1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Emergency Management, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.
4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
15. Discussion and possible action to authorize the Economic Development Department to develop and submit an application for the Texas Department of Housing and Community Affairs under the Community Development Block Grant Community Resiliency Program Fund in the amount of up to $5,000,000.00 and up to $1,200,000.00 coming from match funds and to approve a resolution authorizing the submission of an application to construct a new public health facility in Pct. 1 and authorizing the County Judge as the authorized signatory for the Community Resiliency Program; and authorize the Webb County Judge to sign all relevant documentation. Issue: Pct. 1 does not have a public health facility. Solution: If approved, Pct. 1 will have a new public health facility. Result: This grant will allow for Webb County to construct a new public health facility to assist residents of Pct. 1.
16. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective November 22, 2021: Slot # Title Hourly Rate 1508 Program Administrator $18.46 - $20.14 16/A-H Issue: The employee that was in slot #1508 will be transferred to another department effective 11/18/2021. Solution: Request to fill this vacant slot will allow the department to continue to operate effectively. Result: The filling of slot #1508 will allow the department to run on a full staff if the court grants approval.
17. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund effective, September 30, 2021: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1160-001-463902-005 Match-CAA Rural Transportation $45,100 $24,889.56 $45,100.00 $20,210.44 To: 1001-1160-001-463904-110 Match-CAA Self Help $168,100 $24,889.56 $52,266.11 $77,155.67 Issue: Fund 2530 was created to cover Colonia Self Help Program related expenses during Fiscal Years 2016-2021. These funds were not covered by the grant. Solution: Transfer will be allocated from within CAA Grant Matching funds. Result: Fund will close out for the fiscal year September 30, 2021.
18. Discussion and possible action to approve and adopt the revised Self-Help Center (SHC) Housing Rehabilitation/Reconstruction and New Construction Guidelines for SHC Contract Number 7220013. Issue: Texas Department of Housing and Community Affairs (TDHCA) has proposed rule changes for the Self-Hep Center Programs. Webb County needs to revise the Self-Help Center Program's Guidelines to coincide with the proposed rule changes. The current grant Contract Number is 7220013. Solution: Webb County Commissioners Court approves the Self-Help Center's revised guidelines. Result: Webb County's Housing Assistance Guidelines for the Self-Help Center Program Contract Number 7220013 will be up-to-date with recent TDHCA rule changes.
19. Discussion and possible action to authorize the Purchasing Agent, upon completion of plans, specifications and estimates, to solicit bids for the following overlay projects, as approved by the Texas Department of Transportation (TxDOT) Prioritized List and in accordance with the Texas Government Code; Section 2269.101 (Contracts for Facilities: Competitive Bidding) and to further designate the Webb County Engineer to prepare the construction documents required for this project in compliance with Section 2269.102 (Use of Architect or Engineer); and any other matters incident thereto. [Funding - 2020 County Transportation Infrastructure Fund (CTIF)] Roadway Name or Designation Project Limits Espejo Molina Road From end of road to 1 mile North Milagro Road From SH 359 to Maria Elena Maria Elena Road From Milagro to Main Main Street From Ibarra to Ozuna Camino Las Lomas From US59 to 7150G 7150G From Camino Las Lomas to the end of Roadway Rancho Penitas Road From Palomino Road to 1 mile South at end of pavement Issue: The Texas Department of Transportation has received Certification 2 for the road projects listed above included in the 2020 County Transportation Infrastructure Fund (CTIF-2020) Project Prioritized List, and have issued the Approval Letter to Commence Road Projects. Solution: Assistant County Engineer is currently working on plans which will be ready upon approval from Commissioner Court to proceed with Purchasing Policies and Procedures. Result: County Roads will be maintained for use by Webb County Residents, First Responders and School District.
