Video index

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Emergency Management, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Business Office

7. Civil Legal Division

8. Community Action Agency

9. Honorable Rudy Rodriguez, Constable Pct. 1

10. Honorable Harold Devally, Constable Pct. 4

11. Honorable Hugo Martinez, County Court at Law 1 Judge

12. Honorable Isidro Alaniz, District Attorney

13. Economic Development

14. Elections Administration

15. Head Start Disclaimer: All Head Start monies are 100% Federal funds

16. Planning & Physical Development

17. Pre-Trial Services

18. Public Defender

19. Purchasing

20. Risk Management

21. Honorable Martin Cuellar, Sheriff

5. Economic Development

22. Discussion and possible action to approve Change Order No. 1 for Texas Department of Agriculture TXCDBG Mirando Water Well Phase 1 Project No. 7219095 for an increase of 19 days to the contract with RG Enterprises, LLC, due to rain days and difficulty accessing property and further authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. Issue: Contractor experienced rain days that delayed construction, as well as had issues accessing the property. Solution: Approve change order that will allow the contractor to have extra days to finish construction. Result: Contractor will finish construction within contract timeframe.

6. Auditor

23. Discussion and possible action to enter into an agreement with Garza/Gonzalez & Associates, Certified Public Accountants, to audit Webb County's financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements, of the County as of and for the year ended September 30, 2021 for a fee in the amount of SEVENTY-FOUR THOUSAND NINE HUNDRED DOLLARS ($74,900.00) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Account #1001-1130-001-432055 (Auditing & Accounting)]

12. Commissioners Court Administrator

31. Discussion and possible action to participate in the City of Laredo Tax Increment Reinvestment Zone No. 2., also known as The Coves at Winfield; and any other matters incident thereto.

32. Discussion and possible action to consider the proposal submitted by Calderon Economic Development Strategies, LLC for consulting services for work on Tax Increment Reinvestment Zone Number Three (Port Grande), being a minimum monthly payment of $8,000, for a guaranteed 20 hours of consultant service time per month and assuming 55 hours of time. Any hours spent on work beyond the guaranteed minimum would be billed as an added cost, at a rate of $400/hour, plus reasonable expenses, excluding food and entertainment costs and that graphic information systems analysis work (GIS) including data pulls, mapping, and compilation of statistical data needed for the TIRZ project evaluations will be billed to the County at $160/hour, as an added service expense, or to terminate negotiations and commence negotiations with the second ranked Proposer CAPEX and any matters incident thereto. [Requested by Civil Legal Division; Account #1001-1130-001-432001 (Professional Services)]

7. Business Office

24. Discussion and possible action to authorize the Budget Officers and Auditors Office to enter and post-budget amendments for fiscal year-end transactions necessary to process payment of all invoices dated or services rendered on or before September 30, 2021. Line item transfers are to be determined by the Business Office in coordination with the Auditors Office and presented for ratification. Issue: Various departments and offices have depleted departmental budgets nonetheless there are invoices pending to be processed that must be paid with FY 2020-2021 funds. Invoices cannot be validated if the accounts are negative. Solution: In order to timely process and pay invoices, Business Office will identify line items transfers and perform administrative budget amendments as needed to process invoices. A list of invoices pending process due to insufficient funds will be generated and provided to the Budget Officers by the Business Office. Result: Invoices will be processed and sent to the Auditors for approval.

8. Civil Legal Division

25. Discussion and possible action to enter into an Agreement for Engineering Services with Crane Engineering Corporation for the development of plans, specifications, estimates, construction staking and construction management services for the extension of a one (1) mile section of Mangana Hein Road in an amount not to exceed One Hundred Seventeen Thousand Four Hundred Ninety-Seven Dollars ($117,497.00) and any matters incident thereto; authorizing the County Judge to sign all relevant documents.[Funding is 2020 CTIF]

26. Discussion and possible action to approve the proposed Engineering Services Agreement with Enprotec/Hibbs & Todd, Inc. for the development of construction plans and specifications as well as pre-construction services and construction administration services regarding upgrades and improvements, which could also consist of new construction, to include either microfiltration or ultrafiltration (“MF/UF”) to the Colorado Acres Reverse Osmosis Water Treatment Plant (the “Project”) located in Webb County Texas in an amount not to exceed Two Hundred Ninety-Nine Thousand One Hundred Forty Dollars ($299,140.00) or to terminate negotiations and authorize negotiations with the next ranked engineering firm and any other matters incident thereto; authorizing the County Judge to sign all relevant documents. [Funds available under 2019A Bond Series (#3869-7230-001-474501-030)]

