Video index
PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 OCTOBER 23, 2023 9:00 a.m.
1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS
5. Casa Blanca Golf Course
16. Discussion and possible action to authorize Webb County Purchasing agent to purchase four (4) EZ-GO 1200x Cushman 13HP Haulers, one (1) Express S6 six passenger transportation cart, and one (1) 1200 Cushman 1200 13hp Ball Picker in an amount not to exceed $83,510.00 from Mission Golf Cars (Buy-Board Contract No. 706-23) pursuant to the Texas Local Government Code; §271.101, 271.102, Sub-Chapter F. Cooperative Purchasing Program; and any other matters incident thereto. [Accounts #7100-6040-001-470000 (Capital outlay) and #1001-1130-001-470000 (Operational Reserve)] Issue: Currently the Casablanca golf course does not adequate working transportation haulers to be able to move and work efficiently throughout the course safely. CBGC also doesn’t have a working ball picker to pick the range safely with built in cage. We are having to pick range balls unsafely throughout the day. Additionally, we need a 6-passenger utility cart for transportation needs in special events. Solution: To authorize purchasing agent to purchase these units for the course in order to work safely and provide the necessary transportation for guests at events and tournaments. Result: The purchase of these units will allow us to work safer, faster and provide adequate transportation to our guests.
17. Discussion and possible action to authorize the Purchasing Agent to solicit Request for Qualifications (RFQ) for architectural services for the redesign of parking area and expansion/construction of the clubhouse and cart barn, to potentially include the relocation of the maintenance barn, at the Casa Blanca Golf Course, in accordance with the professional service procurement act; and any other matters incident thereto. Issue: The Casa Blanca Golf Course is in need of additional and expanded parking at the facility. Expansion of the clubhouse is also needed to accommodate for larger capacity due to large events at the golf course. Solution: Hiring a qualified architect would allow for bids for construction of said scope of work. Result: Casa Blanca Golf Course will be able to better accommodate large events being held at the facility.
6. Fire Suppression & EMS Services
18. Discussion and possible action to authorize the payment to Rush Truck Center, Inc. for the engine overhaul repairs to Emergency Fire truck Unit 5810 in an amount not to exceed $30,346.00 for the Fire Department and to further authorize a transfer of funds from the General Operating Reserve account (#1001-1130-001-431007-010) to the Fire Departments Repairs and Maintenance to Vehicle account (#1001-3140-001-443000-075) and any other matters incident thereto. [Account #1001-3140-443000-075 - (General Fund-Fire & EMS Services-Administration-Repairs & Maintenance-Vehicles)] Issue: The emergency fire truck unit was sent to the Road and Bridge Department for diagnosis and repair. The Road and Bridge department recommendation was for the unit to be repaired by Rush Truck Center which will require an engine overhaul after performing a comprehensive diagnosis of unit. Due to unit being non-operational, securing other price quotes is not a viable process for the repair of this unit. Solution: Authorize the payment for repairs to emergency unit and corresponding diagnostic fees and approval of transfer of funds. Utilizing the existing fire department budget would not leave sufficient funds to cover annual projected vehicle and maintenance expenses for fiscal year 2024. Result: Proceed with payment to vendor upon completion of services to repair this emergency vehicle, repairs are estimated to take up to six weeks contingent upon availability of parts.
7. Human Resources
19. Discussion with possible action to approve the Texas County & District Retirement System (TCDRS) Plan Agreement for Plan Year 2024 with a retirement plan required rate of 13.12% effective January 1, 2024, and any other matters incident thereto. Issue: The current employer retirement plan required rate for Webb County is 13.00%, The TCDRS employer required rate for 2024 is 13.12%. The employee deposit rate remains at 6.00%. This revision must be made before December 15, 2023. Solution: Approval of the recommended revision at this time will help Webb County keep retirement up to par with the 2023 - 2024 budget. Result: Approval of this revision will be within the TCDRS timeline and will be in line with TCDRS 's employer required contribution rate.
