Video index
PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 TUESDAY, OCTOBER 11, 2022 9:00 a.m.
1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, and any other Department reports); and any other matters incident thereto.
4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS
5. Civil Legal Division
19. Discussion and possible action to approve a Professional Service Agreement between Webb County and Dr. Siegfried Pueblitz, M.D. for Locum Tenens for the performance period of November 6, 2022, through November 14, 2022 in the amount of Two Thousand Dollars ($2,000.00) per day not exceed Eighteen Thousand Dollars ($18,000.00); and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-1130-001-432001 (Professional Services)] Issue: The Webb County Medical Examiner Office needs additional support from a Locum Tenens. Solution: Hire a temporary qualified expert to perform the duties of a Deputy Chief Medical Examiner. Result: Webb County will have a qualified expert on duty to provide temporary support to the Webb County Medical Examiner.
20. Discussion and possible action to accept a Thirty Thousand Dollar ($30,000.00) from Ms. Patty P. Mueller, descendant of the Ortiz family, to rehabilitate/repair the front balcony on Casa Ortiz and any other matters incident thereto.
21. Discussion and possible action to enter into a funding agreement with RGISC, Inc. in the amount of Thirty Five Thousand Dollars ($35,000) to fund air quality monitoring and any other matters incident thereto; authorizing the County Judge to sign all documents.
6. Purchasing
22. Discussion and possible action to accept the rankings and award Request for Qualifications RFQ 2022-010 “On-Call Geotechnical Engineering Services for County Projects” to the top three (3) highest-ranking proposers on a rotational and as needed basis for various County projects for a three (3) year performance period in accordance with Texas Government Code – Professional Services Procurement Act and to further authorize General Counsel to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #1001-1130-001-432001 (General Operating -Professional Services)] Evaluation Summary RFQ 2022-010 On-Call Geotechnical Engineering Services for County Projects Supplier Rank Score Geotechnical Engineering Experience Personnel Qualifications References and Projects 100 45.00 30.00 25.00 Howland Engineering & Surveying 1 82.67 39.00 22.00 21.67 Raba Kistner, Inc. 2 75.00 33.00 22.00 20.00 Terracon Consultants, Inc 3 74.67 36.00 22.00 16.67 TTL, Inc. 4 68.33 30.00 20.00 18.33 Millennium Engineers Group, Inc. 5 63.67 27.00 20.00 16.67 Carrillo & Associates 6 63.33 30.00 20.00 13.33 B2Z Engineering, LLC 7 59.33 30.00 16.00 13.33 Centerline Engineering 8 58.33 27.00 18.00 13.33 Issue: Webb County will require these professional services for various county projects to include projects funded by local, state and federal funds. Selected firms during the term of the performance period may be required to sign and agree to terms and conditions on a project to project basis. Each project requiring geotechnical services will require a separate fully executed service agreement prior to any work authorized for payment. These professional services will be on a rotational basis and on an as needed basis. Solution: Consideration to award to the three (3) highest-ranking firms based on qualifications in accordance with the Professional Services Procurement Act. Result: If awarded to recommended firms, professional service agreements will be brought back to Commissioner Court on a project to project basis when services are required during the performance period.
23. Discussion and possible action to accept the rankings and award Request for Qualifications RFQ 2022-011 “On-Call Material Testing Services for County Projects” to the top three (3) highest-ranking proposers on a rotational and as needed basis for various County projects for a three (3) year performance period in accordance with Texas Government Code – Professional Services Procurement Act and to further authorize General Counsel to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #1001-1130-001-432001 (General Operating -Professional Services)] Evaluation Summary: RFQ 2022-011 On-Call Material Testing Services for County Projects Supplier Rank Score Material Testing Engineering Experience Personnel Qualifications References & Projects 100 45.00 30.00 25.00 Howland Engineering & Surveying 1 83.00 39.00 24.00 20.00 Raba Kistner 2 71.67 33.00 22.00 16.67 Terracon Consultants, Inc. 3 63.67 27.00 20.00 16.67 Castle Engineering & Testing 4 62.00 27.00 20.00 15.00 Carrillo & Associates 5 61.33 30.00 18.00 13.33 B2Z Engineering, LLC 6 56.67 27.00 18.00 11.67 Issue: Webb County will require these professional services for various county projects to include projects funded by local, state and federal funds. Selected firms during the term of the performance period may be required to sign and agree to terms and conditions on a project to project basis. Each project requiring material testing services will require a separate fully executed service agreement prior to any work authorized for payment. These professional services will be on a rotational basis and on an as needed basis. Solution: Consideration to award to the three (3) highest-ranking firms based on qualifications in accordance with the Professional Services Procurement Act. Result: If awarded to recommended firms, professional service agreements will be brought back to Commissioner Court on a project to project basis when services are required during the performance period.