9. Purchasing

27. Discussion and possible action to authorize the purchase of one (1) 2022 John Deere Gator HPX815E to include a full windshield, cover and power lift in cargo box from Deere and Company for the Building Maintenance Department for a total not to exceed $15,142.55 (TXMAS Ground Maintenance Equipment Contract No. 18-51V05), with further action to transfer from Account #1001-1130-001-431007-010, in accordance with the Texas Local Government Code; Section 271.101 and 271.102 (Sub-Chapter F. Cooperative Purchasing Program) and any other matters incident thereto. [Account #1001-1100-001-470000 Capital Outlay] Issue: A utility vehicle is needed for County Fairgrounds. The use of this vehicle will provide building grounds personnel a safer mode of transportation while moving around the facility during public events. Solution: Authorize the purchase under the cooperative contract. Includes basic warranty of 12 months or 1,000 hours. Results: Proceed with order.

10. Water Utilities

28. Discussion and possible action approve Change Order Number Four (4) for Tac-N-Trol to increase the contract amount for SCADA Improvement Project to address Water Treatment Plant Flowmeter Upgrade in an amount not to exceed Thirty-Five Thousand Seven Hundred Ninety-Dollars ($35,790.00) for a total Project Cost of One Million Three Hundred Eighty-Five Thousand Ninety Dollars ($1,385,090.00) with an increase to the contract time by an additional One hundred twenty (120) days, and any other matters incident thereto. [Funding Source under the 2016 Bond 7220-7280-001-474501 (Construction in Progress)] Issue: Intregate to Water Treatment Plant SCADA, Flowmeter upgrade Totalizers for each individual Flow Meter throughout the Water Plant Process System Solution: Award Change Order to the SCADA Improvements Project Result: The Rio Bravo Water Treatment Plant will have backup information for Monthly Operating Reports as required by the T.C.E.Q.

29. Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the Water Utilities fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 7220-7270-001-432001 Professional Services $118,339 $35,790 $71,840 $36,050 7220-7280-001-432001 Proferssional Services $96,056. $73,908.97 $73,908.97 $0.00 $109,698.97 To: 7220-7280-001-474501 Construction in Progress $32,485 $35,790 $4,158.11 $39,948.11 7220-7280-001-443000-035 Repairs & Maint. Equip. $0.00 $73,908.97 $0.00 $73,908.97 $109,698.97 Issue: Integrate all Flow Meters to the Water Treatment Plant SCADA. Solution: Approve Line Item Transfer. Result: Data will be uploaded automatically to SCADA and use for the generating of the Monthly Operating Report as required by T.C.E.Q.

11. Honorable Rudy Rodriguez, Constable Pct. 1

30. Discussion and possible action to identify the funding source for the cash match for the grant from the Texas Department of Transportation 2021 Click It Or Ticket Campaign that was needed to cover fringe benefits not to exceed $5,000, which was approved as line item #19 on the February 22, 2021 and line item #22 May 24, 2021 of Commissioners Court meetings.

13. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

33. Discussion and possible action to approve a Resolution to recognize the month of October as Breast Cancer Awareness Month and to commemorate Breast Cancer Awareness Month in Webb County by lighting up the Webb County Courthouse in Pink for the month of October, 2021; and any other matters incident thereto.

34. Communications

1. Discussion and possible action to explore the possibility of a one-time payout of Annual Leave overage time for Department Heads; specifically and only for department heads that will surpass the current annual leave cap of that in excess of 176 annual leave hours from the current fiscal year (Fiscal Year 2020-2021) to the subsequent fiscal year (Fiscal Year 2021-2022) as per as per Personnel Policy 9.03(b); and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve and Payroll/Fringe Savings)]

35. Adjourn

Sep 27, 2021 Commissioners Court Meeting

Full agenda
Share this video

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Emergency Management, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS

5. Auditor

6. Business Office

7. Civil Legal Division

8. Community Action Agency

9. Honorable Rudy Rodriguez, Constable Pct. 1

10. Honorable Harold Devally, Constable Pct. 4

11. Honorable Hugo Martinez, County Court at Law 1 Judge

12. Honorable Isidro Alaniz, District Attorney

13. Economic Development

14. Elections Administration

15. Head Start Disclaimer: All Head Start monies are 100% Federal funds

16. Planning & Physical Development

17. Pre-Trial Services

18. Public Defender

19. Purchasing

20. Risk Management

21. Honorable Martin Cuellar, Sheriff

5. Economic Development

22. Discussion and possible action to approve Change Order No. 1 for Texas Department of Agriculture TXCDBG Mirando Water Well Phase 1 Project No. 7219095 for an increase of 19 days to the contract with RG Enterprises, LLC, due to rain days and difficulty accessing property and further authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. Issue: Contractor experienced rain days that delayed construction, as well as had issues accessing the property. Solution: Approve change order that will allow the contractor to have extra days to finish construction. Result: Contractor will finish construction within contract timeframe.

