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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 THURSDAY, DECEMBER 21, 2017 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance

3. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member will be allowed a total of Three (3) minutes within which to make any/all public comments.

3. Honorable Delia Perales, Treasurer

4. Approval of payroll and accounts payable; and any other matters incident thereto.

4. Commissioners Court Administrator (Part 1 of 2)

5. Discussion and possible action to conduct interviews for the Webb County Human Resources Director position, and to select from a list of qualified applicants; select a candidate, set the salary; and any other matters incident thereto. (Contingent on successful pre-employment process) [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.017 (A) (B) (Consultation with Attorney) and Section 551.075 (Personnel Matters)] Slot # Title Hourly Rate/Salary 2426 Human Resources Director 24 A/E

6. Discussion and possible action to re-appoint or designate new members to the Webb County Grievance Committee for Non-Civil Service employees; and any other matters incident thereto.

Budget Office

7. Discussion and possible action to accept the fiscal year 2017-2018 budget for the Webb County Juvenile Department as it was approved by the Juvenile Board, authorizing the budget officers to process budget adjustments not to exceed the adopted budget of $4,094,212.00; and any other matters incident thereto.

8. Discussion and possible action to authorize revision to the description of the general funds part time line items appropriated for the Judicial General County Courts (Department 2250) and to classify those funds as “part time associate judge” monies; and any other matters incident thereto.

Civil Legal Division

9. Discussion and possible action to authorize, approve and issue Two (2) reimbursement payments to A.F.W. Investments II, LTD. and GAG of Laredo Investments, LLC., for the following completed Phoenix Village Subdivision drainage improvements, in the amount of $6,476.52 for Phases III & IV and $37,449.77 for Phase V, for a combined total sum of $43,726.29. These payments are being paid to the developers pursuant to the subdivision drainage cost reimbursement agreement previously approved on January 11, 2016, Item No. 15, between Webb County and A.F.W. Investments II, LTD., and GAG of Laredo Investments, LLC. These reimbursement payments for the completion of Phases III, IV, & V of the Phoenix Village Subdivision are below the amounts set forth in the reimbursement agreement due to reduced construction costs realized by the developers. [Requested by Luis Perez-Garcia, Webb County Engineer; Funding Source Account #3015-7050-001-470000-075]

7. Honorable Hugo Martinez, County Court at Law 1 Judge

10. Discussion and possible action to transfer the interpreter stipend from the Webb County Sheriffs Department (security Budget) Slot number 1371 to County Court at Law No. 1. In addition we are requesting retro pay effective as of November 10, 2017.

14. Economic Development

11. Discussion and possible action to approve the following carry over budget balances as of September 2017 into October 2017 for the Whitetail Wind Energy and Javelina Wind Energy Tax Abatement Agreements; this action will not have impact on the County General Fund. Whitetail Wind Energy Capital Outlay 3861-7250-001-470000-030 $130,066.59 Javelina Wind Energy Capital Outlay 3862-3140-001-470000 $2,957.00 Issue: Newly implemented procedures require year-end balances to be carried over and entered into the system in order to continue the availability of these funds during the new fiscal year. Solution: The approval of this agenda item will enable the approved funds to carry over into the 2017-2018 fiscal year. Result: The approval of this agenda item will allow the continuation of these tax abatement funds.

15. Head Start Disclaimer: All Head Start monies are 100% Federal funds

12. Discussion and possible action to adopt a special budget in the amount of $4,185.00 (Head Start only) for auction sale revenue received on September 30, 2017 and not included in the adopted budget for FY 2017-2018 in accordance with the Texas State Local Government Code, Sub-Chapter C; Section 111.07075 (Special Budget for Revenue Received After Start of Fiscal Year) for the purpose of using proceeds towards the Head Start program. [Revenue Account #2357-1150-357420 – Expenditure Account #2357-1150-531-431002] Issue: Auction proceeds were incurred on 9/30/2017, these revenues were not anticipated before the adoption of the FY2018 Budget. Solution: Appropriate a portion of the proceeds to be used for the purpose of funding Head Start program expenditures. Result: Finalize special budget using auction proceeds incurred on 9/30/2017 for the intended purpose stated on this agenda item.

