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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 FRIDAY, JUNE 21, 2024 9:00 a.m.
1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS
5. Honorable Martin Cuellar, Sheriff
18. Discussion and possible action to authorize an emergency order for the purchase and installation of a new Carrier 60 ton – 208-230 volt / 3 ph - R 410 chiller system from Temprite Mechanical Inc., for an amount not to exceed $86,613.00 to include all material, labor and required payment bond pursuant to the Texas Local Government Code; section 262.024 discretionary exemptions (a)(11) vehicle and equipment repairs and to further authorize a transfer of $56,613 from the Operational Reserve Account #1001-1130-001-431007-010) and $29,000 from the Sheriff’s Capital Outlay Account #1001-3010-001-470000 to the Sheriff’s Jail Capital Outlay account (1001-4070) and any other matters incident thereto. [Sheriff’s Capital outlay Account #1001-3010-001-470000 and Operational Reserve Account #1001-1130-001-431007-010] Issue: The jail needs to make an emergency purchase of a new Carrier 60 ton chiller system for the jail. Solution: Authorize the transfer of funds and purchase of the chiller system for the jail. Result: Available funds to purchase chiller system needed for the jail.
6. Casa Blanca Golf Course
19. Discussion and possible action to authorize the purchasing agent and Casa Blanca Golf Course to purchase a JOHN DEERE Aercore 800 Aerator in the amount of $27,159.75 from United Agriculture; and any other matters incident thereto. [Account #7100-6080-001-444001-025] Issue: Currently Casablanca golf course Aerocore has seized working and has no further repair. This piece of equipment is needed to punch greens and smaller more compact aerification process. Solution: To allow Casablanca Golf course and Purchasing agent the opportunity to purchase the much-needed aerification unit. Result: This will allow for CBGC to continue to continue our green and aerification practices that have helped increase sustainable greens.
20. Discussion and possible action to authorize the purchasing agent and Casa Blanca Golf Course to purchase 34,960 sq ft of Celebration sod delivered and installed at .85 cents per square foot from Tomas Turf Grass using buy board #641-21 in the amount of $29,716.00 and to further transfer funds from Account #1001-1130-001-431007-010 (Operational Reserve) to Account #7100-6080-001-444001-025; and any other matters incident thereto Issue: Currently Casablanca golf course does not have any sod on the lower south part of hole #14, hole 6 by cart path 10, and 12. Solution: To allow Casablanca Golf course and Purchasing agent the opportunity to purchase the much-needed sod to finish out turf on these holes. Result: This will allow for CBGC to continue to turf fairways and general areas on all holes.
7. Economic Development
21. Discussion and possible action to enter into a Land Use Restriction Agreement (LURA) with the Texas Department of Housing and Affairs under the Community Development Block Grant Coronavirus Resiliency Program (CDBG-CRP) committing to the construction and operation of public facilities for the purpose of utilizing the facility as a health center for a minimum of 5 years. There will be no impact to General fund. [Account #3522-7230-001] Issue: Webb County is required to sign the LURA in order to meet the Texas Department of Housing and Affairs contractual obligation. Solution: Enter into a LURA with Texas Department of Housing and Affairs. Result: Webb County will meet the Texas Department of Housing and Affairs contractual obligation.
8. Community Action Agency
22. Discussion and possible action to approve the installation of internet and Wi-Fi services at the new Community Action Agency (CAA) building at the Webb County Juvenile Facility and to further authorize the transfer of funds from the Operational Reserve Account #1001-1130-001-431007-010 in the amount of Fifty Five Thousand Dollars ($55,000) to the Community Action Agency C.S.B.G. Account #1001-1160-001-463902-040; and any other matters incident thereto. Issue: The new CAA facility is currently not equipped with internet capabilities. Solution: Court approval for the installation of internet services and authorization for the transfer of funds from the Operational Reserve account. Result: Internet and Wi-Fi capabilities will allow the Department to commence services at the new facility for the County and public alike.