8. Building Maintenance
20. Discussion and possible action to approve the release of the withheld partial retainage payment in the amount of $5,838.73 from the original invoice amount of $116,761.00 payable to Schindler Elevator Corporation Invoice #7401594696 and authorize the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #3868-7230-001-443000-260 Repairs & Maintenance Webb County Building (formerly Webb County Title Building) and Account #3868-206000 (Elevator Repairs 2019A Retainage Payable)] Issue: Elevator improvement was completed as detailed under contract specifications. Solution: Commissioners Court authorizes the release of retainer fee for the modernization of the Webb County Title Building elevator. Result: Schindler Elevator Corporation will be paid for services rendered.
9. Civil Legal Division
21. Discussion and possible action to approve a three year (October 23, 2023 through October 22, 2026) Cloud Based File Management and Application Software Service Agreement with IWorQ Systems, Inc. for the Webb County Planning in order to assist the Planning Department with Permit Management, Code Enforcement, and Online credit/debit card processing in an amount not to exceed ONE HUNDRED THIRTY THOUSAND DOLLARS ($130,000.00) payable over the three-year period, subject to annual appropriation, authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Account #1001-1130-001-43007-010 (Operational Reserve Account)] Issue: Webb County Planning Department is seeking an effective cloud-based management software system in order to better assist the Planning Department with their statutory duties. Solution: Enter into an agreement for a Cloud Based File Management System with iWorQ Systems. Result: Webb County Planning Department seeks the use of a cloud-based file management system to assist the Department with their statutory duties.
22. Discussion and possible action to enter into an Agreement with Audio Dynamics, Inc. for Audio/Video Conferencing Technology Upgrades to the Judicial District and County Courts at Law in an amount not to exceed ONE HUNDRED FIVE THOUSAND FIVE HUNDRED FORTY-THREE DOLLARS ($105,543.00) with a time frame of Forty-Five (45) calendar days to complete the Project, authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Account #1001-1130-001-470000 (Capital Outlay)] Issue: Judicial and District County Courts at Law are in need of Audio/Video Conferencing Technology Upgrades in order to properly conduct court business. Solution: Enter into an agreement with Audio Dynamics, Inc. to provide Audio/Video Conferencing Technology Upgrades to the Judicial District and County Courts at Law.
23. Discussion and possible action to enter into Amendment #3 with Garver LLC to increase the budget cap (Section 6.3 Opinions of Probable Cost) from Eight Million Dollars ($8,000,000.00) to Ten Million Five Hundred Thousand Dollars ($10,500,000.00) and any matters incident thereto. [No effect on budget]
24. Discussion and possible action to enter into a Memorandum of Understanding “Interpretation of calculation of Classification: Corrections Officer to Classification: Peace Officer” which resolves the interpretation of the Collective Bargaining Agreement as it relates to allocation of years of service for Corrections Officers transitioning to Peace Officer and any matters incident thereto; authorizing the County Judge and Sheriff to sign all relevant documents. [Executive Session may be requested pursuant to Title 5, Subchapter D, Section 551.071 of the Texas Government Code-Consultation with Attorney]
10. Information Technology
25. Discussion and possible action to purchase computers/monitors from Dell (DIR-TSO-3763) in an amount no to exceed $235,802.52 and software from SHI Government (DIR-TSO-4092) in an amount no to exceed $64,177.40 for county offices based on the survey performed by Information Technology pursuant to the Texas Local Government Code; Sections 271.101,271.102, Sub-Chapter F Cooperative Purchasing Program; and any other matters incident thereto. [Account #1001-1130-001-460105 (Minor Tools & Apparatus)] Issue: There are PC's throughout Webb County in need of replacement Solution: Authorize the purchase for new computers under the DIR cooperative contracts Result: Employees will have updated PC's
11. Purchasing
26. Discussion and possible action to award Request for Proposal (RFP) 2023-014 "Webb County Fairgrounds - Restaurant & Concession Operator Lease" to sole proposer Suarez Restaurant in accordance with the Texas Local Government Code; §262.030 (Alternative Proposal Procedures for Certain Goods and Services) and to further authorize the Civil legal department to negotiate the terms & conditions of the service agreement and any other matters incident thereto. [Account #2031-1010-001-432001 (Webb County Fairgrounds - Professional Services)] Issue: One (1) sealed proposal was submitted in response to this public solicitation for restaurant and concession operations at the Webb County Fairgrounds facility. Solution: Consideration to approve award to sole respondent. Suarez Restaurant has serviced the Laredo community for over 30 years in the food industry and has provided related services in the past to LIFE fair and other local government entities. Result: If approved, Civil / Legal Department will negotiate the terms, conditions and related fees for approval and execution of service agreement by Commissioners Court.
