Video index
PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 DECEMBER 9, 2024 9:00 a.m.
1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Treasurer, Human Resources/Risk Management; and any other Department reports); and any other matters incident thereto.
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS
9. Honorable Jose "Pepe" Salinas, Justice of the Peace Pct. 4
a. Discussion with possible action to transfer Employee ID #10200 from Department #3170 to Slot #4095 in Department #2180; and any other matters incident thereto.
14. Human Resources
a. Discussion and possible action to appoint/re-appoint the Civil Service Commissioners, for a two-year term, commencing January 1, 2025 – December 31, 2027, and any other matters incident thereto. Issue: The term will expire for the current Commissioners, Roberto Santos, and Edward C. Sherwood. Solution: A quorum is required for the Civil Service Commission to conduct business. Result: The appointment or re-appointment of the Commissioners will ensure the smooth and efficient operation of the Commission, and will provide continuity for such a crucial function.
5. Civil Legal Division
21. Discussion and possible action to enter into a Construction Contract with 360 General Contractors, Inc. in the amount of One Million Two Hundred Ninety-Two Thousand Nine Hundred Forty-Four Dollars Forty-Nine Cents ($1,292,944.49) for the renovation of the 2nd floor of the former HEB Building located at 1002 Farragut Street, Laredo, Texas which will house the “Webb County Emergency Operation Center” (ARPA Project No. 3) and any other matters incident thereto; authorizing the Webb County Judge to sign all relevant documents. [Account #2703-5205-001-474501 (American Rescue Plan-Administration-Construction in Progress-Emergency Operations Center)] Issue: This project is part of the federally funded projects approved by Webb County as part of its allocation of American Rescue Plan Act (ARPA) funds. Solution: At its commissioners’ court meeting of November 25, 2025, the Court awarded Competitive Sealed Proposal (CSP) 2025-003 “ARPA Project No. 3-Webb County Emergency Operation Center" to 360 General Contractors, Inc. (sole proposer). Result: Approving the contract with 360 General Contractor, Inc. (General Contractor) will allow for the renovation of the 2nd floor of the former HEB building located at 1002 Farragut Street to be converted into the County’s Emergency Operations Center.
22. Discussion and possible action on insurance request and costs for the Emergency Ambulance Service Agreement with Angel Care Ambulance Service LLC and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Account #1001-5370-001-463535 (Emergency Medical Service)]
6. Elections
23. Discussion and possible action to approve the execution for the local canvassing authority to convene the outcome of an election change/s or the vote totals in an election change or contest. This new canvass serves as the official canvass for the purposes of District 28 United States Representative’s race. The canvassing authority of the election must conduct a canvassing for that office as soon as the recount is completed and further authorize the County Judge to execute all relevant documents and any other matters incident thereto. Pursuant to Section 213.003, Texas Election Code.
7. Engineer
24. Discussion and possible action to approve the closeout and release of retainage in the amount of $9,041.80 to Midas Contractors, LLC., for the completion of the Carpet Removal and Installation Project; and have the County Judge sign any relevant documents and any other matters incident thereto. [Account #1001-206000 (Retainage Payable)] Issue: Carpets at the 408th District Court, County Court At Law #1, Child Support Court, Central Jury Room, 49th District Court and the 111th District Court had to be removed and replaced. Solution: Approve and release retainage and closeout project. The removal and installation of carpet has been completed Result: Completion of Project.
25. Discussion and possible action to approve the closeout and release of retainage in the amount of $3,840.00 to SIMA Contractors, LLC., for the completion of the Justice of the Peace Precinct 2 Place 1 Renovation Project; and have the County Judge sign any relevant documents and any other matters incident thereto. [Account #1001-206000 (Retainage Payable)] Issue: The removal and installation of the flooring at the Justice of the Peace Precinct 2 Place 1 (Judge Bobby Quintana) Project has been completed. Solution: Approve and release retainage amount and closeout project. Result: Completion of project.