6. Auditor

23. Discussion and possible action to enter into an agreement with Garza/Gonzalez & Associates, Certified Public Accountants, to audit Webb County's financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements, of the County as of and for the year ended September 30, 2021 for a fee in the amount of SEVENTY-FOUR THOUSAND NINE HUNDRED DOLLARS ($74,900.00) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Account #1001-1130-001-432055 (Auditing & Accounting)]

12. Commissioners Court Administrator

31. Discussion and possible action to participate in the City of Laredo Tax Increment Reinvestment Zone No. 2., also known as The Coves at Winfield; and any other matters incident thereto.

32. Discussion and possible action to consider the proposal submitted by Calderon Economic Development Strategies, LLC for consulting services for work on Tax Increment Reinvestment Zone Number Three (Port Grande), being a minimum monthly payment of $8,000, for a guaranteed 20 hours of consultant service time per month and assuming 55 hours of time. Any hours spent on work beyond the guaranteed minimum would be billed as an added cost, at a rate of $400/hour, plus reasonable expenses, excluding food and entertainment costs and that graphic information systems analysis work (GIS) including data pulls, mapping, and compilation of statistical data needed for the TIRZ project evaluations will be billed to the County at $160/hour, as an added service expense, or to terminate negotiations and commence negotiations with the second ranked Proposer CAPEX and any matters incident thereto. [Requested by Civil Legal Division; Account #1001-1130-001-432001 (Professional Services)]

7. Business Office

24. Discussion and possible action to authorize the Budget Officers and Auditors Office to enter and post-budget amendments for fiscal year-end transactions necessary to process payment of all invoices dated or services rendered on or before September 30, 2021. Line item transfers are to be determined by the Business Office in coordination with the Auditors Office and presented for ratification. Issue: Various departments and offices have depleted departmental budgets nonetheless there are invoices pending to be processed that must be paid with FY 2020-2021 funds. Invoices cannot be validated if the accounts are negative. Solution: In order to timely process and pay invoices, Business Office will identify line items transfers and perform administrative budget amendments as needed to process invoices. A list of invoices pending process due to insufficient funds will be generated and provided to the Budget Officers by the Business Office. Result: Invoices will be processed and sent to the Auditors for approval.

8. Civil Legal Division

25. Discussion and possible action to enter into an Agreement for Engineering Services with Crane Engineering Corporation for the development of plans, specifications, estimates, construction staking and construction management services for the extension of a one (1) mile section of Mangana Hein Road in an amount not to exceed One Hundred Seventeen Thousand Four Hundred Ninety-Seven Dollars ($117,497.00) and any matters incident thereto; authorizing the County Judge to sign all relevant documents.[Funding is 2020 CTIF]

26. Discussion and possible action to approve the proposed Engineering Services Agreement with Enprotec/Hibbs & Todd, Inc. for the development of construction plans and specifications as well as pre-construction services and construction administration services regarding upgrades and improvements, which could also consist of new construction, to include either microfiltration or ultrafiltration (“MF/UF”) to the Colorado Acres Reverse Osmosis Water Treatment Plant (the “Project”) located in Webb County Texas in an amount not to exceed Two Hundred Ninety-Nine Thousand One Hundred Forty Dollars ($299,140.00) or to terminate negotiations and authorize negotiations with the next ranked engineering firm and any other matters incident thereto; authorizing the County Judge to sign all relevant documents. [Funds available under 2019A Bond Series (#3869-7230-001-474501-030)]

9. Purchasing

27. Discussion and possible action to authorize the purchase of one (1) 2022 John Deere Gator HPX815E to include a full windshield, cover and power lift in cargo box from Deere and Company for the Building Maintenance Department for a total not to exceed $15,142.55 (TXMAS Ground Maintenance Equipment Contract No. 18-51V05), with further action to transfer from Account #1001-1130-001-431007-010, in accordance with the Texas Local Government Code; Section 271.101 and 271.102 (Sub-Chapter F. Cooperative Purchasing Program) and any other matters incident thereto. [Account #1001-1100-001-470000 Capital Outlay] Issue: A utility vehicle is needed for County Fairgrounds. The use of this vehicle will provide building grounds personnel a safer mode of transportation while moving around the facility during public events. Solution: Authorize the purchase under the cooperative contract. Includes basic warranty of 12 months or 1,000 hours. Results: Proceed with order.