27. Discussion and possible action to accept the rankings and award Request for Proposal (RFP) 2023-015 "Webb County Fairgrounds - Special Events Decorating Services" to the highest ranking respondent as recommended by the scoring committee and the Webb County Purchasing Agent in accordance with the Texas Local Government Code; §262.030 (Alternative Proposal Procedures for Certain Goods and Services) and to further authorize the Civil legal department to negotiate the terms & conditions of the service agreement with selected respondent and any other matters incident thereto. [Account #2031-1010-001-432001 (Webb County Fairgrounds - Professional Services)] Issue: Two (2) sealed proposals were submitted in response to this public solicitation for special events decorating services. Solution: Consideration to approve award to the highest ranking respondent as presented by the Purchasing Agent & independent rankings submitted by each member of the scoring committee based on the weighted criteria for selection. Result: If approved, Civil / Legal Department will negotiate the terms, conditions and related fees for approval and execution of service agreement by Commissioners Court.
28. Discussion and possible action to award Invitation to Bid (ITB) 2024-04 "Generator Maintenance Repairs - Two (2) Year Contract" to lowest responsible bidder, Total Energy Solutions in an amount not to exceed the formal bid pricing submitted for thirty-two (32) generators pertaining to Webb County facilities pursuant to the Texas Local Government Code, Sub-Chapter C. (Competitive Bidding in General), Section §262.021 (County Purchasing Act) and to authorize the Civil Legal Division to execute the two (2) year service agreement and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Multiple GL Accounts] Issue: Formal bids were secured for the general maintenance, repair and inspection of thirty-two (32) generators located throughout Webb County owned facilities. Solution: Three formal bids were submitted. Recommendation to award bid to Total Energy Solutions, lowest and responsible bidder. Result: The Civil Legal department will prepare the service agreement for County Judge’s signature/approval as per formal Court action.
29. Discussion and possible action to approve a construction contract between Webb County and JJ Roofing & Construction (Choice Partners Contract No. 23/041MR-07 - Roofing, Waterproofing, and related items) for roof repairs at the Sheriff's administrative building located at 1002 Farragut Street in an amount not to exceed $196,409.24 to include all labor, materials, equipment, insurance, and P&P bonds pursuant to §271.101, 271.102, Sub-Chapter F. Cooperative Purchasing Programs and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-1130-001-470000 (General Fund Operating Exp-Administrative - Capital Outlay)] Issue: Recent heavy rainfalls resulted in a significant amount of water intrusion into the new Sheriff's administrative building located at 1002 Farragut Street. In order to prevent further water intrusion and possible damage to County property an approximate 15,500 square feet of roof area needs to be repaired. Solution: Approve the proposed scope of work to address the roof repairs required for facility. Vendor has an approved cooperative contract through Choice Partners meeting the competitive bidding requirements of the State as per the Local Government Code. Result: Proceed with the execution of a construction contract and required documentation in order to proceed with the removal & disposal of non-working HVAC rooftop equipment, repairs and sealing of rooftop area to prevent further water intrusion during heavy rainfalls.
12. Commissioners Court Administrator
30. Discussion and possible action to grant Medina Electric Cooperative, Inc., a perpetual easement and right of way for an electric transmission line on a 0.268 acre easement out a 4.0 acre tract out of Tract 38A Simeon Park, Phase II (Los Botines Fire Station tract) for Two Thousand Dollars ($2,000.00) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Request of Medina Electric Cooperative, Inc., in connection with SE Legacy Development, LLC]
31. Discussion and possible action to authorize the Purchasing Agent to solicit bids of up to One Hundred Thousand (100,000) cubic yards of select fill dirt for the Webb County Fairground Project and any matters incident thereto. [Co-Sponsored by Webb County Judge Tano E. Tijerina, Funding from Fairground Project C.O.]
