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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 DECEMBER 12, 2022 9:00 a.m.
1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Emergency Management, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.
4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS
9. Honorable Tano E. Tijerina, Webb County Judge
a. Discussion and possible action to accept the recommendation of the Webb County Historical Commission (WCHC) nominations committee and approve the following individuals for appointment/reappointment to the Webb County Historical Commission; and any other matters incident thereto: Jorge Santana, Alfredo Gutierrez, Mary Trevino, Jeanette Hatcher, Elisa Gutierrez, Lily Perez, Zita Guerra Ramirez, Sandra Rocha Taylor and Kelly Cruz.
5. Auditor
17. Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund for prior year major open purchase orders: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1130-001-431007-025 Contingency Reserve $1,000,000 $457,924.75 $965,000.00 $507,075.25 To: 1001-1130-001-432001 Professional Services $475,000 $201,103.54 $220,420 $421,523.54 1001-1130-001-470000 Capital Outlay $2,700,000 $42,326.25 $2,667,167 $2,709,493.25 1001-1180-001-460105 Minor Tools $12,000 $28,710.00 $10,809 $39,519.00 1001-3100-001-432001 Professional Services $80,000 $17,500.00 $65,181 $82,681.00 1001-3010-001-460140 Fire arms & ammunition $190,000 $54,071.27 $125,892 $179,963.27 1001-4070-001-443000-035 Repairs & Maintenance $33,000 $45,773.69 $33,000 $78,773.69 1001-4070-001-456305 Uniforms $50,000 $14,040.00 $50,000 $64,040.00 1001-4070-001-470000 Capital Outlay $0.00 $41,000.00 $0.00 $41,000.00 1001-5410-001-463584 Veterans Assistance $5,000 $13,400.00 $5,000 $18,400.00 $457,924.75 Issue: Line item transfer is needed to cover prior year major open purchase orders that have been carried over to new FY-2023. Solution: Funding is available in contingency reserve for encumbrances to cover prior year purchase orders for goods or services that have not been received. Result: With court approval of budget line item transfer, vendors will be paid in timely manner.
6. Purchasing
18. Discussion and possible action to approve the purchase and installation of forty-four (44) Cat6 Cable Drops from Audio Dynamics, Inc. in an amount not to exceed $6,395.00 for the Constable Precinct 4 new administrative building project located at 8501 San Dario Avenue and any other matters incident thereto. [Account #3870-3170-001-474501 (Building Const. Pct. 4 Ser 2019A-Cnstbl Pct. 4 - Administration-Construction In Progress)] Issue: Cable Cat-6 drops are being recommended by Webb County’s Information Technology (IT) Department so future infrastructure of connectivity of computers and other related data connections are in place prior to occupancy of new building addition. Solution: Quotes were secured for this requested scope of work. Audio Dynamics is the low bidder. Result: The Purchasing Agent will issue a Purchase Order for the requested services. All bond related expenditures require Court approval as per Purchasing policy.
19. Discussion and possible action to approve a modification after award to Annual Contract - Bid No. 2023-18 “Refuse Collection” awarded to Trashco, LTD., due to solid waste rate fee increases by the City of Laredo in accordance with the Texas Local Government Code; Section 262.030 (Modification after Award) and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. Issue: After award of refuse collection bid, the City of Laredo increased the solid waste rate fees, which will be increased in increments during the next four (4) years effective November 6, 2022. Total impact to original award is 13% fee increase to all bid pricing submitted by Trashco per location being serviced. Solution: Consider accepting the modification after award but before execution, as permitted by State procurement law. Result: Finalize the execution of contract with the approved modification to bid pricing if approved by Commissioners Court. Pricing will be in place until September 30, 2023.
Tax Attorney
20. Status report on delinquent tax collection by Webb County Tax Attorney Javier Montemayor, Jr. with discussion and possible action on the modification and extension of delinquent tax contract; and any other matters incident thereto.
8. Commissioners Court Administrator
21. Discussion and possible action to adopt a resolution in support of creating a Groundwater Conservation District in Webb County, adding the legislative request to the County’s legislative agenda and submitting legislation to the State Legislature.
9. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1
22. Discussion and possible action to designate up to Three Thousand Dollars ($3,000.00) of Five Thousand Dollars ($5,000.00 [the remainder of the donated funds to be used for other projects and programs subject to Commissioners Court approval]) donated by VTX 1 Valley Telephone Cooperative Inc. (donor) to the County for the purchase of jackets to be distributed to economically disadvantaged children in the Quad-City area in anticipation of cold weather which said purchase and distribution is found to be a public purpose, preventing hypothermia, illness and possible hospitalization and authorizing the creation and maintenance of a list of the eligible recipients of the coats/jackets and any other matters incident thereto.
10. Honorable Tano E. Tijerina, Webb County Judge
23. Discussion and possible action to adopt a resolution supporting and expressing the desire to collaborate with the Legacy Water Supply Corporation in exploring a secondary water source, the feasibility of providing water to Webb County Colonias, and searching for opportunities for grants, low interest loans, and other financing opportunities from local, state, federal and other private and public funding resources
11. Presentations
24. Presentation of plaque to Commissioner Cindy Liendo from Precinct 4 Staff for her outstanding public service, numerous community achievements and firm commitment to Laredo - Webb County. Your leadership continues to positively impact and push forward local efforts that advocate and support our community.