8. Purchasing
26. Discussion and possible action to award Competitive Sealed Proposal (CSP) 2025-004 “ARPA Project No. 8 –Community Action Agency Administration, Social Services and Meals on Wheels Facility Project" to the highest ranking Proposer, for the renovations to the facility located at 111 Camino Nuevo Road, Laredo, Texas off Hwy 359. The scope of work consists of interior renovations of an existing two (2) story facility which will house the Webb County Community Action Agency (CAA) Administrative Office, Social Services and Meals on Wheels program. To include but not limited to the renovation of an existing cafeteria, demolition of eight (8) existing sleeping quarters located on the 2nd floor and renovating the space for new bathroom facilities and new office space for the different divisions under the CAA department. No work is required for the exterior envelope of the facility, but minor site work improvements will be included for an amount not to exceed the Base Bid, pursuant to the Texas Government Code; §2269.151 Contracts for Facilities: Competitive Sealed Proposals and with the Code of Federal Regulations §200.318 - §200.327 (General Procurement Standards) and to further authorize General Counsel to prepare the construction contract for the awarded sum for final execution by the Webb County Judge and any other matters incident thereto. [Account #2703-5205-001-474501 (American Rescue Plan Act of 2021-American Rescue Plan-Administration-Construction In Progress)] Issue: This project is part of the federally funded projects approved by Webb County as part of its allocation of American Rescue Plan Act (ARPA) funds. Two (2) proposals were received by advertised deadline. Solution: Consideration to approve recommendation by the Purchasing Agent and Evaluation committee pursuant to the Texas Government Code Chapter 2269, CSP delivery procedures for construction projects and selection of offeror. Result: If approved, General Counsel will prepare a construction contract for final execution of contract for awarded sum to include any federal contract provisions required.
27. Discussion and possible action to accept the rankings and award to the highest ranking respondent Competitive Sealed Proposal (CSP) 2024-009 “Webb County Justice Center - Building Envelope and Site Rehabilitation Project” for an amount not to exceed the Base Bid amount + Alternates no. 2, 3, & 4 pursuant to the Texas Government Code; §2269.151 Contracts for Facilities: Competitive Sealed Proposals and to further authorize General Counsel to prepare the construction contract and any other matters incident thereto. [Account #1001-1130-001-470000 (General Fund-General Operating Exp-Administration-Capital Outlay)] Issue: The Webb County Commissioners Court authorized the Purchasing Agent to solicit formal competitive sealed proposals for the improvements to the Dean Senator Judith Zaffarini Justice Center Building to include roof replacement and site improvements to eliminate water intrusion from the roof and drainage enhancements around building areas identified by the Project Architect and as stipulated in the plans and specifications advertised. Four (4) Competitive Sealed Proposals were submitted for this project by advertised deadline. Solution: Consideration to approve the highest ranking respondent recommended by the Purchasing Agent and the Evaluation Committee in accordance with the Texas Government Code Chapter 2269, CSP delivery procedures for construction projects and selection of offeror. Result: If approved, General Counsel will prepare a construction contract for final approval by Commissioners Court at the next regular scheduled meeting.
28. Discussion and possible action to authorize the purchase and installation of a Golf Range Netting System for the Webb County Casa Blanca Golf Course from best value price proposal, quantity of one in-line system approximately 1,400 Linear Feet - 30’ Tall Netting – w/Steel Support Poles for an amount not to exceed best value proposal and to further authorize General Counsel to prepare the construction contract and any other matters incident thereto. [Account #7100-6080-001-470000 (Casa Blanca Golf Course - Administration-Capital Outlay)] Issue: Currently at the Casa Blanca Golf Course driving range there is no netting to prevent golf balls to cross over to the greens or other areas outside the driving range section which results in the loss of hundreds of range balls throughout the year. Solution: Installing perimeter netting around the driving range will allow for all range balls to be accounted for and properly retrieved. Result: Expenses on range balls will be reduced and will allow for the proper recycling of range balls for future use.
29. Discussion and possible action to authorize the Purchasing Agent to renew all civilian vehicles that will have an expired term during FY 2025 with Enterprise Fleet Management Solutions (Source-well Contract ID 28506) for vehicles used by Webb County departments and to further discuss with possible action the continuation of leased law enforcement units versus purchasing and any other matters incident thereto. Issue: Webb County currently leases over 335 units; in order to start the process of ordering replacement units during the fiscal year the Purchasing Agent is requesting authorization to place the necessary orders to start the process. Orders will be placed once the order banks are open and production dates will then be programmed by automobile manufacturers. Estimated turnaround time from point of order to delivery of a new leased unit is approximately 12-16 weeks for units that are programmed for civilian use. Solution: Consideration to authorize the Purchasing Agent to continue renewing lease vehicles for civilian use to include the monthly fee for preventive maintenance services and to further provide direction on the continuation of leased police units or straight out purchases. Result: If approved, orders will be placed as order banks are open by respective automobile manufacturer.
