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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JULY 14, 2025 9:00 a.m.
1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Treasurer, Human Resources/Risk Management; and any other Department reports); and any other matters incident thereto.
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS
14. Economic Development
b. Discussion and possible action to authorize the acceptance of a grant award from the H-E-B My Community Investment Grant Foundation in the amount of THIRTY THOUSAND DOLLARS AND NO CENTS ($30,000.00) as prepared, written, and submitted by the CAA grant writer in collaboration with CAA management for the CAA Meals on Wheels Program; and, designating the Webb County Judge as the authorized official to execute all relevant documents; and any other matters incident thereto. This grant requires no cash match; and, thus will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Guillermo Walls, CAA Director] Issue: There is a need for additional services/expanded capacity to serve more impoverished elderly and/or disabled residents of Webb County. Solution: Supplemental grant award will allow expanded capacity for additional home deliveries of hot, nutritious meals to elderly and/or disabled residents of Webb County, Texas. Result: CAA’s Meals on Wheels Program will be able to provide additional services.
5. Honorable Isidro Alaniz, District Attorney
25. Discussion and possible action to approve a one-time exception to the operational order and approve an hourly rate of $48.08 for a temporary part-time employee in the District Attorney’s Office from July through December 31, 2025, and any other matters incident thereto. The operational general order states that pay for part-time employees cannot exceed $15.00/hour unless specific approval is authorized by the Commissioners Court. [Account #1001-2260-001-412000 (Part-Time Account)] Issue: The District Attorney’s Office is requesting to hire a temporary part-time employee to move our current System Analyst. He is scheduled to resign on August 22, 2025. The proposed hourly rate of $48.08 is necessary to retain the current System Analyst so he can train the new System Analyst. This position bares critical system operational responsibilities. Solution: Seek Commissioners Court approval to authorize a temporary exception to the $15.00/hour cap, allowing the District Attorney's Office to offer $48.08/hour for the training and onboarding of a temporary part-time employee. Result: This action will ensure continuity of operations within the District Attorney’s Office by allowing sufficient time for training and knowledge transfer prior to the resignation of the System Analyst, without disruption to departmental functions.
6. Casa Blanca Golf Course
26. Discussion and possible action to enter into a Sixty (60) Month (July 14, 2025 through July 13, 29, 2030) Lease Agreement between Huntington National Bank (“Lessor”) and Webb County (“Lessee”) for the financing and rental of 80 2025 E-Z GO RXV ELITE Golf Carts for the Golf Course Department at a per month rental cost of Ten Thousand Five Hundred Ninety-Five Dollars Fifty-Three Cents ($10,595.53) for a total amount of Six Hundred Thirty-Five Thousand Seven Hundred Thirty-One Dollars Eighty Cents ($635,731.80) over the term of the Agreement, subject to annual budget appropriation, and authorizing the County Judge to sign and execute all relevant documents; and any matters incident thereto. [Accounts #7100-9050-001-483003-360 (Capital Lease 2025 TCF 80 EZ Go Carts) and #7100-9050-001-483037-360 (Lease Interest 2025 TCF 80 EZ Go Carts)] Issue: The Casa Blanca Golf Course is in need of newer golf carts for their customers. Webb County has the need and the opportunity to replace the entire fleet of golf carts with eighty (80) new ones. Solution: Authorize the execution of a sixty (60) month lease with Huntington National Bank who is financing the rental of the eight (80) golf carts. Result: The Golf Course Department will have enough carts to facilitate the growth and demand of increased rounds of golf at Casa Blanca, which will better serve the golfing community.
7. Economic Development
28. Discussion and possible action to ratify and authorize the Economic Development Department to develop and submit a Fiscal Year 2024 Staffing for Adequate Fire and Emergency Response (SAFER) Grant application to the U.S. Department of Homeland Security for up to $3,300,000.00, and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for funding. The purpose of the application is to supplement the Webb County Volunteer Fire Department with a minimum of twelve (12) frontline firefighters. This application requires a cash match of 25% for each of Years 1 and 2, and 65% for Year 3, for a total cash match of up to $1,250,182.39. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Fire Suppression & EMS Services] Issue: As the Webb County Volunteer Fire Department expands to insure the safety of Webb County residents, so does the demand for paid, certified, frontline firefighting personnel. Solution: The acquisition of grant funds will offset Webb County personnel expenses for a three-year period. Result: A healthy budgetary outlook for Webb County and the volunteer fire department.
8. Human Resources
29. Discussion and possible action to adopt the FY 2025 Voluntary Separation Incentive Program Application Form and criteria for FY 2026 and authorize County staff to initiate the Voluntary Separation Incentive Plan for County employees who meet the eligibility requirements outlined in the Program Application Form, provide for a one-time 30% lump sum payment based on the current fiscal year base salary excluding stipends or supplemental pay as outlined in detail in the adopted Voluntary Separation Incentive Program Application Form with an application submission deadline to be determined; and any other matters incident thereto.
