.90 from Operational Reserve to cover the expense for the damages caused by the winter weather on several Webb County locations. Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1180-001-452012 Property Casualty Premium $875,000 $98,870.00 $157,740.00 $58,870.00 100-1130-001-431007-010 Operational Reserve $69,006.90 $167,876.90 To: 1001-1180-001-452007 Claims Paid $200,000 $167,876.90 $79,233.88 $247,110.78 Issue: Several locations were severely affected by the winter weather and the cost of repairs exceeds the balance on the Claims Paid account, therefore, funds must be transferred to the account to cover the damages. Solution: Request the court approval to transfer funds and repair damages on Webb County locations. Result: Account will be funded to address the repairs needed.

14. Honorable Rudy Rodriguez, Constable Pct. 1

30. Discussion and possible action to authorize the compensation of Incentive pay line item in the Webb County Constable Precinct 1 Chapter 59 State Forfeiture budget for the following Webb County Constable Pct. 1 employees. [Account #2181-3150-001-410030 (State Forfeiture Fund)] Slot # Total Amount 0583 $8,034.65 1249 $8,034.65 0586 $3,708.30 0582 $3,708.30 2373 $3,708.30 0580 $3,708.30 2374 $3,708.30 Total $34,610.80 Issue: The Webb County Constable Pct. 1 Office seeks authorization the compensation of Incentive pay line items for 7 employees for the remainder of the current fiscal year, for a total of $28,000. Solution: Court authorization for compensation and fund from within the proposed account for Incentive pay for 7 employees. Result: 7 employees will receive compensation for the remainder of the current fiscal year.

15. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

31. Discussion and possible action to approve a Resolution to recognize the month of April, 2021, as World Autism Awareness Month, and to commemorate World Autism Awareness Month in Webb County, Texas, by lighting up the Webb County Courthouse in Blue for the month of April, 2021; and any other matters incident thereto.

16. Honorable Tano E. Tijerina, Webb County Judge

32. Discussion and possible action to proclaim the month of April, 2021 as Child Abuse & Neglect Awareness Prevention Month.

17. Closed Session/Executive Session

33. Status report by Ms. Melissa Morales Fletcher (retained outside legal counsel), with discussion and possible action regarding Cause No. 2018CVI001385 D4, styled Ricardo “Rick” Manuel Romo vs. Webb County, Texas and Marco Montemayor, Individually; and any other matters incident thereto. [Closed Session/Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(A) (Consultation with Attorney regarding pending litigation)]. [Requested by Civil Legal Division]

34. Communications

35. Adjourn

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

5. Auditor

6. Civil Legal Division

7. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

8. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

9. Community Action Agency

10. Honorable Esther Degollado, District Clerk

11. Economic Development

12. Head Start Disclaimer: All Head Start monies are 100% Federal funds

13. Honorable Juan Paz, Jr., Justice of the Peace Pct. 1 Pl. 1

14. Medical Examiner

15. Purchasing

16. Risk Management

32. Discussion and possible action to proclaim the month of April, 2021 as Child Abuse & Neglect Awareness Prevention Month.

34. Communications

35. Adjourn

Mar 22, 2021 Commissioners Court Meeting

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

5. Auditor

6. Civil Legal Division

7. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

8. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

9. Community Action Agency

10. Honorable Esther Degollado, District Clerk

11. Economic Development

12. Head Start Disclaimer: All Head Start monies are 100% Federal funds

13. Honorable Juan Paz, Jr., Justice of the Peace Pct. 1 Pl. 1

14. Medical Examiner

15. Purchasing

16. Risk Management

32. Discussion and possible action to proclaim the month of April, 2021 as Child Abuse & Neglect Awareness Prevention Month.

34. Communications

35. Adjourn

Link

Social

Embed

Download Selected Item