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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JUNE 10, 2024 9:00 a.m.
1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Treasurer, Human Resources, Risk Management; and any other Department reports); and any other matters incident thereto.
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS
5. Honorable Martin Cuellar, Sheriff
13. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1130-001-431007-010 Operational Reserve $60,000 To: 1001-3010-001-443000-075 Repair Maint. Vehicle $275,000 $60,000 $283.96 $60,283.96 Issue: No funding available for much needed repairs to patrol vehicles. Solution: Process budget amendment (line item transfer) to repair patrol vehicles. Result: Funding available for vehicle repairs.
6. Economic Development
14. Discussion and possible action to grant AEP Texas Inc. a 10 foot right-of-way perpetual easement for an electric transmission line and appurtenances being 3,045 square feet out of Lot 1, Block 1, San Rafael Subdivision, Phase 2 (Webb County Sothern Health Facility tract) for Ten Dollars ($10.00) and other valuable consideration and any matters incident thereto; authorizing the County Judge to sign all relevant documents. Issue: The Webb County Southern Health Facility, which is currently under construction, will need electrical services in order to conduct its operations once completed. Request of AEP Texas Inc., in connection with construction of the Webb County Southern Health Facility. Solution: Approve a perpetual easement and 10’ wide right-of-way to AEP to install electrical transmission line to prove electricity and lighting to the site. Result: The Webb County Southern Health will be able to have AEP electrical service and lighting for its operations.
7. Civil Legal Division
15. Discussion and possible action to enter into Work Authorization #3 with Top Site Civil Group, LLC for surveying approx. 40 acres of county property for potential use as 6F replacement property at a cost not to exceed Twenty-Four Thousand Five Hundred Fifty Dollars ($24, 550.00) and any matters incident thereto. [Account #1001-1130-001-432001 (Professional Services)]
8. Community Action Agency
16. Discussion and possible action to authorize the Community Action Agency (CAA) Administration, Social Services, and Meals-on-Wheels Programs to be housed in the Webb County Juvenile Facility and authorizing the solicitation of an architect for the modification of the building to address needs of the department; and any other matters incident thereto. Issue: Webb County Community Action Agency Administration and Social Services require a permanent facility that suits the needs of the services they provide to the community. Solution: Obtain the Commissioner’s Court authorization to house the CAA Administration, Social Services, and the Meals-on-Wheels Programs in the Webb County Juvenile facility and solicit an architect for modification of the building to meet program and service needs. Result: The new facility will be a unified location, with adequate space for the services provided for the Webb County Community Action Agency Administration, Social Services, and Meals-on-Wheels Program.
9. Engineer
17. Discussion and possible action to approve the Project Closeout and Release of Retainage in the amount of $139,711.80 to Anderson Columbia for the completion of the Webb County Mangana Hein Road Extension Project (ITB 2022-0015); and authorize the County Judge sign any relevant documents and any other matters incident thereto. [Account #3716-206000 (Retainage Payable)-CTIF Funds] Issue: This project has been completed. Solution: Approve and release retainage amount. Result: Completion of Project.
18. Discussion and possible action to approve the closeout and release of retainage in the amount of $93,760.98 to Quantcorp Construction, LLC, for the Webb County Detoxification Facility Project; with additional approval to transfer funds in the amount of $88,804.76 from Fund 3907; and authorize the County Judge to sign any relevant documents; and any other matters incident thereto. [Account #3902-206000 (Retainage Payable) and Income Series 2020 - Fund 3907] Issue: This project has been completed. Funds that we need to be transferred were not requested when a change order was approved at the November 27, 2023, Commissioner's Court Meeting. We are requesting the amount of $88,804.76 to pay for the following items completed by Quantcorp Construction: 1. The Change Order totaling $69,647.96 was for the application (2) of "block filler" to keep moisture out of the building and to repair / replace a gas line. The request can be referenced from agenda item #19 dated November 27, 2023. 2. Funds in the amount of $19,156.80 are for an Emergency to address non-conformance with ADA compliance as required by the Texas Department of Licensing and Regulations and to perform repairs to an underground sewer line at the facility. This work was requested by Administration, specifically Mr. Lalo Uribe and the Honorable Judge, Tano Tijerina. Quantcorp Construction was asked to bill for this work in a separate invoice. Solution: Approval of transfer of funds, release of retainage amount and closeout of project. Result: Project completion.
