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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 MARCH 11, 2024 9:00 a.m.
1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management; and any other Department reports); and any other matters incident thereto.
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS
5. Honorable Isidro Alaniz, District Attorney
16. Discussion and possible action to continue paying grant funded personnel under the High Intensity Drug Trafficking Area (HIDTA) Task Force Agreement, DEA Narcotics Task Force, for Ninety (90) days, until notification about grant continuation award from the U.S. Department of Justice Drug Enforcement Administration [Fund #2592]. [Requested by Isidro "Chilo" Alaniz, District Attorney; Account #1001-1160-001-463903-025] Issue: Current grant funding expired on December 31, 2023. The District Attorney’s Office has not received notice of award for new grant. Unless this item is approved, employees working under said grant will not be paid. Solution: Grant a 90-day payroll extension for employees working under this grant. . Result: The DEA HIDTA Task Force will be able to continue to disrupt the illicit drug traffic in Laredo and surrounding areas.
6. Human Resources
17. Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General Fund, effective April 1, 2024: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1230-001-461000 Materials & Supplies $15,000 $2,018.98 $11,897.27 $9,878.29 To: 1001-1230-001-460105 Minor Tools & Apparatus $2,000 $2,018.98 $365.00 $2,383.98 Issue: Equipment is needed for additional staff to complete required tasks. Solution: Transferring of Funds as stated above. Result: Purchase order will issued to process request.
7. Civil Legal Division
18. Discussion and possible action to enter into a Contractual Agreement with Midas Contractors, LLC for a renovation project involving the removal and installation of commercial grade modular carpet tile for the Webb County Justice Center Courtrooms and corresponding office areas of the 49th, 111th, 341st, 406th Judicial District Courts; Statutory County Court at Law No. 1, Child Support Courtroom, and Central Jury Room in the amount ONE HUNDRED EIGHTY THOUSAND EIGHT HUNDRED THIRTY-SIX DOLLARS ($180,836.00) and any matters incident thereto, and authorizing the County Judge to execute all relevant documents. [Account #1001-1130-001-470000 (General Fund-General Operating Exp-Administration-Capital Outlay)] Issue: Justice Center courtrooms, other than County Court at Law No. 2, are in need of having existing carpeting removed and new carpeting installed. The Commissioner Court authorized the Purchasing Agent sent out an "Invitation to Bid ("ITB") 2024-001" for such work. Solution: At the Commissioners Court meeting of February 12, 2024, the court awarded ITB 2024-001 to Midas Contractors, LLC to do the renovation project. Result: The Contractor will substantially complete the project within 150 calendar days from the issuance of the "Notice to Proceed" by the engineering department.
19. Discussion and possible action regarding a lease with S.C.A.N. for use of Detox Center at the Youth Village and any other matters incident thereto. [Executive Session/Closed Session is requested pursuant to Government Code Section 551.0725 Deliberation Regarding Contract Being Negotiated]
8. Community Action Agency
20. Discussion and possible action to authorize and make an exception for a one-time charge not to exceed Two Thousand Two Hundred Eighty Dollars ($2,280.00) for an annual subscription from Monday.com Work Management Pro Platform for the Webb County Community Action Agency Department utilizing the Webb County credit card designated only for airfare related expenditures and any other matters incident thereto. [Account #2638-5170-521-464010 (Dues & Memberships)] Issue: The Webb County Community Action Agency is purchasing a work management platform to improve efficiency within the department. The platform accepts purchase orders for an Enterprise Plan and at a cost of $5,280.00 for ten users. This is THREE THOUSAND DOLLARS ($3,000.00) greater than if the county would pay using a credit card. Solution: Consideration to authorize the use and make an exception to the rule of using the County Credit Card for only Airfare related expenditures. Result: If authorized, the order will be processed using the Credit card, this system will enhance overall operational efficiency of the department.