10. Water Utilities

28. Discussion and possible action approve Change Order Number Four (4) for Tac-N-Trol to increase the contract amount for SCADA Improvement Project to address Water Treatment Plant Flowmeter Upgrade in an amount not to exceed Thirty-Five Thousand Seven Hundred Ninety-Dollars ($35,790.00) for a total Project Cost of One Million Three Hundred Eighty-Five Thousand Ninety Dollars ($1,385,090.00) with an increase to the contract time by an additional One hundred twenty (120) days, and any other matters incident thereto. [Funding Source under the 2016 Bond 7220-7280-001-474501 (Construction in Progress)] Issue: Intregate to Water Treatment Plant SCADA, Flowmeter upgrade Totalizers for each individual Flow Meter throughout the Water Plant Process System Solution: Award Change Order to the SCADA Improvements Project Result: The Rio Bravo Water Treatment Plant will have backup information for Monthly Operating Reports as required by the T.C.E.Q.

29. Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the Water Utilities fund: Acct. Number Acct. Name Adopted Request Current End Bal. From: 7220-7270-001-432001 Professional Services $118,339 $35,790 $71,840 $36,050 7220-7280-001-432001 Proferssional Services $96,056. $73,908.97 $73,908.97 $0.00 $109,698.97 To: 7220-7280-001-474501 Construction in Progress $32,485 $35,790 $4,158.11 $39,948.11 7220-7280-001-443000-035 Repairs & Maint. Equip. $0.00 $73,908.97 $0.00 $73,908.97 $109,698.97 Issue: Integrate all Flow Meters to the Water Treatment Plant SCADA. Solution: Approve Line Item Transfer. Result: Data will be uploaded automatically to SCADA and use for the generating of the Monthly Operating Report as required by T.C.E.Q.

11. Honorable Rudy Rodriguez, Constable Pct. 1

30. Discussion and possible action to identify the funding source for the cash match for the grant from the Texas Department of Transportation 2021 Click It Or Ticket Campaign that was needed to cover fringe benefits not to exceed $5,000, which was approved as line item #19 on the February 22, 2021 and line item #22 May 24, 2021 of Commissioners Court meetings.

13. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

33. Discussion and possible action to approve a Resolution to recognize the month of October as Breast Cancer Awareness Month and to commemorate Breast Cancer Awareness Month in Webb County by lighting up the Webb County Courthouse in Pink for the month of October, 2021; and any other matters incident thereto.

34. Communications

1. Discussion and possible action to explore the possibility of a one-time payout of Annual Leave overage time for Department Heads; specifically and only for department heads that will surpass the current annual leave cap of that in excess of 176 annual leave hours from the current fiscal year (Fiscal Year 2020-2021) to the subsequent fiscal year (Fiscal Year 2021-2022) as per as per Personnel Policy 9.03(b); and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve and Payroll/Fringe Savings)]

35. Adjourn

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Emergency Management, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.

5. Auditor

6. Business Office

7. Civil Legal Division

8. Community Action Agency

9. Honorable Rudy Rodriguez, Constable Pct. 1

10. Honorable Harold Devally, Constable Pct. 4

11. Honorable Hugo Martinez, County Court at Law 1 Judge

12. Honorable Isidro Alaniz, District Attorney

13. Economic Development

14. Elections Administration

15. Head Start Disclaimer: All Head Start monies are 100% Federal funds

16. Planning & Physical Development

17. Pre-Trial Services

18. Public Defender

19. Purchasing

20. Risk Management

21. Honorable Martin Cuellar, Sheriff

31. Discussion and possible action to participate in the City of Laredo Tax Increment Reinvestment Zone No. 2., also known as The Coves at Winfield; and any other matters incident thereto.

34. Communications

35. Adjourn

Sep 27, 2021 Commissioners Court Meeting

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance/Invocation

3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Emergency Management, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.

5. Auditor

6. Business Office

7. Civil Legal Division

8. Community Action Agency

9. Honorable Rudy Rodriguez, Constable Pct. 1

10. Honorable Harold Devally, Constable Pct. 4

11. Honorable Hugo Martinez, County Court at Law 1 Judge

12. Honorable Isidro Alaniz, District Attorney

13. Economic Development

14. Elections Administration

15. Head Start Disclaimer: All Head Start monies are 100% Federal funds

16. Planning & Physical Development

17. Pre-Trial Services

18. Public Defender

19. Purchasing

20. Risk Management

21. Honorable Martin Cuellar, Sheriff

31. Discussion and possible action to participate in the City of Laredo Tax Increment Reinvestment Zone No. 2., also known as The Coves at Winfield; and any other matters incident thereto.

34. Communications

35. Adjourn

Link

Social

Embed

Download Selected Item