9. Civil Legal Division
30. Discussion and possible action to enter into a one year (September 1, 2024 through August 31, 2025) Interlocal Agreement with the United Independent School District (“UISD”) for juvenile court coordinators salaries for the Justice of the Peace Court Precinct 2, Place 1, in the amount of Seventeen Thousand Nine Hundred Sixty-Six Dollars ($17,966.00) being the County’s Share and Twenty-Six Thousand Thirty-Two Dollars ($26,032.00) being the County’ share for the Justice of the Peace Precinct 4 for a total salary amount for both Justice of the Peace Precincts being FORTY-THREE THOUSAND NINE HUNDRED NINETY EIGHT DOLLARS ($43,998.00), authorizing the County Judge to execute the Agreement, and any other matters incident thereto. [Requested by Judge Quintana, JP Pct, 2, Pl. 1 and Judge Salinas, JP Pct. 4; Juvenile Case Manager Fund: J.P. Pct. 4 J. Salinas #2014-2180-001-432001 and J.P. Pct. 2 Pl. 1 R. Quintana #2014-2160-001-432001 (Professional Services)] Issue: Webb County Justices of the Peace Courts provide truancy court for juveniles referred to their Courts by school districts for violation of compulsory state attendance laws. The Justices of the Peace require the presence of school district Attendance Officers in order to enforce these school compulsory attendance laws. These Attendance Officers, who assist the Justices of the Peace in providing court coordination of the truancy court docket, require their services be compensated (salary). Solution: UISD and Webb County each pay ½ the salaries of Attendance Officers acting as Justice Court Coordinators overseeing the truancy court docket.
31. Discussion and possible action to pay UISD for salaries owed to its Attendance Officers for services rendered by them for school year 2023-2024 (September 1st through August 31st), whereby said attendance officers acted as juvenile court coordinators for the Justice of the Peace Court Precinct 2, Place 1, in the amount of Seventeen Thousand Nine Hundred Sixty-Six Dollars ($17,966.00) that being the County’s salary share and Twenty-Six Thousand Thirty-Two Dollars ($26,032.00) being the County’ salary share for the Justice of the Peace Precinct 4 for a total salary amount for both Justice of the Peace Precincts being FORTY-THREE THOUSAND NINE HUNDRED EIGHT DOLLARS ($43,998.00), and authorizing the County Judge to direct the County Treasurer to disburse said amounts to UISD, and any other matter incident thereto. [Requested by Judge Quintana (J.P. Pct. 2, Pl. 1) and Judge Salinas (J.P. Pct. 4); Juvenile Case Manager Fund: J.P. Pct. 4 J. Salinas #2014-2180-001-432001 and J.P. Pct. 2 Pl. 1 R. Quintana #2014-2160-001-432001 (Professional Services)] Issue: Webb County Justices of the Peace Courts provide truancy court for juveniles referred to their Courts by school districts for violation of compulsory state attendance laws. The Justices of the Peace require the presence of school district Attendance Officers in order to enforce these school compulsory attendance laws. These Attendance Officers, who assist the Justices of the Peace in providing court coordination of the truancy court docket, require their services be compensated (salary). Solution: UISD and Webb County each pay ½ the salaries of Attendance Officers acting as Justice Court Coordinators overseeing the truancy court docket.
10. Engineer
32. Discussion and possible action to approve the use of Contingency Allowance No. 3 as stipulated under §4.3 (allowances) under the construction agreement between Webb County and Quantcorp Construction LLC., in an amount not to exceed $24,618.25 for ARPA Project No. 0002 - Webb County Southern Fire Station and to further authorize the Webb County Judge to sign any relevant documents; and any other matters incident thereto. [Account #2703-5205-001-474501-101 (Construction in Progress-Southern Fire Station)] Issue: Quantum Construction proposes to use a contingency allowance needed for the following additional items: caliche-material, steel bollards w/chain, pantry shelves, water treatment system and installation, chain link fence gates and caliche pad for the generator. Solution: Consideration to authorize the use of $24,618.25 from the owner's contingency allowance funds. Result: If approved, the Contractor will be authorized to use the owner's contingency amount as approved by Commissioners Court. There will be no increase or decrease to the original contract sum.
33. Discussion and possible action to approve a Three (3) year extension of the existing three-year Professional Services Contract-Engineering Consulting with GDJ Engineering, LLC., (September 1, 2022 through August 31, 2025) concerning consultant work involving county infrastructure projects as well as assisting the county in identifying funding opportunities involving the City of Laredo & Webb County Metropolitan Planning Organization (“MPO”) and the Texas Department of Transportation (“TXDOT”) to the term from September 2, 2025 through August 31, 2028; pursuant to a “Work Authorization” subject to approval by the Webb County Commissioners Court and any matters incident thereto; authorizing the County Judge to sign all relevant documents .