19. Discussion and possible action to enter into a Resolution of the Commissioners Court authorizing the County Judge to sign an Advance Funding Agreement with the Texas Department of Transportation for BRIDGE REPLACEMENT or REHABILITATION where the Local Government Match Contribution is waived for Mangana Hein Rd. at Becerra Creek (Off the State System), National Bridge Inventory (NBI) Structure Number 222400AA0313003 State Control-Section-Job (CSJ) Number 0922-33-234 and any matters incident thereto. [Requested by TxDOT and Capitol Project Facilities Infrastructure - No effect on the County Budget]
20. Discussion and possible action to enter into an Advance Funding Agreement with the Texas Department of Transportation for BRIDGE REPLACEMENT or REHABILITATION where the Local Government Match Contribution is waived for Mangana Hein Rd. At Becerra Creek (Off the State System), National Bridge Inventory (NBI) Structure Number 222400AA0313003 State Control-Section-Job (CSJ) Number 0922-33-234 and any matters incident thereto. [Requested by TxDOT and Capitol Project Facilities Infrastructure - No effect on the County Budget]
21. Discussion and possible action to enter a Resolution of the Commissioners Court authorizing the County Judge to sign an Advance Funding Agreement with the Texas Department of Transportation for BRIDGE REPLACEMENT or REHABILITATION where the Local Government Match Contribution is waived for Mangana Hein Rd. at Dolores Creek (Off the State System), National Bridge Inventory (NBI) Structure Number 222400AA0313004 State Control-Section-Job (CSJ) Number 0922-33-235 and any matters incident thereto. [Requested by TxDOT and Capitol Project Facilities Infrastructure - No effect on the County Budget]
22. Discussion and possible action to enter into an Advance Funding Agreement with the Texas Department of Transportation for BRIDGE REPLACEMENT or REHABILITATION where the Local Government Match Contribution is waived for Mangana Hein Rd. at Dolores Creek (Off the State System), National Bridge Inventory (NBI) Structure Number 222400AA0313004 State Control-Section-Job (CSJ) Number 0922-33-235 and any matters incident thereto. [Requested by TxDOT and Capitol Project Facilities Infrastructure - No effect on the County Budget]
10. Purchasing
23. Discussion and possible action to award Invitation to Bid (ITB) 2024-006 “ARPA Project No. 6 – “Septic System Installation Project - Phase II” to the sole bidder RGM Land Management, LLC., in an amount not to exceed $108,000.00 for four (4) Webb County Colonia Residents who have qualified to receive a new septic system in compliance with rules of the Texas Commission for Environmental Quality (TCEQ) and Standard on Site Sewage Facilities (OSSF) - ARPA Grant Guidelines as approved by the Webb County Commissioners Court, pursuant to the Texas Local Government Code; Subchapter C. Competitive Bidding in General, §262.021 (The County Purchasing Act) and with the Code of Federal Regulations §200.318 - §200.327 (General Procurement Standards) and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #2703-5205-001-474502-101 (American Rescue Plan Act of 2021-American Rescue Plan-Administration-Infrastructure in Progress-Septic Systems Assistance Prog)] Issue: A formal bid solicitation was advertised for the installation of four (4) new septic systems (Phase II) for Webb County Colonia residents in compliance with TCEQ and OSSF – ARPA grant guidelines as approved by the Webb County Commissioners Court. Solution: Consideration to approve sole bidder RGM Land Management, LLC., bidder has the required TCEQ licenses to proceed with the requested scope of work. Result: If approved, authorize General Counsel to prepare and execute the construction contract to include any federal contract provisions, if required.
Webb County Fairgrounds
24. Discussion and possible action to approve, by Order, the following budget amendment to increase revenues and expenditures in the amount of $95,000.00 for both accounts stipulated below for the Webb County Fairgrounds Fund 2031 for Pavilion events. [Requested by Rafael Perez, Webb County Auditor] Acct. Number Acct. Name Request Current End Bal. 2031-6430-357301 Pavilion Formal Event $95,000 $50,000 $145,000 2031-6430-001-463010-005 Food & Setup COS Package A (Formal) $95,000 $29,00 $124,000 Issue: Webb County Fairgrounds has received revenues from operations that require disbursements to fairgrounds contractual vendors. Solution: Increase the budget in both expense accounts to cover fairgrounds operations. Result: Have the appropriate budget to report revenues and related expenditure line items by source.