24. Discussion and possible action to accept the rankings and award Request for Qualifications RFQ 2022-012 “On-Call Land Surveying Services for County Projects” to the top three (3) highest-ranking proposers on a rotational and as needed basis for various County projects for a three (3) year performance period in accordance with Texas Government Code – Professional Services Procurement Act and to further authorize General Counsel to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #1001-1130-001-432001 (General Operating - Professional Services)] Evaluation Summary: RFQ 2022-012 On-Call Land Surveying Services for County Projects Supplier Rank Score Land Surveying Engineering Experience Personnel Qualifications Reference & Projects 100 45.00 30.00 25.00 Howland Engineering & Surveying 1 75.00 33.00 22.00 20.00 Top Site Civil Group, LLC 2 74.67 36.00 22.00 16.67 Blue Top Land Surveying 3 70.67 36.00 18.00 16.67 KFW Engineering & Surveying 4 67.00 30.00 22.00 15.00 Kane Lindsey, LLC 5 64.33 33.00 18.00 13.33 Issue: Webb County will require these professional services for various county projects to include projects funded by local, state and federal funds. Selected firms during the term of the performance period may be required to sign and agree to terms and conditions on a project to project basis. Each project requiring land surveying services will require a separate fully executed service agreement prior to any work authorized for payment. These professional services will be on a rotational basis and on an as needed basis. Solution: Consideration to award to the three (3) highest-ranking firms based on qualifications in accordance with the Professional Services Procurement Act. Result: If awarded to recommended firms, professional service agreements will be brought back to Commissioner Court on a project to project basis when services are required during the performance period.
25. Discussion and possible action to accept the rankings and award Request for Qualifications RFQ 2022-013 Webb County Golf Course Architectural Services to the highest-ranking respondent, Heckenkemper Golf Course Design in accordance with Texas Government Code – Professional Services Procurement Act and to further authorize General Counsel to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #1001-1130-001-432001 (Professional Services)] Evaluation Summary RFQ 2022-013 Webb County Golf Course Architectural Services Supplier Rank Score Golf Course Architectural Experience Personnel Qualifications References & Projects 100 45.00 30.00 25.00 Heckenkemper Golf Course Design 1 92.67 45.00 26.00 21.67 Kenneth M. Kavanaugh Golf Course 2 68.00 33.00 20.00 15.00 Kemp Golf Course Design 3 66.67 30.00 20.00 16.67 iCon Golf Studio 4 63.00 30.00 18.00 15.00 Issue: Commissioners Court authorized the Purchasing Agent to secure Request for Qualifications from Architectural firms to retain services to assist the County in the reconfiguration and redesign of the County golf course in anticipation of the expansion of Loop 20 which will take acreage from the golf course, approximately 9.226 acres. Four (4) Statement of Qualifications were submitted for review and consideration. Solution: All four (4) firms were evaluated and scored accordingly. Consideration by Commissioners Court to award to the highest ranking respondent. Result: If approved, a professional services agreement will be negotiated and returned to Commissioners Court for their approval on fees and corresponding terms and conditions for final execution.