13. Honorable Ricardo A. Jaime, Webb County Commissioner Pct. 4
32. Discussion and possible action to accept the assignment of the architectural contract for the Webb County – Veteran’s Rehabilitation and Preservation Project from Ausland Architects to Juan Homero Sanchez Architect, Inc. D/B/A JHS Architect authorizing revision of the scope of services and any other matters incident thereto. [Co-Sponsored by County Judge, Tano E. Tijerina - No effect on budget at this time]
33. Discussion and possible action to light up the Webb County Courthouse in purple all of November 2023 to bring awareness to Pancreatic Cancer and any matters incident thereto.
34. Discussion and possible action to authorize County staff to develop a roadway plan (including discussions with TxDOT and stakeholders) for a new east-west county road to connect FM 3338 to the I.H. 35 south bound frontage road.
14. Honorable Tano E. Tijerina, Webb County Judge
35. Discussion and possible action to approve Work Authorization #4 with GDJ Engineering (“Consultant”) wherein Consultant will be providing Survey, Right-of-Way (ROW) Mapping, Schematic, Environmental, Traffic Studies, Geotechnical, Plans, Specifications, and Estimates (PS&E) and Bridge Design (if needed) for approximately 2.6 miles of roadway for the Vallecillos Loop and International Road extension from I-35 to International Blvd. in an amount not to exceed TWO MILLION ONE HUNDRED EIGHTY NINE THOUSAND EIGHT HUNDRED FIFTY SIX DOLLARS AND SIXTY FOUR CENTS ($2,189,856.64) any other matters incident thereto; authorizing the County Judge to sign all relevant documents. [Co-Sponsored by Commissioner John C. Galo; Account #1001-1130-001-432001 (Professional Services)]
15. Presentations
36. Presentation of plaque to Derek “El Travieso” Garcia, an 8 year old representing Laredo, Tx. Webb County, who won 2x National Golden Glove Champion in Florida and in Texas. [Requested by Jesse Gonzalez, Commissioner Pct. 1]
37. Recognition and presentation of Certificate of Achievements to the 2024 LIFE Queen Court. [Requested by Tano E. Tijerina, County Judge]
38. Communications
Oct 23, 2023 Commissioners Court Meeting
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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 OCTOBER 23, 2023 9:00 a.m.
1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS
5. Casa Blanca Golf Course
16. Discussion and possible action to authorize Webb County Purchasing agent to purchase four (4) EZ-GO 1200x Cushman 13HP Haulers, one (1) Express S6 six passenger transportation cart, and one (1) 1200 Cushman 1200 13hp Ball Picker in an amount not to exceed $83,510.00 from Mission Golf Cars (Buy-Board Contract No. 706-23) pursuant to the Texas Local Government Code; §271.101, 271.102, Sub-Chapter F. Cooperative Purchasing Program; and any other matters incident thereto. [Accounts #7100-6040-001-470000 (Capital outlay) and #1001-1130-001-470000 (Operational Reserve)] Issue: Currently the Casablanca golf course does not adequate working transportation haulers to be able to move and work efficiently throughout the course safely. CBGC also doesn’t have a working ball picker to pick the range safely with built in cage. We are having to pick range balls unsafely throughout the day. Additionally, we need a 6-passenger utility cart for transportation needs in special events. Solution: To authorize purchasing agent to purchase these units for the course in order to work safely and provide the necessary transportation for guests at events and tournaments. Result: The purchase of these units will allow us to work safer, faster and provide adequate transportation to our guests.
17. Discussion and possible action to authorize the Purchasing Agent to solicit Request for Qualifications (RFQ) for architectural services for the redesign of parking area and expansion/construction of the clubhouse and cart barn, to potentially include the relocation of the maintenance barn, at the Casa Blanca Golf Course, in accordance with the professional service procurement act; and any other matters incident thereto. Issue: The Casa Blanca Golf Course is in need of additional and expanded parking at the facility. Expansion of the clubhouse is also needed to accommodate for larger capacity due to large events at the golf course. Solution: Hiring a qualified architect would allow for bids for construction of said scope of work. Result: Casa Blanca Golf Course will be able to better accommodate large events being held at the facility.