16. Purchasing

13. Discussion and possible action to approve the leasing of thirty-three (33) vehicles listed below from Enterprise Fleet Management in an amount not to exceed $25,998.32 per month to include GPS services in accordance with the Texas Local Government Code; Section 271.102 (Cooperative Purchasing Program Participation)(C.)(TIPS Contract No. 2072816); and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Commissioners Court; Account #1001-1130-001-469001-005 (General Fund-General Operating Exp-Administration-Operating Lease-Principal)] Dept Name Type of Vehicle Term Qty Mo. Cost Other GPS Total Monthly Cost Total Annual Cost Sheriff Chevy Tahoe Police 4x4 w/out aftermarket equipment 36 10 1,143.84 7.50 24.00 11,753.40 141,040.80 Constables Chevy Tahoe Police 4x4 w/out aftermarket equipment 60 8 747.54 7.50 24.00 6,232.32 74,787.84 TBD Ford Transit 350 XL - 1 Ton PAX Van 48 3 667.23 4.05 24.00 2,085.84 25,030.08 TBD Ford F150 4x2 Supercrew Cab-1/2 Ton 48 8 377.35 36.25 24.00 3,500.80 42,009.60 TBD Ford F150 XL 4x4 Supercrew Cab - 3/4 Ton 48 4 544.36 38.13 24.00 2,425.96 29,111.52 Totals: 33 $25,998.32 $311,979.84

14. Discussion and possible action to approve and fund the purchase of the following equipment listed below for the Fernando Salinas Community Center in an amount not to exceed $7,100.00, subject to the Webb County Purchasing Rules and Regulations and issuance of an official purchase order. [Requested by Jaime Canales, Commissioner Pct. 4; Bond Series Account #3040-6290-001-474501] Item Description Quantity Unit Cost Ext. Cost 55" Flat screen TV 4 498.00 1,992.00 Mounting Brackets for TV 4 49.31 197.24 Refrigerator 18 cu.ft. 1 499.00 499.00 Electric Range Stove 1 699.00 699.00 Range Hood & Electric cord 1 124.97 124.97 Dry Eraser Board 48" x 72" 2 155.90 311.80 Qrt Screen hanging wall 1 149.35 149.35 Overhead Projector pwrlite 2040 1 1,175.00 1,175.00 Exercise Equipment (Nordi-Trac, Proform-460, NT T6, Crosswalk 1 1,949.96 1,949.96 Total: $7,098.32

4. Commissioners Court Administrator (Part 2 of 2)

5. Discussion and possible action to conduct interviews for the Webb County Human Resources Director position, and to select from a list of qualified applicants; select a candidate, set the salary; and any other matters incident thereto. (Contingent on successful pre-employment process) [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.017 (A) (B) (Consultation with Attorney) and Section 551.075 (Personnel Matters)] Slot # Title Hourly Rate/Salary 2426 Human Resources Director 24 A/E

Dec 21, 2017 Commissioners Court Special Meeting

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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 THURSDAY, DECEMBER 21, 2017 9:00 a.m.

1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance

3. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member will be allowed a total of Three (3) minutes within which to make any/all public comments.

3. Honorable Delia Perales, Treasurer

4. Approval of payroll and accounts payable; and any other matters incident thereto.

4. Commissioners Court Administrator (Part 1 of 2)

5. Discussion and possible action to conduct interviews for the Webb County Human Resources Director position, and to select from a list of qualified applicants; select a candidate, set the salary; and any other matters incident thereto. (Contingent on successful pre-employment process) [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.017 (A) (B) (Consultation with Attorney) and Section 551.075 (Personnel Matters)] Slot # Title Hourly Rate/Salary 2426 Human Resources Director 24 A/E

6. Discussion and possible action to re-appoint or designate new members to the Webb County Grievance Committee for Non-Civil Service employees; and any other matters incident thereto.