26. Discussion and possible action to accept the rankings and award Request for Qualifications RFQ 2022-014 “Southern Fire Station Architectural Services” to the highest-ranking respondent, Cavazos Architects in accordance with Texas Government Code – Professional Services Procurement Act and to further authorize the General Counsel to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #2703-5205-001-474501 (Construction in Progress - ARPA Fund)] Evaluation Summary: RFQ 2022-014 Webb County Southern Fire Station Architectural Services Supplier Rank Score Architectural Experience w/Fire Station Facilities Personnel Qualifications References & Projects 100 45.00 30.00 25.00 Cavazos Architects 1 86.67 39.00 26.00 21.67 Able City 2 73.67 33.00 24.00 16.67 Debra J. Dockery, Architect, P 3 69.67 33.00 20.00 16.67 EIKON Consulting Group, LLC 4 68.00 33.00 20.00 15.00 Redline Architecture, LLC 5 65.67 27.00 22.00 16.67 SLAY Architecture 6 64.67 30.00 18.00 16.67 Milnet Architectural Services 7 61.33 30.00 18.00 13.33 Level 5 Architecture 8 56.33 27.00 16.00 13.33 Issue: Commissioners Court authorized ARPA Project No. 2 Construction of a new fire station. Prior to construction, architectural services are required to prepare design, plans and specs and construction documents for Court approval. Eight (8) firms submitted formal statement of qualifications for the requested professional services. Solution: All firms were evaluated and scored accordingly. Consideration to accept the rankings and award to highest-ranking respondent. Result: If approved, a professional services agreement will be negotiated and return to Commissioners Court for their approval on fees and corresponding terms and conditions for final execution.
27. Discussion and possible action to award Request for Proposal (RFP) 2022-008 "Thermal Security Camera Project" to the highest ranking proposer, Zenitram Communications Inc., for removal and installation of new security cameras at the following locations: El Cenizo Water Tank, Rio Bravo Water Tank, Los Botines Tower, and Las Lomas, in an amount not to exceed $90,487.00 and any other matters incident thereto. [Account #2475-3010-001-470000 (Capital Outlay-Sheriff- Operation Lone Star Grant-Capital Outlay)] Evaluation Summary: RFP 2022-008 Thermal Security Camera Project Supplier Rank Score Thermal Security Cameras Pricing Schedule Experience & Qualifications References Similar to Scope of Work Prior Jobs Warranty Offer on Parts & Labor 100 50.00 15.00 15.00 10.00 10.00 Zenitram Communications Inc. 1 70.67 36.67 10.00 10.00 6.67 7.33 Audio Dynamics Inc. 2 67.00 33.33 11.00 10.00 7.33 5.33 M1 Networks, Inc. 3 52.00 20.00 11.00 11.00 6.67 3.33 Issue: Areas in Webb have been and are being exploited by criminals and their organizations because of the rural nature of Webb County, adding video surveillance to these specific areas will help the Sheriffs office keep and maintain visibility as well as help disrupt and dismantle criminal organizations. Solution: Consider awarding to the highest ranked proposer Zenitram Communications Inc. Result: If approved by Commissioners Court, proceed with Notice of Award and execution of contract.
28. Discussion and possible action to award Invitation to Bid (ITB) No. 2022-015 "Mangana Hein Road Extension Project" to the sole and responsible bidder Anderson Columbia in an amount not to exceed $2,235,770.00 and identify additional funding sources within CTIF and/or other eligible funding resources to cover bid amount exceeding project budget and to further authorize General Counsel to execute the construction contract and any other matters incident thereto. [Account #3716-7230-709-470000; County Transp Infras Fund - 2020 Construction in Progress-Mangana Hein (1) - Capital Outlay] Summary I. Road Improvements of 1M (2-12' Lanes & 2-4' Shoulders w/Drainage Swale) Local Collector (1M ESALS) $1,688,600.00 II Storm Drainage Improvements $397,170.00 III. Site / Miscellaneous Improvements $150,000.00 TOTAL BASE BID $2,235,770.00 Issue: CTIF funds in the amount of $1.4 million are available to fund this one-mile extension from its current terminus, 1 official bid was received for this project. Bid amount exceeds the budget earmarked for this project by $835,770.00. Solution: Identify additional CTIF funds or other funding resources to cover amount over project budget and award to sole and responsible bidder Anderson Columbia. Result: If approved, proceed with Notice of Award and execution of contract.