30. Discussion and possible action to terminate the Independent Contractor Agreement between Webb County and Rhodes Research for the Audio / Video Conferencing Technology Upgrades to Child Support Courtroom and to authorize payment in an amount not to exceed $24,608.88 for equipment delivered with further action to ratify the transfer of funds in the amount of $45,130.51 from Account #1001-1130-001-470000 (Capital Outlay) to Account #1001-1130-001-470000-001 (Capital Outlay Non-Capitalized); and any other matters incident thereto. [Account #1001-1130-001-470000-001 (General Fund-General Operating Exp-Administration-Capital Outlay-Non-Capitalized Items)] Issue: On September 25, 2023, RFP 2023-012 "Hybrid Audio/Video System for Child Support Court" was awarded to Rhodes Research. Project has a contractual completion timeline of 140 calendar days after date of contract execution; Contractor has exceeded that timeline. Solution: Consideration to terminate contract, rebid project and release payment for equipment delivered. Result: If approved, Contractor will receive formal notice of termination and payment for equipment delivered. The Purchasing Agent will rebid project subject to Commissioners Court approval.
31. Discussion and possible action to terminate the Independent Contractor Agreement between Webb County and Rhodes Research for the Audio / Video Conferencing Technology Upgrades to Juvenile Detention Center Courtroom and to further authorize payment in an amount not to exceed $20,521.63 for equipment delivered and any other matters incident thereto.[Account #1001-1130-001-470000-001 (General Fund - General Operating Exp - Administration - Capital Outlay - Non-Capitalized Items)] Issue: On September 25, 2023, RFP 2023-012 "Hybrid Audio/Video System for Juvenile Detention Center" was awarded to Rhodes Research. Project has a contractual completion timeline of 140 calendar days after date of contract execution; Contractor has exceeded that timeline. Solution: Consideration to terminate contract, rebid project and release payment for equipment delivered. Result: If approved, Contractor will receive formal notice of termination and payment for equipment delivered. The Purchasing Agent will rebid project subject to Commissioners Court approval.
32. Discussion and possible action to approve the purchase of two (2) H-Scan 6040C US Standard X-Ray Systems from Smiths Detection (New York State OGS Contract PC69033 with award number 23173, and it includes Smiths Detection products, services and software in Group 38232) in the amount not to exceed $95,351, includes certification training for (10) Sheriffs' deputies and a three (3) year extended warranty pursuant to Sections 271.101 and 271.102 of the Texas Local Government Code, Cooperative Purchasing program; and any other matters incident thereto. [Account #2703-5205-006 (Revenue Replacement Fund)] Issue: The Webb County Sheriff’s Office needs an updated x-ray system for the Dean Senator Judith Zaffirini Justice Center Building. The purchase will include certification training for the department. Solution: Consideration to purchase the two (2) H-Scan 6040C US Standard X-Ray Systems from Smiths Detection utilizing NY State Higher Contract cooperative contract pricing. Equipment will be funded by the ARPA revenue replacement fund. Result: If approved, the order will be initiated immediately after commissioners' court approval. The estimated time of delivery is 12–14 weeks.
33. Discussion and possible action to approve the purchase of one (1) John Deere 6M 115 Utility Tractor from Tellus Equipment Solutions, LLC (Source-well Contract #AI 070821-AGI) for an amount not to exceed $228,976.05 which includes a standard 2-year/2000 hour warranty pursuant to Sections 271.101 and 271.102 of the Texas Local Government Code, Cooperative Purchasing program; and any other matters incident thereto. [Account #2007-7150-001-470000 (Road and Bridge Road Maintenance - Capital Outlay)] Issue: The Webb County Road and Bridge Department has capital outlay funding that includes the approval of one (1) John Deere 6M Utility Tractor for operational use including loader work, mowing and transportation. Solution: Consideration to authorize the purchase of one (1) John Deere 6M Utility Tactor utilizing the source-well cooperative contract pricing. The funding for this equipment was approved through the FY 24-25 budget process. Result: If approved, the order will be placed same day as Commissioners Court approval. The estimated time of delivery is 6 to 8 months.
34. Discussion with possible action to authorize the transfer of a Chevrolet Tahoe vehicle Unit #17-111 VIN #1GNLCDEC1KR241876 from Constable Pct. 4 to Justice of the Peace Pct 4; and any other matters incident thereto.
9. Risk Management
35. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer): Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1130-001-431007-010 Operational Reserve $0.00 $100,000.00 $0.00 $0.00 To: 6100-1090-345000-010 Premiums Employer HSA Contribution $1,856,697.00 $100,000.00 $1,756,801.17 $1,856,801.17 Issue: There is a need to add a budget to the Premiums Employer HSA (Health Savings Account) Contribution line item to cover the $600.00 County contribution per employee enrolled in the CDHP (Consumer Driven Health Plan). Solution: Approve line item transfer. Result: Funds will be in place for the CDHP (Consumer Driven Health Plan) and will enable timely employer contributions into the employee HSA's.