25. Communications
Dec 12, 2022 Commissioners Court Meeting
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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 DECEMBER 12, 2022 9:00 a.m.
1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Emergency Management, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.
4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS
9. Honorable Tano E. Tijerina, Webb County Judge
a. Discussion and possible action to accept the recommendation of the Webb County Historical Commission (WCHC) nominations committee and approve the following individuals for appointment/reappointment to the Webb County Historical Commission; and any other matters incident thereto: Jorge Santana, Alfredo Gutierrez, Mary Trevino, Jeanette Hatcher, Elisa Gutierrez, Lily Perez, Zita Guerra Ramirez, Sandra Rocha Taylor and Kelly Cruz.
5. Auditor
17. Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund for prior year major open purchase orders: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1130-001-431007-025 Contingency Reserve $1,000,000 $457,924.75 $965,000.00 $507,075.25 To: 1001-1130-001-432001 Professional Services $475,000 $201,103.54 $220,420 $421,523.54 1001-1130-001-470000 Capital Outlay $2,700,000 $42,326.25 $2,667,167 $2,709,493.25 1001-1180-001-460105 Minor Tools $12,000 $28,710.00 $10,809 $39,519.00 1001-3100-001-432001 Professional Services $80,000 $17,500.00 $65,181 $82,681.00 1001-3010-001-460140 Fire arms & ammunition $190,000 $54,071.27 $125,892 $179,963.27 1001-4070-001-443000-035 Repairs & Maintenance $33,000 $45,773.69 $33,000 $78,773.69 1001-4070-001-456305 Uniforms $50,000 $14,040.00 $50,000 $64,040.00 1001-4070-001-470000 Capital Outlay $0.00 $41,000.00 $0.00 $41,000.00 1001-5410-001-463584 Veterans Assistance $5,000 $13,400.00 $5,000 $18,400.00 $457,924.75 Issue: Line item transfer is needed to cover prior year major open purchase orders that have been carried over to new FY-2023. Solution: Funding is available in contingency reserve for encumbrances to cover prior year purchase orders for goods or services that have not been received. Result: With court approval of budget line item transfer, vendors will be paid in timely manner.
6. Purchasing
18. Discussion and possible action to approve the purchase and installation of forty-four (44) Cat6 Cable Drops from Audio Dynamics, Inc. in an amount not to exceed $6,395.00 for the Constable Precinct 4 new administrative building project located at 8501 San Dario Avenue and any other matters incident thereto. [Account #3870-3170-001-474501 (Building Const. Pct. 4 Ser 2019A-Cnstbl Pct. 4 - Administration-Construction In Progress)] Issue: Cable Cat-6 drops are being recommended by Webb County’s Information Technology (IT) Department so future infrastructure of connectivity of computers and other related data connections are in place prior to occupancy of new building addition. Solution: Quotes were secured for this requested scope of work. Audio Dynamics is the low bidder. Result: The Purchasing Agent will issue a Purchase Order for the requested services. All bond related expenditures require Court approval as per Purchasing policy.
19. Discussion and possible action to approve a modification after award to Annual Contract - Bid No. 2023-18 “Refuse Collection” awarded to Trashco, LTD., due to solid waste rate fee increases by the City of Laredo in accordance with the Texas Local Government Code; Section 262.030 (Modification after Award) and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. Issue: After award of refuse collection bid, the City of Laredo increased the solid waste rate fees, which will be increased in increments during the next four (4) years effective November 6, 2022. Total impact to original award is 13% fee increase to all bid pricing submitted by Trashco per location being serviced. Solution: Consider accepting the modification after award but before execution, as permitted by State procurement law. Result: Finalize the execution of contract with the approved modification to bid pricing if approved by Commissioners Court. Pricing will be in place until September 30, 2023.
Tax Attorney
20. Status report on delinquent tax collection by Webb County Tax Attorney Javier Montemayor, Jr. with discussion and possible action on the modification and extension of delinquent tax contract; and any other matters incident thereto.
8. Commissioners Court Administrator
21. Discussion and possible action to adopt a resolution in support of creating a Groundwater Conservation District in Webb County, adding the legislative request to the County’s legislative agenda and submitting legislation to the State Legislature.
9. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1
22. Discussion and possible action to designate up to Three Thousand Dollars ($3,000.00) of Five Thousand Dollars ($5,000.00 [the remainder of the donated funds to be used for other projects and programs subject to Commissioners Court approval]) donated by VTX 1 Valley Telephone Cooperative Inc. (donor) to the County for the purchase of jackets to be distributed to economically disadvantaged children in the Quad-City area in anticipation of cold weather which said purchase and distribution is found to be a public purpose, preventing hypothermia, illness and possible hospitalization and authorizing the creation and maintenance of a list of the eligible recipients of the coats/jackets and any other matters incident thereto.
10. Honorable Tano E. Tijerina, Webb County Judge
23. Discussion and possible action to adopt a resolution supporting and expressing the desire to collaborate with the Legacy Water Supply Corporation in exploring a secondary water source, the feasibility of providing water to Webb County Colonias, and searching for opportunities for grants, low interest loans, and other financing opportunities from local, state, federal and other private and public funding resources
11. Presentations
24. Presentation of plaque to Commissioner Cindy Liendo from Precinct 4 Staff for her outstanding public service, numerous community achievements and firm commitment to Laredo - Webb County. Your leadership continues to positively impact and push forward local efforts that advocate and support our community.
25. Communications
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