9. Elections
21. Discussion with possible action to authorize the hiring of all temporary Election Workers through a temporary staffing agency provider and to further authorize the Purchasing Agent to solicit competitive proposals for the requested services pursuant to the Texas Local Government Code; §262.030 Alternative Competitive Proposal Procedure for Certain Goods and Services and any other matters incident thereto. [Account #1001-1110-001-451201-005 (General Fund-Election Administration-Administration-Election Expense-Webb County)] Issue: The Elections Department hires hundreds of temporary Election Workers for short periods of time throughout the year through the Webb County employee hiring process (see below). Hiring through Webb County requires numerous steps and manual processes which may reduce efficiencies and increase liabilities. Although temporary staffing agencies charge a mark-up for services, in analyzing costs, the potential additional costs may be justifiable compared to the current practice in place. Year Hires 2021 190 2022 354 2023 185 2024 49 Solution: Consideration to approve the recommendation by Staff and further authorize the Purchasing Agent to secure competitive proposals for requested services in the best interest for Webb County. Result: Ability for the Election Department to expedite their hiring and payroll process for temporary Election Workers subject to approval of future award of selected offeror providing the best value proposal.
22. Discussion and possible action to purchase 20 laptop computers from Dell laptops in an amount not to exceed $18,875.60 and 2 Lexmark printers in an amount no to exceed $10,400.00 for the elections office (Sub-Chapter F Cooperative Purchasing Program) to be paid from Account #1001-1130-001-470000-001 (Capital Outlay Non-Capitalized Items) alternative funding source Account #3015-1010-001-460105 (Minor Tools & Apparatus) and any other matters incident thereto. Issue: There are PC's throughout the elections office used office used at polling locations that are in need of replacement and a printer used to print voter registration certificates. Solution: Authorize the purchase for new computers under the DIR cooperative contracts from the Capital Outlay Non-Capitalized Items 1001-1130-001-470000-001. Result: Elections will have updated printer and PC's.
10. Engineer
23. Status report by Rick Solis from Frank Architects regarding the construction progress and completion date for the Webb County Sheriff's Office Building Renovation Project; with discussion and possible action, and any other matters incident thereto.
24. Discussion and possible action to authorize the Webb County Engineering Department in conjunction with Frank Architects to expedite a temporary Certificate of Occupancy for the Webb County Sheriff’s Office Building with discussion and possible action and any other matters incident thereto; also, a presentation to Commissioners Court regarding the project status will be presented by Frank Architects. Issue: The completion of the Webb County Sheriff's Office project is pending the delivery of generators, roof replacement, and elevator refurbishment. As per City regulations, all pending items must be finished before the building can be occupied, and a Certificate of Occupancy can be issued. Solution: To expedite the occupancy process, discussions with the City of Laredo are underway to obtain a temporary Certificate of Occupancy. The main Critical Path element is primarily the replacement of the building roof, which needs completion for final inspections and overall project finalization. Once the roof replacement is finished, the remaining work on generators and elevator refurbishment will continue, leading to the issuance of the final Certificate of Occupancy. Result: Occupancy of the Webb County Sheriff's Office will be achieved sooner with the potential for a temporary Certificate of Occupancy, allowing for early use of the building while remaining compliant with city regulations and simultaneously continue through completion of the project by others not responsible to the General Contractor.
11. Purchasing
25. Discussion and possible action to reject all proposals submitted for Request for Proposal (RFP) 2024-005 "Client Tracking Management Software" for the Community Action Agency Social Services and any other matters incident thereto. Issue: 3 proposals were submitted for the Client Tracking Management Software for CAA Social Services. After careful review, the Scoring Committee is recommending for CCT to reject all proposals due to lack of acceptable options. Solution: Consideration to reject all proposals. The CAA Director will be reviewing other viable solutions prior to returning to court with a recommendation on any future procurement requests for software solutions for client tracking software. Result: If approved, all proposals will be rejected. The Purchasing Agent will notify each proposer in writing of final court action.