36. Discussion and possible action to approve the following Renewal/New bond for the elected officials taking office January 01, 2025. According to the Texas Local Government Code 262.001 (a) (c) for an approximate amount of $3,157.50. [Account #1001-1180-001-452001-010 (Insurance Other Bonds)] NAME DEPARTMENT AMOUNT Morales, Sabino M Constable Pct 3 $177.50 Cuellar, Martin County Sheriff $532.50 Paz, Juan Porfirio Jr. JP Precinct 1 PL. 1 $177.50 Gomez, Guadalupe Constable Pct 1 $177.50 Montemayor, Marco County Attorney $177.50 Gonzalez, Jesse Commissioner Pct 1 $177.50 Barrera, Patricia A. Tax Assessor/Col County $500.00 Barrera, Patricia A. Tax Assessor/Colo State $350.00 Dominguez, Daniel III JP Precinct 2, Pl .2 $177.50 Villarreal, Miguel “Mike” Constable Pct. 2 $177.50 Galo, John Commissioner Pct 3 $177.50 Alaniz, Isidro District Attorney $177.50 San Miguel, Rolando Constable Pct. 3 $177.50 Issue: New and Renewal Bonds must be issued in order for elected officials to execute their duties for the coming year. Solution: Approval of New and Renewal Bonds. Result: Webb County will be in compliance with the State statute.
10. Commissioners Court Administrator
37. Discussion with possible action to purchase thirty (30) pin pads for county departments at a cost of $195 per unit from Hubwallet at an amount not to exceed $5,850, with further discussion and possible action to reduce the surcharge fee (processing fee) currently set at 3% to 1.50%; and any other matters incident thereto. [Account #1001-1130-001-431007-010 – Operational Reserve] Issue: The VL 100 pin pads currently used in county departments are outdated, no longer under warranty, and non-compliant with the vendor. If pin pads were to stop functioning they cannot be repaired and/or replaced. Solution: Upgrading to the VL300 pin pads will allow the units to be complaint and under warranty with the vendor. Result: All county departments will have updated equipment under warranty to better serve Webb County constituents.
38. Status report by JHS Architects (Fairgrounds Architects) and Leyendecker Construction (Construction Manager at Risk) on the Webb County Fairgrounds Project Phase II; with presentation on CMAR Preliminary Construction Cost estimate, with discussion and possible action; and other matters incident thereto.
39. Discussion and possible action to approve a contract Amendment No. 002 to the Professional Services Contract with Juan Homero Sanchez Architect, Inc D/B/A JHS Architect, for the Webb County Fairgrounds Project in accordance with the Architectural / Engineering Professional Services agreement to include PHASE III additional scope: a Multi-Purpose Barn (Event Center) and Exposition Hall No.2 and associated landscaping, supplemental event parking, driveways, lighting, site and utility infrastructure. The proposed work shall include planning and design for Phase III of the project. The fees can be adjusted in conformity with the significant changes to the Owner's initial budget for all phases of the project; and any other matters incident thereto.
11. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2
40. Discussion and possible action to adopt a proclamation in honor of the Laredo Daybreak Rotary Club's 40th Anniversary, recognizing its four decades of dedicated service and contributions to the community.
12. Honorable Ricardo A. Jaime, Webb County Commissioner Pct. 4
41. Discussion and possible action to allocate all interest funds derived from the American Rescue Plan Act (ARPA) to the Webb County Veterans Building Rehabilitation and Preservation Project; and any other matters incident thereto. [ARPA Funding]
42. Discussion and possible action to direct the Purchasing Agent to issue a Request for Qualifications (RFQ) for a consultant to review the County's Employee Classification and Wage Study and provide the Commissioners Court with independent and comprehensive (all slots/positions except Elected Officials and Collective Bargaining Members) analysis and recommendations of current job classifications and wages paid to County employees and any matters incident thereto. [Co-sponsored by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]
13. Closed Session/Executive Session
44. Discussion and possible action regarding Summit Building and Design Change Order 0006 Webb County Sheriff Admin Offices and any matters incident thereto. [Closed session /Executive Session may be requested pursuant to Texas Government Code §551.071, Consultation with Attorney, pending or contemplated litigation]
14. Presentations
45. Presentation by Jose Salvador Tellez and Nancy Garcia from Lulac #12; and any other matters incident thereto. [Requested by Commissioners Court]
46. Recognition and presentation of plaque & certificates to Laredo Job Corps Culinary Arts vocational program for their outstanding dedication, hard work and contribution to our community. [Requested by Jesse Gonzalez, Commissioner Pct. 1]
47. Presentation with discussion and action by Brighton Group regarding Webb County's ARPA Program not limited to overall project statuses, compliance reporting and program deadlines adopted by the US Treasury to include any recommendations by the court. [Requested by Commissioners Court]
48. Communications
Dec 09, 2024 Commissioners Court Meeting
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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 DECEMBER 9, 2024 9:00 a.m.