34. Discussion and possible action to approve Contingency Allowance No. 2 as stipulated under §4.3 (allowances) under the construction agreement between Webb County and Quantcorp Construction LLC., in an amount not to exceed $41,380.00 for ARPA Project No. 0008 - Webb County Community Action Agency Administration, Social Services & Meals on Wheels Project for additional items as requested by CAA Administration or needed due to the demolition and/or remodeling; and to further authorize the Webb County Judge to sign any relevant documents; and any other matters incident thereto. [Account #2703-5205-001-474501-106 (Construction in Progress-Meals on Wheels Facility) Issue: The funds in the amount of $41,380.00 are needed to fund the following: Install furr wall to cover rough finish due to demolition of tile. Cut and cap a 6” water line that was found (not in plans) during the excavation of a storm drain line. Installation of carpet as requested by CAA in the Manager’s office. Ice maker relocation requested by CAA. Some of the listed items and other items are due to relocation and / or demolition due to remodeling. These and other items may be found on the attached documents. Solution: Consideration to authorize the use of the Contingency Allowance Result: If approved, the Contractor will be authorized to use the owner's contingency amount as approved by Commissioners Court. There will be no increase or decrease to the original contract sum.
11. Planning PUBLIC HEARING
35. Public hearing in accordance with Section 251.013(d) of the Texas Transportation Code to consider public comments for the proposed renaming of a portion of Wormser Rd. to Lomas Del Sur Rd. Beginning at the East side of the intersection of Cuatro Vientos Rd. and the Wormser Rd. realignment, thence approximately one mile in a Southeasterly direction along the Wormser Rd. realignment to its intersection with the proposed extension of the Concord Hills Rd; and any other matters incident thereto. CLOSE PUBLIC HEARING
36. Discussion and possible action to rename a portion of the Wormser Rd. realignment to Lomas Del Sur Rd. by Order. Beginning at the East side of the intersection of Cuatro Vientos Rd. and the Wormser Rd. realignment, thence approximately one mile in a Southeasterly direction along the Wormser Rd. realignment to its intersection with the proposed extension of the Concord Hills Rd. and authorize the County Judge to execute all relevant documents; and any other matters incident thereto. Issue: The City of Laredo is seeking Webb County’s assistance with renaming a portion of the Wormser Rd. realignment in order to maintain consistency across that transportation corridor East of the Cuatro Vientos Rd. to the new Sports Complex. Solution: Renaming that portion of the realignment will maintain consistency across the transportation corridor without impacting E911 addresses East of the sports complex. Result: The City’s request will be accomplished without any impacts to County residents along East Wormser Rd.
12. Purchasing
37. Discussion and possible action to terminate the Independent Contractor Agreement between Webb County and Rhodes Research for the Audio/Video Conferencing Technology Upgrades to the Juvenile Detention Center Courtroom and to further authorize the Purchasing Agent to issue a formal request for proposal for the re-solicitation of this project and any other matters incident thereto. Issue: On September 25, 2023, RFP 2023-012 "Hybrid Audio/Video System for Juvenile Detention Center" was awarded to Rhodes Research. This project has a contractual completion timeline of 140 calendar days after the date of contract execution. The contractor did not initiate the installation phase and has exceeded the contractual timeline to complete the project. Solution: Consideration to terminate contract for non-compliance of contractual timeline completion deadline and authorize the Purchasing agent to re-solicit this project to secure formal proposals with pricing for Court's review and approval. Result: If approved, the contractor will receive a formal notice of termination.
39. Discussion and possible action to ratify the publication of Invitation to Bid 2025-013 "Construction Material Purchase - Estrella Road Project" for the purchase of 1,080 tons of Hot-mix Asphalt TY-D grade 76-22 and 1,730 gallons of prime oil MC-30 to be used for the paving of Estrella Road located in Webb County pursuant to the Texas Local Government Code, Sub-Chapter C. (Competitive Bidding in General), Section 262.021 (County Purchasing Act) and any other matters incident thereto. Issue: Webb County approved a developer participation agreement with AFW/East Laredo in order to authorize the purchase of construction material to expedite the construction of a section of Estrella County road which provides access to the Phoenix Village Subdivision being developed by AFW/East Laredo. Solution: Webb County will provide the road construction material requested and developer of subdivision will make the improvements agreed to on County road known as Estrella road. In order to meet construction deadlines, the public advertisement for bids was initiated to start the process of securing formal bids for the Court's consideration. Result: If approved, the Commissioners Court will authorize the ratification of public advertisement for bids for this approved project.
40. Discussion and possible action to award Invitation to Bid (ITB) 2025-013 "Construction Material Purchase - Estrella Road Project" to the lowest responsible bidder in accordance with the Texas Local Government Code, Sub-Chapter C. (Competitive Bidding in General), Section 262.021 (County Purchasing Act) and any other matters incident thereto. Issue: Webb County approved a developer participation agreement with AFW/East Laredo in order to authorize the purchase of construction road material for the construction of a section of Estrella County road which provides access to the Phoenix Village Subdivision being developed by AFW/East Laredo. Solution: Consideration to authorize the award to the lowest responsible bidder as presented by the Webb County Purchasing Agent. Webb County will provide the road construction material requested and developer of subdivision will make the improvements agreed to on County road known as Estrella road. Result: If approved, the purchase of construction material required for the construction of Estrella Road will be initiated by the Purchasing Agent contingent upon funding allocation for the awarded sum.