12. Honorable Ricardo A. Jaime, Webb County Commissioner Pct. 4
26. Discussion and possible action to enter into a professional services agreement with Top Site Civil Group, LLC for engineering and surveying services including but not limited to all necessary construction designs/drawings and specifications; construction cost estimates; preparation of construction documents for bid solicitation and construction administration through the duration of project up to closeout for El Pico Road Project; right of way identification, right of way widening, rehabilitation of a creek crossing and reconstruction of an approximate ½ mile section of the roadway in an amount not to exceed $355,600.00 and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [ARPA Replacement/Recovery Funds Professional Services Account #2703-5205-006]
13. Honorable Tano E. Tijerina, Webb County Judge
27. Discussion and possible action to proclaim the month of April 2024 as Child Abuse & Neglect Awareness Prevention Month.
28. Discussion regarding property appraisal received from Flato Realty Advisors for property located at 4801 Fesco Boulevard (Property ID No. 365118, 365119, 365114 & 207222); with action to authorize County Administrators to enter into negotiations for pricing as well as authorization for a Ninety (90) day feasibility study; and any other matters incident thereto. [Executive Session may be requested pursuant to Texas Local Govt. Code Section 555.072- Consultation with Attorney, Deliberations Regarding Real Property]
14. Closed Session/Executive Session
29. Discussion and possible action regarding county enrollees in Certified Public Manager (CPM) program offered by Texas A&M International University and compliance with participation agreement any other matters incident thereto. [Executive Session may be requested pursuant to Texas Local Govt. Code Section 555.071 (1) (A) Consultation with Attorney, Pending or Contemplated litigation] [Requested by County Auditor]
15. Presentations
30. Presentation of Plaque to Roel Martinez for being named Male Vocal performance of the Year by Premios Tejano Mundial 2024. [Requested by John Galo, Commissioner Pct. 3]
31. Presentation by Dr. Marcela Uribe, Executive Director of Laredo Main Street Organization, regarding the upcoming UETA Jamboozie Music Festival with personal invitations for the Webb County Judge and Commissioners Court. [Requested by Tano E. Tijerina, County Judge]
32. Communications
Mar 11, 2024 Commissioners Court Meeting
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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 MARCH 11, 2024 9:00 a.m.
1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management; and any other Department reports); and any other matters incident thereto.
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS
5. Honorable Isidro Alaniz, District Attorney
16. Discussion and possible action to continue paying grant funded personnel under the High Intensity Drug Trafficking Area (HIDTA) Task Force Agreement, DEA Narcotics Task Force, for Ninety (90) days, until notification about grant continuation award from the U.S. Department of Justice Drug Enforcement Administration [Fund #2592]. [Requested by Isidro "Chilo" Alaniz, District Attorney; Account #1001-1160-001-463903-025] Issue: Current grant funding expired on December 31, 2023. The District Attorney’s Office has not received notice of award for new grant. Unless this item is approved, employees working under said grant will not be paid. Solution: Grant a 90-day payroll extension for employees working under this grant. . Result: The DEA HIDTA Task Force will be able to continue to disrupt the illicit drug traffic in Laredo and surrounding areas.
6. Human Resources
17. Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General Fund, effective April 1, 2024: Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1230-001-461000 Materials & Supplies $15,000 $2,018.98 $11,897.27 $9,878.29 To: 1001-1230-001-460105 Minor Tools & Apparatus $2,000 $2,018.98 $365.00 $2,383.98 Issue: Equipment is needed for additional staff to complete required tasks. Solution: Transferring of Funds as stated above. Result: Purchase order will issued to process request.