6. Fire Suppression & EMS Services
18. Discussion and possible action to authorize the payment to Rush Truck Center, Inc. for the engine overhaul repairs to Emergency Fire truck Unit 5810 in an amount not to exceed $30,346.00 for the Fire Department and to further authorize a transfer of funds from the General Operating Reserve account (#1001-1130-001-431007-010) to the Fire Departments Repairs and Maintenance to Vehicle account (#1001-3140-001-443000-075) and any other matters incident thereto. [Account #1001-3140-443000-075 - (General Fund-Fire & EMS Services-Administration-Repairs & Maintenance-Vehicles)] Issue: The emergency fire truck unit was sent to the Road and Bridge Department for diagnosis and repair. The Road and Bridge department recommendation was for the unit to be repaired by Rush Truck Center which will require an engine overhaul after performing a comprehensive diagnosis of unit. Due to unit being non-operational, securing other price quotes is not a viable process for the repair of this unit. Solution: Authorize the payment for repairs to emergency unit and corresponding diagnostic fees and approval of transfer of funds. Utilizing the existing fire department budget would not leave sufficient funds to cover annual projected vehicle and maintenance expenses for fiscal year 2024. Result: Proceed with payment to vendor upon completion of services to repair this emergency vehicle, repairs are estimated to take up to six weeks contingent upon availability of parts.
7. Human Resources
19. Discussion with possible action to approve the Texas County & District Retirement System (TCDRS) Plan Agreement for Plan Year 2024 with a retirement plan required rate of 13.12% effective January 1, 2024, and any other matters incident thereto. Issue: The current employer retirement plan required rate for Webb County is 13.00%, The TCDRS employer required rate for 2024 is 13.12%. The employee deposit rate remains at 6.00%. This revision must be made before December 15, 2023. Solution: Approval of the recommended revision at this time will help Webb County keep retirement up to par with the 2023 - 2024 budget. Result: Approval of this revision will be within the TCDRS timeline and will be in line with TCDRS 's employer required contribution rate.
8. Building Maintenance
20. Discussion and possible action to approve the release of the withheld partial retainage payment in the amount of $5,838.73 from the original invoice amount of $116,761.00 payable to Schindler Elevator Corporation Invoice #7401594696 and authorize the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #3868-7230-001-443000-260 Repairs & Maintenance Webb County Building (formerly Webb County Title Building) and Account #3868-206000 (Elevator Repairs 2019A Retainage Payable)] Issue: Elevator improvement was completed as detailed under contract specifications. Solution: Commissioners Court authorizes the release of retainer fee for the modernization of the Webb County Title Building elevator. Result: Schindler Elevator Corporation will be paid for services rendered.
9. Civil Legal Division
21. Discussion and possible action to approve a three year (October 23, 2023 through October 22, 2026) Cloud Based File Management and Application Software Service Agreement with IWorQ Systems, Inc. for the Webb County Planning in order to assist the Planning Department with Permit Management, Code Enforcement, and Online credit/debit card processing in an amount not to exceed ONE HUNDRED THIRTY THOUSAND DOLLARS ($130,000.00) payable over the three-year period, subject to annual appropriation, authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Account #1001-1130-001-43007-010 (Operational Reserve Account)] Issue: Webb County Planning Department is seeking an effective cloud-based management software system in order to better assist the Planning Department with their statutory duties. Solution: Enter into an agreement for a Cloud Based File Management System with iWorQ Systems. Result: Webb County Planning Department seeks the use of a cloud-based file management system to assist the Department with their statutory duties.
22. Discussion and possible action to enter into an Agreement with Audio Dynamics, Inc. for Audio/Video Conferencing Technology Upgrades to the Judicial District and County Courts at Law in an amount not to exceed ONE HUNDRED FIVE THOUSAND FIVE HUNDRED FORTY-THREE DOLLARS ($105,543.00) with a time frame of Forty-Five (45) calendar days to complete the Project, authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Account #1001-1130-001-470000 (Capital Outlay)] Issue: Judicial and District County Courts at Law are in need of Audio/Video Conferencing Technology Upgrades in order to properly conduct court business. Solution: Enter into an agreement with Audio Dynamics, Inc. to provide Audio/Video Conferencing Technology Upgrades to the Judicial District and County Courts at Law.