41. Discussion and possible action to authorize a change order to Purchase Order No. 2024-7266 for Elk Creek Trailers, LLC. in an amount not to exceed $15,000.00 ($5,000.00 increase per portable restroom trailer) for three (3) out of the four (4) - 11 Station Portable Restroom Trailers 28’x8’ and to further authorize the transfer of funds from Account #1001-1130-001-470000 (General Fund-General Operating Exp-Administration-Capital Outlay) to Account #2031-1010-001-470000 (Webb County Fairgrounds-Commissioners Court-Administration-Capital Outlay) and any other matters incident thereto. [Account #2031-1010-001-470000 (Webb County Fairgrounds Commissioners Court Administration Capital Outlay)] Issue: Elk Creek is requesting an increase of $5,000.00 per trailer pending production (3 out of the 4) due to significant increases in cost to steel, AC units, and other key components. As per vendor, some of the material has been ordered but the key components to build the units are pending due to recent spikes in material. Solution: Consideration to authorize the change order as requested by the vendor. Result: If approved, the Purchasing Agent will initiate the change order to the Purchase Order, so the vendor can complete the remaining units pending production.
13. Risk Management
42. Discussion and possible action to approve by Order $3,510,000 budget amendment (line item transfer) from the General Fund and budget amendments for the additional funding sources within the County Employees Benefit Fund budget for $1,029,000 for adopted revenues over adopted expenditures; and any other matters incident thereto. Issue: The County Employees Benefit Fund is expected to incur related health cost for FY 2025 fiscal year for third party administration, medical claims, prescriptions and dental. Solution: Additional funding will be from capital projects being postponed to next year budget cycle, operational reserve and payroll savings being utilized to cover the County employee's health benefits projected year end cost. Result: The additional funding sources will ensure all the health benefits for employees are addressed timely within the fiscal year.
14. Commissioners Court Administrator
43. Discussion and possible action to accept the Guaranteed Maximum Price (“GMP”) in an amount not to exceed Four Million Five Hundred Sixty-Four Thousand Six Hundred Sixty-Two Dollars Seventy-Six Cents ($4,564,662.76) regarding the Contract with Stoddard Enterprise, LLC, Construction Manager at Risk, for the Veterans Building Rehabilitation and Preservation Project, with a substantial completion contract time of Three Hundred Sixty-Five (365) calendar days from the issuance of the “Notice to Proceed”, authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Account #2703-1250-001-474501-108 (Construction in Progress Veteran’s Building Rehabilitation and Preservation Project)] Issue: On January 13, 2025, the Commissioners Court approved a Contract with Stoddard Enterprise, LLC (“CMAR”) to undertake the rehabilitation and preservation of the Veterans Building (“Project”) contingent on approval of a Guaranteed Maximum Price (“GMP”) for the project. Solution: At the May 27, 2025, the Court accepted the Guaranteed Maximum Price on the Project, but there was no timeline to complete the Project. If the Court accepts the Guaranteed Maximum Price, Stoddard Enterprise, LLC will be contractually bound to undertake the Project and substantially complete the Project within Three Hundred Sixty-Five Days (365) calendar days after the issuance of the “Notice to Proceed.” Result: Acceptance of the GMP and substantial completion timeline will allow the CMAR to do the rehabilitation and preservation work of the Veterans Building within one calendar year.
44. Discussion and possible action, by Resolution, to approve the recommendation from the Board of Directors of the Legacy Municipal Management District (“LMMD”) for the appointment of Brett Barnes to serve as successor to Board Director Position No. 2 for the LMMD, pursuant to Chapter 4008 of the Texas Special District and Local Laws Code; and any other matters incident thereto.
45. Discussion and possible action to consider Construction Manager at Risk (Leyendecker Construction of Texas, Inc.) Guaranteed Maximum Price for Package 1, Phase 2 (includes but is not limited to Site work, Utilities and Drainage) for the Webb County Fairgrounds Project at a cost of Twenty Million Nine Hundred Seventy Thousand Eleven Dollars and Thirty-five cents ($20,970,011.35) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Funding Source: Account #3901-7230-001-474501 (Construction in Progress)] Issue: Commissioners Court approved a Contract with Leyendecker Construction of Texas, Inc. (“CMAR”) to undertake the construction of a rodeo arena and multi-purposae exhibition hall with parking (“Project”) contingent on approval of a Guaranteed Maximum Price (“GMP”) for the project. Solution: If the Court accepts the Guaranteed Maximum Price, Leyendecker Construction of Texas, Inc.will be contractually bound to undertake the Project and substantially complete the Project. Result: Acceptance of the GMP will allow for the CMAR to do the work.
46. Discussion and possible action to enter into an architectural services agreement (AIA - B101 B10–2017, Standard Form of Agreement Between Owner and Architect) with Steven Land Tillotson Architect, PLLC for Plans, Specifications, Estimates and Construction Administration services for the Webb County Courthouse Rehabilitation Project in the amount of Six Hundred Eighty-five Thousand Dollars ($685,000) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Funding Source: Professional Services]
15. Honorable Tano E. Tijerina, Webb County Judge
47. Discussion and possible action to proclaim the week of July 28 - August 1, 2025 as "Probation, Parole, and Community Supervision Week”.
48. Communications
Jul 14, 2025 Commissioners Court Meeting
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PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JULY 14, 2025 9:00 a.m.
1. CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
2. Pledge of Allegiance/Invocation
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Treasurer, Human Resources/Risk Management; and any other Department reports); and any other matters incident thereto.
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners. The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court. The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. CONSENT ITEMS
14. Economic Development
b. Discussion and possible action to authorize the acceptance of a grant award from the H-E-B My Community Investment Grant Foundation in the amount of THIRTY THOUSAND DOLLARS AND NO CENTS ($30,000.00) as prepared, written, and submitted by the CAA grant writer in collaboration with CAA management for the CAA Meals on Wheels Program; and, designating the Webb County Judge as the authorized official to execute all relevant documents; and any other matters incident thereto. This grant requires no cash match; and, thus will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Guillermo Walls, CAA Director] Issue: There is a need for additional services/expanded capacity to serve more impoverished elderly and/or disabled residents of Webb County. Solution: Supplemental grant award will allow expanded capacity for additional home deliveries of hot, nutritious meals to elderly and/or disabled residents of Webb County, Texas. Result: CAA’s Meals on Wheels Program will be able to provide additional services.
5. Honorable Isidro Alaniz, District Attorney
25. Discussion and possible action to approve a one-time exception to the operational order and approve an hourly rate of $48.08 for a temporary part-time employee in the District Attorney’s Office from July through December 31, 2025, and any other matters incident thereto. The operational general order states that pay for part-time employees cannot exceed $15.00/hour unless specific approval is authorized by the Commissioners Court. [Account #1001-2260-001-412000 (Part-Time Account)] Issue: The District Attorney’s Office is requesting to hire a temporary part-time employee to move our current System Analyst. He is scheduled to resign on August 22, 2025. The proposed hourly rate of $48.08 is necessary to retain the current System Analyst so he can train the new System Analyst. This position bares critical system operational responsibilities. Solution: Seek Commissioners Court approval to authorize a temporary exception to the $15.00/hour cap, allowing the District Attorney's Office to offer $48.08/hour for the training and onboarding of a temporary part-time employee. Result: This action will ensure continuity of operations within the District Attorney’s Office by allowing sufficient time for training and knowledge transfer prior to the resignation of the System Analyst, without disruption to departmental functions.
6. Casa Blanca Golf Course
26. Discussion and possible action to enter into a Sixty (60) Month (July 14, 2025 through July 13, 29, 2030) Lease Agreement between Huntington National Bank (“Lessor”) and Webb County (“Lessee”) for the financing and rental of 80 2025 E-Z GO RXV ELITE Golf Carts for the Golf Course Department at a per month rental cost of Ten Thousand Five Hundred Ninety-Five Dollars Fifty-Three Cents ($10,595.53) for a total amount of Six Hundred Thirty-Five Thousand Seven Hundred Thirty-One Dollars Eighty Cents ($635,731.80) over the term of the Agreement, subject to annual budget appropriation, and authorizing the County Judge to sign and execute all relevant documents; and any matters incident thereto. [Accounts #7100-9050-001-483003-360 (Capital Lease 2025 TCF 80 EZ Go Carts) and #7100-9050-001-483037-360 (Lease Interest 2025 TCF 80 EZ Go Carts)] Issue: The Casa Blanca Golf Course is in need of newer golf carts for their customers. Webb County has the need and the opportunity to replace the entire fleet of golf carts with eighty (80) new ones. Solution: Authorize the execution of a sixty (60) month lease with Huntington National Bank who is financing the rental of the eight (80) golf carts. Result: The Golf Course Department will have enough carts to facilitate the growth and demand of increased rounds of golf at Casa Blanca, which will better serve the golfing community.
7. Economic Development
28. Discussion and possible action to ratify and authorize the Economic Development Department to develop and submit a Fiscal Year 2024 Staffing for Adequate Fire and Emergency Response (SAFER) Grant application to the U.S. Department of Homeland Security for up to $3,300,000.00, and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for funding. The purpose of the application is to supplement the Webb County Volunteer Fire Department with a minimum of twelve (12) frontline firefighters. This application requires a cash match of 25% for each of Years 1 and 2, and 65% for Year 3, for a total cash match of up to $1,250,182.39. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Fire Suppression & EMS Services] Issue: As the Webb County Volunteer Fire Department expands to insure the safety of Webb County residents, so does the demand for paid, certified, frontline firefighting personnel. Solution: The acquisition of grant funds will offset Webb County personnel expenses for a three-year period. Result: A healthy budgetary outlook for Webb County and the volunteer fire department.
8. Human Resources
29. Discussion and possible action to adopt the FY 2025 Voluntary Separation Incentive Program Application Form and criteria for FY 2026 and authorize County staff to initiate the Voluntary Separation Incentive Plan for County employees who meet the eligibility requirements outlined in the Program Application Form, provide for a one-time 30% lump sum payment based on the current fiscal year base salary excluding stipends or supplemental pay as outlined in detail in the adopted Voluntary Separation Incentive Program Application Form with an application submission deadline to be determined; and any other matters incident thereto.