29. Discussion and possible action to approve a construction contract between Webb County and Waukesha-Pearce Industries, LLC (WPI) (Buy-Board Cooperative Contract #657-21) for the delivery, setup, installation and startup of two (2) industrial size 500 Kw Generac MD0500 Diesel Generators and transfer switches for the Sheriff’s Administrative Building located at 1002 Farragut Street (former HEB Building) in an amount not to exceed $485,067.00, pursuant to the Texas Local Government Code; Sections 271.101, 271.102, Sub-Chapter F. Cooperative Purchasing Programs and to further authorize the transfer of funds from Account #1001-1130-001-431007-010 (Operational Reserve) to Account #3905-7230-001-474501-002 (2020 Bond Series - Sheriff Office -Former HEB Bldg. – Construction in progress Finish Out/Remodeling) and authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. [Account #3905-7230-001-474501-002 (2020 Bond Series - Sheriff Office -Former HEB Bldg. – Construction in progress Finish Out/Remodeling] Issue: The new Sheriff’s Administrative Building which will also include an emergency operation center and a 911 dispatch center requires industrial size diesel generators for backup power. Initially, a change order was requested from the General Contractor (GC) for this scope of work. Proposed price exceeded the 25% cap on change orders permitted by law. Change order proposed by Contracted totaled $924,912.80. The Purchasing Agent was directed to seek cooperative pricing for this scope of work. Solution: Consideration to approve the proposed cooperative buy-board pricing submitted by Waukesha Pearce Industries, LLC. Price proposal is approximately 52% less than GC proposed price. Price proposal by WPI includes performance and payment bond cost, as well as 900 gallons of fuel, & concrete pads. Estimated lead time on equipment delivery is 42-44 weeks. Result: If approved, order will be placed contingent upon a fully executed contract between WPI and Webb County.
7. Commissioners Court Administrator
30. Workshop with discussion and possible action on the Webb County Fairgrounds Project and any matters incident thereto.
31. Status report from county staff regarding the Becerra Creek Bridge structure project and latest offer of settlement and cost proposals submitted by Donato Ramos, Jr., counsel for land owners; with discussion and possible action to request direction from Commissioners Court regarding the potential bridge replacement costs, estimates, fees, legal liabilities and court approvals that need to be addressed for the project; and any other matters incident thereto. [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071-Consultation with attorney regarding pending or contemplated litigation]
Closed Session/Executive Session
32. Discussion and possible action on claim submitted by attorney Alberto Ruiz on behalf of his client arising out of an alleged incident at the jail on January 17, 2022 and further authorizing the retention of Allison Bass McGee as outside counsel and any matters incident thereto. [Closed Session/Executive Session may be requested pursuant to Texas Government Code §551.07, Consultation with Attorney, pending or contemplated litigation]
33. Communications
Oct 11, 2022 Commissioners Court Meeting
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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 TUESDAY, OCTOBER 11, 2022 9:00 a.m.
1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, and any other Department reports); and any other matters incident thereto.
4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS
5. Civil Legal Division
19. Discussion and possible action to approve a Professional Service Agreement between Webb County and Dr. Siegfried Pueblitz, M.D. for Locum Tenens for the performance period of November 6, 2022, through November 14, 2022 in the amount of Two Thousand Dollars ($2,000.00) per day not exceed Eighteen Thousand Dollars ($18,000.00); and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-1130-001-432001 (Professional Services)] Issue: The Webb County Medical Examiner Office needs additional support from a Locum Tenens. Solution: Hire a temporary qualified expert to perform the duties of a Deputy Chief Medical Examiner. Result: Webb County will have a qualified expert on duty to provide temporary support to the Webb County Medical Examiner.
20. Discussion and possible action to accept a Thirty Thousand Dollar ($30,000.00) from Ms. Patty P. Mueller, descendant of the Ortiz family, to rehabilitate/repair the front balcony on Casa Ortiz and any other matters incident thereto.
21. Discussion and possible action to enter into a funding agreement with RGISC, Inc. in the amount of Thirty Five Thousand Dollars ($35,000) to fund air quality monitoring and any other matters incident thereto; authorizing the County Judge to sign all documents.