12. Commissioners Court Administrator
25. Discussion and possible action authorizing a Resolution approving an Inter local Agreement under Chapter 791 of the Texas Government Code by and between Webb County, Legacy Water Supply Corporation, Legacy Municipal Management District, and the City of Laredo for the provision of reliable groundwater and the creation of an administrative agency thereunder; and any other matters incident thereto.
13. Closed Session/Executive Session
26. Discussion and possible action to settle the claim presented by The Andrew Trevino Law Firm for their client Laura Mendoza (Tristar claim #22890513), and any other matters incident thereto. Incident occurred July 08, 2022, between a County Fire Department Vehicle Unit #5808 (Military Truck) and a (2016 GMC Yukon) motor vehicle driven by Laura Mendoza. [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071 (1)(A) (Consultation with Attorney regarding pending settlement offer)]
27. Discussion and possible action to settle the claim regarding property damage brought on by Eduardo Gonzalez, arising out of an incident which occurred on April 08, 2024, between a County Attorney's vehicle (Unit 08-30) and a White Ford F-150 driven by Eduardo Gonzalez and passenger Juan Jose Esparza and any matters incident thereto (Tristar Claim #24911469). [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071 (1)(A) (Consultation with Attorney regarding pending settlement offer)]
28. Discussion and possible action to settle the claim presented by Arturo Gallegos, Attorney at Law as a result of an incident which occurred at the Webb County Jail and any other matters incident thereto. [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(B) (Consultation with attorney regarding pending settlement offer)]
14. Presentations
29. Presentation by Maxine Vieyra from Alzheimer’s Association to share and educate the community about Alzheimer’s awareness. Nearly 7 million Americans are living with Alzheimer’s and over 11 million serve as their caregivers. [Requested by Tano E. Tijerina, County Judge]
Jun 10, 2024 Commissioners Court Meeting
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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JUNE 10, 2024 9:00 a.m.
1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Treasurer, Human Resources, Risk Management; and any other Department reports); and any other matters incident thereto.
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS
5. Honorable Martin Cuellar, Sheriff
13. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1130-001-431007-010 Operational Reserve $60,000 To: 1001-3010-001-443000-075 Repair Maint. Vehicle $275,000 $60,000 $283.96 $60,283.96 Issue: No funding available for much needed repairs to patrol vehicles. Solution: Process budget amendment (line item transfer) to repair patrol vehicles. Result: Funding available for vehicle repairs.
6. Economic Development
14. Discussion and possible action to grant AEP Texas Inc. a 10 foot right-of-way perpetual easement for an electric transmission line and appurtenances being 3,045 square feet out of Lot 1, Block 1, San Rafael Subdivision, Phase 2 (Webb County Sothern Health Facility tract) for Ten Dollars ($10.00) and other valuable consideration and any matters incident thereto; authorizing the County Judge to sign all relevant documents. Issue: The Webb County Southern Health Facility, which is currently under construction, will need electrical services in order to conduct its operations once completed. Request of AEP Texas Inc., in connection with construction of the Webb County Southern Health Facility. Solution: Approve a perpetual easement and 10’ wide right-of-way to AEP to install electrical transmission line to prove electricity and lighting to the site. Result: The Webb County Southern Health will be able to have AEP electrical service and lighting for its operations.
7. Civil Legal Division
15. Discussion and possible action to enter into Work Authorization #3 with Top Site Civil Group, LLC for surveying approx. 40 acres of county property for potential use as 6F replacement property at a cost not to exceed Twenty-Four Thousand Five Hundred Fifty Dollars ($24, 550.00) and any matters incident thereto. [Account #1001-1130-001-432001 (Professional Services)]
8. Community Action Agency
16. Discussion and possible action to authorize the Community Action Agency (CAA) Administration, Social Services, and Meals-on-Wheels Programs to be housed in the Webb County Juvenile Facility and authorizing the solicitation of an architect for the modification of the building to address needs of the department; and any other matters incident thereto. Issue: Webb County Community Action Agency Administration and Social Services require a permanent facility that suits the needs of the services they provide to the community. Solution: Obtain the Commissioner’s Court authorization to house the CAA Administration, Social Services, and the Meals-on-Wheels Programs in the Webb County Juvenile facility and solicit an architect for modification of the building to meet program and service needs. Result: The new facility will be a unified location, with adequate space for the services provided for the Webb County Community Action Agency Administration, Social Services, and Meals-on-Wheels Program.