9. Civil Legal Division
30. Discussion and possible action to enter into a one year (September 1, 2024 through August 31, 2025) Interlocal Agreement with the United Independent School District (“UISD”) for juvenile court coordinators salaries for the Justice of the Peace Court Precinct 2, Place 1, in the amount of Seventeen Thousand Nine Hundred Sixty-Six Dollars ($17,966.00) being the County’s Share and Twenty-Six Thousand Thirty-Two Dollars ($26,032.00) being the County’ share for the Justice of the Peace Precinct 4 for a total salary amount for both Justice of the Peace Precincts being FORTY-THREE THOUSAND NINE HUNDRED NINETY EIGHT DOLLARS ($43,998.00), authorizing the County Judge to execute the Agreement, and any other matters incident thereto. [Requested by Judge Quintana, JP Pct, 2, Pl. 1 and Judge Salinas, JP Pct. 4; Juvenile Case Manager Fund: J.P. Pct. 4 J. Salinas #2014-2180-001-432001 and J.P. Pct. 2 Pl. 1 R. Quintana #2014-2160-001-432001 (Professional Services)] Issue: Webb County Justices of the Peace Courts provide truancy court for juveniles referred to their Courts by school districts for violation of compulsory state attendance laws. The Justices of the Peace require the presence of school district Attendance Officers in order to enforce these school compulsory attendance laws. These Attendance Officers, who assist the Justices of the Peace in providing court coordination of the truancy court docket, require their services be compensated (salary). Solution: UISD and Webb County each pay ½ the salaries of Attendance Officers acting as Justice Court Coordinators overseeing the truancy court docket.
31. Discussion and possible action to pay UISD for salaries owed to its Attendance Officers for services rendered by them for school year 2023-2024 (September 1st through August 31st), whereby said attendance officers acted as juvenile court coordinators for the Justice of the Peace Court Precinct 2, Place 1, in the amount of Seventeen Thousand Nine Hundred Sixty-Six Dollars ($17,966.00) that being the County’s salary share and Twenty-Six Thousand Thirty-Two Dollars ($26,032.00) being the County’ salary share for the Justice of the Peace Precinct 4 for a total salary amount for both Justice of the Peace Precincts being FORTY-THREE THOUSAND NINE HUNDRED EIGHT DOLLARS ($43,998.00), and authorizing the County Judge to direct the County Treasurer to disburse said amounts to UISD, and any other matter incident thereto. [Requested by Judge Quintana (J.P. Pct. 2, Pl. 1) and Judge Salinas (J.P. Pct. 4); Juvenile Case Manager Fund: J.P. Pct. 4 J. Salinas #2014-2180-001-432001 and J.P. Pct. 2 Pl. 1 R. Quintana #2014-2160-001-432001 (Professional Services)] Issue: Webb County Justices of the Peace Courts provide truancy court for juveniles referred to their Courts by school districts for violation of compulsory state attendance laws. The Justices of the Peace require the presence of school district Attendance Officers in order to enforce these school compulsory attendance laws. These Attendance Officers, who assist the Justices of the Peace in providing court coordination of the truancy court docket, require their services be compensated (salary). Solution: UISD and Webb County each pay ½ the salaries of Attendance Officers acting as Justice Court Coordinators overseeing the truancy court docket.
10. Engineer
32. Discussion and possible action to approve the use of Contingency Allowance No. 3 as stipulated under §4.3 (allowances) under the construction agreement between Webb County and Quantcorp Construction LLC., in an amount not to exceed $24,618.25 for ARPA Project No. 0002 - Webb County Southern Fire Station and to further authorize the Webb County Judge to sign any relevant documents; and any other matters incident thereto. [Account #2703-5205-001-474501-101 (Construction in Progress-Southern Fire Station)] Issue: Quantum Construction proposes to use a contingency allowance needed for the following additional items: caliche-material, steel bollards w/chain, pantry shelves, water treatment system and installation, chain link fence gates and caliche pad for the generator. Solution: Consideration to authorize the use of $24,618.25 from the owner's contingency allowance funds. Result: If approved, the Contractor will be authorized to use the owner's contingency amount as approved by Commissioners Court. There will be no increase or decrease to the original contract sum.
33. Discussion and possible action to approve a Three (3) year extension of the existing three-year Professional Services Contract-Engineering Consulting with GDJ Engineering, LLC., (September 1, 2022 through August 31, 2025) concerning consultant work involving county infrastructure projects as well as assisting the county in identifying funding opportunities involving the City of Laredo & Webb County Metropolitan Planning Organization (“MPO”) and the Texas Department of Transportation (“TXDOT”) to the term from September 2, 2025 through August 31, 2028; pursuant to a “Work Authorization” subject to approval by the Webb County Commissioners Court and any matters incident thereto; authorizing the County Judge to sign all relevant documents .