9. Purchasing
23. Discussion and possible action to award Invitation to Bid (ITB) 2024-007 "Justice of the Peace Pct. 2 Pl. 1 Renovation Project" to the lowest & responsible bidder, SIMA Contractors, LLC, for an amount not to exceed $112,500.00 (Total Base Bid + Alternate Add No. 1) in accordance with the Texas Local Government Code, Sub-Chapter C. (Competitive Bidding in General), Section 262.021 (County Purchasing Act) and to authorize the transfer of funds from the General Operating reserve account in an amount not to exceed $52,500.00 to Judge Quintana's capital outlay account to cover difference exceeding the original budget for $60,000.00 and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-2160-001-470000 (General Fund-JP Pct2 Pl1 R Quintana-Administration-Capital Outlay)] Issue: The renovation project includes removal and disposal of existing courtroom floor tile and base boards and installation of new floor tile and base boards for approximately 4,798 square feet and 1,145 linear feet respectively. Formal bid pricing was also requested for painting of interior walls on the first floor for approximately 11,450 square feet included on bid sheet as an alternate to total base bid price. Bidders were required to include pricing on all material/supplies, equipment, labor, local building permits, P&P bonding and insurance requirements to complete the requested scope of work. Solution: Consideration to award to the lowest and responsible bidder, SIMA Contractors, LLC. Result: If approved by Commissioners Court, proceed with execution of the construction contract and notice to proceed subject to submission of minimum insurance and P&P bonding requirements.
24. Discussion and possible action to accept the rankings and award to the highest-ranking offeror, for Competitive Sealed Proposal (CSP) 2024-002 “Webb County Fairgrounds Parking Lot Improvements – Phase III”, pursuant to the Texas Government Code; §2269.155 (Selection of Offeror), and to further authorize General Counsel to finalize the construction contract with the selected offeror and final bid amount presented by the Purchasing Agent and; authorizing the County Judge to execute the construction contract and any other matters incident thereto. [Bond Series 2019A - 3900-7230-001-474503-003 (Fairgrounds Project Series 2019A-Construction In Progress-Administration-Fairground Site Improvements-Parking Lot Improv. Phase 3)] Issue: The Webb County Fairgrounds Phase III scope of work will consist of but not limited to asphalt pavement construction, excavation, embankment, site grading, flexible base, subgrade preparation, storm drainage improvements, electrical improvements, new parking lighting, concrete pavement, and pavement striping/marking. Formal bids were advertised for Phase III on May 31st and competitive sealed proposals are scheduled to be received, publicly opened, and read aloud the names of offerors and any monetary proposals on Monday, June 17, 2024, at 4:00 p.m. (CT). Solution: Consideration to approve a construction contract with the highest ranking Offeror as presented by the Webb County Purchasing Agent. Result: If approved, the construction contract will be prepared by General Counsel for final execution as per Court action on total awarded bid amounts and Notice to Proceed will be initiated by Owner’s representative subject to all P&P Bonds and applicable insurance requirements have been provided to Webb County.
25. Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2024-011 Space Needs Assessment Study for Webb County to the highest ranking respondent for the development of a Space Needs Assessment Study for Webb County to evaluate the efficiency of existing work-spaces, prepare short, mid-range and long term recommendations on spacing requirements to include budgetary cost estimates for related capital planning pursuant to the Professional Services Act and to further authorize general counsel and designated staff members assigned by Commissioners Court to negotiate the scope of services and related professional services fees and any other matters incident thereto. Issue: Webb County needs a qualified firm to perform a space needs assessment to evaluate the best use of existing facilities and office spaces under lease and to provide recommendations to the Commissioners Court on any future new construction, renovations or reassignment of space usage. Solution: Consideration to approve the award of the highest-ranking firm based on the published criteria. Statement of qualifications are due June 14th; therefore, the Purchasing Agent will present the results of the scoring committee during the official meeting. Result: If approved, general counsel and designated staff members assigned by Commissioner Court will negotiate the scope of services and related professional services fees in order to return to Court for final approval to execute a professional service agreement.
10. Commissioners Court Administrator
26. Discussion and possible action to approve all expenses related to the special event recognition dinner for the Hon. Texas State Senator Judith Zaffirini and the Webb County Justice Center re-naming dedication for her outstanding appointment as Dean of the Texas Senate in the amount not to exceed $20,000; and any other matters incident thereto. [Account #2004-1010-001-463526 (Community Promotions- Hotel Motel)]
27. Status report from Capital Project Infrastructure director regarding recommended proposals for repairs needed to the roof and parking lot structures at the new Sheriff’s Administration building, including previous assessment recommendations provided by ARMKO Industries and Able City Architect group; with discussion and possible action to authorize continued engagement with ARMKO industries, or in the alternative, to rescind previous court action and amend the current agreement with Able City for their additional design work proposed to address the necessary roof and parking lot improvements; and any other matters incident thereto.
28. Presentation by Jose Ceballos and Justin Heather, Chair and Vice-Chair of the Tax Increment Reinvestment Zone #1, along with Laredo Councilwoman Alyssa Cigarroa, regarding a proposal for a Tax Increment Reinvestment Zone (TIRZ) in downtown Laredo.