9. Engineer
17. Discussion and possible action to approve the Project Closeout and Release of Retainage in the amount of $139,711.80 to Anderson Columbia for the completion of the Webb County Mangana Hein Road Extension Project (ITB 2022-0015); and authorize the County Judge sign any relevant documents and any other matters incident thereto. [Account #3716-206000 (Retainage Payable)-CTIF Funds] Issue: This project has been completed. Solution: Approve and release retainage amount. Result: Completion of Project.
18. Discussion and possible action to approve the closeout and release of retainage in the amount of $93,760.98 to Quantcorp Construction, LLC, for the Webb County Detoxification Facility Project; with additional approval to transfer funds in the amount of $88,804.76 from Fund 3907; and authorize the County Judge to sign any relevant documents; and any other matters incident thereto. [Account #3902-206000 (Retainage Payable) and Income Series 2020 - Fund 3907] Issue: This project has been completed. Funds that we need to be transferred were not requested when a change order was approved at the November 27, 2023, Commissioner's Court Meeting. We are requesting the amount of $88,804.76 to pay for the following items completed by Quantcorp Construction: 1. The Change Order totaling $69,647.96 was for the application (2) of "block filler" to keep moisture out of the building and to repair / replace a gas line. The request can be referenced from agenda item #19 dated November 27, 2023. 2. Funds in the amount of $19,156.80 are for an Emergency to address non-conformance with ADA compliance as required by the Texas Department of Licensing and Regulations and to perform repairs to an underground sewer line at the facility. This work was requested by Administration, specifically Mr. Lalo Uribe and the Honorable Judge, Tano Tijerina. Quantcorp Construction was asked to bill for this work in a separate invoice. Solution: Approval of transfer of funds, release of retainage amount and closeout of project. Result: Project completion.
19. Discussion and possible action to enter into a Resolution of the Commissioners Court authorizing the County Judge to sign an Advance Funding Agreement with the Texas Department of Transportation for BRIDGE REPLACEMENT or REHABILITATION where the Local Government Match Contribution is waived for Mangana Hein Rd. at Becerra Creek (Off the State System), National Bridge Inventory (NBI) Structure Number 222400AA0313003 State Control-Section-Job (CSJ) Number 0922-33-234 and any matters incident thereto. [Requested by TxDOT and Capitol Project Facilities Infrastructure - No effect on the County Budget]
20. Discussion and possible action to enter into an Advance Funding Agreement with the Texas Department of Transportation for BRIDGE REPLACEMENT or REHABILITATION where the Local Government Match Contribution is waived for Mangana Hein Rd. At Becerra Creek (Off the State System), National Bridge Inventory (NBI) Structure Number 222400AA0313003 State Control-Section-Job (CSJ) Number 0922-33-234 and any matters incident thereto. [Requested by TxDOT and Capitol Project Facilities Infrastructure - No effect on the County Budget]
21. Discussion and possible action to enter a Resolution of the Commissioners Court authorizing the County Judge to sign an Advance Funding Agreement with the Texas Department of Transportation for BRIDGE REPLACEMENT or REHABILITATION where the Local Government Match Contribution is waived for Mangana Hein Rd. at Dolores Creek (Off the State System), National Bridge Inventory (NBI) Structure Number 222400AA0313004 State Control-Section-Job (CSJ) Number 0922-33-235 and any matters incident thereto. [Requested by TxDOT and Capitol Project Facilities Infrastructure - No effect on the County Budget]
22. Discussion and possible action to enter into an Advance Funding Agreement with the Texas Department of Transportation for BRIDGE REPLACEMENT or REHABILITATION where the Local Government Match Contribution is waived for Mangana Hein Rd. at Dolores Creek (Off the State System), National Bridge Inventory (NBI) Structure Number 222400AA0313004 State Control-Section-Job (CSJ) Number 0922-33-235 and any matters incident thereto. [Requested by TxDOT and Capitol Project Facilities Infrastructure - No effect on the County Budget]
10. Purchasing