1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Treasurer, Human Resources/Risk Management; and any other Department reports); and any other matters incident thereto.
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS
9. Honorable Jose "Pepe" Salinas, Justice of the Peace Pct. 4
a. Discussion with possible action to transfer Employee ID #10200 from Department #3170 to Slot #4095 in Department #2180; and any other matters incident thereto.
14. Human Resources
a. Discussion and possible action to appoint/re-appoint the Civil Service Commissioners, for a two-year term, commencing January 1, 2025 – December 31, 2027, and any other matters incident thereto. Issue: The term will expire for the current Commissioners, Roberto Santos, and Edward C. Sherwood. Solution: A quorum is required for the Civil Service Commission to conduct business. Result: The appointment or re-appointment of the Commissioners will ensure the smooth and efficient operation of the Commission, and will provide continuity for such a crucial function.
5. Civil Legal Division
21. Discussion and possible action to enter into a Construction Contract with 360 General Contractors, Inc. in the amount of One Million Two Hundred Ninety-Two Thousand Nine Hundred Forty-Four Dollars Forty-Nine Cents ($1,292,944.49) for the renovation of the 2nd floor of the former HEB Building located at 1002 Farragut Street, Laredo, Texas which will house the “Webb County Emergency Operation Center” (ARPA Project No. 3) and any other matters incident thereto; authorizing the Webb County Judge to sign all relevant documents. [Account #2703-5205-001-474501 (American Rescue Plan-Administration-Construction in Progress-Emergency Operations Center)] Issue: This project is part of the federally funded projects approved by Webb County as part of its allocation of American Rescue Plan Act (ARPA) funds. Solution: At its commissioners’ court meeting of November 25, 2025, the Court awarded Competitive Sealed Proposal (CSP) 2025-003 “ARPA Project No. 3-Webb County Emergency Operation Center" to 360 General Contractors, Inc. (sole proposer). Result: Approving the contract with 360 General Contractor, Inc. (General Contractor) will allow for the renovation of the 2nd floor of the former HEB building located at 1002 Farragut Street to be converted into the County’s Emergency Operations Center.
22. Discussion and possible action on insurance request and costs for the Emergency Ambulance Service Agreement with Angel Care Ambulance Service LLC and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Account #1001-5370-001-463535 (Emergency Medical Service)]
6. Elections
23. Discussion and possible action to approve the execution for the local canvassing authority to convene the outcome of an election change/s or the vote totals in an election change or contest. This new canvass serves as the official canvass for the purposes of District 28 United States Representative’s race. The canvassing authority of the election must conduct a canvassing for that office as soon as the recount is completed and further authorize the County Judge to execute all relevant documents and any other matters incident thereto. Pursuant to Section 213.003, Texas Election Code.
7. Engineer
24. Discussion and possible action to approve the closeout and release of retainage in the amount of $9,041.80 to Midas Contractors, LLC., for the completion of the Carpet Removal and Installation Project; and have the County Judge sign any relevant documents and any other matters incident thereto. [Account #1001-206000 (Retainage Payable)] Issue: Carpets at the 408th District Court, County Court At Law #1, Child Support Court, Central Jury Room, 49th District Court and the 111th District Court had to be removed and replaced. Solution: Approve and release retainage and closeout project. The removal and installation of carpet has been completed Result: Completion of Project.
25. Discussion and possible action to approve the closeout and release of retainage in the amount of $3,840.00 to SIMA Contractors, LLC., for the completion of the Justice of the Peace Precinct 2 Place 1 Renovation Project; and have the County Judge sign any relevant documents and any other matters incident thereto. [Account #1001-206000 (Retainage Payable)] Issue: The removal and installation of the flooring at the Justice of the Peace Precinct 2 Place 1 (Judge Bobby Quintana) Project has been completed. Solution: Approve and release retainage amount and closeout project. Result: Completion of project.