23. Discussion and possible action to enter into Amendment #3 with Garver LLC to increase the budget cap (Section 6.3 Opinions of Probable Cost) from Eight Million Dollars ($8,000,000.00) to Ten Million Five Hundred Thousand Dollars ($10,500,000.00) and any matters incident thereto. [No effect on budget]
24. Discussion and possible action to enter into a Memorandum of Understanding “Interpretation of calculation of Classification: Corrections Officer to Classification: Peace Officer” which resolves the interpretation of the Collective Bargaining Agreement as it relates to allocation of years of service for Corrections Officers transitioning to Peace Officer and any matters incident thereto; authorizing the County Judge and Sheriff to sign all relevant documents. [Executive Session may be requested pursuant to Title 5, Subchapter D, Section 551.071 of the Texas Government Code-Consultation with Attorney]
10. Information Technology
25. Discussion and possible action to purchase computers/monitors from Dell (DIR-TSO-3763) in an amount no to exceed $235,802.52 and software from SHI Government (DIR-TSO-4092) in an amount no to exceed $64,177.40 for county offices based on the survey performed by Information Technology pursuant to the Texas Local Government Code; Sections 271.101,271.102, Sub-Chapter F Cooperative Purchasing Program; and any other matters incident thereto. [Account #1001-1130-001-460105 (Minor Tools & Apparatus)] Issue: There are PC's throughout Webb County in need of replacement Solution: Authorize the purchase for new computers under the DIR cooperative contracts Result: Employees will have updated PC's
11. Purchasing
26. Discussion and possible action to award Request for Proposal (RFP) 2023-014 "Webb County Fairgrounds - Restaurant & Concession Operator Lease" to sole proposer Suarez Restaurant in accordance with the Texas Local Government Code; §262.030 (Alternative Proposal Procedures for Certain Goods and Services) and to further authorize the Civil legal department to negotiate the terms & conditions of the service agreement and any other matters incident thereto. [Account #2031-1010-001-432001 (Webb County Fairgrounds - Professional Services)] Issue: One (1) sealed proposal was submitted in response to this public solicitation for restaurant and concession operations at the Webb County Fairgrounds facility. Solution: Consideration to approve award to sole respondent. Suarez Restaurant has serviced the Laredo community for over 30 years in the food industry and has provided related services in the past to LIFE fair and other local government entities. Result: If approved, Civil / Legal Department will negotiate the terms, conditions and related fees for approval and execution of service agreement by Commissioners Court.
27. Discussion and possible action to accept the rankings and award Request for Proposal (RFP) 2023-015 "Webb County Fairgrounds - Special Events Decorating Services" to the highest ranking respondent as recommended by the scoring committee and the Webb County Purchasing Agent in accordance with the Texas Local Government Code; §262.030 (Alternative Proposal Procedures for Certain Goods and Services) and to further authorize the Civil legal department to negotiate the terms & conditions of the service agreement with selected respondent and any other matters incident thereto. [Account #2031-1010-001-432001 (Webb County Fairgrounds - Professional Services)] Issue: Two (2) sealed proposals were submitted in response to this public solicitation for special events decorating services. Solution: Consideration to approve award to the highest ranking respondent as presented by the Purchasing Agent & independent rankings submitted by each member of the scoring committee based on the weighted criteria for selection. Result: If approved, Civil / Legal Department will negotiate the terms, conditions and related fees for approval and execution of service agreement by Commissioners Court.
28. Discussion and possible action to award Invitation to Bid (ITB) 2024-04 "Generator Maintenance Repairs - Two (2) Year Contract" to lowest responsible bidder, Total Energy Solutions in an amount not to exceed the formal bid pricing submitted for thirty-two (32) generators pertaining to Webb County facilities pursuant to the Texas Local Government Code, Sub-Chapter C. (Competitive Bidding in General), Section §262.021 (County Purchasing Act) and to authorize the Civil Legal Division to execute the two (2) year service agreement and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Multiple GL Accounts] Issue: Formal bids were secured for the general maintenance, repair and inspection of thirty-two (32) generators located throughout Webb County owned facilities. Solution: Three formal bids were submitted. Recommendation to award bid to Total Energy Solutions, lowest and responsible bidder. Result: The Civil Legal department will prepare the service agreement for County Judge’s signature/approval as per formal Court action.