29. Communications
Jun 21, 2024 Commissioners Court Meeting
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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 FRIDAY, JUNE 21, 2024 9:00 a.m.
1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS
5. Honorable Martin Cuellar, Sheriff
18. Discussion and possible action to authorize an emergency order for the purchase and installation of a new Carrier 60 ton – 208-230 volt / 3 ph - R 410 chiller system from Temprite Mechanical Inc., for an amount not to exceed $86,613.00 to include all material, labor and required payment bond pursuant to the Texas Local Government Code; section 262.024 discretionary exemptions (a)(11) vehicle and equipment repairs and to further authorize a transfer of $56,613 from the Operational Reserve Account #1001-1130-001-431007-010) and $29,000 from the Sheriff’s Capital Outlay Account #1001-3010-001-470000 to the Sheriff’s Jail Capital Outlay account (1001-4070) and any other matters incident thereto. [Sheriff’s Capital outlay Account #1001-3010-001-470000 and Operational Reserve Account #1001-1130-001-431007-010] Issue: The jail needs to make an emergency purchase of a new Carrier 60 ton chiller system for the jail. Solution: Authorize the transfer of funds and purchase of the chiller system for the jail. Result: Available funds to purchase chiller system needed for the jail.
6. Casa Blanca Golf Course
19. Discussion and possible action to authorize the purchasing agent and Casa Blanca Golf Course to purchase a JOHN DEERE Aercore 800 Aerator in the amount of $27,159.75 from United Agriculture; and any other matters incident thereto. [Account #7100-6080-001-444001-025] Issue: Currently Casablanca golf course Aerocore has seized working and has no further repair. This piece of equipment is needed to punch greens and smaller more compact aerification process. Solution: To allow Casablanca Golf course and Purchasing agent the opportunity to purchase the much-needed aerification unit. Result: This will allow for CBGC to continue to continue our green and aerification practices that have helped increase sustainable greens.
20. Discussion and possible action to authorize the purchasing agent and Casa Blanca Golf Course to purchase 34,960 sq ft of Celebration sod delivered and installed at .85 cents per square foot from Tomas Turf Grass using buy board #641-21 in the amount of $29,716.00 and to further transfer funds from Account #1001-1130-001-431007-010 (Operational Reserve) to Account #7100-6080-001-444001-025; and any other matters incident thereto Issue: Currently Casablanca golf course does not have any sod on the lower south part of hole #14, hole 6 by cart path 10, and 12. Solution: To allow Casablanca Golf course and Purchasing agent the opportunity to purchase the much-needed sod to finish out turf on these holes. Result: This will allow for CBGC to continue to turf fairways and general areas on all holes.
7. Economic Development
21. Discussion and possible action to enter into a Land Use Restriction Agreement (LURA) with the Texas Department of Housing and Affairs under the Community Development Block Grant Coronavirus Resiliency Program (CDBG-CRP) committing to the construction and operation of public facilities for the purpose of utilizing the facility as a health center for a minimum of 5 years. There will be no impact to General fund. [Account #3522-7230-001] Issue: Webb County is required to sign the LURA in order to meet the Texas Department of Housing and Affairs contractual obligation. Solution: Enter into a LURA with Texas Department of Housing and Affairs. Result: Webb County will meet the Texas Department of Housing and Affairs contractual obligation.
8. Community Action Agency
22. Discussion and possible action to approve the installation of internet and Wi-Fi services at the new Community Action Agency (CAA) building at the Webb County Juvenile Facility and to further authorize the transfer of funds from the Operational Reserve Account #1001-1130-001-431007-010 in the amount of Fifty Five Thousand Dollars ($55,000) to the Community Action Agency C.S.B.G. Account #1001-1160-001-463902-040; and any other matters incident thereto. Issue: The new CAA facility is currently not equipped with internet capabilities. Solution: Court approval for the installation of internet services and authorization for the transfer of funds from the Operational Reserve account. Result: Internet and Wi-Fi capabilities will allow the Department to commence services at the new facility for the County and public alike.