8. Purchasing
26. Discussion and possible action to award Competitive Sealed Proposal (CSP) 2025-004 “ARPA Project No. 8 –Community Action Agency Administration, Social Services and Meals on Wheels Facility Project" to the highest ranking Proposer, for the renovations to the facility located at 111 Camino Nuevo Road, Laredo, Texas off Hwy 359. The scope of work consists of interior renovations of an existing two (2) story facility which will house the Webb County Community Action Agency (CAA) Administrative Office, Social Services and Meals on Wheels program. To include but not limited to the renovation of an existing cafeteria, demolition of eight (8) existing sleeping quarters located on the 2nd floor and renovating the space for new bathroom facilities and new office space for the different divisions under the CAA department. No work is required for the exterior envelope of the facility, but minor site work improvements will be included for an amount not to exceed the Base Bid, pursuant to the Texas Government Code; §2269.151 Contracts for Facilities: Competitive Sealed Proposals and with the Code of Federal Regulations §200.318 - §200.327 (General Procurement Standards) and to further authorize General Counsel to prepare the construction contract for the awarded sum for final execution by the Webb County Judge and any other matters incident thereto. [Account #2703-5205-001-474501 (American Rescue Plan Act of 2021-American Rescue Plan-Administration-Construction In Progress)] Issue: This project is part of the federally funded projects approved by Webb County as part of its allocation of American Rescue Plan Act (ARPA) funds. Two (2) proposals were received by advertised deadline. Solution: Consideration to approve recommendation by the Purchasing Agent and Evaluation committee pursuant to the Texas Government Code Chapter 2269, CSP delivery procedures for construction projects and selection of offeror. Result: If approved, General Counsel will prepare a construction contract for final execution of contract for awarded sum to include any federal contract provisions required.
27. Discussion and possible action to accept the rankings and award to the highest ranking respondent Competitive Sealed Proposal (CSP) 2024-009 “Webb County Justice Center - Building Envelope and Site Rehabilitation Project” for an amount not to exceed the Base Bid amount + Alternates no. 2, 3, & 4 pursuant to the Texas Government Code; §2269.151 Contracts for Facilities: Competitive Sealed Proposals and to further authorize General Counsel to prepare the construction contract and any other matters incident thereto. [Account #1001-1130-001-470000 (General Fund-General Operating Exp-Administration-Capital Outlay)] Issue: The Webb County Commissioners Court authorized the Purchasing Agent to solicit formal competitive sealed proposals for the improvements to the Dean Senator Judith Zaffarini Justice Center Building to include roof replacement and site improvements to eliminate water intrusion from the roof and drainage enhancements around building areas identified by the Project Architect and as stipulated in the plans and specifications advertised. Four (4) Competitive Sealed Proposals were submitted for this project by advertised deadline. Solution: Consideration to approve the highest ranking respondent recommended by the Purchasing Agent and the Evaluation Committee in accordance with the Texas Government Code Chapter 2269, CSP delivery procedures for construction projects and selection of offeror. Result: If approved, General Counsel will prepare a construction contract for final approval by Commissioners Court at the next regular scheduled meeting.
28. Discussion and possible action to authorize the purchase and installation of a Golf Range Netting System for the Webb County Casa Blanca Golf Course from best value price proposal, quantity of one in-line system approximately 1,400 Linear Feet - 30’ Tall Netting – w/Steel Support Poles for an amount not to exceed best value proposal and to further authorize General Counsel to prepare the construction contract and any other matters incident thereto. [Account #7100-6080-001-470000 (Casa Blanca Golf Course - Administration-Capital Outlay)] Issue: Currently at the Casa Blanca Golf Course driving range there is no netting to prevent golf balls to cross over to the greens or other areas outside the driving range section which results in the loss of hundreds of range balls throughout the year. Solution: Installing perimeter netting around the driving range will allow for all range balls to be accounted for and properly retrieved. Result: Expenses on range balls will be reduced and will allow for the proper recycling of range balls for future use.
29. Discussion and possible action to authorize the Purchasing Agent to renew all civilian vehicles that will have an expired term during FY 2025 with Enterprise Fleet Management Solutions (Source-well Contract ID 28506) for vehicles used by Webb County departments and to further discuss with possible action the continuation of leased law enforcement units versus purchasing and any other matters incident thereto. Issue: Webb County currently leases over 335 units; in order to start the process of ordering replacement units during the fiscal year the Purchasing Agent is requesting authorization to place the necessary orders to start the process. Orders will be placed once the order banks are open and production dates will then be programmed by automobile manufacturers. Estimated turnaround time from point of order to delivery of a new leased unit is approximately 12-16 weeks for units that are programmed for civilian use. Solution: Consideration to authorize the Purchasing Agent to continue renewing lease vehicles for civilian use to include the monthly fee for preventive maintenance services and to further provide direction on the continuation of leased police units or straight out purchases. Result: If approved, orders will be placed as order banks are open by respective automobile manufacturer.
30. Discussion and possible action to terminate the Independent Contractor Agreement between Webb County and Rhodes Research for the Audio / Video Conferencing Technology Upgrades to Child Support Courtroom and to authorize payment in an amount not to exceed $24,608.88 for equipment delivered with further action to ratify the transfer of funds in the amount of $45,130.51 from Account #1001-1130-001-470000 (Capital Outlay) to Account #1001-1130-001-470000-001 (Capital Outlay Non-Capitalized); and any other matters incident thereto. [Account #1001-1130-001-470000-001 (General Fund-General Operating Exp-Administration-Capital Outlay-Non-Capitalized Items)] Issue: On September 25, 2023, RFP 2023-012 "Hybrid Audio/Video System for Child Support Court" was awarded to Rhodes Research. Project has a contractual completion timeline of 140 calendar days after date of contract execution; Contractor has exceeded that timeline. Solution: Consideration to terminate contract, rebid project and release payment for equipment delivered. Result: If approved, Contractor will receive formal notice of termination and payment for equipment delivered. The Purchasing Agent will rebid project subject to Commissioners Court approval.