23. Discussion and possible action to award Invitation to Bid (ITB) 2024-006 “ARPA Project No. 6 – “Septic System Installation Project - Phase II” to the sole bidder RGM Land Management, LLC., in an amount not to exceed $108,000.00 for four (4) Webb County Colonia Residents who have qualified to receive a new septic system in compliance with rules of the Texas Commission for Environmental Quality (TCEQ) and Standard on Site Sewage Facilities (OSSF) - ARPA Grant Guidelines as approved by the Webb County Commissioners Court, pursuant to the Texas Local Government Code; Subchapter C. Competitive Bidding in General, §262.021 (The County Purchasing Act) and with the Code of Federal Regulations §200.318 - §200.327 (General Procurement Standards) and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #2703-5205-001-474502-101 (American Rescue Plan Act of 2021-American Rescue Plan-Administration-Infrastructure in Progress-Septic Systems Assistance Prog)] Issue: A formal bid solicitation was advertised for the installation of four (4) new septic systems (Phase II) for Webb County Colonia residents in compliance with TCEQ and OSSF – ARPA grant guidelines as approved by the Webb County Commissioners Court. Solution: Consideration to approve sole bidder RGM Land Management, LLC., bidder has the required TCEQ licenses to proceed with the requested scope of work. Result: If approved, authorize General Counsel to prepare and execute the construction contract to include any federal contract provisions, if required.
Webb County Fairgrounds
24. Discussion and possible action to approve, by Order, the following budget amendment to increase revenues and expenditures in the amount of $95,000.00 for both accounts stipulated below for the Webb County Fairgrounds Fund 2031 for Pavilion events. [Requested by Rafael Perez, Webb County Auditor] Acct. Number Acct. Name Request Current End Bal. 2031-6430-357301 Pavilion Formal Event $95,000 $50,000 $145,000 2031-6430-001-463010-005 Food & Setup COS Package A (Formal) $95,000 $29,00 $124,000 Issue: Webb County Fairgrounds has received revenues from operations that require disbursements to fairgrounds contractual vendors. Solution: Increase the budget in both expense accounts to cover fairgrounds operations. Result: Have the appropriate budget to report revenues and related expenditure line items by source.
12. Commissioners Court Administrator
25. Discussion and possible action authorizing a Resolution approving an Inter local Agreement under Chapter 791 of the Texas Government Code by and between Webb County, Legacy Water Supply Corporation, Legacy Municipal Management District, and the City of Laredo for the provision of reliable groundwater and the creation of an administrative agency thereunder; and any other matters incident thereto.
13. Closed Session/Executive Session
26. Discussion and possible action to settle the claim presented by The Andrew Trevino Law Firm for their client Laura Mendoza (Tristar claim #22890513), and any other matters incident thereto. Incident occurred July 08, 2022, between a County Fire Department Vehicle Unit #5808 (Military Truck) and a (2016 GMC Yukon) motor vehicle driven by Laura Mendoza. [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071 (1)(A) (Consultation with Attorney regarding pending settlement offer)]
27. Discussion and possible action to settle the claim regarding property damage brought on by Eduardo Gonzalez, arising out of an incident which occurred on April 08, 2024, between a County Attorney's vehicle (Unit 08-30) and a White Ford F-150 driven by Eduardo Gonzalez and passenger Juan Jose Esparza and any matters incident thereto (Tristar Claim #24911469). [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071 (1)(A) (Consultation with Attorney regarding pending settlement offer)]
28. Discussion and possible action to settle the claim presented by Arturo Gallegos, Attorney at Law as a result of an incident which occurred at the Webb County Jail and any other matters incident thereto. [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(B) (Consultation with attorney regarding pending settlement offer)]
14. Presentations
29. Presentation by Maxine Vieyra from Alzheimer’s Association to share and educate the community about Alzheimer’s awareness. Nearly 7 million Americans are living with Alzheimer’s and over 11 million serve as their caregivers. [Requested by Tano E. Tijerina, County Judge]
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