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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 AUGUST 21, 2017 9:00 a.m. Continuing if deemed necessary on a date and time determined by the Court

CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance

3. Communications

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member will be allowed a total of Three (3) minutes within which to make any/all public comments.

Honorable Delia Perales, Treasurer

5. Discussion and possible action to approve/ratify any pending bills as presented by the County Treasurer; and any other matters incident thereto. Issue: There is a time gap between regularly scheduled commissioners court meetings wherein certain bills become due and require court approval. Solution: Present pending bills to the court for approval at special meeting. Result: Ensure that all scheduled payments will be processed timely.

Honorable Martin Cuellar, Sheriff

6. Discussion and possible action to approve a professional service contract between Webb County for the Webb County Sheriff’s Office and Strother & Company, Consultant, for consulting services to conduct law enforcement related informational gathering, analysis, strategic planning, and informational dissemination to public, including gathering of factual data/dissemination related to public safety, jail overcrowding, cost-benefit analysis of contracting detention services to other jail facilities, jail repair costs, and other matters related to the proposed new jail facility and by order of Commissioners Court to grant an exemption to competitive bidding pursuant to Section 262.024, (a)(4) Texas Local Government Code, Discretionary Exemption-Professional Services and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. The effective date of this contract shall be August 21st, 2017 through November 8th, 2017. The contract amount shall not exceed $6,250.00 to be paid on a monthly basis over two and one-half (2.5) months at a rate of $2,500.00 per month or as services are rendered. [Federal Forfeiture Fund #2152-3010-001-432001]

Honorable Rebecca Palomo, 341st District Court Judge

7. Discussion and possible action to approve the following General Fund budget amendment (line item transfers): Acct. Number Acct. Name Amount Bal. End Bal. From: 3015-7050-001-470000-075 Capital Outlay $82,000 $730,611.65 $648,611.65 To: 1001-2030-001-433002 Indigent Defense $40,000 $377.50 $4377.50 1001-2040-001-433002 Indigent Defense $30,000 $21,782.21 $51,782.21 1001-2230-001-451006 Expert Witness $5,000 $ 0 $5,000.00 1001-2230-001-451003 Interpreter/Reporter $7,000 $589.08 $7589.08 $82,000 Issue: Additional funds are needed to pay outstanding bills. Solution: Approve to fund the accounts that will be in deficit. Result: Funding will pay outstanding invoices and any other expenses to be incurred in those same line items thru year end 09/30/2017.

Engineer

8. Discussion and possible action to authorize the Purchasing Agent to open and re-solicit Request for Competitive Sealed Proposal for RFP #2017-001 “Webb County Fair Grounds Complex Project” to accept donations and/or to purchase a tract of land containing no less than One Hundred Fifty (150) acres to identify the future site location of the Webb County Fair Grounds Complex. The process to accept a donation and/or to purchase land for the future construction of this project is contingent upon the recommendations of the Webb County Fair Grounds Committee, availability of funding and final approval by Commissioners Court. Issue: On March 27, 2017 the Honorable Judge Tijerina presented an Agenda Item to authorize the Purchasing Agent to Solicit Request for Proposals to accept donations and/or to purchase a tract of land containing no less than one hundred fifty (150) acres to identify the future site location of the Webb County Fair Grounds Complex. On April 24, 2017 sealed proposals were accepted, however, Webb County is extending the time for additional proposers. Solution: Authorize the Purchasing Agent to re-solicit proposals from the public for possible donation of land, purchase or a combination of both. Result: Securing a land for this project will assist Project Architects with development of final Master Plan and Design for the Webb County Fair Grounds Facility. Site location is critical for overall design and master plan development which will serve our community today and for future generations.

Budget Officers

Item 10 (Part 1 of 3)

10. Report from the budget office regarding the proposed county 2017-2018 fiscal year budget preparation; with discussion and possible action to discuss budgetary numbers and make recommended changes; and any other matters incident thereto.

Item 10 (Part 2 of 3)

10. Report from the budget office regarding the proposed county 2017-2018 fiscal year budget preparation; with discussion and possible action to discuss budgetary numbers and make recommended changes; and any other matters incident thereto.

Item 10 (Part 3 of 3)

10. Report from the budget office regarding the proposed county 2017-2018 fiscal year budget preparation; with discussion and possible action to discuss budgetary numbers and make recommended changes; and any other matters incident thereto.

7. Commissioners Court Administrator

Items 9 & 11

9. Discussion and possible action to conduct an annual performance review of Webb County Department Heads who are subject to the authority of the Webb County Commissioners Court, to wit: Human Resources Director, Cynthia Mares Veterans Services Officer, David Garza Action to be taken by Commissioners Court may include continuation of employment, reassignment, and modification of duties, disciplinary action, dismissal or other actions. The Commissioners Court may take such other action as may be necessary to implement its decisions including, but not limited to, appointment of interim department heads and/or permanent appointment of department heads; and any other matters incident thereto.[Closed Meeting/Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071 ((A)(B) Consultation with Attorney) and 551.074 (Personnel Matters)]

11. Adjourn

Aug 21, 2017 Commissioners Court Special Meeting

Full agenda
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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 AUGUST 21, 2017 9:00 a.m. Continuing if deemed necessary on a date and time determined by the Court

CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance

3. Communications

4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member will be allowed a total of Three (3) minutes within which to make any/all public comments.