6. Purchasing
22. Discussion and possible action to accept the rankings and award Request for Qualifications RFQ 2022-010 “On-Call Geotechnical Engineering Services for County Projects” to the top three (3) highest-ranking proposers on a rotational and as needed basis for various County projects for a three (3) year performance period in accordance with Texas Government Code – Professional Services Procurement Act and to further authorize General Counsel to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #1001-1130-001-432001 (General Operating -Professional Services)] Evaluation Summary RFQ 2022-010 On-Call Geotechnical Engineering Services for County Projects Supplier Rank Score Geotechnical Engineering Experience Personnel Qualifications References and Projects 100 45.00 30.00 25.00 Howland Engineering & Surveying 1 82.67 39.00 22.00 21.67 Raba Kistner, Inc. 2 75.00 33.00 22.00 20.00 Terracon Consultants, Inc 3 74.67 36.00 22.00 16.67 TTL, Inc. 4 68.33 30.00 20.00 18.33 Millennium Engineers Group, Inc. 5 63.67 27.00 20.00 16.67 Carrillo & Associates 6 63.33 30.00 20.00 13.33 B2Z Engineering, LLC 7 59.33 30.00 16.00 13.33 Centerline Engineering 8 58.33 27.00 18.00 13.33 Issue: Webb County will require these professional services for various county projects to include projects funded by local, state and federal funds. Selected firms during the term of the performance period may be required to sign and agree to terms and conditions on a project to project basis. Each project requiring geotechnical services will require a separate fully executed service agreement prior to any work authorized for payment. These professional services will be on a rotational basis and on an as needed basis. Solution: Consideration to award to the three (3) highest-ranking firms based on qualifications in accordance with the Professional Services Procurement Act. Result: If awarded to recommended firms, professional service agreements will be brought back to Commissioner Court on a project to project basis when services are required during the performance period.
23. Discussion and possible action to accept the rankings and award Request for Qualifications RFQ 2022-011 “On-Call Material Testing Services for County Projects” to the top three (3) highest-ranking proposers on a rotational and as needed basis for various County projects for a three (3) year performance period in accordance with Texas Government Code – Professional Services Procurement Act and to further authorize General Counsel to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #1001-1130-001-432001 (General Operating -Professional Services)] Evaluation Summary: RFQ 2022-011 On-Call Material Testing Services for County Projects Supplier Rank Score Material Testing Engineering Experience Personnel Qualifications References & Projects 100 45.00 30.00 25.00 Howland Engineering & Surveying 1 83.00 39.00 24.00 20.00 Raba Kistner 2 71.67 33.00 22.00 16.67 Terracon Consultants, Inc. 3 63.67 27.00 20.00 16.67 Castle Engineering & Testing 4 62.00 27.00 20.00 15.00 Carrillo & Associates 5 61.33 30.00 18.00 13.33 B2Z Engineering, LLC 6 56.67 27.00 18.00 11.67 Issue: Webb County will require these professional services for various county projects to include projects funded by local, state and federal funds. Selected firms during the term of the performance period may be required to sign and agree to terms and conditions on a project to project basis. Each project requiring material testing services will require a separate fully executed service agreement prior to any work authorized for payment. These professional services will be on a rotational basis and on an as needed basis. Solution: Consideration to award to the three (3) highest-ranking firms based on qualifications in accordance with the Professional Services Procurement Act. Result: If awarded to recommended firms, professional service agreements will be brought back to Commissioner Court on a project to project basis when services are required during the performance period.
24. Discussion and possible action to accept the rankings and award Request for Qualifications RFQ 2022-012 “On-Call Land Surveying Services for County Projects” to the top three (3) highest-ranking proposers on a rotational and as needed basis for various County projects for a three (3) year performance period in accordance with Texas Government Code – Professional Services Procurement Act and to further authorize General Counsel to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #1001-1130-001-432001 (General Operating - Professional Services)] Evaluation Summary: RFQ 2022-012 On-Call Land Surveying Services for County Projects Supplier Rank Score Land Surveying Engineering Experience Personnel Qualifications Reference & Projects 100 45.00 30.00 25.00 Howland Engineering & Surveying 1 75.00 33.00 22.00 20.00 Top Site Civil Group, LLC 2 74.67 36.00 22.00 16.67 Blue Top Land Surveying 3 70.67 36.00 18.00 16.67 KFW Engineering & Surveying 4 67.00 30.00 22.00 15.00 Kane Lindsey, LLC 5 64.33 33.00 18.00 13.33 Issue: Webb County will require these professional services for various county projects to include projects funded by local, state and federal funds. Selected firms during the term of the performance period may be required to sign and agree to terms and conditions on a project to project basis. Each project requiring land surveying services will require a separate fully executed service agreement prior to any work authorized for payment. These professional services will be on a rotational basis and on an as needed basis. Solution: Consideration to award to the three (3) highest-ranking firms based on qualifications in accordance with the Professional Services Procurement Act. Result: If awarded to recommended firms, professional service agreements will be brought back to Commissioner Court on a project to project basis when services are required during the performance period.