21. Discussion and possible action to increase funding for an additional $7,222.83, (including FICA, Workers Comp and Unemployment) from the 2022, Texas Indigent Defense Commission (TIDC) multi-yearly grant for over-time pay for staff while we receive potential applications for a suitable candidate with additional action to approve the necessary budget amendment of $1,444.57, which is 20% for the additional amount required. A letter requesting the budget change and a brief explanation why the funding increase is needed is required by the TIDC is to be submitted and signed by the county judge.[Grant Fund #2704; Cash Match Account #1001-1160-001-463910-005] [Funding source: #1001-1130-001-431007-015 Operational Wage Classification Study)] Issue: We are experiencing very low interest in applicants for the position of Weekend Indigent Defense Coordinator. The employment announcement has been in circulation for about 7 weeks. We have never experienced a low number of applications for our office in the past. We were forwarded 6 applications. The one applicant that was considered has secured employment. Solution: We would like to increase the original grant funding with an additional $7,222.83, in order to compensate our hourly existing staff we currently have to work the weekend schedule. The TIDC will provide $5,778.26, and Webb County will provide a cash match of $1,444.57. The TIDC is requiring a brief letter to be signed by the county judge requesting the budget change and explanation why the additional funds. Result: Increasing grant funding will help provide funding for staffing for the indigent defense process during the weekend, while we continue to post the job announcement for possible potential candidates.
20. Discussion and possible action to request further direction from Commissioners Court regarding the Becerra Creek bridge structure; and any other matters incident thereto. [Possible Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.072]
22. Status report with discussion and possible action to authorize general counsel, County Budget Officer, and CBA committee to finalize terms and conditions of the 2020 - 2027 Collective Bargaining Agreement with the Webb County Deputy Sheriffs' Association (WCDSA); with additional action to approve and finalize said agreement contingent upon approval by the WCDSA; and to authorize the County Judge to execute said agreement on behalf of Webb County; and to take any other action related to said agreement. [Closed Session/Executive Session is requested pursuant to Government Code §551.0725 Deliberation Regarding Contract Being Negotiated; Closed Meeting]
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Emergency Management, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.
4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
15. Discussion and possible action to authorize the Economic Development Department to develop and submit an application for the Texas Department of Housing and Community Affairs under the Community Development Block Grant Community Resiliency Program Fund in the amount of up to $5,000,000.00 and up to $1,200,000.00 coming from match funds and to approve a resolution authorizing the submission of an application to construct a new public health facility in Pct. 1 and authorizing the County Judge as the authorized signatory for the Community Resiliency Program; and authorize the Webb County Judge to sign all relevant documentation. Issue: Pct. 1 does not have a public health facility. Solution: If approved, Pct. 1 will have a new public health facility. Result: This grant will allow for Webb County to construct a new public health facility to assist residents of Pct. 1.
16. Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective November 22, 2021: Slot # Title Hourly Rate 1508 Program Administrator $18.46 - $20.14 16/A-H Issue: The employee that was in slot #1508 will be transferred to another department effective 11/18/2021. Solution: Request to fill this vacant slot will allow the department to continue to operate effectively. Result: The filling of slot #1508 will allow the department to run on a full staff if the court grants approval.
17. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund effective, September 30, 2021: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1160-001-463902-005 Match-CAA Rural Transportation $45,100 $24,889.56 $45,100.00 $20,210.44 To: 1001-1160-001-463904-110 Match-CAA Self Help $168,100 $24,889.56 $52,266.11 $77,155.67 Issue: Fund 2530 was created to cover Colonia Self Help Program related expenses during Fiscal Years 2016-2021. These funds were not covered by the grant. Solution: Transfer will be allocated from within CAA Grant Matching funds. Result: Fund will close out for the fiscal year September 30, 2021.