31. Discussion and possible action to terminate the Independent Contractor Agreement between Webb County and Rhodes Research for the Audio / Video Conferencing Technology Upgrades to Juvenile Detention Center Courtroom and to further authorize payment in an amount not to exceed $20,521.63 for equipment delivered and any other matters incident thereto.[Account #1001-1130-001-470000-001 (General Fund - General Operating Exp - Administration - Capital Outlay - Non-Capitalized Items)] Issue: On September 25, 2023, RFP 2023-012 "Hybrid Audio/Video System for Juvenile Detention Center" was awarded to Rhodes Research. Project has a contractual completion timeline of 140 calendar days after date of contract execution; Contractor has exceeded that timeline. Solution: Consideration to terminate contract, rebid project and release payment for equipment delivered. Result: If approved, Contractor will receive formal notice of termination and payment for equipment delivered. The Purchasing Agent will rebid project subject to Commissioners Court approval.
32. Discussion and possible action to approve the purchase of two (2) H-Scan 6040C US Standard X-Ray Systems from Smiths Detection (New York State OGS Contract PC69033 with award number 23173, and it includes Smiths Detection products, services and software in Group 38232) in the amount not to exceed $95,351, includes certification training for (10) Sheriffs' deputies and a three (3) year extended warranty pursuant to Sections 271.101 and 271.102 of the Texas Local Government Code, Cooperative Purchasing program; and any other matters incident thereto. [Account #2703-5205-006 (Revenue Replacement Fund)] Issue: The Webb County Sheriff’s Office needs an updated x-ray system for the Dean Senator Judith Zaffirini Justice Center Building. The purchase will include certification training for the department. Solution: Consideration to purchase the two (2) H-Scan 6040C US Standard X-Ray Systems from Smiths Detection utilizing NY State Higher Contract cooperative contract pricing. Equipment will be funded by the ARPA revenue replacement fund. Result: If approved, the order will be initiated immediately after commissioners' court approval. The estimated time of delivery is 12–14 weeks.
33. Discussion and possible action to approve the purchase of one (1) John Deere 6M 115 Utility Tractor from Tellus Equipment Solutions, LLC (Source-well Contract #AI 070821-AGI) for an amount not to exceed $228,976.05 which includes a standard 2-year/2000 hour warranty pursuant to Sections 271.101 and 271.102 of the Texas Local Government Code, Cooperative Purchasing program; and any other matters incident thereto. [Account #2007-7150-001-470000 (Road and Bridge Road Maintenance - Capital Outlay)] Issue: The Webb County Road and Bridge Department has capital outlay funding that includes the approval of one (1) John Deere 6M Utility Tractor for operational use including loader work, mowing and transportation. Solution: Consideration to authorize the purchase of one (1) John Deere 6M Utility Tactor utilizing the source-well cooperative contract pricing. The funding for this equipment was approved through the FY 24-25 budget process. Result: If approved, the order will be placed same day as Commissioners Court approval. The estimated time of delivery is 6 to 8 months.
34. Discussion with possible action to authorize the transfer of a Chevrolet Tahoe vehicle Unit #17-111 VIN #1GNLCDEC1KR241876 from Constable Pct. 4 to Justice of the Peace Pct 4; and any other matters incident thereto.
9. Risk Management
35. Discussion and possible action to approve, by Order, the following budget amendment (line item transfer): Acct. Number Acct. Name Adopted Request Current End Bal. From: 1001-1130-001-431007-010 Operational Reserve $0.00 $100,000.00 $0.00 $0.00 To: 6100-1090-345000-010 Premiums Employer HSA Contribution $1,856,697.00 $100,000.00 $1,756,801.17 $1,856,801.17 Issue: There is a need to add a budget to the Premiums Employer HSA (Health Savings Account) Contribution line item to cover the $600.00 County contribution per employee enrolled in the CDHP (Consumer Driven Health Plan). Solution: Approve line item transfer. Result: Funds will be in place for the CDHP (Consumer Driven Health Plan) and will enable timely employer contributions into the employee HSA's.