25. Discussion and possible action to accept the rankings and award Request for Qualifications RFQ 2022-013 Webb County Golf Course Architectural Services to the highest-ranking respondent, Heckenkemper Golf Course Design in accordance with Texas Government Code – Professional Services Procurement Act and to further authorize General Counsel to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #1001-1130-001-432001 (Professional Services)] Evaluation Summary RFQ 2022-013 Webb County Golf Course Architectural Services Supplier Rank Score Golf Course Architectural Experience Personnel Qualifications References & Projects 100 45.00 30.00 25.00 Heckenkemper Golf Course Design 1 92.67 45.00 26.00 21.67 Kenneth M. Kavanaugh Golf Course 2 68.00 33.00 20.00 15.00 Kemp Golf Course Design 3 66.67 30.00 20.00 16.67 iCon Golf Studio 4 63.00 30.00 18.00 15.00 Issue: Commissioners Court authorized the Purchasing Agent to secure Request for Qualifications from Architectural firms to retain services to assist the County in the reconfiguration and redesign of the County golf course in anticipation of the expansion of Loop 20 which will take acreage from the golf course, approximately 9.226 acres. Four (4) Statement of Qualifications were submitted for review and consideration. Solution: All four (4) firms were evaluated and scored accordingly. Consideration by Commissioners Court to award to the highest ranking respondent. Result: If approved, a professional services agreement will be negotiated and returned to Commissioners Court for their approval on fees and corresponding terms and conditions for final execution.
26. Discussion and possible action to accept the rankings and award Request for Qualifications RFQ 2022-014 “Southern Fire Station Architectural Services” to the highest-ranking respondent, Cavazos Architects in accordance with Texas Government Code – Professional Services Procurement Act and to further authorize the General Counsel to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #2703-5205-001-474501 (Construction in Progress - ARPA Fund)] Evaluation Summary: RFQ 2022-014 Webb County Southern Fire Station Architectural Services Supplier Rank Score Architectural Experience w/Fire Station Facilities Personnel Qualifications References & Projects 100 45.00 30.00 25.00 Cavazos Architects 1 86.67 39.00 26.00 21.67 Able City 2 73.67 33.00 24.00 16.67 Debra J. Dockery, Architect, P 3 69.67 33.00 20.00 16.67 EIKON Consulting Group, LLC 4 68.00 33.00 20.00 15.00 Redline Architecture, LLC 5 65.67 27.00 22.00 16.67 SLAY Architecture 6 64.67 30.00 18.00 16.67 Milnet Architectural Services 7 61.33 30.00 18.00 13.33 Level 5 Architecture 8 56.33 27.00 16.00 13.33 Issue: Commissioners Court authorized ARPA Project No. 2 Construction of a new fire station. Prior to construction, architectural services are required to prepare design, plans and specs and construction documents for Court approval. Eight (8) firms submitted formal statement of qualifications for the requested professional services. Solution: All firms were evaluated and scored accordingly. Consideration to accept the rankings and award to highest-ranking respondent. Result: If approved, a professional services agreement will be negotiated and return to Commissioners Court for their approval on fees and corresponding terms and conditions for final execution.
27. Discussion and possible action to award Request for Proposal (RFP) 2022-008 "Thermal Security Camera Project" to the highest ranking proposer, Zenitram Communications Inc., for removal and installation of new security cameras at the following locations: El Cenizo Water Tank, Rio Bravo Water Tank, Los Botines Tower, and Las Lomas, in an amount not to exceed $90,487.00 and any other matters incident thereto. [Account #2475-3010-001-470000 (Capital Outlay-Sheriff- Operation Lone Star Grant-Capital Outlay)] Evaluation Summary: RFP 2022-008 Thermal Security Camera Project Supplier Rank Score Thermal Security Cameras Pricing Schedule Experience & Qualifications References Similar to Scope of Work Prior Jobs Warranty Offer on Parts & Labor 100 50.00 15.00 15.00 10.00 10.00 Zenitram Communications Inc. 1 70.67 36.67 10.00 10.00 6.67 7.33 Audio Dynamics Inc. 2 67.00 33.33 11.00 10.00 7.33 5.33 M1 Networks, Inc. 3 52.00 20.00 11.00 11.00 6.67 3.33 Issue: Areas in Webb have been and are being exploited by criminals and their organizations because of the rural nature of Webb County, adding video surveillance to these specific areas will help the Sheriffs office keep and maintain visibility as well as help disrupt and dismantle criminal organizations. Solution: Consider awarding to the highest ranked proposer Zenitram Communications Inc. Result: If approved by Commissioners Court, proceed with Notice of Award and execution of contract.