Honorable Delia Perales, Treasurer

5. Discussion and possible action to approve/ratify any pending bills as presented by the County Treasurer; and any other matters incident thereto. Issue: There is a time gap between regularly scheduled commissioners court meetings wherein certain bills become due and require court approval. Solution: Present pending bills to the court for approval at special meeting. Result: Ensure that all scheduled payments will be processed timely.

Honorable Martin Cuellar, Sheriff

6. Discussion and possible action to approve a professional service contract between Webb County for the Webb County Sheriff’s Office and Strother & Company, Consultant, for consulting services to conduct law enforcement related informational gathering, analysis, strategic planning, and informational dissemination to public, including gathering of factual data/dissemination related to public safety, jail overcrowding, cost-benefit analysis of contracting detention services to other jail facilities, jail repair costs, and other matters related to the proposed new jail facility and by order of Commissioners Court to grant an exemption to competitive bidding pursuant to Section 262.024, (a)(4) Texas Local Government Code, Discretionary Exemption-Professional Services and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. The effective date of this contract shall be August 21st, 2017 through November 8th, 2017. The contract amount shall not exceed $6,250.00 to be paid on a monthly basis over two and one-half (2.5) months at a rate of $2,500.00 per month or as services are rendered. [Federal Forfeiture Fund #2152-3010-001-432001]

Honorable Rebecca Palomo, 341st District Court Judge

7. Discussion and possible action to approve the following General Fund budget amendment (line item transfers): Acct. Number Acct. Name Amount Bal. End Bal. From: 3015-7050-001-470000-075 Capital Outlay $82,000 $730,611.65 $648,611.65 To: 1001-2030-001-433002 Indigent Defense $40,000 $377.50 $4377.50 1001-2040-001-433002 Indigent Defense $30,000 $21,782.21 $51,782.21 1001-2230-001-451006 Expert Witness $5,000 $ 0 $5,000.00 1001-2230-001-451003 Interpreter/Reporter $7,000 $589.08 $7589.08 $82,000 Issue: Additional funds are needed to pay outstanding bills. Solution: Approve to fund the accounts that will be in deficit. Result: Funding will pay outstanding invoices and any other expenses to be incurred in those same line items thru year end 09/30/2017.

Engineer

8. Discussion and possible action to authorize the Purchasing Agent to open and re-solicit Request for Competitive Sealed Proposal for RFP #2017-001 “Webb County Fair Grounds Complex Project” to accept donations and/or to purchase a tract of land containing no less than One Hundred Fifty (150) acres to identify the future site location of the Webb County Fair Grounds Complex. The process to accept a donation and/or to purchase land for the future construction of this project is contingent upon the recommendations of the Webb County Fair Grounds Committee, availability of funding and final approval by Commissioners Court. Issue: On March 27, 2017 the Honorable Judge Tijerina presented an Agenda Item to authorize the Purchasing Agent to Solicit Request for Proposals to accept donations and/or to purchase a tract of land containing no less than one hundred fifty (150) acres to identify the future site location of the Webb County Fair Grounds Complex. On April 24, 2017 sealed proposals were accepted, however, Webb County is extending the time for additional proposers. Solution: Authorize the Purchasing Agent to re-solicit proposals from the public for possible donation of land, purchase or a combination of both. Result: Securing a land for this project will assist Project Architects with development of final Master Plan and Design for the Webb County Fair Grounds Facility. Site location is critical for overall design and master plan development which will serve our community today and for future generations.

Budget Officers

Item 10 (Part 1 of 3)

10. Report from the budget office regarding the proposed county 2017-2018 fiscal year budget preparation; with discussion and possible action to discuss budgetary numbers and make recommended changes; and any other matters incident thereto.

Item 10 (Part 2 of 3)

10. Report from the budget office regarding the proposed county 2017-2018 fiscal year budget preparation; with discussion and possible action to discuss budgetary numbers and make recommended changes; and any other matters incident thereto.

Item 10 (Part 3 of 3)

10. Report from the budget office regarding the proposed county 2017-2018 fiscal year budget preparation; with discussion and possible action to discuss budgetary numbers and make recommended changes; and any other matters incident thereto.

7. Commissioners Court Administrator

Items 9 & 11

9. Discussion and possible action to conduct an annual performance review of Webb County Department Heads who are subject to the authority of the Webb County Commissioners Court, to wit: Human Resources Director, Cynthia Mares Veterans Services Officer, David Garza Action to be taken by Commissioners Court may include continuation of employment, reassignment, and modification of duties, disciplinary action, dismissal or other actions. The Commissioners Court may take such other action as may be necessary to implement its decisions including, but not limited to, appointment of interim department heads and/or permanent appointment of department heads; and any other matters incident thereto.[Closed Meeting/Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071 ((A)(B) Consultation with Attorney) and 551.074 (Personnel Matters)]

11. Adjourn

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