36. Discussion and possible action to approve the following Renewal/New bond for the elected officials taking office January 01, 2025. According to the Texas Local Government Code 262.001 (a) (c) for an approximate amount of $3,157.50. [Account #1001-1180-001-452001-010 (Insurance Other Bonds)] NAME DEPARTMENT AMOUNT Morales, Sabino M Constable Pct 3 $177.50 Cuellar, Martin County Sheriff $532.50 Paz, Juan Porfirio Jr. JP Precinct 1 PL. 1 $177.50 Gomez, Guadalupe Constable Pct 1 $177.50 Montemayor, Marco County Attorney $177.50 Gonzalez, Jesse Commissioner Pct 1 $177.50 Barrera, Patricia A. Tax Assessor/Col County $500.00 Barrera, Patricia A. Tax Assessor/Colo State $350.00 Dominguez, Daniel III JP Precinct 2, Pl .2 $177.50 Villarreal, Miguel “Mike” Constable Pct. 2 $177.50 Galo, John Commissioner Pct 3 $177.50 Alaniz, Isidro District Attorney $177.50 San Miguel, Rolando Constable Pct. 3 $177.50 Issue: New and Renewal Bonds must be issued in order for elected officials to execute their duties for the coming year. Solution: Approval of New and Renewal Bonds. Result: Webb County will be in compliance with the State statute.
10. Commissioners Court Administrator
37. Discussion with possible action to purchase thirty (30) pin pads for county departments at a cost of $195 per unit from Hubwallet at an amount not to exceed $5,850, with further discussion and possible action to reduce the surcharge fee (processing fee) currently set at 3% to 1.50%; and any other matters incident thereto. [Account #1001-1130-001-431007-010 – Operational Reserve] Issue: The VL 100 pin pads currently used in county departments are outdated, no longer under warranty, and non-compliant with the vendor. If pin pads were to stop functioning they cannot be repaired and/or replaced. Solution: Upgrading to the VL300 pin pads will allow the units to be complaint and under warranty with the vendor. Result: All county departments will have updated equipment under warranty to better serve Webb County constituents.
38. Status report by JHS Architects (Fairgrounds Architects) and Leyendecker Construction (Construction Manager at Risk) on the Webb County Fairgrounds Project Phase II; with presentation on CMAR Preliminary Construction Cost estimate, with discussion and possible action; and other matters incident thereto.
39. Discussion and possible action to approve a contract Amendment No. 002 to the Professional Services Contract with Juan Homero Sanchez Architect, Inc D/B/A JHS Architect, for the Webb County Fairgrounds Project in accordance with the Architectural / Engineering Professional Services agreement to include PHASE III additional scope: a Multi-Purpose Barn (Event Center) and Exposition Hall No.2 and associated landscaping, supplemental event parking, driveways, lighting, site and utility infrastructure. The proposed work shall include planning and design for Phase III of the project. The fees can be adjusted in conformity with the significant changes to the Owner's initial budget for all phases of the project; and any other matters incident thereto.
11. Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2
40. Discussion and possible action to adopt a proclamation in honor of the Laredo Daybreak Rotary Club's 40th Anniversary, recognizing its four decades of dedicated service and contributions to the community.
12. Honorable Ricardo A. Jaime, Webb County Commissioner Pct. 4
41. Discussion and possible action to allocate all interest funds derived from the American Rescue Plan Act (ARPA) to the Webb County Veterans Building Rehabilitation and Preservation Project; and any other matters incident thereto. [ARPA Funding]
42. Discussion and possible action to direct the Purchasing Agent to issue a Request for Qualifications (RFQ) for a consultant to review the County's Employee Classification and Wage Study and provide the Commissioners Court with independent and comprehensive (all slots/positions except Elected Officials and Collective Bargaining Members) analysis and recommendations of current job classifications and wages paid to County employees and any matters incident thereto. [Co-sponsored by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]
13. Closed Session/Executive Session
44. Discussion and possible action regarding Summit Building and Design Change Order 0006 Webb County Sheriff Admin Offices and any matters incident thereto. [Closed session /Executive Session may be requested pursuant to Texas Government Code §551.071, Consultation with Attorney, pending or contemplated litigation]
14. Presentations
45. Presentation by Jose Salvador Tellez and Nancy Garcia from Lulac #12; and any other matters incident thereto. [Requested by Commissioners Court]
46. Recognition and presentation of plaque & certificates to Laredo Job Corps Culinary Arts vocational program for their outstanding dedication, hard work and contribution to our community. [Requested by Jesse Gonzalez, Commissioner Pct. 1]
47. Presentation with discussion and action by Brighton Group regarding Webb County's ARPA Program not limited to overall project statuses, compliance reporting and program deadlines adopted by the US Treasury to include any recommendations by the court. [Requested by Commissioners Court]
48. Communications
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