28. Discussion and possible action to award Invitation to Bid (ITB) No. 2022-015 "Mangana Hein Road Extension Project" to the sole and responsible bidder Anderson Columbia in an amount not to exceed $2,235,770.00 and identify additional funding sources within CTIF and/or other eligible funding resources to cover bid amount exceeding project budget and to further authorize General Counsel to execute the construction contract and any other matters incident thereto. [Account #3716-7230-709-470000; County Transp Infras Fund - 2020 Construction in Progress-Mangana Hein (1) - Capital Outlay] Summary I. Road Improvements of 1M (2-12' Lanes & 2-4' Shoulders w/Drainage Swale) Local Collector (1M ESALS) $1,688,600.00 II Storm Drainage Improvements $397,170.00 III. Site / Miscellaneous Improvements $150,000.00 TOTAL BASE BID $2,235,770.00 Issue: CTIF funds in the amount of $1.4 million are available to fund this one-mile extension from its current terminus, 1 official bid was received for this project. Bid amount exceeds the budget earmarked for this project by $835,770.00. Solution: Identify additional CTIF funds or other funding resources to cover amount over project budget and award to sole and responsible bidder Anderson Columbia. Result: If approved, proceed with Notice of Award and execution of contract.
29. Discussion and possible action to approve a construction contract between Webb County and Waukesha-Pearce Industries, LLC (WPI) (Buy-Board Cooperative Contract #657-21) for the delivery, setup, installation and startup of two (2) industrial size 500 Kw Generac MD0500 Diesel Generators and transfer switches for the Sheriff’s Administrative Building located at 1002 Farragut Street (former HEB Building) in an amount not to exceed $485,067.00, pursuant to the Texas Local Government Code; Sections 271.101, 271.102, Sub-Chapter F. Cooperative Purchasing Programs and to further authorize the transfer of funds from Account #1001-1130-001-431007-010 (Operational Reserve) to Account #3905-7230-001-474501-002 (2020 Bond Series - Sheriff Office -Former HEB Bldg. – Construction in progress Finish Out/Remodeling) and authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. [Account #3905-7230-001-474501-002 (2020 Bond Series - Sheriff Office -Former HEB Bldg. – Construction in progress Finish Out/Remodeling] Issue: The new Sheriff’s Administrative Building which will also include an emergency operation center and a 911 dispatch center requires industrial size diesel generators for backup power. Initially, a change order was requested from the General Contractor (GC) for this scope of work. Proposed price exceeded the 25% cap on change orders permitted by law. Change order proposed by Contracted totaled $924,912.80. The Purchasing Agent was directed to seek cooperative pricing for this scope of work. Solution: Consideration to approve the proposed cooperative buy-board pricing submitted by Waukesha Pearce Industries, LLC. Price proposal is approximately 52% less than GC proposed price. Price proposal by WPI includes performance and payment bond cost, as well as 900 gallons of fuel, & concrete pads. Estimated lead time on equipment delivery is 42-44 weeks. Result: If approved, order will be placed contingent upon a fully executed contract between WPI and Webb County.
7. Commissioners Court Administrator
30. Workshop with discussion and possible action on the Webb County Fairgrounds Project and any matters incident thereto.
31. Status report from county staff regarding the Becerra Creek Bridge structure project and latest offer of settlement and cost proposals submitted by Donato Ramos, Jr., counsel for land owners; with discussion and possible action to request direction from Commissioners Court regarding the potential bridge replacement costs, estimates, fees, legal liabilities and court approvals that need to be addressed for the project; and any other matters incident thereto. [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071-Consultation with attorney regarding pending or contemplated litigation]
Closed Session/Executive Session
32. Discussion and possible action on claim submitted by attorney Alberto Ruiz on behalf of his client arising out of an alleged incident at the jail on January 17, 2022 and further authorizing the retention of Allison Bass McGee as outside counsel and any matters incident thereto. [Closed Session/Executive Session may be requested pursuant to Texas Government Code §551.07, Consultation with Attorney, pending or contemplated litigation]
33. Communications
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