34. Discussion and possible action to approve Contingency Allowance No. 2 as stipulated under §4.3 (allowances) under the construction agreement between Webb County and Quantcorp Construction LLC., in an amount not to exceed $41,380.00 for ARPA Project No. 0008 - Webb County Community Action Agency Administration, Social Services & Meals on Wheels Project for additional items as requested by CAA Administration or needed due to the demolition and/or remodeling; and to further authorize the Webb County Judge to sign any relevant documents; and any other matters incident thereto. [Account #2703-5205-001-474501-106 (Construction in Progress-Meals on Wheels Facility) Issue: The funds in the amount of $41,380.00 are needed to fund the following: Install furr wall to cover rough finish due to demolition of tile. Cut and cap a 6” water line that was found (not in plans) during the excavation of a storm drain line. Installation of carpet as requested by CAA in the Manager’s office. Ice maker relocation requested by CAA. Some of the listed items and other items are due to relocation and / or demolition due to remodeling. These and other items may be found on the attached documents. Solution: Consideration to authorize the use of the Contingency Allowance Result: If approved, the Contractor will be authorized to use the owner's contingency amount as approved by Commissioners Court. There will be no increase or decrease to the original contract sum.
11. Planning PUBLIC HEARING
35. Public hearing in accordance with Section 251.013(d) of the Texas Transportation Code to consider public comments for the proposed renaming of a portion of Wormser Rd. to Lomas Del Sur Rd. Beginning at the East side of the intersection of Cuatro Vientos Rd. and the Wormser Rd. realignment, thence approximately one mile in a Southeasterly direction along the Wormser Rd. realignment to its intersection with the proposed extension of the Concord Hills Rd; and any other matters incident thereto. CLOSE PUBLIC HEARING
36. Discussion and possible action to rename a portion of the Wormser Rd. realignment to Lomas Del Sur Rd. by Order. Beginning at the East side of the intersection of Cuatro Vientos Rd. and the Wormser Rd. realignment, thence approximately one mile in a Southeasterly direction along the Wormser Rd. realignment to its intersection with the proposed extension of the Concord Hills Rd. and authorize the County Judge to execute all relevant documents; and any other matters incident thereto. Issue: The City of Laredo is seeking Webb County’s assistance with renaming a portion of the Wormser Rd. realignment in order to maintain consistency across that transportation corridor East of the Cuatro Vientos Rd. to the new Sports Complex. Solution: Renaming that portion of the realignment will maintain consistency across the transportation corridor without impacting E911 addresses East of the sports complex. Result: The City’s request will be accomplished without any impacts to County residents along East Wormser Rd.
12. Purchasing
37. Discussion and possible action to terminate the Independent Contractor Agreement between Webb County and Rhodes Research for the Audio/Video Conferencing Technology Upgrades to the Juvenile Detention Center Courtroom and to further authorize the Purchasing Agent to issue a formal request for proposal for the re-solicitation of this project and any other matters incident thereto. Issue: On September 25, 2023, RFP 2023-012 "Hybrid Audio/Video System for Juvenile Detention Center" was awarded to Rhodes Research. This project has a contractual completion timeline of 140 calendar days after the date of contract execution. The contractor did not initiate the installation phase and has exceeded the contractual timeline to complete the project. Solution: Consideration to terminate contract for non-compliance of contractual timeline completion deadline and authorize the Purchasing agent to re-solicit this project to secure formal proposals with pricing for Court's review and approval. Result: If approved, the contractor will receive a formal notice of termination.
39. Discussion and possible action to ratify the publication of Invitation to Bid 2025-013 "Construction Material Purchase - Estrella Road Project" for the purchase of 1,080 tons of Hot-mix Asphalt TY-D grade 76-22 and 1,730 gallons of prime oil MC-30 to be used for the paving of Estrella Road located in Webb County pursuant to the Texas Local Government Code, Sub-Chapter C. (Competitive Bidding in General), Section 262.021 (County Purchasing Act) and any other matters incident thereto. Issue: Webb County approved a developer participation agreement with AFW/East Laredo in order to authorize the purchase of construction material to expedite the construction of a section of Estrella County road which provides access to the Phoenix Village Subdivision being developed by AFW/East Laredo. Solution: Webb County will provide the road construction material requested and developer of subdivision will make the improvements agreed to on County road known as Estrella road. In order to meet construction deadlines, the public advertisement for bids was initiated to start the process of securing formal bids for the Court's consideration. Result: If approved, the Commissioners Court will authorize the ratification of public advertisement for bids for this approved project.
40. Discussion and possible action to award Invitation to Bid (ITB) 2025-013 "Construction Material Purchase - Estrella Road Project" to the lowest responsible bidder in accordance with the Texas Local Government Code, Sub-Chapter C. (Competitive Bidding in General), Section 262.021 (County Purchasing Act) and any other matters incident thereto. Issue: Webb County approved a developer participation agreement with AFW/East Laredo in order to authorize the purchase of construction road material for the construction of a section of Estrella County road which provides access to the Phoenix Village Subdivision being developed by AFW/East Laredo. Solution: Consideration to authorize the award to the lowest responsible bidder as presented by the Webb County Purchasing Agent. Webb County will provide the road construction material requested and developer of subdivision will make the improvements agreed to on County road known as Estrella road. Result: If approved, the purchase of construction material required for the construction of Estrella Road will be initiated by the Purchasing Agent contingent upon funding allocation for the awarded sum.