Budget Office

7. Discussion and possible action to accept the fiscal year 2017-2018 budget for the Webb County Juvenile Department as it was approved by the Juvenile Board, authorizing the budget officers to process budget adjustments not to exceed the adopted budget of $4,094,212.00; and any other matters incident thereto.

8. Discussion and possible action to authorize revision to the description of the general funds part time line items appropriated for the Judicial General County Courts (Department 2250) and to classify those funds as “part time associate judge” monies; and any other matters incident thereto.

Civil Legal Division

9. Discussion and possible action to authorize, approve and issue Two (2) reimbursement payments to A.F.W. Investments II, LTD. and GAG of Laredo Investments, LLC., for the following completed Phoenix Village Subdivision drainage improvements, in the amount of $6,476.52 for Phases III & IV and $37,449.77 for Phase V, for a combined total sum of $43,726.29. These payments are being paid to the developers pursuant to the subdivision drainage cost reimbursement agreement previously approved on January 11, 2016, Item No. 15, between Webb County and A.F.W. Investments II, LTD., and GAG of Laredo Investments, LLC. These reimbursement payments for the completion of Phases III, IV, & V of the Phoenix Village Subdivision are below the amounts set forth in the reimbursement agreement due to reduced construction costs realized by the developers. [Requested by Luis Perez-Garcia, Webb County Engineer; Funding Source Account #3015-7050-001-470000-075]

7. Honorable Hugo Martinez, County Court at Law 1 Judge

10. Discussion and possible action to transfer the interpreter stipend from the Webb County Sheriffs Department (security Budget) Slot number 1371 to County Court at Law No. 1. In addition we are requesting retro pay effective as of November 10, 2017.

14. Economic Development

11. Discussion and possible action to approve the following carry over budget balances as of September 2017 into October 2017 for the Whitetail Wind Energy and Javelina Wind Energy Tax Abatement Agreements; this action will not have impact on the County General Fund. Whitetail Wind Energy Capital Outlay 3861-7250-001-470000-030 $130,066.59 Javelina Wind Energy Capital Outlay 3862-3140-001-470000 $2,957.00 Issue: Newly implemented procedures require year-end balances to be carried over and entered into the system in order to continue the availability of these funds during the new fiscal year. Solution: The approval of this agenda item will enable the approved funds to carry over into the 2017-2018 fiscal year. Result: The approval of this agenda item will allow the continuation of these tax abatement funds.

15. Head Start Disclaimer: All Head Start monies are 100% Federal funds

12. Discussion and possible action to adopt a special budget in the amount of $4,185.00 (Head Start only) for auction sale revenue received on September 30, 2017 and not included in the adopted budget for FY 2017-2018 in accordance with the Texas State Local Government Code, Sub-Chapter C; Section 111.07075 (Special Budget for Revenue Received After Start of Fiscal Year) for the purpose of using proceeds towards the Head Start program. [Revenue Account #2357-1150-357420 – Expenditure Account #2357-1150-531-431002] Issue: Auction proceeds were incurred on 9/30/2017, these revenues were not anticipated before the adoption of the FY2018 Budget. Solution: Appropriate a portion of the proceeds to be used for the purpose of funding Head Start program expenditures. Result: Finalize special budget using auction proceeds incurred on 9/30/2017 for the intended purpose stated on this agenda item.