9. Purchasing
23. Discussion and possible action to award Invitation to Bid (ITB) 2024-007 "Justice of the Peace Pct. 2 Pl. 1 Renovation Project" to the lowest & responsible bidder, SIMA Contractors, LLC, for an amount not to exceed $112,500.00 (Total Base Bid + Alternate Add No. 1) in accordance with the Texas Local Government Code, Sub-Chapter C. (Competitive Bidding in General), Section 262.021 (County Purchasing Act) and to authorize the transfer of funds from the General Operating reserve account in an amount not to exceed $52,500.00 to Judge Quintana's capital outlay account to cover difference exceeding the original budget for $60,000.00 and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-2160-001-470000 (General Fund-JP Pct2 Pl1 R Quintana-Administration-Capital Outlay)] Issue: The renovation project includes removal and disposal of existing courtroom floor tile and base boards and installation of new floor tile and base boards for approximately 4,798 square feet and 1,145 linear feet respectively. Formal bid pricing was also requested for painting of interior walls on the first floor for approximately 11,450 square feet included on bid sheet as an alternate to total base bid price. Bidders were required to include pricing on all material/supplies, equipment, labor, local building permits, P&P bonding and insurance requirements to complete the requested scope of work. Solution: Consideration to award to the lowest and responsible bidder, SIMA Contractors, LLC. Result: If approved by Commissioners Court, proceed with execution of the construction contract and notice to proceed subject to submission of minimum insurance and P&P bonding requirements.
24. Discussion and possible action to accept the rankings and award to the highest-ranking offeror, for Competitive Sealed Proposal (CSP) 2024-002 “Webb County Fairgrounds Parking Lot Improvements – Phase III”, pursuant to the Texas Government Code; §2269.155 (Selection of Offeror), and to further authorize General Counsel to finalize the construction contract with the selected offeror and final bid amount presented by the Purchasing Agent and; authorizing the County Judge to execute the construction contract and any other matters incident thereto. [Bond Series 2019A - 3900-7230-001-474503-003 (Fairgrounds Project Series 2019A-Construction In Progress-Administration-Fairground Site Improvements-Parking Lot Improv. Phase 3)] Issue: The Webb County Fairgrounds Phase III scope of work will consist of but not limited to asphalt pavement construction, excavation, embankment, site grading, flexible base, subgrade preparation, storm drainage improvements, electrical improvements, new parking lighting, concrete pavement, and pavement striping/marking. Formal bids were advertised for Phase III on May 31st and competitive sealed proposals are scheduled to be received, publicly opened, and read aloud the names of offerors and any monetary proposals on Monday, June 17, 2024, at 4:00 p.m. (CT). Solution: Consideration to approve a construction contract with the highest ranking Offeror as presented by the Webb County Purchasing Agent. Result: If approved, the construction contract will be prepared by General Counsel for final execution as per Court action on total awarded bid amounts and Notice to Proceed will be initiated by Owner’s representative subject to all P&P Bonds and applicable insurance requirements have been provided to Webb County.
25. Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2024-011 Space Needs Assessment Study for Webb County to the highest ranking respondent for the development of a Space Needs Assessment Study for Webb County to evaluate the efficiency of existing work-spaces, prepare short, mid-range and long term recommendations on spacing requirements to include budgetary cost estimates for related capital planning pursuant to the Professional Services Act and to further authorize general counsel and designated staff members assigned by Commissioners Court to negotiate the scope of services and related professional services fees and any other matters incident thereto. Issue: Webb County needs a qualified firm to perform a space needs assessment to evaluate the best use of existing facilities and office spaces under lease and to provide recommendations to the Commissioners Court on any future new construction, renovations or reassignment of space usage. Solution: Consideration to approve the award of the highest-ranking firm based on the published criteria. Statement of qualifications are due June 14th; therefore, the Purchasing Agent will present the results of the scoring committee during the official meeting. Result: If approved, general counsel and designated staff members assigned by Commissioner Court will negotiate the scope of services and related professional services fees in order to return to Court for final approval to execute a professional service agreement.
10. Commissioners Court Administrator
26. Discussion and possible action to approve all expenses related to the special event recognition dinner for the Hon. Texas State Senator Judith Zaffirini and the Webb County Justice Center re-naming dedication for her outstanding appointment as Dean of the Texas Senate in the amount not to exceed $20,000; and any other matters incident thereto. [Account #2004-1010-001-463526 (Community Promotions- Hotel Motel)]
27. Status report from Capital Project Infrastructure director regarding recommended proposals for repairs needed to the roof and parking lot structures at the new Sheriff’s Administration building, including previous assessment recommendations provided by ARMKO Industries and Able City Architect group; with discussion and possible action to authorize continued engagement with ARMKO industries, or in the alternative, to rescind previous court action and amend the current agreement with Able City for their additional design work proposed to address the necessary roof and parking lot improvements; and any other matters incident thereto.
28. Presentation by Jose Ceballos and Justin Heather, Chair and Vice-Chair of the Tax Increment Reinvestment Zone #1, along with Laredo Councilwoman Alyssa Cigarroa, regarding a proposal for a Tax Increment Reinvestment Zone (TIRZ) in downtown Laredo.
29. Communications
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