29. Discussion and possible action to approve a construction contract between Webb County and JJ Roofing & Construction (Choice Partners Contract No. 23/041MR-07 - Roofing, Waterproofing, and related items) for roof repairs at the Sheriff's administrative building located at 1002 Farragut Street in an amount not to exceed $196,409.24 to include all labor, materials, equipment, insurance, and P&P bonds pursuant to §271.101, 271.102, Sub-Chapter F. Cooperative Purchasing Programs and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-1130-001-470000 (General Fund Operating Exp-Administrative - Capital Outlay)] Issue: Recent heavy rainfalls resulted in a significant amount of water intrusion into the new Sheriff's administrative building located at 1002 Farragut Street. In order to prevent further water intrusion and possible damage to County property an approximate 15,500 square feet of roof area needs to be repaired. Solution: Approve the proposed scope of work to address the roof repairs required for facility. Vendor has an approved cooperative contract through Choice Partners meeting the competitive bidding requirements of the State as per the Local Government Code. Result: Proceed with the execution of a construction contract and required documentation in order to proceed with the removal & disposal of non-working HVAC rooftop equipment, repairs and sealing of rooftop area to prevent further water intrusion during heavy rainfalls.
12. Commissioners Court Administrator
30. Discussion and possible action to grant Medina Electric Cooperative, Inc., a perpetual easement and right of way for an electric transmission line on a 0.268 acre easement out a 4.0 acre tract out of Tract 38A Simeon Park, Phase II (Los Botines Fire Station tract) for Two Thousand Dollars ($2,000.00) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Request of Medina Electric Cooperative, Inc., in connection with SE Legacy Development, LLC]
31. Discussion and possible action to authorize the Purchasing Agent to solicit bids of up to One Hundred Thousand (100,000) cubic yards of select fill dirt for the Webb County Fairground Project and any matters incident thereto. [Co-Sponsored by Webb County Judge Tano E. Tijerina, Funding from Fairground Project C.O.]
13. Honorable Ricardo A. Jaime, Webb County Commissioner Pct. 4
32. Discussion and possible action to accept the assignment of the architectural contract for the Webb County – Veteran’s Rehabilitation and Preservation Project from Ausland Architects to Juan Homero Sanchez Architect, Inc. D/B/A JHS Architect authorizing revision of the scope of services and any other matters incident thereto. [Co-Sponsored by County Judge, Tano E. Tijerina - No effect on budget at this time]
33. Discussion and possible action to light up the Webb County Courthouse in purple all of November 2023 to bring awareness to Pancreatic Cancer and any matters incident thereto.
34. Discussion and possible action to authorize County staff to develop a roadway plan (including discussions with TxDOT and stakeholders) for a new east-west county road to connect FM 3338 to the I.H. 35 south bound frontage road.
14. Honorable Tano E. Tijerina, Webb County Judge
35. Discussion and possible action to approve Work Authorization #4 with GDJ Engineering (“Consultant”) wherein Consultant will be providing Survey, Right-of-Way (ROW) Mapping, Schematic, Environmental, Traffic Studies, Geotechnical, Plans, Specifications, and Estimates (PS&E) and Bridge Design (if needed) for approximately 2.6 miles of roadway for the Vallecillos Loop and International Road extension from I-35 to International Blvd. in an amount not to exceed TWO MILLION ONE HUNDRED EIGHTY NINE THOUSAND EIGHT HUNDRED FIFTY SIX DOLLARS AND SIXTY FOUR CENTS ($2,189,856.64) any other matters incident thereto; authorizing the County Judge to sign all relevant documents. [Co-Sponsored by Commissioner John C. Galo; Account #1001-1130-001-432001 (Professional Services)]
15. Presentations
36. Presentation of plaque to Derek “El Travieso” Garcia, an 8 year old representing Laredo, Tx. Webb County, who won 2x National Golden Glove Champion in Florida and in Texas. [Requested by Jesse Gonzalez, Commissioner Pct. 1]
37. Recognition and presentation of Certificate of Achievements to the 2024 LIFE Queen Court. [Requested by Tano E. Tijerina, County Judge]
38. Communications
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