7. Civil Legal Division
18. Discussion and possible action to enter into a Contractual Agreement with Midas Contractors, LLC for a renovation project involving the removal and installation of commercial grade modular carpet tile for the Webb County Justice Center Courtrooms and corresponding office areas of the 49th, 111th, 341st, 406th Judicial District Courts; Statutory County Court at Law No. 1, Child Support Courtroom, and Central Jury Room in the amount ONE HUNDRED EIGHTY THOUSAND EIGHT HUNDRED THIRTY-SIX DOLLARS ($180,836.00) and any matters incident thereto, and authorizing the County Judge to execute all relevant documents. [Account #1001-1130-001-470000 (General Fund-General Operating Exp-Administration-Capital Outlay)] Issue: Justice Center courtrooms, other than County Court at Law No. 2, are in need of having existing carpeting removed and new carpeting installed. The Commissioner Court authorized the Purchasing Agent sent out an "Invitation to Bid ("ITB") 2024-001" for such work. Solution: At the Commissioners Court meeting of February 12, 2024, the court awarded ITB 2024-001 to Midas Contractors, LLC to do the renovation project. Result: The Contractor will substantially complete the project within 150 calendar days from the issuance of the "Notice to Proceed" by the engineering department.
19. Discussion and possible action regarding a lease with S.C.A.N. for use of Detox Center at the Youth Village and any other matters incident thereto. [Executive Session/Closed Session is requested pursuant to Government Code Section 551.0725 Deliberation Regarding Contract Being Negotiated]
8. Community Action Agency
20. Discussion and possible action to authorize and make an exception for a one-time charge not to exceed Two Thousand Two Hundred Eighty Dollars ($2,280.00) for an annual subscription from Monday.com Work Management Pro Platform for the Webb County Community Action Agency Department utilizing the Webb County credit card designated only for airfare related expenditures and any other matters incident thereto. [Account #2638-5170-521-464010 (Dues & Memberships)] Issue: The Webb County Community Action Agency is purchasing a work management platform to improve efficiency within the department. The platform accepts purchase orders for an Enterprise Plan and at a cost of $5,280.00 for ten users. This is THREE THOUSAND DOLLARS ($3,000.00) greater than if the county would pay using a credit card. Solution: Consideration to authorize the use and make an exception to the rule of using the County Credit Card for only Airfare related expenditures. Result: If authorized, the order will be processed using the Credit card, this system will enhance overall operational efficiency of the department.
9. Elections
21. Discussion with possible action to authorize the hiring of all temporary Election Workers through a temporary staffing agency provider and to further authorize the Purchasing Agent to solicit competitive proposals for the requested services pursuant to the Texas Local Government Code; §262.030 Alternative Competitive Proposal Procedure for Certain Goods and Services and any other matters incident thereto. [Account #1001-1110-001-451201-005 (General Fund-Election Administration-Administration-Election Expense-Webb County)] Issue: The Elections Department hires hundreds of temporary Election Workers for short periods of time throughout the year through the Webb County employee hiring process (see below). Hiring through Webb County requires numerous steps and manual processes which may reduce efficiencies and increase liabilities. Although temporary staffing agencies charge a mark-up for services, in analyzing costs, the potential additional costs may be justifiable compared to the current practice in place. Year Hires 2021 190 2022 354 2023 185 2024 49 Solution: Consideration to approve the recommendation by Staff and further authorize the Purchasing Agent to secure competitive proposals for requested services in the best interest for Webb County. Result: Ability for the Election Department to expedite their hiring and payroll process for temporary Election Workers subject to approval of future award of selected offeror providing the best value proposal.
22. Discussion and possible action to purchase 20 laptop computers from Dell laptops in an amount not to exceed $18,875.60 and 2 Lexmark printers in an amount no to exceed $10,400.00 for the elections office (Sub-Chapter F Cooperative Purchasing Program) to be paid from Account #1001-1130-001-470000-001 (Capital Outlay Non-Capitalized Items) alternative funding source Account #3015-1010-001-460105 (Minor Tools & Apparatus) and any other matters incident thereto. Issue: There are PC's throughout the elections office used office used at polling locations that are in need of replacement and a printer used to print voter registration certificates. Solution: Authorize the purchase for new computers under the DIR cooperative contracts from the Capital Outlay Non-Capitalized Items 1001-1130-001-470000-001. Result: Elections will have updated printer and PC's.
10. Engineer
23. Status report by Rick Solis from Frank Architects regarding the construction progress and completion date for the Webb County Sheriff's Office Building Renovation Project; with discussion and possible action, and any other matters incident thereto.