41. Discussion and possible action to authorize a change order to Purchase Order No. 2024-7266 for Elk Creek Trailers, LLC. in an amount not to exceed $15,000.00 ($5,000.00 increase per portable restroom trailer) for three (3) out of the four (4) - 11 Station Portable Restroom Trailers 28’x8’ and to further authorize the transfer of funds from Account #1001-1130-001-470000 (General Fund-General Operating Exp-Administration-Capital Outlay) to Account #2031-1010-001-470000 (Webb County Fairgrounds-Commissioners Court-Administration-Capital Outlay) and any other matters incident thereto. [Account #2031-1010-001-470000 (Webb County Fairgrounds Commissioners Court Administration Capital Outlay)] Issue: Elk Creek is requesting an increase of $5,000.00 per trailer pending production (3 out of the 4) due to significant increases in cost to steel, AC units, and other key components. As per vendor, some of the material has been ordered but the key components to build the units are pending due to recent spikes in material. Solution: Consideration to authorize the change order as requested by the vendor. Result: If approved, the Purchasing Agent will initiate the change order to the Purchase Order, so the vendor can complete the remaining units pending production.
13. Risk Management
42. Discussion and possible action to approve by Order $3,510,000 budget amendment (line item transfer) from the General Fund and budget amendments for the additional funding sources within the County Employees Benefit Fund budget for $1,029,000 for adopted revenues over adopted expenditures; and any other matters incident thereto. Issue: The County Employees Benefit Fund is expected to incur related health cost for FY 2025 fiscal year for third party administration, medical claims, prescriptions and dental. Solution: Additional funding will be from capital projects being postponed to next year budget cycle, operational reserve and payroll savings being utilized to cover the County employee's health benefits projected year end cost. Result: The additional funding sources will ensure all the health benefits for employees are addressed timely within the fiscal year.
14. Commissioners Court Administrator
43. Discussion and possible action to accept the Guaranteed Maximum Price (“GMP”) in an amount not to exceed Four Million Five Hundred Sixty-Four Thousand Six Hundred Sixty-Two Dollars Seventy-Six Cents ($4,564,662.76) regarding the Contract with Stoddard Enterprise, LLC, Construction Manager at Risk, for the Veterans Building Rehabilitation and Preservation Project, with a substantial completion contract time of Three Hundred Sixty-Five (365) calendar days from the issuance of the “Notice to Proceed”, authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Account #2703-1250-001-474501-108 (Construction in Progress Veteran’s Building Rehabilitation and Preservation Project)] Issue: On January 13, 2025, the Commissioners Court approved a Contract with Stoddard Enterprise, LLC (“CMAR”) to undertake the rehabilitation and preservation of the Veterans Building (“Project”) contingent on approval of a Guaranteed Maximum Price (“GMP”) for the project. Solution: At the May 27, 2025, the Court accepted the Guaranteed Maximum Price on the Project, but there was no timeline to complete the Project. If the Court accepts the Guaranteed Maximum Price, Stoddard Enterprise, LLC will be contractually bound to undertake the Project and substantially complete the Project within Three Hundred Sixty-Five Days (365) calendar days after the issuance of the “Notice to Proceed.” Result: Acceptance of the GMP and substantial completion timeline will allow the CMAR to do the rehabilitation and preservation work of the Veterans Building within one calendar year.
44. Discussion and possible action, by Resolution, to approve the recommendation from the Board of Directors of the Legacy Municipal Management District (“LMMD”) for the appointment of Brett Barnes to serve as successor to Board Director Position No. 2 for the LMMD, pursuant to Chapter 4008 of the Texas Special District and Local Laws Code; and any other matters incident thereto.
45. Discussion and possible action to consider Construction Manager at Risk (Leyendecker Construction of Texas, Inc.) Guaranteed Maximum Price for Package 1, Phase 2 (includes but is not limited to Site work, Utilities and Drainage) for the Webb County Fairgrounds Project at a cost of Twenty Million Nine Hundred Seventy Thousand Eleven Dollars and Thirty-five cents ($20,970,011.35) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Funding Source: Account #3901-7230-001-474501 (Construction in Progress)] Issue: Commissioners Court approved a Contract with Leyendecker Construction of Texas, Inc. (“CMAR”) to undertake the construction of a rodeo arena and multi-purposae exhibition hall with parking (“Project”) contingent on approval of a Guaranteed Maximum Price (“GMP”) for the project. Solution: If the Court accepts the Guaranteed Maximum Price, Leyendecker Construction of Texas, Inc.will be contractually bound to undertake the Project and substantially complete the Project. Result: Acceptance of the GMP will allow for the CMAR to do the work.
46. Discussion and possible action to enter into an architectural services agreement (AIA - B101 B10–2017, Standard Form of Agreement Between Owner and Architect) with Steven Land Tillotson Architect, PLLC for Plans, Specifications, Estimates and Construction Administration services for the Webb County Courthouse Rehabilitation Project in the amount of Six Hundred Eighty-five Thousand Dollars ($685,000) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Funding Source: Professional Services]
15. Honorable Tano E. Tijerina, Webb County Judge
47. Discussion and possible action to proclaim the week of July 28 - August 1, 2025 as "Probation, Parole, and Community Supervision Week”.
48. Communications
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