16. Purchasing

13. Discussion and possible action to approve the leasing of thirty-three (33) vehicles listed below from Enterprise Fleet Management in an amount not to exceed $25,998.32 per month to include GPS services in accordance with the Texas Local Government Code; Section 271.102 (Cooperative Purchasing Program Participation)(C.)(TIPS Contract No. 2072816); and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Commissioners Court; Account #1001-1130-001-469001-005 (General Fund-General Operating Exp-Administration-Operating Lease-Principal)] Dept Name Type of Vehicle Term Qty Mo. Cost Other GPS Total Monthly Cost Total Annual Cost Sheriff Chevy Tahoe Police 4x4 w/out aftermarket equipment 36 10 1,143.84 7.50 24.00 11,753.40 141,040.80 Constables Chevy Tahoe Police 4x4 w/out aftermarket equipment 60 8 747.54 7.50 24.00 6,232.32 74,787.84 TBD Ford Transit 350 XL - 1 Ton PAX Van 48 3 667.23 4.05 24.00 2,085.84 25,030.08 TBD Ford F150 4x2 Supercrew Cab-1/2 Ton 48 8 377.35 36.25 24.00 3,500.80 42,009.60 TBD Ford F150 XL 4x4 Supercrew Cab - 3/4 Ton 48 4 544.36 38.13 24.00 2,425.96 29,111.52 Totals: 33 $25,998.32 $311,979.84

14. Discussion and possible action to approve and fund the purchase of the following equipment listed below for the Fernando Salinas Community Center in an amount not to exceed $7,100.00, subject to the Webb County Purchasing Rules and Regulations and issuance of an official purchase order. [Requested by Jaime Canales, Commissioner Pct. 4; Bond Series Account #3040-6290-001-474501] Item Description Quantity Unit Cost Ext. Cost 55" Flat screen TV 4 498.00 1,992.00 Mounting Brackets for TV 4 49.31 197.24 Refrigerator 18 cu.ft. 1 499.00 499.00 Electric Range Stove 1 699.00 699.00 Range Hood & Electric cord 1 124.97 124.97 Dry Eraser Board 48" x 72" 2 155.90 311.80 Qrt Screen hanging wall 1 149.35 149.35 Overhead Projector pwrlite 2040 1 1,175.00 1,175.00 Exercise Equipment (Nordi-Trac, Proform-460, NT T6, Crosswalk 1 1,949.96 1,949.96 Total: $7,098.32

4. Commissioners Court Administrator (Part 2 of 2)

5. Discussion and possible action to conduct interviews for the Webb County Human Resources Director position, and to select from a list of qualified applicants; select a candidate, set the salary; and any other matters incident thereto. (Contingent on successful pre-employment process) [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.017 (A) (B) (Consultation with Attorney) and Section 551.075 (Personnel Matters)] Slot # Title Hourly Rate/Salary 2426 Human Resources Director 24 A/E

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 THURSDAY, DECEMBER 21, 2017 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance

4. Approval of payroll and accounts payable; and any other matters incident thereto.

6. Discussion and possible action to re-appoint or designate new members to the Webb County Grievance Committee for Non-Civil Service employees; and any other matters incident thereto.

8. Discussion and possible action to authorize revision to the description of the general funds part time line items appropriated for the Judicial General County Courts (Department 2250) and to classify those funds as “part time associate judge” monies; and any other matters incident thereto.

10. Discussion and possible action to transfer the interpreter stipend from the Webb County Sheriffs Department (security Budget) Slot number 1371 to County Court at Law No. 1. In addition we are requesting retro pay effective as of November 10, 2017.

Dec 21, 2017 Commissioners Court Special Meeting

PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 THURSDAY, DECEMBER 21, 2017 9:00 a.m.

1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2. Pledge of Allegiance

4. Approval of payroll and accounts payable; and any other matters incident thereto.

6. Discussion and possible action to re-appoint or designate new members to the Webb County Grievance Committee for Non-Civil Service employees; and any other matters incident thereto.

8. Discussion and possible action to authorize revision to the description of the general funds part time line items appropriated for the Judicial General County Courts (Department 2250) and to classify those funds as “part time associate judge” monies; and any other matters incident thereto.

10. Discussion and possible action to transfer the interpreter stipend from the Webb County Sheriffs Department (security Budget) Slot number 1371 to County Court at Law No. 1. In addition we are requesting retro pay effective as of November 10, 2017.

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