18. Discussion and possible action to approve and adopt the revised Self-Help Center (SHC) Housing Rehabilitation/Reconstruction and New Construction Guidelines for SHC Contract Number 7220013. Issue: Texas Department of Housing and Community Affairs (TDHCA) has proposed rule changes for the Self-Hep Center Programs. Webb County needs to revise the Self-Help Center Program's Guidelines to coincide with the proposed rule changes. The current grant Contract Number is 7220013. Solution: Webb County Commissioners Court approves the Self-Help Center's revised guidelines. Result: Webb County's Housing Assistance Guidelines for the Self-Help Center Program Contract Number 7220013 will be up-to-date with recent TDHCA rule changes.
19. Discussion and possible action to authorize the Purchasing Agent, upon completion of plans, specifications and estimates, to solicit bids for the following overlay projects, as approved by the Texas Department of Transportation (TxDOT) Prioritized List and in accordance with the Texas Government Code; Section 2269.101 (Contracts for Facilities: Competitive Bidding) and to further designate the Webb County Engineer to prepare the construction documents required for this project in compliance with Section 2269.102 (Use of Architect or Engineer); and any other matters incident thereto. [Funding - 2020 County Transportation Infrastructure Fund (CTIF)] Roadway Name or Designation Project Limits Espejo Molina Road From end of road to 1 mile North Milagro Road From SH 359 to Maria Elena Maria Elena Road From Milagro to Main Main Street From Ibarra to Ozuna Camino Las Lomas From US59 to 7150G 7150G From Camino Las Lomas to the end of Roadway Rancho Penitas Road From Palomino Road to 1 mile South at end of pavement Issue: The Texas Department of Transportation has received Certification 2 for the road projects listed above included in the 2020 County Transportation Infrastructure Fund (CTIF-2020) Project Prioritized List, and have issued the Approval Letter to Commence Road Projects. Solution: Assistant County Engineer is currently working on plans which will be ready upon approval from Commissioner Court to proceed with Purchasing Policies and Procedures. Result: County Roads will be maintained for use by Webb County Residents, First Responders and School District.
21. Discussion and possible action to increase funding for an additional $7,222.83, (including FICA, Workers Comp and Unemployment) from the 2022, Texas Indigent Defense Commission (TIDC) multi-yearly grant for over-time pay for staff while we receive potential applications for a suitable candidate with additional action to approve the necessary budget amendment of $1,444.57, which is 20% for the additional amount required. A letter requesting the budget change and a brief explanation why the funding increase is needed is required by the TIDC is to be submitted and signed by the county judge.[Grant Fund #2704; Cash Match Account #1001-1160-001-463910-005] [Funding source: #1001-1130-001-431007-015 Operational Wage Classification Study)] Issue: We are experiencing very low interest in applicants for the position of Weekend Indigent Defense Coordinator. The employment announcement has been in circulation for about 7 weeks. We have never experienced a low number of applications for our office in the past. We were forwarded 6 applications. The one applicant that was considered has secured employment. Solution: We would like to increase the original grant funding with an additional $7,222.83, in order to compensate our hourly existing staff we currently have to work the weekend schedule. The TIDC will provide $5,778.26, and Webb County will provide a cash match of $1,444.57. The TIDC is requiring a brief letter to be signed by the county judge requesting the budget change and explanation why the additional funds. Result: Increasing grant funding will help provide funding for staffing for the indigent defense process during the weekend, while we continue to post the job announcement for possible potential candidates.
20. Discussion and possible action to request further direction from Commissioners Court regarding the Becerra Creek bridge structure; and any other matters incident thereto. [Possible Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.072]
22. Status report with discussion and possible action to authorize general counsel, County Budget Officer, and CBA committee to finalize terms and conditions of the 2020 - 2027 Collective Bargaining Agreement with the Webb County Deputy Sheriffs' Association (WCDSA); with additional action to approve and finalize said agreement contingent upon approval by the WCDSA; and to authorize the County Judge to execute said agreement on behalf of Webb County; and to take any other action related to said agreement. [Closed Session/Executive Session is requested pursuant to Government Code §551.0725 Deliberation Regarding Contract Being Negotiated; Closed Meeting]