24. Discussion and possible action to authorize the Webb County Engineering Department in conjunction with Frank Architects to expedite a temporary Certificate of Occupancy for the Webb County Sheriff’s Office Building with discussion and possible action and any other matters incident thereto; also, a presentation to Commissioners Court regarding the project status will be presented by Frank Architects. Issue: The completion of the Webb County Sheriff's Office project is pending the delivery of generators, roof replacement, and elevator refurbishment. As per City regulations, all pending items must be finished before the building can be occupied, and a Certificate of Occupancy can be issued. Solution: To expedite the occupancy process, discussions with the City of Laredo are underway to obtain a temporary Certificate of Occupancy. The main Critical Path element is primarily the replacement of the building roof, which needs completion for final inspections and overall project finalization. Once the roof replacement is finished, the remaining work on generators and elevator refurbishment will continue, leading to the issuance of the final Certificate of Occupancy. Result: Occupancy of the Webb County Sheriff's Office will be achieved sooner with the potential for a temporary Certificate of Occupancy, allowing for early use of the building while remaining compliant with city regulations and simultaneously continue through completion of the project by others not responsible to the General Contractor.
11. Purchasing
25. Discussion and possible action to reject all proposals submitted for Request for Proposal (RFP) 2024-005 "Client Tracking Management Software" for the Community Action Agency Social Services and any other matters incident thereto. Issue: 3 proposals were submitted for the Client Tracking Management Software for CAA Social Services. After careful review, the Scoring Committee is recommending for CCT to reject all proposals due to lack of acceptable options. Solution: Consideration to reject all proposals. The CAA Director will be reviewing other viable solutions prior to returning to court with a recommendation on any future procurement requests for software solutions for client tracking software. Result: If approved, all proposals will be rejected. The Purchasing Agent will notify each proposer in writing of final court action.
12. Honorable Ricardo A. Jaime, Webb County Commissioner Pct. 4
26. Discussion and possible action to enter into a professional services agreement with Top Site Civil Group, LLC for engineering and surveying services including but not limited to all necessary construction designs/drawings and specifications; construction cost estimates; preparation of construction documents for bid solicitation and construction administration through the duration of project up to closeout for El Pico Road Project; right of way identification, right of way widening, rehabilitation of a creek crossing and reconstruction of an approximate ½ mile section of the roadway in an amount not to exceed $355,600.00 and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [ARPA Replacement/Recovery Funds Professional Services Account #2703-5205-006]
13. Honorable Tano E. Tijerina, Webb County Judge
27. Discussion and possible action to proclaim the month of April 2024 as Child Abuse & Neglect Awareness Prevention Month.
28. Discussion regarding property appraisal received from Flato Realty Advisors for property located at 4801 Fesco Boulevard (Property ID No. 365118, 365119, 365114 & 207222); with action to authorize County Administrators to enter into negotiations for pricing as well as authorization for a Ninety (90) day feasibility study; and any other matters incident thereto. [Executive Session may be requested pursuant to Texas Local Govt. Code Section 555.072- Consultation with Attorney, Deliberations Regarding Real Property]
14. Closed Session/Executive Session
29. Discussion and possible action regarding county enrollees in Certified Public Manager (CPM) program offered by Texas A&M International University and compliance with participation agreement any other matters incident thereto. [Executive Session may be requested pursuant to Texas Local Govt. Code Section 555.071 (1) (A) Consultation with Attorney, Pending or Contemplated litigation] [Requested by County Auditor]
15. Presentations
30. Presentation of Plaque to Roel Martinez for being named Male Vocal performance of the Year by Premios Tejano Mundial 2024. [Requested by John Galo, Commissioner Pct. 3]
31. Presentation by Dr. Marcela Uribe, Executive Director of Laredo Main Street Organization, regarding the upcoming UETA Jamboozie Music Festival with personal invitations for the Webb County Judge and Commissioners Court. [Requested by Tano E. Tijerina, County Judge]
32. Communications
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